Rules and conditions for contractors 1. The contractor is required to acknowledge by signature, receipt to the copy of these rules and conditions for contractors (Company Rules) 2. No deviation from, or variation of, the Company Rules will be allowed without the prior consent of Lingfield Point Management. 3. All consents, permissions or approvals shall be obtained from Lingfield Point Management appointed authorised person. 4. The contractor must obtain permission form Lingfield Point Management before starting work or before arranging materials deliveries prior to the work commencing. 5. The contractor is responsible for ensuring that his employees are aware of and comply with all legislation, company rules and any conditions of Lingfield Point Management relevant to his operation, together with Lingfield Point Management fire alarm and prevention systems, fire precautions and procedure to be followed in the event of an emergency situation 6. The contractor shall maintain a daily record of all his employees on Lingfield Point Management site 7. The contractor will prominently display any statutory notices relevant to his operations 8. The contractor must be fully insured for his operation and shall produce for inspection by Lingfield Point Management if required, a certificate of Employers Liability Insurance and evidence of Third Party Liability Insurance 9. No services (electricity, gas or water) plant or equipment may be used by a contractor without permission form Lingfield Point Management 10. No plant or equipment producing a noise level in excess of 85dB(A) shall be used or installed on Lingfield Point Management sites without express permission 11. No plant, equipment or machine driven by internal combustion may be used inside building, unless effective exhaust ventilation to outside air is provided 12. Lingfield Point Management amenities and facilities may not be used without prior consent. 13. The contractor shall provide his employees with all protective clothing and equipment required by legislation or Company rules including a. Safety helmets for employees carrying out building construction or demolition work or working in designated “hard hat” areas b. Eye protection if any foreseeable risk of eye injury c. Approved breathing apparatus and respirators for employees exposed to fumes, dusts fibres or lack of oxygen. d. Ear protection for employees exposed to noise in excess of 85dB(A) or who are working in Lingfield Point Management ear protection area. 14. The contractor shall ensure that all protective clothing equipment is maintained in good order and is used by his employees Accident Prevention General The contractor must report to Lingfield Point Management all incidents resulting in injury to any person or damage to property or plant or risk of environmental damager or pollution Lingfield Point Management will investigate any accident of dangerous incident occurring on any of their sites Excavations All excavations shall comply fully with legislation is respect of construction and safety measures, shall be fenced or covered to safeguard personnel working in the area and shall be illuminated during the hours of darkness Ladders and Scaffolding (to BS 1129 or 2037) All ladders and scaffolding must be inspected for defects before uses, ladders with broken or missing rounds must not be used. Wooden ladders must not be painted Ladders must be secure at all times when in use and be stood on firm and level ground Ladders must extend 1 metre above the working landing or support and must risk at an angle given by 0.3metre out from the wall for every 1.3m of rise Ladders may not be left unattended but must be removed or their use prevented All scaffolding must be on firm foundation, be perpendicular in structure and if applicable be securely fixed to the building. If incomplete the scaffold must be clearly marked with the sign (Danger – Incomplete Scaffold) All scaffolding including quick assembly types must be fitted with guard rails and tow boards to prevent falls of persons or objects Scaffolding must be inspected weekly be a competent person and a record of inspection and defects kept. Scaffolding must not be overloaded with stored materials. Materials must not be stacked above toe-board height unless the scaffold is fitted with wire guards. Mobile tower scaffolds must have their wheels locked to prevent movement whilst anyone is on the tower and must not be moved until all personnel are off the tower Folding steps, platforms and trestles must be inspected for soundness. They must only be used on firm ground and hinges, cords or retaining stays must be in good order. Services Below Grounds The contractor must ascertain the position of sll services below round before any excavation work begins; this includes examination of relevant plans Warning traces indicating the type of service below must be inserted 0.3 metres above that service with backfilling excavations Any warning trace damaged during excavations must be cut back and replaced Roofs When working on any roof of fragile construction, crawling boards must be provided and used by the contractor, except in exceptional circumstances and alternative methods acceptable to Lingfield Point Management are used Safety harness or guardrails must be used when any work is carried out to the edge and any roof Nothing must be thrown from any roof to the ground below Floor openings Any floor opening created in any floor through which an object or person could fall must be securely covered or fenced at all times Material and equipment storage All contractors materials, plant or equipment shall be safely and securely stored and must not obstruct any means of access or egress, gangway or other area where persons have to work or pass. The contractor must obtain specific approval from Lingfield Point Management for the storage of compressed gases, LPG, toxic, corrosive, highly flammable, flammable or other dangerous materials. No gas cylinder exceeding 6kg shall be taken into any building without the express permission of Lingfield Point Management Vehicle Safety Contractor’s vehicles must comply at all times with Lingfield Point Management traffic signs, parking and speed restrictions If no speed restrictions are seen, the speed limit will be 5 mph Machinery and tools All tools, machinery and equipment shall be examined for defects before use and shall be in safe working condition at all times. Tests shall be regularly carried out to ensure the integrity of all electrical equipment No cartridge operated tools or equipment may be used without the express permission of Storeys SPP and will be used in conjunction with a Permit to Work No contractor shall interfere with, remove or misuse any guard or protective device from any plant, equipment or machinery belonging to Lingfield Point Management The contractor shall at all times comply with his legal duty when installing or erecting any article for us at work in and Lingfield Point Management sites to ensure that nothing in the way is erected or installed makes it unsafe or a risk to health Chains Hoist of Lifting tackle No crane, hoist or lifting tackle shall be used by the contractor, without the express permission of Lingfield Point Management The contractor shall provide sufficient lifting tackle and appliances, certified, tested and marked in accordance with legislation and of adequate capacity to handle any loading involved in this operation Reports on the testing of lifting tackle, shall be made available for inspection by Lingfield Point Management prior to work commencing Entry into vessels and confined spaces The contractor shall comply fully the requirement of the regulations in respect to any work involving entry into any chamber, pit, pipe, flue, silo, storage bin or other confined space in which any dangerous fume or lack of oxygen is likely to exist The contractor must inform Lingfield Point Management before any entry is made into a vessel or confines space so that representative of Lingfield Point Management may witness the testing the atmosphere and the determination of the need for the use of breathing apparatus. The contractor will operate a “permit to work” system when entry into a confined space is required. The system must be renewed at each shift change and at the beginning of each day Pressure Systems (Boilers, Air Receivers etc) All pressure vessels used on Lingfield Point Management sites shall comply fully with the requirements of legislation in respect of cleaning, examination, marking and safety measures. (contractors are reminded of their duties under he Pressure Systems and Transportable Gas Containers Regulations 1989) Reports on examination and testing shall be made available for inspection by Lingfield Point Management prior to contract start Electrical Work No connections to Lingfield Point Management electrical supplies shall be made without the permission of Lingfield Point Management All electrical work carried out on sites controlled by Lingfield Point Management shall be by qualified an competent electricians All contractors temporary electrical services must be isolated before the contractor leaves an Lingfield Point Management site at the end of each day All portable electric tools hall operate, via transformers supplied by the contractor at 110 volts. All hand lamps shall be 25 volts maximum Where reasonably practicable all electrical work up to 600 volts must be carried out with the equipment fully isolated, securely locked off and carrying approved notices A Permit to Work must be in place and renewed at each change of shift and at the beginning of each working day. On no account must contractors commence work on either live or isolated supplies greater than 600 volts without specific permission of Lingfield Point Management Electronics Electronic equipment must only be installed and operated by fully qualified personnel, having due regard for any risks involved and taking adequate precautions to protect the equipment from damage and to prevent danger arising. Fire Precautions Any fire, however small, occurring on Lingfield Point Management controlled sites must be reported immediately Contractor’s personnel shall comply fully with all Lingfield Point Management procedures in the event of an outbreak of fire. It is the contractor’s responsibility to ascertain the procedures. No bonfires or burning of waste shall be carried out on Lingfield Point Management controlled sites. No waste shall be left in escape routes, in the open air but shall be removed to a safe place without delay. Smoking is not permitted on Lingfield Point Management controlled sites except in areas designated for that purpose. Lingfield Point Management fire fighting equipment and appliances may be used in the event of an outbreak of fire. All such uses must be reported to Lingfield Point Management immediately. The contractor shall be responsible for the provision of fire fighting equipment and appliance appropriate to the hazards involved in their operations. No alarm of fire fighting equipment, including hoses or sprinklers may be disconnected, removed or otherwise rendered inoperable without the prior consent of Lingfield Point Management. Fire hoses must only be used for fire fighting purposes. Fireproof screens must be provided by the contractor to safeguard Lingfield Point Management property and personnel from sparking and light flash whenever welding burning or similar operations are in progress. Asbestos The use of asbestos or asbestos products in not allowed on Lingfield Point Management controlled sites If during operations , the contractor exposes any material which my be asbestos or may contain asbestos, or suspects contains asbestos, work must cease immediately and Lingfield Point Management notified Waste Collection and Disposal All broken glass or glass cut-offs or similar material shall be removed from any work area to an approved disposal point without delay. Fluorescent tubes or other lamps must be disposed of in a approved crusher or be taken to a suitable disposal point. At reasonable intervals and on completion of the contract the contractor shall remove from Lingfield Point Management sites all residual waste arising from his activities together with his plant, equipment and materials. Any material, plant or equipment not removed by an agreed date may be removed and disposed of by Lingfield Point Management at the contractor’s expense. Security Arrangements No opening may be made in an outside wall or boundary fence with the permission of Lingfield Point Management. The contractor is responsible for the security of all his plant, equipment and plant, whilst on Lingfield Point Management controlled sites. No plant, equipment or materials will be left in an unsafe manner. Lingfield Point Management will be notified before commencement of any watchman appointed by a contractor. Special attendance arrangements must be made where work is required to be executed outside Lingfield Point Management normal working hours Welding and hot work Oxygen and Acetylene cylinders must always be used in an upright and fixed position and be fitted with flash back arresters and non-return valves Oxygen and Acetylene must be store in separate lockable compounds No Oxygen or acetylene cylinders will be taken into any Lingfield Point Management controlled premises, but will be stored outside and the gases piped to the working locations. The cylinders will be turned off at ceases work, lunch breaks or any other time exceeding 10-minute period of time without use. Should hot work be required to be carried out which involves brazing, sweating or general heating, requiring propane or butane gases, the max weight of cylinder allowed will not exceed 6kg, and will be removed from the building at all times when not in use or when the fire alarm sounds. Oxygen and acetylene cylinders must only be transported on purpose may trolleys. Welding cables and gas lines must be regularly inspected for damage and must be handled with care to prevent damage occurring Use of food. A permit to work system will be implemented if contractors are to work in areas where food is processed, prepared of stored. The contractor will ensure that his employees do not encourage any infestation by the indiscriminate disposal of waste All contractors will wear clean, approved protective clothing, including head covering when working in areas were food is processed, prepared or stored. The appointed contractor will ensure that all his employees observe the highest possible personal hygiene whilst in Lingfield Point Management controlled sites The contractor shall notify Lingfield Point Management immediately he becomes aware that either: Any of his employees is suffering from diarrhoea, vomiting or other symptoms liable to be associated with food poisoning Any of his employees is a contact of a known or suspected case of food poisoning or other infectious disease. Lingfield Point Management at all times reserves the right to exclude any person from their sites until satisfied that the risk is reduced to an acceptable level.
