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POM500 Contact Session 2
11 April 2024
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WELCOME TO
THE FUTURE
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TOWARDS
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AGENDA
1 General information
2 Overview of the assignment
3 Overview of the online test
4 Student collaboration
5 Plagiarism & Cheating
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GENERAL INFORMATION
• The Study Guide includes the Semester assignment.
• The submission date for the Semester 01 2024 assignment is 22 April 2024.
• NO late submissions will be accepted and you are not permitted to submit your
assignment answer scripts to any other email addresses or persons.
• The assignments must be submitted using Turnitin/CANVAS. The assignment
document includes the complete set of instructions on how to submit the
assignment answer scripts.
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GENERAL INFORMATION
• The role of the lecturer is to support and assist you with your studies during the
semester. However, it is the responsibility of the student to contact the lecturer
when facing difficulties or challenges with the learning material. The preferred
contact method is email. The email must describe the issue/challenge/problem the
student needs assistance with and provide enough detail for the lecturer to
understand the request and to be able to respond effectively.
• Numbering: Answers to the questions should be numbered correctly and clearly
draw a line after an answer has been completed.
• File Format: Type these in MS Word format and save them as a PDF document
(File > Save As > Save as Type: PDF). Name your completed file accordingly:
[STUDENTNUMBER] [MODULECODE] [SURNAME].pdf. For E.g. 21111234
BCU101 Student.pdf).
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GENERAL INFORMATION
• List of References: A list of all the sources that you have consulted for your
assignment must be included at the end of your document. It must be listed in
alphabetical order for the assignment as a whole and not for each question. Refer
to the STADIO Referencing Guide (available from the online STADIO Library) for
the correct referencing methods.
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OVERVIEW OF THE ASSIGNMENT
Question 1: Topic 12: Managing the Quality and Risks on Projects (application)
Question 2.1: Topic 8: Project Schedule Management (application)
Question 2.2: Topic 9: Project Cost Management (application)
Question 3: Topic 6: Project Scope (application and research)
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QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS ON PROJECTS
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QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS
ON PROJECTS
WHAT COULD GO WRONG?
WHAT THREATENS MY PROJECT?
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QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS ON
PROJECTS
Project risk is the possibility of events or circumstances occurring that could negatively
impact the success of a project. These risks can arise from various sources, including
technical complexities, resource limitations, stakeholder dynamics, and external factors like
market conditions or regulatory changes.
To handle project risks effectively, a structured approach is necessary:
Firstly, risks must be identified through systematic analysis of project components,
objectives, and external influences.
Once identified, risks are assessed based on their likelihood and potential impact.
Throughout the project lifecycle, risks are continuously monitored to detect any changes in
their likelihood or impact.
Effective communication of risks and their implications to stakeholders is crucial and finally
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Likelihood
QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS
ON PROJECTS
Impact 1 Likelihood 3 = Risk ranking = 4
Impact
1 2
1 2 3
2 3 4
3 4 5
4 5 6
3
4
5
6
7
4
5
6
7
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RISK MATRIX
Risk Description
LIKELIHOOD
IMPACT
1
2
3
4
Level
1
2
3
4
5
LOW
2
3
4
5
6
MEDIUM
3
4
5
6
7
HIGH
4
5
6
7
8
Impact
Likelihood
Risk Level
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QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS ON
PROJECTS
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QUESTION 1: TOPIC 12: MANAGING QUALITY AND RISKS ON
PROJECTS
The question stipulates the following:
The risk register must show the risk description, the risk’s effect (impact description) on the
project, the likelihood of the risk occurring, the impact rating if it occurs, and lastly, the
person who will be responsible for that risk
Related articles:
Guan, L., Abbasi, A. and Ryan, M.J., 2020. Analyzing green building project risk
interdependencies using Interpretive Structural Modeling. Journal of Cleaner Production,
256, p.120372.
Xie, K., Liang, B., Dulebenets, M.A. and Mei, Y., 2020. The impact of risk perception on
social distancing during the COVID-19 pandemic in China. International journal of
environmental research and public health, 17(17), p.6256.
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE MANAGEMENT
•
Network Diagram

Diagram of activities with predecessors (immediately before),

concurrent tasks (at same time) and successors (immediately after)

Please note that I have provided you with a step-by-step guideline on how to approach the AON
diagram (uploaded on CANVAS in Learning facilitation)
•
Search YouTube: Engineer4Free PDM network diagram
•
https://www.youtube.com/watch?v=WVHvsw7rakI
•
https://www.youtube.com/watch?v=4oDLMs11Exs
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE
MANAGEMENT
The High-Flight DC Graphic Novels special print production project, "Project: Retro",
consisting of 13 activities, is described as follows:
Activity
Activity time (days)
Immediate predecessor(s)
A
3
--
B
4
A
C
3
B
D
10
B
E
8
D
F
4
D
G
6
D
H
8
C, E, F, G
I
5
H
J
5
H
K
4
I
L
2
J
M
4
K, L
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE
MANAGEMENT
Prepare a network diagram for this project (use the AON format and calculate the ES, EF,
LS and LF for each activity).
(13)
Determine the critical path and project duration.
Calculate the slack for each activity.
(3)
(4)
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE
MANAGEMENT
Activity
Activity
Immediate
time (days) predecessor(
s)
A
B
C
D
E
3
4
3
10
8
-A
B
B
D
F
G
H
4
6
8
D
D
C, E, F, G
I
J
5
5
H
H
K
4
I
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE
MANAGEMENT
Allocate 1 mark for each correct activity (13 for correct ES/EF and LS/LF)
Critical path ✓✓
Project duration (46 days) ✓✓
Correct slack for each activity ✓✓✓
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QUESTION 2.1: TOPIC 8: PROJECT SCHEDULE
MANAGEMENT
Related articles:
Liberzon, V., 2001, June. Resource Critical Path Approach to Project Schedule
Management. In 4th European Project Management Conference, London.
Koulinas, G.K., Xanthopoulos, A.S., Tsilipiras, T.T. and Koulouriotis, D.E., 2020. Schedule
delay risk analysis in construction projects with a simulation-based expert system. Buildings,
10(8), p.134.
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QUESTION 2.2: TOPIC 9: PROJECT COST MANAGEMENT
Burke (Chapter 24, 2018) defines the cash flow statement as: “A document which models
the flow of money in and out of the project.” He goes on to explain that the time frame is
usually monthly, to coincide with the normal business accounting cycle.
A project cash flow refers to the inflow and outflow of cash associated with a specific project
over a defined period of time. It outlines the timing and magnitude of cash receipts and
disbursements related to the project's activities, including initial investment, operational
expenses, and revenue generation. Project cash flow analysis helps stakeholders assess
the viability and financial performance of the project, including its ability to generate
sufficient cash to cover expenses, repay debt, and provide returns to investors. It typically
includes factors such as capital expenditures, operating expenses, revenues, taxes, and
financing activities. By forecasting and analyzing project cash flows, stakeholders can make
informed decisions regarding project investment, management, and financing strategies.
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QUESTION 2.2: TOPIC 9: PROJECT COST MANAGEMENT
•
Your project involves the manufacturing and distribution of ventilators for hospitals in South
Africa.
•
The following information is available:

The client pays four monthly payments of R40 000 for August, and R70 000 each for
September, October and November.
 You employ human resources at R45 000 per month from August to November.
 You buy materials at R5 000 per month from August to November.
 You rent equipment at R10 000 per month from August to November.
August
September
October
November
R0,00
-R20 000,00
-R10 000,00
R0,00
Income
R40 000,00
R70 000,00
R70 000,00
R70 000,00
Total R available
R40 000,00
R50 000,00
R60 000,00
R70 000,00
Resources
R45 000,00
R45 000,00
R45 000,00
R45 000,00
Materials
R5 000,00
R5 000,00
R5 000,00
R5 000,00
Rental equipment
R10 000,00
R10 000,00
R10 000,00
R10 000,00
Total Expenses
R60 000,00
R60 000,00
R60 000,00
R60 000,00
Closing Balance
-R20 000,00
-R10 000,00
R0,00
R10 000,00
Brought Forward
Expenses
December
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QUESTION 2.2: TOPIC 9: PROJECT COST MANAGEMENT
•
Your project involves the manufacturing and distribution of ventilators for hospitals in South
Africa.
•
The following information is available:

The client pays four monthly payments of R40 000 for August, and R70 000 each for
September, October and November.
 You employ human resources at R45 000 per month from August to November.
 You buy materials at R5 000 per month from August to November.
 You rent equipment at R10 000 per month from August to November.
August
September
October
November
R0,00
-R20 000,00
-R10 000,00
R0,00
Income
R40 000,00
R70 000,00
R70 000,00
R70 000,00
Total R available
R40 000,00
R50 000,00
R60 000,00
R70 000,00
Resources
R45 000,00
R45 000,00
R45 000,00
R45 000,00
Materials
R5 000,00
R5 000,00
R5 000,00
R5 000,00
Rental equipment
R10 000,00
R10 000,00
R10 000,00
R10 000,00
Total Expenses
R60 000,00
R60 000,00
R60 000,00
R60 000,00
Closing Balance
-R20 000,00
-R10 000,00
R0,00
R10 000,00
Brought Forward
December
INCOME
Project
Expenses
EXPENSES
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QUESTION 2.2: TOPIC 9: PROJECT COST MANAGEMENT
•
The example provided in the previous slides is a ‘straight forward’ example for incurred
costs. However, to complete the answer to question 2.2 you need to apply the timing of
income and payments to the project cash flow.
•
See section 5, “Cash flow timing” op pages 308-310 of the prescribed text book. The
‘Project cash flow Example 2’ on page 310 is a similar question to question 2.2 in the
assignment (the solution to this example is also provided on page 310 in table 24.7).
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QUESTION 3: TOPIC 6: PROJECT SCOPE
What is project scope?
Project scope refers to the detailed outline of what will be accomplished during the course of
a project. It defines the boundaries, deliverables, objectives, and tasks that need to be
completed to achieve the project's goals. A well-defined project scope sets clear
expectations for all stakeholders involved, including the project team, clients, and sponsors.
Overall, a well-defined project scope serves as a roadmap for the project team, guiding
them throughout the project lifecycle and ensuring that the project stays on track to meet its
objectives within the specified constraints.
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QUESTION 3: TOPIC 6: PROJECT SCOPE
It typically includes the following:
Objectives and Goals: Clearly stated objectives that the project aims to achieve. These objectives should be specific,
measurable, achievable, relevant, and time-bound (SMART).
Deliverables: The tangible outcomes or results that the project will produce. These can include products, services,
reports, software, or any other relevant items.
Boundaries: Defines what is included in the project and what is not. This helps in preventing scope creep, where
additional work is added to the project without proper evaluation.
Constraints: Any limitations that may affect the project, such as budget, resources, time, or technical constraints.
Assumptions: Factors or conditions that are assumed to be true for the project to be successful. It's essential to
document these assumptions to ensure that everyone involved understands the underlying context.
Dependencies: Identifies any external factors or tasks that the project relies on for completion. Understanding
dependencies helps in managing risks and scheduling tasks effectively.
Milestones: Key points or events in the project timeline that mark significant progress or achievements.
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QUESTION 3: TOPIC 6: PROJECT SCOPE
See Annexure 3 (project scope statement template) in your study guide to assist you in
answering this question.
Project Scope Statement
Submitted by: ______________________________________________________________
Contact Email: _____________________________________
Current Date:
1/27/10____
Contact Phone: ___________________________________
Project Name: _____________________________________________________
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QUESTION 3: TOPIC 6: PROJECT SCOPE
Inclusions
Scope Inclusions
What business or technical need will be filled by this project?
______________________________________________________________________________________________________
What end-users requirements will be addressed?
______________________________________________________________________________________________________
What deliverables will be produced?
______________________________________________________________________________________________________
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QUESTION 3: TOPIC 6: PROJECT SCOPE
Exclusions
Scope Exclusions
What related business or technical need will be excluded from this project?
______________________________________________________________________________________________________
What end-users requirements will be excluded from this project?
______________________________________________________________________________________________________
What deliverabled will be excluded from this project?
______________________________________________________________________________________________________
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QUESTION 3: TOPIC 6: PROJECT SCOPE
Alternative templates:
https://templatelab.com/project-scope/
Related articles:
Harish, V. and Kumar, M.S.S., A Study on Project Management Practices in IT Industries
across Coimbatore. Journal homepage: www. ijrpr. com ISSN, 2582, p.7421.
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OVERVIEW OF THE ONLINE TEST
CANVAS
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OVERVIEW OF THE ONLINE TEST
CANVAS
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OVERVIEW OF THE ONLINE TEST (8 - 11 MAY)
Section(s) of the material covered: Refer to the Assessment Guidelines for the module.
Description of question types:
Multiple-choice questions
Out of marks: 20
Time allowed: 60 minutes
Attempts and Grading: There are 2 attempts at this quiz, however, the questions will differ in
each attempt. Your highest score will be entered into the grade book.
Individual/group quiz:
This is an independent quiz; do not work with others.
Open book/closed book:
online test.
You may use class materials (including the textbook) during the
Additional comments: We recommend that you complete the test without delay - do not wait
until the last minute.
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OVERVIEW OF THE ONLINE TEST - EXAMPLES
The PMBOK 6th edition consists of ten Project Management Knowledge areas. Which
project management knowledge areas are primarily focused on coordinating the various
project elements for successful completion of the project?
a. Project scope and integration management.
b. Project schedule and project cost management.
c. Project quality and project risk management.
d. Project communications management.
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OVERVIEW OF THE ONLINE TEST - EXAMPLES
What is the earliest finish (EF) time for activity C?
a. 12
b. 14
c. 18
d. 23
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STUDENT COLLABORATION
• Students who establish student learning groups on platforms such as WhatsApp, WeChat,
Instagram for purposes of group learning are warned that jointly preparing assignment
answers on such groups or sharing answers on such groups are not acceptable practices
and if discovered can have disciplinary consequences for those found guilty.
• Students are warned against contracting third parties to prepare assignments or
assignment answers on their behalf. If STADIO discovers such instances, disciplinary
action will result that can include being dispelled as a student.
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PLAGIARISM & CHEATING
• NB – use the STADIO Referencing Guide and make sure that you fully understand all
referencing techniques.
• Students who collaborate, copy from each other, or contract external sources to prepare
their assignment answers will be awarded a zero mark and face the risk of expulsion from
STADIO.
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THANK YOU
ENKOSI THANK YOU
ENKOSI
RE A LEBOGA
RE
A
LEBOGA
DANKIE
DANKIE
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