ABSTRACT Lindokuhle Nsele Technical Support RESEARCH Report Report on Team Research Meeting Minutes Time: 12:00 - 13:45 Location: Office 4 Attendees: - Ms. Minentle Jili (Chair) - Mr. Shinga - Lindokuhle Nsele Feedback on Team Research Ms. Minentle Jili opened the meeting by providing a platform for team members to share their feedback regarding their roles and responsibilities in preparation for the upcoming event. The discussions underscored the necessity of aligning individual tasks with the overall goals of the event to ensure a successful execution. Event Venue and Theme Suggestions Event Coordinator's Proposals 1. ; Venue Options: - Beach Picnic: Aimed at creating a fun and relaxed atmosphere while minimizing costs. - Golf Course :An alternative offering opportunities for engaging games and outdoor activities. 2. Catering Options: - Braai (barbecue) - Snacks - A selection of beverages tailored to team preferences 3. Proposed Themes: - Rainbow colours - All black with a pop of colour - White t-shirts paired with jeans Transportation Arrangements Lindokuhle Nsele's Suggestion: - Utilize ride-hailing services (e.g., Bolt) for transportation, due to the small group size. - Estimated cost per trip: R300 for three passengers. - This approach was deemed affordable and flexible. Proposed Activities To enhance engagement and entertainment during the event, the following activities were proposed: 1. Scavenger Hunt: Encourages teamwork and problem-solving skills. 2. Awards and Recognition Ceremony: A platform to celebrate individual and team achievements. 3. Secret Santa Gift Exchange: Adds a fun, festive element to the event. Purpose of the Event Mr. Shinga outlined the primary objective, which is to recognize and celebrate the hard work and achievements of the team over the past year. The event is envisioned to foster appreciation and camaraderie among members. Expected Outcomes The team identified the following expected outcomes for the event: 1. Boosting Team Morale: a positive organizational culture. 2. Strengthening Relationships: Enhancing collaboration and interpersonal connections among team members. 3. Increasing Motivation: Inspiring greater commitment and enthusiasm for the upcoming year. Roles and Responsibilities To ensure a smooth execution of the event, specific roles were assigned: Event Coordinator: Overall event planning and management. Transportation Manager: Responsible for obtaining and managing transportation quotations. Budget Manager: Overseeing and managing the event budget. Each team member is expected to diligently fulfill their designated responsibilities to contribute to the event's success. Closure With no further items for discussion, the Chair thanked everyone for their attendance and contributions to the meeting, officially adjourning it at 13:45.
