Once the functions have been determined and the project team is in place, the next step to
begin the system analysis.

Think about what data you would want to track for a music collection.

Using Excel, create a data dictionary to track the music collection. Include a minimum of
5 fields and field definitions such as field length, field type, etc.

Post a message here with your Excel file attached and be prepared to discuss it with your
fellow learners.

Review three other data dictionaries and offer your suggestions.
It is critical to identify the right data fields to ensure that the data collected is useful for the
organisation and aligns with organizational goals. While its important to capture essential data
field, it is equally vital to avoid creating an administrative burden by collecting excessive for
irrelevant data. The organizations may choose to have mandatory and non mandatory field to
differentiate between the two.
I believe that what data is collected for Song names and artist names, each such field containing
text should also be assigned a unique identifier to help prevent confusion and ensure data
accuracy. This approach proves to be a best practice in data collection and management.
For example, Taylor swift’s album Lover has a song with same name as that of the album“Lover”. In such scenario, its crucial to ensure that there are unique identifiers for each song and
album to avoid confusions and ensure clarity in data management.