A brief written communication that efficiently
conveys information to the reader.
Purpose
Weekly or monthly financial or production
reports: Summarize key metrics and trends.
Proposals for simple projects or process
improvements: Outline proposed changes and
their expected benefits.
Can be written as a memo within your
department or company.
Examples:
Format
Typically one page in length, with a maximum
of two pages.
Offers a brief explanation of the field or topic
addressed by the report.
Contextual information about the subject
matter.
Additional information can be included in
attachments or appendices.
I. Background - Contextual information about
the subject matter.
Presents the new information or insights
obtained through data analysis.
Provides necessary context for understanding
the problem and proposed solution.
Clearly articulates the specific issue or
challenge that the report aims to address.
Uses concise language to capture the reader's
attention and highlight the importance of the
problem.
C. Findings
II. The Problem - Clearly states the issue or
challenge addressed by the report.
A. Introduction / Summary
Describes how the report contributes to solving
the identified problem.
Emphasizes the novelty or uniqueness of the
proposed solution compared to existing
approaches.
Written as a letter when intended for recipients
outside your company.
C 5Writing the Short
Report
Statistical summaries
May include:
Graphs or charts illustrating key findings
Qualitative observations or interpretations
D. Conclusions
Summarizes the findings of the report without
proposing specific solutions.
Restates the problem and emphasizes the
significance of the findings in addressing it.
III. The Proposed Solution - Outlines the report's
contribution, highlighting unique aspects and
benefits.
Avoids excessive technical detail, focusing
instead on the key aspects of the solution and
its benefits.
Provides the author's opinion or suggestions for
addressing the problem.
E. Recommendations
Explains the research methods or procedures
used to address the problem.
Should be based on the conclusions drawn
from the report's findings.
Subjects: Describes the individuals or entities
involved in the research.
Data Gathering: Outlines how data was
collected, including any instruments or tools
used.
Details:
Special Equipment: Specifies any specialized
equipment or technology utilized in the
research process.
Recommends using survey forms for systematic
data collection.
Offers actionable steps or strategies for
implementation.
B. Procedure