Harar project procurement process & Current
Status
Committed to Breakthrough!
Harar project procurement process & Current Status
 TECHNICAL VALUATION TEAM
Name
1. Obbo Anteneh Demire
2. Obbo Shiferaw kumbi
3. Obbo Derara Emana
4. Obbo Million Andarge
5. Obbo Alemisa Gebisa
Position
• Manager ,Construction Management[ COOP ]
• Senior Civil Engineer[ COOP ]
• Senior Civil Engineer[ COOP ]
• Associate Civil Engineer [ COOP ]
• A/Manager, Procurement Team[ COOP ]
Harar project procurement process & Current Status
Harar project procurement process & Current Status
1.Introduction
This document seeks to describe the procurement process that has so far been completed in order to
secure an international Consultant to advise the bank on the construction of its Headquarters building.
As a result, procurement processes and summary of evaluation report will be presented in this power
slide to demonstrate what has been done so far.
2.Pre-Bid Preparatory work
The following activates were conducted prior to the bidding document being floated.
 Expected building size shall be B+G+M+5
 The bidding document preparation for Harar project has been conducted in between January
10, 2022 and February 18, 2022.
 The bidding document has been presented to Procurement committee on February 25,2022
 Following the presentation, the Procurement committee also recommended that the final draft
to be distributed once certain critical comments on the draft bidding document has been
corrected.
 After Procurement committee direction, the final bidding document has been duplicated in
between March 22, 2022 and March 24, 2022 and made ready for distribution.
Harar project procurement process & Current Status
3.Discharging Bid Document
During this stage, the bidding document was provided to prospective bidders through
invitation, which was advertised in a highly circulated local Reporter Newspaper and the bid
floated on the air from March 25th to April 18th, 2022.
4.List of Bidder Who Collected the Bidding Document
Following the official announcement from March 25th to April 5th, 2022, exactly sixteen (16)
bidders, as listed below, were able to collect the bidding document from the cooperative bank of Oromia
procurement office:S/No
Bidders Name
S/No
Bidders Name
1
ASRAT KETEMA G.C
1
ANWAR EBRAHIM G.C
2
HAKICON Engineering PLC
2
MEKASH AMBAW B.C
3
TEKROM Construction PLC
3
MCG Construction PLC
4
MEDCON Engineering and Construction
PLC
4
ASAMINEW TESHOME Construction PLC
5
GUTEMA FIRISA Construction PLC
5
YIRGALEM Construction PLC
6
SHANGI FURNITURE PLC
6
BLC Construction
7
DUGDA Construction PLC
7
HEBRON Construction PLC
8
SELALE Engineering PLC
8
KUSHLADDER Construction PLC
Harar project procurement process & Current Status
5.Bidder response
Following the release of the bidding document, bidders replied appropriately and submitted their
documents until April 18th,2022.
6.Bid Opening Ceremony
The bid opening ceremony was held on the 7th floor of Rang Real Estate Building at CBO's
V.P. (Finance and Facility) office in the presence of procurement committee officers and staff.
Both the technical and financial documents were opened at different times, one after the other. In
this situation, the technical document was opened on April 19, 2022, and the financial
document was opened on June 6, 2022, after the technical document evaluation and
recommendation was done.
On April 19,2022, during Bid opening only six (6) applicants submitted their bidding document; namely:
 Hakicon Engineering plc,
 Yirgalem Construction plc
 MCG Construction,
 Gutema Ferisa Construction
 Hebron Construction
 Anewar Ibrahim Building Contractor but rejected due to unable to include their power of attorney
letter
Harar project procurement process & Current Status
7.Formation of Technical evaluation Team
To this end, Technical evaluation Team was formed on April 25, 2022 by the procurement
committee to handle the evaluation of bidding document. Therefore by the procurement committee
the following outlined staffs were assigned to evaluate the bidding document submitted by the
bidders.
Name
1. Obbo Anteneh Demire
2. Obbo Shiferaw kumbi
3. Obbo Derara Emana
4. Obbo Million Andarge
5. Obbo Alemisa Gebisa
Position
• Manager ,Construction Management[ COOP ]
• Senior Civil Engineer[ COOP ]
• Senior Civil Engineer[ COOP ]
• Associate Civil Engineer [ COOP ]
• A/Manager, Procurement Team[ COOP ]
8.Bid Evaluation Process
The process for bid document evaluation started immediately after the bid officially opened and the
evaluation was proceed with in House evaluation starting from April 25, 2022 and the corresponding
technical evaluation was concluded by May 23,2022. Accordingly , the committee officially notified the
evaluation report with technical recommendation.
Harar project procurement process & Current Status
8.Feedback on the Evaluation Report
Following the Evaluation report ,the Procurement committee was called for discussion on the Technical
document evaluation report. In this regard ,the procurement committee was thoroughly discussed on the
technical evaluation report and recommendation ,at the end ,the committee with minute number PACA/011/2022 passed decision to further more assess the outlined bidder whose technical document has
minor deviation from evaluation criteria set in bidding document and at the same time clarification
request were sent to bidder:
 Hakicon Engineering plc,
 Yirgalem Construction plc
 Gutema Ferisa Construction
 Hebron Construction
9.Field Assessment
Between June 1 and June 8, 2022, in accordance with the procurement committee's minute
direction, the technical valuation team assessed the bidder’s site and went through all of the
bidders' technical experience as well as their office setup.
Finally, the technical evaluation team concluded its visit by noting the following points:
Harar project procurement process & Current Status
 All bidders are technically qualified and capable for the project. Their office setting is wellorganized, with various organizational structures.
 All bidders have demonstrated their ability to complete projects worth more than Birr 100
million on time and to the highest quality.
 It was recognized that all bidders are qualified enough to execute the project in question
10.Discharge of Final Technical Evaluation Report
Following the field assessment and clarification request response ,the technical valuation team once
again met and discussed on field assessment and clarification responses made by bidder. And finally
on June 8,2022 ,the final Technical evaluation report was discharged with an internal memo.
11.Financial Bid Opening and Financial Evaluation Report
The financial proposal opening was conducted on June 6,2022, and written request for evaluation
delivered to evaluation team was on June 9, 2022 .following the official memo, the evaluation team
thoroughly evaluate the bidder financial proposal and On June 13,2022 with an internal memo notify
the financial evaluation findings to Director Supply chain management at the same time on the
memo the director requested to notify the bidders on their offer after arithmetic checking.
Harar project procurement process & Current Status
12.Claim After Arithmetic checking and Resolution
Following the release of the result of arithmetic checking on the bidder financial proposal ,One of the
bidder has raise its claim with formal letter on its financial proposal offer after arithmetic checking and
also requested the copy of opening of financial proposal to be opened. Hence the procurement
committee after thoroughly discussion has accepted the claim and decided to open the financial copy.
Hence the financial copy was opened in the presence of all bidder.
13.Procurement committee final Decision
Following claim, the procurement committee sat again for final resolution and finally came up with the
ongoing bid process to be cancelled and the procurement process to be continued by shortlisting .
14.Current Status