How to set up direct deposit in
QuickBooks
Payroll management could never be as easy and convenient without
QuickBooks accounting software. Using QuickBooks payroll software makes
the direct deposit of payments into the bank accounts of the employees
straightforward. However, you may get in trouble sometimes while activating
this direct deposit feature. QuickBooks error 40001 prevents users from
activating the direct deposit feature. But don’t worry, it is not difficult to solve.
Read the segment carefully and learn how direct deposit activation is done.
Here, in this piece of article, we will learn how to set up direct deposit. Let's
understand the concept stepwise.
Are you struggling with setting up direct deposit? We are here to do that for
you. This article is enough to do it, but if you are stuck in between, don’t
hesitate to contact our support team. Call us at 1.833.802.0002, and our experts
will contact you soon
A Stepwise method to set up the direct
deposit
 Follow the below steps to set up the direct deposit feature in your
QuickBooks software.
 Step 1: Collect your business, bank, and principal officer
info
 If you want to set up direct deposit in your company, you must have the
following information:
 These include the business name, address, and EIN.
 Principal officer's social security number, date of birth, and home address.
 Online banking credentials or routing and account numbers for your
company's bank.
 Bank account details of employees or contractors.
Step 2: Connect your bank account
 Log in to QuickBooks using your username and password and open it.
 Go to the option Employees> My Payroll Service> Activate Direct Deposit.
 Click Get Started option, and if it is not available, then:
 Select I'm the admin, and I'm the first one who can… and enter the admin's email address or
user ID.
 Select Continue.
 Enter your Intuit Account email or user ID and password and select Sign In. If you do not possess
an Intuit Account, choose the Create an account link. Note: This screen will not display if you
have signed into your Intuit Account from somewhere else in QuickBooks.
 Click Get Started.
 From the Business tab, select Start. Type in the information. Click Next.
 Fill out the information regarding the Principal officer. Choose Next.
 Pick the Add new bank account option appears.
 Enter the name of your bank and your online banking credentials or the routing number and
account number.
 Create a PIN. You will use this to send payroll to us each time. Then, confirm your PIN by
entering it twice and clicking Submit.
 Click Next, then Accept and Submit.
 If asked, verify the Principal officer's complete Social Security number. Click Submit.
You should see one of the following
messages:
 Your bank account is now linked, meaning that you may directly deposit
and pay your employees immediately. You will see in Step 4 how to Set up
your employees' bank account information.
 Thanks for enrolling in QuickBooks Direct Deposit. What's the next step for
Direct Deposit? This means connecting your bank account with a few steps
more.
 Now, go through Step 3 to verify your bank account.
Step 3: Verifying your bank account (if it
was connected instantly)
 Step 1: Find out the amount of the test transaction
 $0.01 or less will be deposited as a test transaction into your bank account
when set up with QuickBooks Online Payroll or QuickBooks Desktop Payroll,
and this transaction should appear in your bank records within 2-3 business
days.
 You can see the exact amounts of the test transaction in your banking info
or ask your bank directly.
 Step 2: Enter the test transaction amount
 Once that is done, log in to your QuickBooks Payroll as a primary or master
admin, and then enter the test transaction amount without a decimal
point. The person with Admin access can enter the test transaction amount
and activate the direct deposit e-pay and e-file services.
Step 4: Setting up employees' direct deposit
 Establish your company payroll for direct deposit.
 Obtain a direct deposit authorization form.
 Add direct deposit to your employees.
 Conclusion
 In summary, a stepwise method to set up direct deposit in your company
has been discussed above. Follow the steps given above to use the direct
deposit feature in your company. If you need professional guidance to set
it up, call us at 1.833.802.0002.