ENERGY & MINING DIVISION
HEALTH AND SAFETY MANAGEMENT SYSTEM
STANDARD
DRAFT 2
October 16, 2003
Prepared By:
AMEC
2020 Winston Park Drive, Suite 700
Oakville, Ontario
L6H 6X7
ENERGY & MINING DIVISION
HEALTH AND SAFETY MANAGEMENT SYSTEM
TABLE OF CONTENTS
1.0
SCOPE ....................................................................................................... 4
1.1
1.2
1.3
1.4
1.5
SAFETY, HEALTH AND ENVIRONMENT MANAGEMENT SYSTEM STANDARD ....... 4
SHE STRUCTURE PYRAMID ........................................................................ 4
FEATURES AND CHARACTERISTICS .............................................................. 5
CONTINUOUS IMPROVEMENT CYCLE ............................................................ 6
SHE MANAGEMENT SYSTEM STANDARD SPECIFICATIONS ............................ 7
2.0
REFERENCE PUBLICATIONS.................................................................. 8
3.0
GLOSSARY ............................................................................................... 8
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
3.14
3.15
4.0
ACCIDENT ................................................................................................. 8
AUDIT ....................................................................................................... 8
CONTINUAL IMPROVEMENT ......................................................................... 8
EMPLOYEE ................................................................................................ 8
HAZARD .................................................................................................... 8
INCIDENT................................................................................................... 8
INTERESTED PARTY ................................................................................... 8
NON-CONFORMANCE .................................................................................. 9
OBJECTIVES .............................................................................................. 9
RISK ......................................................................................................... 9
RISK ASSESSMENT..................................................................................... 9
SAFETY ..................................................................................................... 9
TOLERABLE RISK ....................................................................................... 9
UPSET CONDITION ..................................................................................... 9
W ORKPLACE ............................................................................................. 9
SHE MANAGEMENT SYSTEM ELEMENTS ........................................... 10
4.1 GENERAL REQUIREMENTS ............................................................... 10
4.1.1. SHE Management System.............................................................. 10
4.2 POLICY ................................................................................................. 11
4.2.1. Policy Document ............................................................................. 11
4.3 PLANNING ............................................................................................ 12
4.3.1. Hazard Identification, Risk assessment and Risk control................ 12
4.3.2. Legal and Other Requirements....................................................... 13
4.3.3. Objectives ....................................................................................... 14
4.3.4. SHE Management Programme....................................................... 15
4.4 IMPLEMENTATION AND OPERATION ................................................ 16
4.4.1. Structure and Responsibility ........................................................... 16
4.4.2. Training, Awareness and Competence ........................................... 17
4.4.3. Consultation and Communication ................................................... 18
PREPARED BY: R. Ryckman
FORM NO.:
APPROVED BY:
REVISION NO: Draft 2
2
DATE ISSUED:
DATE OF REVISION: 03/10/16
4.4.4. Documentation................................................................................ 19
4.4.5. Document and Data Control ........................................................... 20
4.4.6. Operational Control......................................................................... 21
4.4.7. Emergency Preparedness and Response ...................................... 22
4.5 CHECKING AND CORRECTIVE ACTION ............................................ 24
4.5.1. Performance Measurement and Monitoring.................................... 24
4.5.2. Accidents, Incidents, Non-conformance and Corrective and
Preventive Action ...................................................................................... 25
4.5.3. Records and Records Management ............................................... 26
4.5.4. Audit................................................................................................ 27
4.6 MANAGEMENT REVIEW...................................................................... 28
4.6.1. Review Program ............................................................................. 28
PREPARED BY: R. Ryckman
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DATE ISSUED:
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1.0 SCOPE
1.1 Safety, Health and Environment Management System Standard
Energy & Mining Division has adopted a management systems approach to Safety,
Health and Environment across Canada. This system is compliant with the
Occupational Health and Safety Assessment Series (OHSAS) 18001. The Energy &
Mining Division Safety, Health and Environment (SHE) Management System Standard
provides a means of achieving continuous improvement in SHE performance. It also
formalises the Division’s approach to SHE management to establish consistency
across the Division. The Energy & Mining Division SHE Management System is a key
element in the demonstration of “due diligence” in managing SHE issues by corporation,
its officers and management. It also describes how the projects and operations of the
Division will comply with the requirements of the AMEC Americas SHE policy.
The Energy & Mining Division SHE Management System applies to all Energy &
Mining Division projects and operations.
1.2 SHE Structure Pyramid
The following diagram depicts how the SHE management building blocks are
integrated to drive behaviours toward the desired level of performance.
POLICY
MANAGEMENT SYSTEM
STANDARDS
PROGRAMS
PRACTICES
BEHAVIOURS AND PERFORMANCE
Figure 1: SHE Management Structure Pyramid
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1.3 Features and Characteristics
The Energy & Mining Division SHE Management System:
a)
Establishes sound management practices and processes in
business units across the Division, to promote a strong SHE
performance that is sustainable and transferable across the
business units of the Division
b)
Clearly sets out and formalises the expectations of the Division
with respect to SHE management
c)
Provides a systematic approach to the identification of SHE
issues and establishes a system of risk identification and
management
d)
Provides a framework for personal, site and corporate SHE
responsibility and leadership, and provides a systematic
approach for the attainment of Energy & Mining Division SHE
objectives
e)
Assures conformity with Energy & Mining Division policies and
objectives and ensures that these continue to have relevance
and add value to the business
f)
Promotes continued improvement of SHE programmes and
performance
The Energy & Mining Division SHE Management System Standard is:
g)
Compatible with the OHSAS 18001 (Occupation Health and
Safety Assessment Series) Health and Safety Management
System Standard and the ISO 14001 (International Organisation
for Standardisation) Environment Management System Standard
h)
Straightforward in design and is intended as an effective
management tool for all types of business activities and
operations
i)
Easy to audit,
j)
Designed to provide a practical tool to assist the business units
in identifying and achieving their SHE objectives while satisfying
Energy & Mining Division governance requirements
PREPARED BY: R. Ryckman
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1.4 Continuous Improvement Cycle
The SHE Management System is designed to provide continuous improvement in SHE
performance through a five-element continuous process. The five elements are based
on sound business practices followed in all aspects of business. This process applies
these time proven business management tools to the management of Safety, Health
and Environment in the workplace.
POLICY
POLICY
What
Whatare
areour
our
Commitments?
Commitments?
REVIEW
REVIEW
PLAN
PLAN
How
Howdo
dowe
we
Improve?
Improve?
What
Whatdo
dowe
we
need
needto
todo?
do?
CHECK
CHECK
IMPLEMENT
IMPLEMENT
Are
Arewe
weachieving
achieving
Our
Ourobjectives?
objectives?
How
Howdo
dowe
we
do
doit?
it?
Figure 2: Energy & Mining Division SHE Management System Structure
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1.5 SHE Management System Standard Specifications
The following elements are included within the SHE Management System. Each element
has standard requirements that set out minimum expectations for SHE performance. These
stipulated standard requirements must be met as a minimum, although the means by
which these requirements are achieved is left to the discretion of the projects and sites.
The element requirements are as follows.
1. Policy Document
POLICY
PLAN
IMPLEMENT
CHECK
2. Hazard Identification, Risk Assessment, Control
3. Legal and Other Requirements
4. Objectives
5. SHE Management Program
6. Structure & Responsibility
7. Training, Awareness, Competence
8. Consultation and Communication
9. Documentation
10. Document and Data Control
11. Operational Control
12. Emergency Preparedness and Response
13. Performance Measurement and Monitoring
14. Accidents, Incidents, Non-conformance and
Corrective and Preventive Action
15. Records and Record Management
16. Audit
17. Management Review
REVIEW
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2.0 REFERENCE PUBLICATIONS
Where appropriate, advice on effective implementation of the element is provided by the
SHE Programmes and Practices Manual that are referenced in each element.
While the SHE Management System formalises the minimum expectations of Energy &
Mining Division, there is no one correct model for implementation of the system within
the projects and operations of the Division. Local implementation will normally be
through programmes that address specific aspects of safety, health or environment that
need to be managed, and through site-specific safe work practices. The design of local
implementation programmes and practices will depend on the needs and risk profile of
the project or operation.
3.0 GLOSSARY
3.1 Accident
An unplanned, undesired event that results in harm to people or to the environment,
damage to property, or loss of process.
3.2 Audit
A systematic examination to determine whether activities and related results conform
to planned arrangements and whether these arrangements are implemented effectively
and are suitable for achieving the organizations policy and objectives
3.3 Continual Improvement
The process of enhancing the SHE Management System to achieve improvements in
overall occupational health and safety performances, in line with Energy & Mining
Division SHE policy
3.4 Employee
A person who performs work or supplies services for monetary compensation including
all persons in a Division from front line to the executive offices
3.5 Hazard
A source or situation with a potential for harm to people or the environment, damage to
property, or loss of process or a combination of these
3.6 Incident
Includes accident, damage to property, damage to environment, and near miss.
3.7 Interested Party
Individual or group concerned with or affected by the SHE performance of Energy &
Mining Division
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3.8 Non-conformance
Any deviation form work standards, practices, procedures, regulations, management
system performance etc. that could either directly or indirectly lead to injury or illness,
property damage, damage to the environment, or a combination of these
3.9 Objectives
Targets that Energy & Mining Division sets itself to achieve in a specific time frame
3.10 Risk
Combination of likelihood and consequence(s) of a specified hazardous event
occurring
3.11 Risk Assessment
The process of estimating the magnitude of risk and deciding whether or not the risk is
tolerable
3.12 Safety
Freedom from unacceptable risk of harm
3.13 Tolerable Risk
Risk that has been reduced to a levee that can be endured by Energy & Mining
Division having regard to its legal obligations and its own HS policy
3.14 Upset Condition
A condition that falls outside of the expected operating parameters with potential
negative impacts
3.15 Workplace
Any land, premises, location or thing at, upon, in or near which a worker works
PREPARED BY: R. Ryckman
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DATE ISSUED:
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4.0 SHE MANAGEMENT SYSTEM ELEMENTS
4.1 GENERAL REQUIREMENTS
4.1.1. SHE Management System
4.1.1.1 Requirement
Energy & Mining Division shall establish and maintain an Occupational Safety,
Health and Environment (SHE) Management System, meeting the requirements
set out in this management system standard.
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4.2 POLICY
4.2.1. Policy Document
4.2.1.1 Requirement
Energy & Mining Division shall develop an occupational health and safety policy
consistent with the template provided by AMEC Americas and authorized by
Energy & Mining Division senior management that clearly states overall health
and safety objectives and a commitment to improving health and safety
performance.
4.2.1.2 Specifications
The policy shall:
a) Be appropriate to the nature and scale of Energy & Mining
Division’s SHE risks;
b)
Include a commitment to continual improvement;
c)
Include a commitment to comply with current applicable SHE
legislation and with other requirements to which Energy &
Mining Division subscribes;
d)
Be documented, implemented and maintained;
e)
Be communicated to all employees with the intent that
employees are made aware of their individual SHE
obligations;
f)
Be available to interested parties; and
g)
Be reviewed annually to ensure that it remains relevant and
appropriate to Energy & Mining Division
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DATE ISSUED:
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4.3 PLANNING
4.3.1. Hazard Identification, Risk assessment and Risk control
4.3.1.1 Requirement
Energy & Mining Division shall establish and maintain procedures for the ongoing
identification of hazards, the assessment of risks, and the implementation of
necessary control measures.
4.3.1.2 Specifications
These procedures shall include provisions for:
a) Routine and non-routine activities;
b)
Activities of all personnel having access to the workplace
(including subcontractors and visitors);
c)
Facilities at the workplace, whether provided by Energy &
Mining Division or others.
The methodology for hazard identification and risk assessment shall:
d) Be defined with respect to its scope, nature and timing to
ensure it is proactive rather than reactive;
e)
Provide for the classification of risks and identification of
those that are to be eliminated or controlled by measures as
defined in sections 4.3.3 and 4.3.4;
f)
Be consistent with operating experience and the capabilities
of risk control measures employed;
Energy & Mining Division shall:
g) Provide input into the determination of Business Unit
requirements, identification of training needs and/or
development of operational controls;
h)
Provide for the monitoring of required actions to ensure both
the effectiveness and timeliness of their implementation;
i)
Ensure that the results of these assessments and the effects
of these controls are considered when setting its SHE
objectives;
j)
Document and keep this information up to date.
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4.3.2. Legal and Other Requirements
4.3.2.1 Requirement
Energy & Mining Division shall establish and maintain a procedure for identifying
and accessing the legal and other SHE requirements that are applicable to it.
4.3.2.2 Specifications
a) A specific individual shall be assigned responsibility for
determining which legislation, regulations, codes of practice,
permit requirements, licenses, registrations, certifications,
approvals, industry standards, etc., apply to Energy & Mining
Division, offices, projects, operations and activities.
b)
Records of this information shall be kept in an accessible
location.
c)
These records shall be kept up-to-date.
d)
Procedures shall be put in place to track changes and key
developments in legislation and other SHE requirements.
e)
Information on legal and other requirements shall be
communicated to affected employees and other relevant
interested parties.
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4.3.3. Objectives
4.3.3.1 Requirement
Energy & Mining Division shall establish and maintain documented occupational
health and safety objectives at the Divisional level. Each relevant function and
level within Energy & Mining Division shall also establish and maintain
documented occupational health and safety objectives consistent with Divisional
expectations.
4.3.3.2 Specifications
a) The objectives shall be consistent with the Energy and
Mining Division SHE policy, including the commitment to
continual improvement;
b)
The objectives shall include both leading indicators
(proactive initiatives) and trailing indicators (reactive
performance statistics);
c)
Reports of performance compared to objectives shall be
prepared and communicated to employees and other
relevant interested parties on a regular basis;
d)
The objectives shall be reviewed annually and integrated into
the business strategic plan;
e)
When establishing and reviewing its objectives, Energy &
Mining Division shall consider its legal and other
requirements, its SHE hazards and risks, its technological
options, its financial, operational and business requirements,
and the views of interested parties.
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4.3.4. SHE Management Programme
4.3.4.1 Requirement
Energy & Mining Division shall establish and maintain an SHE management
programme for achieving its objectives.
4.3.4.2 Specifications
The SHE management programme shall include documentation of:
a) An annual SHE plan detailing how the objectives will be
achieved at the Divisional level and relevant functions and
levels within Energy & Mining Division;
b)
The designated responsibility and authority for achievement
of the objectives at relevant functions and levels of Energy &
Mining Division;
c)
The means and time-scale by which objectives are to be
achieved;
d)
Reviews of the SHE management programme at regular and
planned intervals;
e)
Action taken to meet objectives where the review finds
objective shortfalls;
f)
Amendments of the SHE management programme, where
necessary, to address changes to the activities, products,
services, or operating conditions of Energy & Mining Division
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DATE ISSUED:
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4.4 IMPLEMENTATION AND OPERATION
4.4.1. Structure and Responsibility
4.4.1.1 Requirement
The roles, responsibilities and authorities of personnel who manage, perform and
verify activities having an effect on the SHE risk of Energy & Mining Division
activities, facilities and processes, shall be defined, documented and
communicated in order to facilitate SHE management.
4.4.1.2 Specifications
Ultimate responsibility for occupational health and safety rests with top
management.
a)
Energy & Mining Division shall appoint a member of senior
management with particular responsibility for ensuring that
the SHE management system is properly implemented and
performing to requirements in all locations and spheres of
operation within Energy & Mining Division
b)
The Energy & Mining Division management appointee shall
have a defined role, responsibility and authority for:
−
ensuring that SHE management system requirements
are established, implemented and maintained in
accordance with this standard;
−
ensuring that reports on the performance of the SHE
management system are presented to top management
for review and as a basis for improvement of the SHE
management system.
c)
Management shall provide resources essential to the
implementation, control and improvement of the SHE
management system including human resources and
specialized skills, technology and financial resources.
d)
Energy & Mining Division shall maintain an organizational
chart clearly defining the SHE reporting structure of all
positions in the Division.
e)
The job description for each position in the Division shall
clearly define the roles and responsibilities for that position.
f)
All those with management responsibility shall demonstrate
their commitment to the continual improvement of SHE
performance.
g)
The annual personal performance evaluations of all
employees shall include a review of SHE responsibilities
specific to that person.
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DATE ISSUED:
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4.4.2. Training, Awareness and Competence
4.4.2.1 Requirement
Personnel shall be competent to perform tasks that may impact SHE in the
workplace. Competence shall be defined in terms of appropriate education,
training and/or experience.
4.4.2.2 Specifications
a) Energy & Mining Division shall establish and maintain
procedures to ensure that its employees working at each
relevant function and level are aware of:
− the importance of conformance to the SHE policy and
procedures, and to the requirements of the SHE
management system;
− the SHE consequences, actual or potential, of their work
activities and the SHE benefits of improved personal
performance;
− their roles and responsibilities in achieving conformance
to the SHE policy and procedures and to the
requirements of the SHE management system including
emergency preparedness and response requirements;
− the potential consequences of departure from specified
operating procedures.
b) Training procedures shall take into account differing levels of
responsibility, ability, literacy and risk.
c)
Records of training shall be kept for each employee in central
file and made available to the employee and appropriate
management.
Energy & Mining Division shall:
d)
Conduct a training needs assessment to determine what
skills and knowledge workers require to work safely and with
proper regard for the environment. The assessment will also
include legislated requirements for training.
e)
Provide SHE training to workers based on the training needs
assessment that relates to the risks and requirements of their
jobs. This training shall address the SHE considerations of
their job including hazards associated with routine and nonroutine activities, upset conditions, maintenance, and
emergency conditions.
f)
Issue to workers who have completed required training
programmes, some means of identification providing proof of
training they have received.
g)
Prohibit any worker from performing work on a project
without proof of having received appropriate training for that
work.
.
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4.4.3. Consultation and Communication
4.4.3.1 Requirement
Energy & Mining Division shall have procedures for ensuring that pertinent SHE
information is communicated to and from employees and other interested parties.
Employee involvement and consultation arrangements shall be documented and
interested parties informed.
4.4.3.2 Specifications
Employees shall be:
c)
Consulted where there are any changes that affect
workplace health and safety;
d)
Represented on health and safety measures;
e)
Informed as to who is their employees SHE representatives
and specified management appointee
Energy & Mining Division shall:
f)
Ensure that each workplace with 15 or more employees
establishes a Joint Health and Safety Committee;
g)
The committee shall meet the requirements of applicable
legislation as a minimum.
h)
The committee will be comprised of at least one worker
representative and one management representative.
Additional members may be appointed provided that the
number of management members does not exceed the
number of worker members.
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4.4.4. Documentation
4.4.4.1 Requirement
Energy & Mining Division shall establish and maintain health and safety
information, in a suitable medium such as paper or electronic form.
4.4.4.2 Specifications
Documents shall:
a) Describe the core elements of the management system and
their interaction;
b)
Describe programs, practices and procedures necessary for
the protection of the worker and for compliance with this
management system standard.
c)
Provide direction to related documentation.
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4.4.5. Document and Data Control
4.4.5.1 Requirement
Energy & Mining Division shall establish and maintain procedures for controlling
all documents and data required by this SHE Management System Standard.
4.4.5.2 Specifications
Procedures for controlling documents shall ensure that:
a)
They can be located;
b)
They are periodically reviewed, revised as necessary and
approved for adequacy by authorized personnel;
c)
Current versions of relevant documents and data are
available at all locations where operations essential to the
effective functioning of the SHE system are performed;
d)
Obsolete documents and data are promptly removed from all
points of issue and points of use or otherwise assured
against unintended use; and
e)
Archival documents and data retained for legal or knowledge
preservation purposes or both, are suitably identified.
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4.4.6. Operational Control
4.4.6.1 Requirement
Energy & Mining Division shall identify those operations and activities that are
associated with identified risks where control measures need to be applied.
4.4.6.2 Specifications
Energy & Mining Division shall plan these activities including maintenance, in
order to ensure that they are carried out under specified conditions by:
a)
Establishing and maintaining documented procedures to
cover situations where their absence could lead to deviations
from the SHE policy and the objectives;
b)
Stipulating operating criteria in the procedures;
c)
Establishing and maintaining procedures related to the
identified SHE risks of goods, equipment and services
purchased and/or used by Energy & Mining Division and
communicating relevant procedures and requirements to
suppliers and contractors;
d)
Establishing and maintaining procedures for the design of
workplace, process, installations, machinery, operating
procedures and work organization, including their adaptation
to human capabilities, in order to eliminate or reduce SHE
risks at their source.
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4.4.7. Emergency Preparedness and Response
4.4.7.1 Requirement
Energy & Mining Division shall establish and maintain plans and procedures to
identify the potential for, and responses to, incidents and emergency situations,
and for preventing and mitigating the likely illness and injury that may be
associated with them.
4.4.7.2 Specifications
The Emergency Plan shall be:
a)
Compliant with the requirements of applicable legislation and
insurance carriers.
b)
Specific to the needs of the project or facility and be
developed in consultation with the Joint Health and Safety
Committee.
c)
Based on a formal assessment of the risks associated with
each project or facility and for reasonably foreseeable
emergency situations that could arise from the identified
risks.
d)
Communicated and coordinated with local community plans,
as appropriate.
e)
Documented and periodically reviewed particularly after the
occurrence of incidents or emergency situations to ensure
that it remains effective and addresses the current risk
profile.
f)
Tested at least annually. The test may comprise a “table top”
exercise or a mock emergency drill depending on local
circumstances and need. Evacuation drills shall be
conducted at least annually. Reviews shall be documented.
Energy & Mining Division shall ensure that:
g)
Emergency equipment appropriate to the identified risks for
each facility or project is installed and maintained,
h)
An emergency response team or mine rescue team
appropriate to the needs of a facility or project and where
there is not ready access to community emergency services
is maintained.
i)
The emergency response team(s), are properly equipped to
allow it to respond in an effective and safe manner.
Equipment shall be subject to regular maintenance and
inspection.
j)
Emergency response team members are appropriately
trained and qualified to respond to reasonably foreseeable
emergencies, and ensure they regularly train and practice
emergency response.
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k)
Rules of engagement are developed detailing under what
conditions the emergency response team may respond to an
emergency and under what conditions they shall prudently
abandon their emergency response activities.
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4.5 CHECKING AND CORRECTIVE ACTION
4.5.1. Performance Measurement and Monitoring
4.5.1.1 Requirement
Energy & Mining Division shall establish and maintain procedures to monitor and
measure SHE performance on a regular basis.
4.5.1.2 Specifications
These procedures shall provide for:
a)
Both qualitative and quantitative measures, appropriate to
the needs of Energy & Mining Division;
b)
Monitoring of the extent to which the Energy & Mining
Division SHE objectives are met;
c)
Proactive measures of performance that monitor compliance
with the SHE management programme, operational criteria
and applicable legislation and regulatory requirements;
d)
Reactive measures of performance that monitor accidents, ill
health, incidents (including near-misses) and other historical
evidence of deficient SHE performance;
e)
Recording of data and results of monitoring and
measurement sufficient to facilitate subsequent corrective
and preventive action analysis.
If monitoring equipment is required for performance measurement and
monitoring, Energy & Mining Division shall:
f)
Establish and maintain procedures for the calibration and
maintenance of such equipment. Records of calibration and
maintenance activities and results shall be retained.
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DATE ISSUED:
DATE OF REVISION: 03/10/16
4.5.2. Accidents, Incidents, Non-conformance and Corrective and Preventive
Action
4.5.2.1 Requirement
Energy & Mining Division shall establish and maintain procedures for defining
responsibility and authority for identification and correction of non-compliance
conditions.
4.5.2.2 Specifications
These procedures shall make provision for:
a)
Handling and investigation of:
− accidents;
− incidents;
− non-conformances;
b) Action to mitigate any consequence arising from accidents,
incidents or non-conformances;
c) Initiation and completion of corrective and preventive actions;
d) Confirmation of the effectiveness of corrective and preventive
actions taken.
These procedures shall require:
e) That all proposed corrective and preventive actions be
reviewed through the risk assessment process prior to
implementation.
f)
Any corrective or preventive action taken to eliminate the
causes of actual and potential non-conformance shall be
appropriate to the magnitude of problems and commensurate
with the SHE risk encountered;
g) The implementation and recording of any changes in the
documented procedures resulting from corrective and
preventive action.
PREPARED BY: R. Ryckman
FORM NO.:
APPROVED BY:
REVISION NO: Draft 2
25
DATE ISSUED:
DATE OF REVISION: 03/10/16
4.5.3. Records and Records Management
4.5.3.1 Requirement
Energy & Mining Division shall establish and maintain procedures for the
identification, maintenance and disposition of SHE records, as well as the results
of audits and reviews.
4.5.3.2 Specifications
SHE records shall be:
a)
b)
c)
Legible, identifiable and traceable to the activities involved;
SHE records shall be stored and maintained in such a way
that they are readily retrievable and protected against
damage, deterioration or loss. Their retention times shall be
established and recorded;
Maintained, as appropriate to Energy & Mining Division
requirements, to demonstrate conformance to the Energy &
Mining Division SHE Management System Standard.
PREPARED BY: R. Ryckman
FORM NO.:
APPROVED BY:
REVISION NO: Draft 2
26
DATE ISSUED:
DATE OF REVISION: 03/10/16
4.5.4. Audit
4.5.4.1 Requirement
Energy & Mining Division shall establish and maintain an audit programme and
procedures for periodic SHE management system audits to be carried out.
4.5.4.2 Specifications
The audit programme shall:
a) Determine whether or not the SHE management system:
−
conforms to planned arrangements for SHE
management including the requirements of this OHSAS
specification;
−
has been properly implemented and maintained; and
−
is effective in meeting Energy & Mining Division’s policy
and objectives;
b)
Review the results of previous audits;
c)
Provide information on the results of audits to management;
d)
Be based on the results of risk assessments of Energy &
Mining Division activities, and the results of previous audits.
The audit procedures shall cover the scope, frequency,
methodologies and competencies, as well as the
responsibilities and requirements for conducting audits and
reporting results;
e)
Make provisions for self-audits, internal audits (Energy &
Mining Division) and external audits (external to Energy &
Mining Division);
f)
Audits shall be under the lead of a qualified person trained in
audit procedures.
PREPARED BY: R. Ryckman
FORM NO.:
APPROVED BY:
REVISION NO: Draft 2
27
DATE ISSUED:
DATE OF REVISION: 03/10/16
4.6 MANAGEMENT REVIEW
4.6.1. Review Program
4.6.1.1 Requirement
Energy & Mining Division senior management shall, at least annually, review the
SHE management system, to ensure its continuing suitability, adequacy and
effectiveness and to ensure continual improvement in occupational health and
safety.
4.6.1.2 Specifications
a) The management review process shall ensure that the
necessary information is collected to allow management to
carry out this evaluation.
b)
This review shall be documented.
c)
The management review shall address the possible need for
changes to policy, objectives and other elements of the SHE
management system, in the light of SHE management
system audit results, changing circumstances and the
commitment to continual improvement.
PREPARED BY: R. Ryckman
FORM NO.:
APPROVED BY:
REVISION NO: Draft 2
28
DATE ISSUED:
DATE OF REVISION: 03/10/16