Shell Malaysia Exploration & Production
Sarawak Shell Berhad
Sabah Shell Petroleum Company Limited
Competence Assurance of HSSE Critical
Positions/Roles Responsible for Frontline
Operational HSSE Critical Activities
Document No. EP 200907301772
B us i ne ss C on tr o l Doc um e nt – Pr oce d u re
R e s t r ict e d
Revision No. 1.1
Da t e o f I s s u e : 9 t h Fe b r u a r y , 2 01 0
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
Summary
This document defines and explains the process of SM EP competence assurance of all personnel who
have been identified to perform the HSSE critical positions responsible for frontline operational critical
activities. This applies to all Shell employees and to contractors.
© Copyright
This Document is the property of Shell Malaysia Exploration & Production. All rights reserved. Neither
the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval
system or transmitted in any form by any means (electronic, mechanical, reprographic recording or
otherwise) without prior written consent of the Copyright owner.
Disclaimer
The relationships shown in this document are for UIA Region organizational maintenance and
planning purposes and are not intended to create legal or corporate authority incompatible with or
superseding the underlying corporate governance and structure of participating companies, including
for example, authorities of the board of directors, individual directors or executive officers of any
particular company.
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 2 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
DOCUMENT HISTORY
REVISION CHANGE DETAILS
Date
REV.
Description of Change
31St, October 2009
1.0
First issue of Competence Assurance of HSSE Critical Positions / Roles
Responsible for Frontline Operational HSSE Critical Activities
9th February 2010
1.1
Added LnH PIC and CSW AP positions/roles into Appendix I & II.
All technical queries, suggestions, interpretation, clarification, or change requests shall be addressed in
the first instance to the Custodian.
This document will be maintained live on the SMEP HSSE Homepage. The web-based document will be
the controlled version and revision announcements will be distributed via e-mail to relevant parties and
published on the SMEP HSSE Homepage. Copies or extracts of this document, which have been
downloaded from the website, are uncontrolled copies and cannot be guaranteed to be the latest version.
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 3 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
TABLE OF CONTENTS
1.
2.
3.
4.
5.
6.
7.
Purpose ............................................................................................................. 5
Who is this for? .......................................................................................... 5
What does it cover? ................................................................................ 5
Training Specification Requirements .......................................... 6
Accountable and Responsible Parties ....................................... 7
Reference Documents............................................................................. 7
APPENDICES................................................................................................... 8
Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles
responsible for Frontline Operational HSSE Critical Activities...................................... 9
Appendix II - SM EP Selected HSSE Critical Positions mapped to HSSE Critical
Roles.................................................................................................................................. 13
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 4 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
1. Purpose
This document sets the training and competence assurance requirements for personnel who have been
identified to perform the HSSE critical position/roles in the frontline operational critical activities. This
document compliments the Group HSSE Manual on competence.
2.
Who is this for?

Functional Managers

Contract Holders

Learning and Development Manager

Training Providers

Shell and Contractor personnel assuming the HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities.
3. What does it cover?
3.1
Roles/Positions in scope
Defines the critical positions / roles that require assurance of competence. These are detailed
in Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities. For reference, roles are mapped to positions in
Appendix II.
3.2
Training “Specification”
Defines the generic template for a training “Specification” which incorporating requirements
for training provision, assurance and candidate entry. Each position / role defined as HSSE
Critical will have a “Specification” detailing training and assurance requirements.
3.3
Accessibility of information
Defines record keeping requirements to monitor and assure competence of positions/roles in
scope.
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 5 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
4. Training Specification Requirements
Each Training Specification covers a position / role and shall contain the mandatory topics
detailed below. It is primarily aimed at training providers who are designing and running the
training.
4.1. Scope
Describes the training and competence assurance for the position / role.
4.2 Course Title
Describes the name and type of training programme that the candidate needs to attend.
4.3 Target Groups
Identifies the intended types of candidate.
4.4 Entry requirement
Describes entry pre-requisites (experience, qualifications, etc) for attending the training
programme.
4.5 Course Syllabus
Describes both theory and practical module contents. It shall incorporate requirements from the
Group Manuals, Company specific procedures and local legislation.
The Company shall approve the detailed course contents developed per specification.
4.6 Competency Requirements
Describes the competences required for the role.
4.7 Assessment Process
Describes methodology for assuring competence. It is preferable that the assessment includes both
theory and practical modules.
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 6 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
4.8 Maintenance of Competence
Sets the refresher requirement for the role.
5. Accountable and Responsible Parties

Functional Managers / Contract Holders are accountable for ensuring that HSSE
Critical positions /roles are filled by competent personnel.


The Learning and Development Manager shall
o
coordinate the delivery of training either in-house or through 3rd party training
providers.
o
maintain the central competence database & ensure that Line has access to records
of competent persons.
The HSSE Manager shall assure that the requirements stated in the Procedure and
associated Specifications are met.

Training Providers shall ensure that:
o
Facilities and training aids are approved by the Company.
o
Trainers are approved by the Company.
o
Only approved trainers are allowed to run the programmes and endorse the
training certificates and Shell Personal Safety Passports.
o
Training records are maintained for a period of 8 (eight) years and the same made
available to the Company on the Internet.
6. Reference Documents
Document No.
Document Title
HSSE Control Framework
Competence Manual
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 7 of 13
No US content
Printed copies are uncontrolled
Shell Malaysia Exploration & Production
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
7. APPENDICES
Appendix I: SM EP Assessment Structure for HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities
Appendix II: SM EP Selected HSSE Critical Positions mapped to HSSE Critical Roles
Doc. No.:
Revision: 1.0
EP 200907301772
Org. Doc. No. HSSE.MS.PR.001
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
Page: Page 8 of 13
No US content
Printed copies are uncontrolled
Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles responsible for Frontline Operational HSSE Critical
Activities
SMEP Assessment Structure For HSSE Critical Positions/ Roles Responsible for Frontline Operational HSSE Critical Activities
HSSE CRITICAL
POSITIONS/ROLES
STANDARDS &
LEGISLATIVE
REQUIREMENTS
ASSURANCE STRUCTURE
DECAF**
(DISCIPLINES)
TARGET GROUPS
PRE-REQUISITES TO ASSUME ROLES
ASSESSMENT FORMAT
MAINTENANCE OF COMPETENCE
•Managerial Level (JG 2 - 1)
• Having the desired Operational Experience
DIN.TCP.XX.1023
Emergency Coordinator
HSSE
Simulation and assessment
No lapse more than 2 years. Refresher
after 3 years (Training & Coaching).
Must attend the Managing Major Emergency
Senior Managers JG1-2 Course six (6) after the appointment
Shall participate in at least 1 major
Emergency Response Exercise
Completed the SMEP Emergency
Management Course
• Nominated by Asset Manager / LSEPR/MD Verified by HSSE ER
and Personal to holder
Coordinator
Familiar with facilities ER Procedure. For
Barges and Rigs - candidates must have at
least completed 2 x 14 cycles of field trips.
Site Emergency Controller
DIN.TCP.XX.1102
/OPITO
DIN.TCP.XX.1102
/OPITO
On Scene Commander
PTW Signatories
(Authoriser/Work Approver /
Endorser)
TCP.XX.1009 /GCF /
OSHA '94
Doc. No.:
EP 200907301772
HSSE
HSSE
HSSE
Revision: 1.0
OIMs/ Deputy
OIMs/WS/DS/CSR/Pla
Completed 'Managing Major Emergencies'
nt Managers
training and assessment
Senior OTs/ Foremen/
Work Supervisors
OIMs/
WS/DS/CSR/Plant
Managers/ Operation
Engineers/ Project
Engineers / etion
Supervisors/PLS
Date: 31St October
2009
Verified by Line Manger
Simulation and assessment
Appointed by Line Manager
Verified by Line Manger
Completed 3 day 'Fire Team Leader' Course
Practical Assessment at
least 2 scenarios
Must have been performing roles as site
supervisor
Appointed by Line Manger
Understand location Emergency Response
procedure and have been involved in the site
drills.
Justification by Installation
Managers
No lapse more than 2 years. Refresher
after 3 years (I day Training & 1 day
Coaching). Assessment to focus on
individuals gaps.
No lapse more than 2 years. Refresher
after 3 years
5 years field experience and has been PTW
Applicant
Completed PTW Management Training
Formal assessment
No lapse more than 2 years. Refresher
after 3 years
Have performed roles as site supervisors for
more than 5 years
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
No US content
Page: Page 9 of 13
SMEP Assessment Structure For HSSE Critical Positions/ Roles Responsible for Frontline Operational HSSE Critical Activities
HSSE CRITICAL
POSITIONS/ROLES
STANDARDS &
LEGISLATIVE
REQUIREMENTS
TCP.XX.1009 /GCF /
OSHA '94
PTW Applicant
ASSURANCE STRUCTURE
DECAF**
(DISCIPLINES)
TARGET GROUPS
PRE-REQUISITES TO ASSUME ROLES
6 months experience in O&G industry
Operation Technicians /
Site Discipline
Completed the PTW Applicant Training
Supervisors / Foremen /
Work Leader/ Project
Engineers/ Riggers/
Scaffolders/ Welders, Good written and spoken English
Discipline Technicians
HSSE
ASSESSMENT FORMAT
MAINTENANCE OF COMPETENCE
Formal assessment
No lapse more than 2 years. Refresher
after 3 years
Formal assessment
If lapses for more than 2 years,
reassessment is required.
Completed CRO training and assessment for
'Control of Production Emergencies'
DIN.TCP.XX.1102
/OPITO
Control Room Operator
Control Room
Must have completed - L2 Process
Operators, Senior
Operation Technicians competence
HSSE
Appointed by Line Manager
Completed Rigging and Slinging course.
Global Standard
EP2005-0624 for
Lifting and Hoisting
Riggers / Slingers
EPA-PM-MEDE /
MAINTENACE &
INTEGRITY
Completed Introduction to Lifting and Hoisting Formal assessment through
Operations Course
approved training providers
Riggers
No lapse more than 2 years. Refresher
after 3 years
Attended Basic Safety Induction Programme
Completed Rigging and Slinging course.
Global Standard
EP2005-0624 for
Lifting and Hoisting
Banksman
EPA-PM-MEDE /
MAINTENACE &
INTEGRITY
Operation
Technicians/Banskman Completed Introduction to Lifting and Hoisting Formal assessment through
Operations Course
/ Riggers /Crane
approved training providers
Operators
Must have completed Banksman Course &
assessed competent
No lapse more than 2 years. Refresher
after 3 years
Have completed Rigging and Slinging course.
Global Standard
EP2005-0624 for
Lifting and Hoisting
Crane Operator
EPA-PM-MEDE /
MAINTENACE &
INTEGRITY
Completed Introduction to Lifting and Hoisting
Operations Course
Crane Operator / Senior Completed Crane Operator Course Class
OTs
1/2/3 as appropriate from recognised
Formal assessment through
approved training providers
No lapse more than 2 year. Refresher
after 3 years
institution,
Must have completed Banksman Course &
assessed competent
Person In-Charge (PIC) for
Lifting & Hoisting
Global Standard
EP2005-0624 for
Lifting and Hoisting
Doc. No.:
EP 200907301772
EPA-PM-MEDE /
MAINTENACE &
INTEGRITY
Revision: 1.0
Must have passed Banksman Level 2
Discipline Foremen and
Supervisors
Date: 31St October
2009
Formal assessment through
approved training providers
No lapse more than 2 year. Refresher
after 3 years
Good command of English
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
No US content
Page: Page 10 of 13
SMEP Assessment Structure For HSSE Critical Positions/ Roles Responsible for Frontline Operational HSSE Critical Activities
STANDARDS &
LEGISLATIVE
REQUIREMENTS
HSSE CRITICAL
POSITIONS/ROLES
ASSURANCE STRUCTURE
DECAF**
(DISCIPLINES)
TARGET GROUPS
PRE-REQUISITES TO ASSUME ROLES
ASSESSMENT FORMAT
MAINTENANCE OF COMPETENCE
Formal assessment through
approved training providers
No lapse more than 2 year. Refresher
after 3 years
Must have attended Basic Safety Induction &
PTW Applicant training
Authorised Person (AP) for
Confined Space Work
Group Manual (GCF)
HSSE-SAPR
Discipline Foremen and
At least six (6) months experience in Oil &
Supervisors, CSW
Gas Industry
Planner
Good command of English (written and
spoken)
Completed Basic Scaffolding Training
Scafolders I
EP20086218899/
DOSH
Scafolders II
Scaffolding Inspector
HSSE (DM)
Scaffolders I / Riggers Completed Intermediate and Advanced
Scaffolding Training after 2 years
Formal assessment through
approved training providers
leading to CIDB approved
standards or equivalent.
Qualified to attend Intermediate
Scaffolding Course after 2 years
Formal assessment through
approved training providers
leading to CIDB approved
standards or equivalent.
Refresher after 3 years
Formal assessment through
approved training providers
leading to CIDB approved
standards or equivalent.
Refresher after 3 years
Formal assessment through
approved training providers
Refresher after 3 years
Formal assessment through
approved training providers
Refresher after 3 years
Formal assessment through
approved training providers
No lapse more than 2 years. Refresher
after 3 years
Formal Assessment
No lapse more than 2 years. Refresher
after 3 years
Formal Assessment
No lapse more than 2 years. Refresher
after 3 years
EP20086218899/
DOSH
HSSE (DM)
Completed Intermediate & Advanced
Scaffolding Training
Scaffolders II / Riggers
II
Must have at least 3 years field experience
as scaffolders
EP20086218899/
DOSH
HSSE (DM)
Scaffolding Inspectors
Completed Intermediate and Advanced
Scaffolding Training
Appointed by Line Manager
Completed Basic Safety Induction
Programme
Firewatcher
SMEP
HSSE (ER)
Riggers / Helpers
Completed Basic Firefighting Course
Minimum of 6 months field experience in
similar industries
Helicopter Landing Officer
DIN.TCP. XX.1102
/Shell Aircraft
International (SAI)
/OPITO
SMEP Aviation /
Logistic
HLOs
Lifeboat Coxswain
DIN.TCP.XX.1102
/OPITO
Marine / Logistic
Coxswains
SMEP
Electrical TA
Authorised Electrical Person
Competent Electrical Person
SMEP
Doc. No.:
EP 200907301772
Completed 2 day HLO Course
Completed 3-day Coxswain Training Course
Appointed by site ER management
Electrical TA
Revision: 1.0
Senior Electrician
Technicians
Appointed by Electrical TA
Attained minimum L3 competency is
Electrical Discipline
Senior Electrician
Appointed by Electrical TA
Technicians / Other
Discipline Technicians
with L3 competence in Attained L3 competency is Electrical
Electrical Discipline Discipline
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
ECCN: Not subject to EAR
No US content
Page: Page 11 of 13
SMEP Assessment Structure For HSSE Critical Positions/ Roles Responsible for Frontline Operational HSSE Critical Activities
ASSURANCE STRUCTURE
STANDARDS &
LEGISLATIVE
REQUIREMENTS
DECAF**
(DISCIPLINES)
Authorised Gas Tester
DIN.TCP.XX.1011/DO
SH
HSSE (S&C)
Professional Vehicle Drivers
Jababtan
Penganggkutan Awan,
Malaysia
SMEP Logistic
Muster Checker /
Coordinator
DIN.TCP.XX.1102
/OPITO
HSSE (S&C)
Muster Checkers
Designated First Aider
Medical Emergency
Response EP20050151-SP-01
CAH
Designated First Aiders
HSSE CRITICAL
POSITIONS/ROLES
Department of Civil
Aviation, Malaysia
(DCA)
Aircraft Pilot
Emergency Response Team
Member
Food Handler
TARGET GROUPS
PRE-REQUISITES TO ASSUME ROLES
Completed AGT competency test from
recognised training providers
AGTs
2 years experience in Process Plants
operations
Company Drivers with Completed Shell Defensive Driving course
valid Driving License
from JPJ
Valid driving license from JPJ
Appointed by site ER management
ASSESSMENT FORMAT
MAINTENANCE OF COMPETENCE
Formal assessment through
approved training providers
No lapse more than 2 years. Refresher
after 3 years
Course run by approved
training providers
Validity of Driving License
JPJ Driving Test
Formal Assessment by Site If lapses for more that 2 years,
ER Management
reassessment is required.
Completed the 5-day DFA Course
Formal assessment by
approved training providers
Refresher every year
Professional Training
As per DCA requirement
Must have completed the 3-day SERT
training from approved training providers
Formal assessment by
approved training providers
No lapse more than 2 years. Refresher
after 3 years
Completed Food Handling Course from
recognised institution
Catering crews/
cooks/chef/Camp Boss Passed Medical Test required for Food
Formal assessment by
approved training providers
No lapse more than 2 years. Refresher
after 3 years
Appointed by Location Manager
Department of Civil
Possesses valid Piloting License
Licensed / Professional
Aviation, Malaysia
Pilots
(DCA)
SMEP/OPITO
HSE-ER
Ministry of Health /
Local Council
CAH
Operators / Technicians
Handlers
Hiab Operator
Forklift Operator
Radiation Protection Officer
Jabatan
Pengangkutan Awam
/NIOSH
DOSH
NIOSH
DOSH
Radiation Safety
(Basic Safety
Standards)
Regulations 1988
Doc. No.:
EP 200907301772
Radiation Safety
(Basic Safety
Standards)
Regulations 1988
Revision: 1.0
Posses valid Class E Driving License and
Technicians / Site
Goods Driving License (GDL).
Supervisors / Foremen /
Completed a crane operator competency
Riggers
course
Technicians/Site
Supervisors/
Foremen/Riggers
RPO
Date: 31St October
2009
GDL -annual renewal
Formal assessment by
approved training providers
No lapse of more than 2 years.
Refresher after 3 years
Completed the Forklift Operator Course
Appointed by Site Supervisor
Appointed by Line Manager
Custodian:
EPA-S-HSE-C
Formal assessment by
approved training providers
No lapse of more than 2 years.
Refresher after 3 years
Formal assessment by
approved training providers
No lapse of more than 2 years.
Refresher after 3 years
ECCN: Not subject to EAR
No US content
Page: Page 12 of 13
Appendix II - SM EP Selected HSSE Critical Positions mapped to HSSE Critical Roles
Heavy Vehicle Driver (Terminal)
x
x
Authorised Person (AP) - CSW
SERT Team Members
Oil Spill Contingency Team
Radioactive Protection Officer (RPO)
Designated First Aiders (DFA)
Competent electrical Person (CEP)
Authorisesd Electrioal Person (AEP)
Riggers & Slinggers
Person In-Charge (PIC) - L&H
Crane Operator
Banksman
Authorised Gas Tester (AGT)
PTW Applicant
PTW Work Endorser
PTW Coordinator
PTW Work Approver
PTW Authoriser
Muster Checker (MC)
Helicopter Landing Officer (HLO)
Radio Operator (RO)
Lifeboat Coxswain
Control Room Operator (CRO)
On Scene Commander (OSC)
HSSE CRITICAL POSITIONS
Site Emergency Controller (SEC)
Appendix II: SMEP SELECTED HSSE CRITICAL POSITIONS MAPPED TO HSSE CRITICAL ROLES
PRODUCTION OPERATIONS AND MAINTENANCE
Offshore Installation Managers
x
x
Onshore Installation Managers
x
x
Deputy OIMs
x
x
Work Supervisors
x
x
Shift Superviosrs
x
x
x
x
x
x
x
x
x
x
x
x
Operations Engineer
x
PTW Coordinators
Operations Technicians (M, E, I, P)
x
x
x
x
x
x
x
x
Project Liaison Supervisors (PLS)
x
x
x
x
x
x
x
x
x
WELLS ENGINEERING
x
Drilling Supervisors (DSV)
x
x
Wells Completion Supervisors
x
Wells Intervention Supervisors
Wells Intervention Technicians
Driller / Rig Superintendant
Toolpusher
FIELD ENGINEERING (Construction)
Company Site Represenatives (SIMOPS CSRs)
Company Site Represenatives (Non-SIMOPS CSRs)
Commissioning Engineers
Welders
Riggers
Scaffolders
Discipline Foremen / Supervisors / CSW Planner
MARINE & LOGISTIC
Marine Captains
Marine Boat Captains
Riggers / Slingers (A/B)
x
x
x
x
Doc. No.:
EP 200907301772
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Date: 31St October
2009
Custodian:
EPA-S-HSE-C
x
x
x
x
x
x
x
x
x
x
x
x
x
Revision: 1.0
x
x
x
x
ECCN: Not subject to EAR
No US content
x
Page: Page 13 of 13