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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
PROJECT:
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND
COMMISSIONING (EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
PROJECT AT PETRONAS CHEMICALS METHANOL SDN. BHD. (META)
COMPANY:
PETRONAS CHEMICALS METHANOL SDN. BHD.
CONTRACT NO.:
RFP-000000059837
DOCUMENT TITLE:
Project Procurement Plan
DOCUMENT REVIEW CLASSIFICATION:
X
SECURITY CLASSIFICATION:
INTERNAL USE
A
19-NOV-23
Rev
Date
IFR
Description
SM
Prep’d By
TS
Rev’d By
KD
App’d By
SWA WATER ENGINEERING SB
Rev’d By
Endor’d By
App’d By
COMPANY
© 2023 PETROLIAM NASIONAL BERHAD (PETRONAS). All rights reserved. No part of this document may be reproduced, stored
in a retrieval system or transmitted in any form or by any means (electronic, mechanical, photocopying, recording or otherwise) without
the permission of the copyright OWNER.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
TABLE OF CONTENTS
1.0
PROJECT INTRODUCTION ........................................................................................... 4
2.0
PURPOSE ....................................................................................................................... 8
3.0
SCOPE............................................................................................................................ 8
4.0
DEFINITIONS AND ABBREVIATIONS ........................................................................... 8
5.0
REFERENCES ................................................................................................................ 8
6.0
PROCUREMENT STRATEGIES ..................................................................................... 9
7.0
CONTRACTOR’S PROCUREMENT ORGANIZATION CHART ....................................10
8.0
COORDINATION WITH ENGINEERING, CONSTRUCTION AND COMMISSIONING ..14
9.0
PROCUREMENT PROCESS / PROCEDURE................................................................14
10.0
SUPPLIERS AND BIDDERS LIST .................................................................................14
11.0
PROCUREMENT OF CATEGORY ITEM .......................................................................16
12.0
MARKET SURVEY AND SCREENING ..........................................................................16
13.0
REQUEST FOR QUOTATION .......................................................................................17
14.0
PURCHASE ORDER .....................................................................................................20
15.0
DISTRIBUTION OF UNPRICE PURCHASE ORDER .....................................................22
16.0
MATERIAL PLANNING AND CONTROL ......................................................................22
17.0
SURPLUS MATERIALS ................................................................................................25
18.0
TEMPORARY STORAGE YARD ...................................................................................26
19.0
EXPEDITING..................................................................................................................26
20.0
SHIPPING AND TRANSPORTATION............................................................................27
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
21.0
CUSTOMS CLEARANCE AND GOVERNMENT TAX EXEMPTION .............................28
22.0
IDENTIFICATION FOR DUTY LEVIES ..........................................................................29
23.0
VENDOR'S AND SUB-CONTRACTOR'S VDRL............................................................29
24.0
INSPECTION AND SURVEILLANCE ............................................................................30
25.0
QUALITY ASSURANCE AND QUALITY CONTROL .....................................................30
26.0
SPARE PARTS AND SPECIAL TOOLS ........................................................................31
27.0
ASSETS REGISTER ......................................................................................................31
28.0
VENDOR SUPPORT ......................................................................................................32
29.0
PERFOMANCE GUARANTEE / SECURITY ..................................................................33
30.0
PROCUREMENT CLOSE OUT ......................................................................................33
LIST OF ATTACHMENTS
ATTACHMENT 1 - PROCUREMENT INTERFACE AND COORDINATION
ATTACHMENT 2 - MARKET SURVEY SCREENING FORM
ATTACHMENT 3 - BIDDERS APPROVAL LIST FORM
ATTACHMENT 4 - AWARD RECOMMENDATION
ATTACHMENT 5 - PROJECT VENDOR SUB CONTRACTOR LIST
ATTACHMENT 6 - PROCUREMENT STATUS REPORT (PSR)
ATTACHMENT 7 – LIST OF LONG LEAD ITEM
ATTACHMENT 8 – TECHNICAL BID EVALUATION FORM
ATTACHMENT 9 – PACKING, MARKING AND SHIPPING INSTRUCTION
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
1.0
PROJECT INTRODUCTION
CONTRACTOR (SWA Engineering Sdn. Bhd,) has been awarded and entered into
CONTRACT with the COMPANY for the WORKS in in accordance with the terms and
conditions contained in SECTION 2- FORM OF AGREEMENT AND GENERAL TERMS
& CONDITIONS of the PROJECT. CONTRACTOR’s SCOPE OF WORK includes the
provision of all WORKS, permanent or temporary, necessary to execute and complete the
WORKS and to allow CONTRACTOR to achieve all of its obligations under the
CONTRACT. The SCOPE OF WORK includes project management, Detailed Engineering
Design, interface with other parties, acquiring PERMITS, Procurement, Construction,
PRE-COMMISSIONING, COMMISSIONING, HANDOVER, all technical directions,
supports and assistance to COMPANY required for START-UP, PERFORMANCE
TESTS, and rectification of DEFECTS during WARRANTY PERIOD in accordance with
the CONTRACT.
1.1
PROJECT INFORMATION
PROJECT
NAME
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
AND COMMISSIONING (EPCC) FOR METHANOL EFFLUENT
TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS
METHANOL SDN. BHD., LABUAN, WILAYAH PERSEKUTUAN,
MALAYSIA (META)
LOCATION LABUAN, WILAYAH PERSEKUTUAN, MALAYSIA
PETRONAS Chemicals Methanol Sdn. Bhd. (PCMSB) Plant 1 and Plant 2 are currently
experiencing industrial effluent discharge noncompliance, whereby the aqueous process
effluents are not able to be treated via existing facilities up to Standard B limit, Industrial
Effluent Regulation (IER 2009) prior to release into sea.
COMPANY intends to build a Wastewater Treatment Plant Facilities (hereinafter referred
to as “FACILITIES”). The FACILITIES shall enable treatment of various effluent streams
to ensure compliance to the Industrial Effluent Regulations 2009.
Below main FACILITIES aspects have been identified to address the solutions:
1.
Open
To build a new Wastewater treatment plant at Plant 1 treating the industrial
effluents from Plant 1 and Plant 2
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
2.
To build new check basins at Plant 1 & Plant 2 as retention ponds for several
low strength effluents
3.
To build new Stream stripper at Plant 1 pre-treating effluent containing high
methanol content
All the effluent streams shown in Process Flow Diagram (EXHIBIT 20-5-3B PROCESS
ENGINEERING SPECIFICATIONS) shall be included as the feedstock in the design of
the FACILITIES.
PETRONAS Chemicals Methanol Sdn Bhd (PCMSB), Plant 1 and Plant 2 are located at
Wilayah Persekutuan Labuan, Malaysia and is in close proximity to the international
shipping lane in the South China Sea.
CONTRACTOR’S Project objective is to provide EPCC services to build a Wastewater
Treatment Plant Facilities (hereinafter referred to as “FACILITIES”). The FACILITIES
shall enable treatment of various effluent streams to ensure compliance to the
Industrial Effluent Regulations 2009 on time, on budget and deliver expected
performance and quality with zero accident/incident.
No.
1
Open
Milestones
EFFECTIVE DATE (ED)
2
Issuance of Purchase Orders (PO) for the last Long
Lead Item (LLI)
Note: POs for all LLIs shall be issued by the fourth
month from ED.
3
Delivery of last LLI to SITE
4
MECHANICAL COMPLETION DATE (MCD)
5
READY FOR START-UP (RFSU)
6
INITIAL ACCEPTANCE (IA)
7
Approval of Final Documentation by COMPANY
Date
T0
(20th Oct. 2023)
T0+M4
(19th Feb. 2024)
T0+M16
(19th Feb. 2025)
T0+M21
(19th Jul. 2025)
T0+M24
(19th Oct. 2025)
T0+M25
(19th Nov. 2025)
T0+M28
(19th Feb 26)
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
8
1.2
FINAL ACCEPTANCE (FA)
12 Months from IA*
PARTY INVOLVED
Parties involved are as follows:
1.3
(i)
COMPANY – PETRONAS CHEMICAL Methanol Sdn Bhd (update as per
SECTION 2- FORM OF AGREEMENT AND GENERAL TERMS &
CONDITIONS)
(ii)
OWNER – PCMSB*deleted*
(iii)
CONTRACTOR – SWA Water Engineering Sdn. Bhd
(iv)
Any other parties
(v)
VENDOR and SUB-CONTRACTOR – any party or parties (other than the
COMPANY), that has or have entered into a contract directly or indirectly with
the CONTRACTOR and of any tier, including but not limited to suppliers or
vendors of GOOD for the performance of any part of the WORKS.
BATTERY LIMIT
The Battery Limit within the CONTRACTOR’s scope shall be from the tie-in points of the
existing PLANT including the new FACILITIES, but not limited to the following:
• Methanol stripping pretreatment system
• Effluent collection and transfer facilities
• Biological treatment system
• Sludge collection and dewatering
• Final effluent and check basins
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
Illustration of the Battery Limit of the PROJECT can be referred in EXHIBIT 17 PROJECT
INTERFACE, TIE-INS & BATTERY LIMIT.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
2.0
PURPOSE
This Project Procurement Plan which outlines the procedures and schedule to be
implemented by CONTRACTOR for carrying out all procurement and related services as
required by the CONTRACT.
2.1
RESPONSIBILITY
CONTRACTOR’S Project Procurement Manager (PPM) is responsible in
implementation, monitor and update this Project Procurement Plan. PPM is given full
authority to delegates and assigned the tasks to his/her Procurement Team to ensure
provision of this procedure is achieved timely and quality.
3.0
SCOPE
Scope of this Project Procurement Plan covers CONTRACTOR procurement activities
necessary to manage, control, evaluate, procure, expedite, inspect (including provision of
independent Third Party inspection), transport, ship, load and unload, deliver to SITE and
preserve all EQUIPMENT, MATERIALS, SPARE PARTS, Special Tools, Consumables,
lubricants and chemicals and any other items required for the WORKS through to the final
location at SITE, all in accordance with the requirements specified in the CONTRACT.
4.0
DEFINITIONS AND ABBREVIATIONS
Definitions and abbreviations being in this document has similar meaning as per ARTICLE
2 of SECTION 2- FORM OF AGREEMENT AND GENERAL TERMS & CONDITIONS.
5.0
REFERENCES
In preparing this Project Procurement Plan, the following document has been referred and
shall take precedent over this Project Procurement Plan
1.
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SECTION 2: CONTRACT DOCUMENTS, EXHIBIT 6 – PROCUREMENT (REV 2)
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
The PPM is responsible to ensure all provision as described in EXHIBIT 6 and this
document shall be performed as stated
6.0
PROCUREMENT STRATEGIES
CONTRACTOR procurement strategies designed to support overall project management
team to achieved Project Objective and Milestone.
CONTRACTOR has identified following key factors and its strategies is described in this
Project Procurement Plan.
No
1
Key Factors
Proper Procurement Scheduling
Key Strategies
Correct timelines of each activity,
shipment, logistic and approval
requirement
2
Competitive procurement
3
4
5
6
VENDOR or SUB-CONTRACTOR
selection through market survey,
tendering, TBE, CBE and expediting
Capability
and
performance
of
VENDORS and SUB-CONTRACTOR
VENDOR progress monitoring
Expediting
Long Lead Item Delivery (LLI)
Identification
procurement
of
LLI
and
early
Unexpected natural disaster such as
To follow government instruction
COVID19
7
Competent Project Team
8
Alignment among all project team
Clear job scope, responsibility matrix.
member
9
Geographical Challenge
Procurement Org. Chart, Training
Initial survey, screening, site visit
Control procedure in monitoring, managing and reporting of each activity and its progress
is listed on List of Attachment.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
6.1
LiST OF PROCUREMENT CONTROL DOCUMENTS
1.
2.
3.
4.
5.
6.
7.
8.
7.0
Attachment 1 - Procurement Interface and Coordination
Attachment 2 - Market Survey Screening Form
Attachment 3 - Bidders Approval List Form
Attachment 4 - Award Recommendation
Attachment 5 - Project Vendor Sub Contractor List
Attachment 6 - Procurement Status Report (PSR)
Attachment 7 – List of Long Lead Item
Attachment 8 – Technical Bid Evaluation Form
CONTRACTOR’S PROCUREMENT ORGANIZATION CHART
Project Manager
Dr Khailash Dhasan
Project Procurement Manager
Tamarai Muthusamy
Senior Procurement Executive
Procurement Expeditor
Logistic Coordinator/ MATCO
7.1
JOB DESCRIPTION, RESPONSIBILITY OF PROCUREMENT KEY PERSONNEL
7.1.1
PROJECT PROCUREMENT MANAGER
•
•
Open
Direct, plans, organizes, oversees, coordinates, and manages the staff and
operations of the project procurement, expediting and logistic.
Work with other functional head to develop project procurement strategies toward
successful project delivery.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
•
•
•
•
•
•
•
•
•
•
•
7.1.2
SENIOR PROCUREMENT EXECUTIVE
•
•
•
Open
Coordinate with all discipline i.e., Planning, Engineering, Construction,
Commissioning, warehouse to ensure proper scheduling and movement of goods
or services.
Co-ordination of procurement activities, ensuring effective support is provided to
the project
Accountable for review and (in absence of Project Manager, approved) of Bidder
Approval List and purchase order to SUB-CONTRACTORS.
Prepare, update and present Procurement Status Report on weekly and monthly
basis.
Ensure procurement key dateline such as screening, vendor selection, TRP, RFQ,
TC, TBE, CBE is being met
Accountable for reviewing and approving suppliers request for payment with
respect to SUB-CONTRACTORS, ensuring all obligations are met before
payment.
Ensure all contract and purchase order close-out is undertaken in a timely manner
including the resolution of claims as and when required.
Oversee shipment, transportation and logistics services from suppliers to SITE, to
meet required on-site dates.
Promote safety and awareness among supply chain and SUB-CONTRACTORS
aimed at zero accident/incident rate.
Ensure all procurement activities are in compliance with project procedures,
specifications, regulations, HSE standards and QA/QC requirements.
Report to Project Manager
Carried procurement activities from market survey till issuance of purchase order
as per approved plan and procedure. This cover:
- correct vendors selection, prepare Bidder Approval List, compile complete
RFQ documents (MR & TRP), issue a RFQ to approved bidders,
- review completeness of vendor proposal, coordinate with other discipline
to initiate and close queries (clarifications),
- coordinate with other discipline in preparation of technical and commercial
evaluation (TBE/CBE) and
- Prepare recommendation to award to PPM
- Ensure all necessary approval from COMPANY for each process obtained.
- Issued un-price purchase order to COMPANY and all department i.e.
Planning, Engineering, Construction, Commissioning and warehouse.
Communicate and update other functional department on procurement activities.
Support PPM in planning and coordinates the operations of the project
procurement, expediting and logistic.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
•
•
•
•
•
•
•
•
7.1.3
PROCUREMENT EXPEDITOR
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Open
Support PPM in preparing and update Procurement Status Report (PSR).
Carried procurement key dateline within PSR timeline.
Point of communication in between SUB-CONTRACTOR and CONTRACTOR
(SWA).
Ensure all contract and purchase order close-out is undertaken in a timely manner
including the resolution of claims as and when required.
Ensure shipment, transportation and logistics services from suppliers to SITE, to
meet required on-site dates.
Adhere to safety promotion and awareness among supply chain and SUBCONTRACTORS aimed at zero accident/incident rate.
Adhere strictly to procurement procedure compliance, project procedures,
specifications, regulations, HSE standards and QA/QC requirements.
Report to Project Procurement Manager
Confirm SUB-CONTRACTOR’s understanding of all deliverables and that the
submission or delivery requirements match the project/operation expectations.
Review and analyze SUB-CONTRACTOR’s document and data submittal plans.
Oversee shipment, transportation and logistics services from suppliers to SITE, to
meet required on-site dates.
Obtain copy of SUB-CONTRACTOR’s production schedule, confirm the supplier
has a complete and capable plan for meeting the delivery requirements
Evaluate the SUB-CONTRACTOR’s plans and ability to meet the schedule
Identify potential and actual disruptions in the SUB-CONTRACTOR’s submission
and delivery schedules
Develop and present to the management alternatives for the SUB-CONTRACTOR
to improve performance
Lead or support the implementation of selected actions to avoid or minimize the
impact of SUB-CONTRACTOR schedule disruptions on delivery
Perform other procurement discipline tasks such as logistics coordination and
material receiving
Coordinate material transportation requirement with third party freight forwarder
as per agreed shipping terms on Purchase Order
Monitor goods arrival at warehouse for material receipt and transfer
Consolidate orders at warehouse to keep freight forwarding costs to a minimum
Coordinate material transportation requirements with third party freight forwarder
Advise PPM on freight forwarding cost against contract rates
Authorize freight invoices, receive order arrivals and input shipment status in PRS
Other duties as assigned
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
•
•
•
7.1.4
LOGISTIC COORDINATOR / MATERIAL CONTROLLER (MATCO)
•
•
•
•
•
•
•
•
•
•
•
•
Open
Adhere to safety promotion and awareness among supply chain and SUBCONTRACTORS aimed at zero accident/incident rate.
Adhere strictly to procurement procedure compliance, project procedures,
specifications, regulations, HSE standards and QA/QC requirements.
Report to PPM.
Responsible for the efficient and effective execution of the inventory control and
material storage/distribution processes for efficient movement and transfer to user
(i.e., construction, commissioning).
Inspect, examines goods or materials received to verify its conformance against
purchase specifications. Status of inspected goods or materials must be easily
identified and segregated to its classification (such as accepted, rejected or hold).
Store goods and materials according to manufacturer recommendation i.e.,
contamination prevention, open/covered storage, climate control for sensitive
component (i.e., electronic or electrical) and its preservation.
Clearly identified non-conforming items received and with correction action such
as defective, wrong specification, incorrect quantities or poor qualities. Informed
Senior Purchasing Executive and Expeditor status receiving inspection and clearly
stated the discrepancies, if any.
Plans, schedules and coordinates warehouse goods movements to ensure timely
availability and delivery of materials and equipment.
Arranged transport of materials/equipment from warehouse to SITE.
Compiles and maintain manual or computerized records such as material
inventory, delivery order and status and location of materials.
Take delivery for spares and stored correctly. Check if the items are satisfied that
the quantities and specification of the delivered goods match the information on
the order.
Receive order arrivals and input shipment status in PRS
Adhere to safety promotion and awareness among supply chain and SUBCONTRACTORS aimed at zero accident/incident rate.
Adhere strictly to procurement procedure compliance, project procedures,
specifications, regulations, HSE standards and QA/QC requirements.
Report to PPM.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
8.0
COORDINATION WITH ENGINEERING, CONSTRUCTION AND COMMISSIONING
Coordination and interface for procurement activities from vendors selection till released
of materials, goods and/or equipment to construction and, in case of warranty period, to
warranty personnel can be refer TO ATTACHMENT 1 – PROCUREMENT INTERFACE
AND COORDINATION.
Person In-Charge (PIC) is responsible person to ensure procurement activities and task
achieved within dateline.
9.0
PROCUREMENT PROCESS / PROCEDURE
Once list of MATERIALS and EQUIPMENT to be procured received from engineering or
construction, procurement activities shall start with supplier identification and selection,
identifying Long Lead Item, critical items or services example Detailed Engineering Design
Services.
10.0
SUPPLIERS AND BIDDERS LIST
Sub-Contractor, vendors or bidder’s list shall be prioritized as per EXHIBIT 6 –
PROCUREMENT (REV2) item 6.4 SOURCE OF EQUIPMENT, MATERIALS, SUPPLIES
AND SERVICES, which as follows:
i.
ii.
iii.
iv.
v.
engage Vendor / Original Equipment Manufacturer (OEM) for Category Items;
engage PETRONAS’ Vendor Development Program (VDP) vendors;
engage companies listed based on the COMPANY’s Recommended Brand as
per ATTACHMENT 3 - LIST OF RECOMMENDED BRANDS of this EXHIBIT
6.;
engage COMPANY’s PRE-APPROVED SUBCONTRACTOR/VENDOR as
listed as per ATTACHMENT 4 - LIST OF PRE-APPROVED
SUBCONTRACTORS;
engage PETRONAS’ licensed and/or registered companies of this EXHIBIT
6.;
The PPM shall ensure that the all SUBCONTRACTOR’s PETRONAS License/
Registration shall remain valid throughout the CONTRACT PERIOD.
If any of the required EQUIPMENT, MATERIALS, SUPPLIES or SERVICES is not listed
in the PROJECT’s Vendor List, the CONTRACTOR shall pre-qualify its VENDORs and
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
SUB-CONTRACTORs; and provide the following evidence/supporting document for
COMPANY review and approval:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
10.1
Capabilities to meet the specifications, applicable codes and workmanship
standards;
Capabilities to perform the WORKS proposed;
Evaluation of VENDOR’s quality system;
Financial stability;
Technical support and after sales services;
Company profile, experience, track record;
Capabilities of meeting schedule as required by the CONTRACT; and
Authorized local Malaysian agents/representatives (if any, for foreign
supplier/manufacturer).
PROJECT VENDOR LIST
The PPM will prepare, maintain and submit the Project Vendor List (PVL) for all
MATERIALS, EQUIPMENT and SUPPLIES to be procured by CONTRACTOR for
COMPANY’s approval. The Project Vendor List (PVL) is a confidential document and at
all times, shall be treated as such by all recipients. PVL consists Mandatory and Approved
Vendor List as per ARTICLE 6.6.1 and CONTRACTOR’S Proposed Vendor as per 6.6.2
of EXHIBIT 6 – PROCUREMENT (REV 2)
Upon COMPANY’s request, CONTRACTOR will provide a detail list of all approved
VENDOR, SUBCONTRACTOR and/or manufacturers for all items purchased for the
EQUIPMENT and MATERIAL with the following information:
a) Equipment tag no.;
b) Name of Local (Malaysian) Agent/Company;
c) Name of VENDOR, SUBCONTRACTOR and/or manufacturer;
d) Address;
e) Telephone and facsimile no.;
f) Name of contact person; and
g) Description of MATERIALS or EQUIPMENTS
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
10.1.1
CONTRACTOR'S PROPOSED VENDOR
CONTRACTOR acknowledged the Specific Vendor List (SVL) is limited against materials
and equipment to be procured. CONTRACTOR will develop CONTRACTOR’S Proposed
Vendor list based on PETRONAS License selected under applicable SWEC and
PETRONAS Registered companies. Where no such companies are not able to deliver or
viable to operate in Labuan, CONTRACTOR will submit additional propose vendor list to
COMPANY for review and approval.
Requirements as stipulated in EXHIBIT 6 item 6.6.2 will be strictly followed. The PPM will
coordinate with CONTRACTOR’s Quality Department, HSE and relevant discipline in
carrying technical appraisal of the VENDORS. The PPM will submit the Qualification
Dossier Document (QDD) to COMPANY for approval, allowing fifteen (15) days prior to
issuance of SVL. No procurement activities shall be sought from any VENDORS until the
VENDOR is approved to be included into PVL and SVL by COMPANY, unless otherwise
being officially instructed or agreed by the COMPANY.
Requirement for appraisal and submission of QDD on PETRONAS License and
PETRONAS Registered companies is not applicable because these companies already
appraised by PETRONAS.
11.0
PROCUREMENT OF CATEGORY ITEM
The PPM or Senior Procurement Executive shall undertake and ensure that all
CATEGORY ITEMS are sourced through the Global Frame Agreement (GFA) or Frame
Agreement (FA) or Price Agreement (PA) so established by the respective CATEGORY
MANAGER as stipulated in ATTACHMENT 2 - LIST OF CATEGORY ITEMS AND
CATEGORY MANAGER of this EXHIBIT 6.
12.0
MARKET SURVEY AND SCREENING
The PPM may at his sole discretion, conduct Market Survey and Screening exercise to
assess vendor’s willingness and capabilities. Results from Market Survey and Screening
exercise can be used by Procurement to shortlist potential Vendor. Shortlisted vendor shall
be pre-approved by COMPANY prior issuance of RFQ.
Market Survey and Screening exercise must be carried using ATTACHMENT 2 –
MARKET SURVEY & SCREENING FORM.
Bidders Approval List for COMPANY approval must be carried using ATTACHMENT 8 –
BIDDERS APPROVAL LIST FORM.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
13.0
REQUEST FOR QUOTATION
Request for Quotation (RFQ) is a process to invite approved bidders or service providers
to submit their quotation and stand a chance to supply or provide goods or services. Once
CONTRACTOR received the price quotations, successful vendor can be chosen that best
matches criteria for goods or services.
All bidders shall be given equal information and opportunities in a fair and ethical manner.
RFQ is essential process for CONTRACTOR procurement activities. The RFQ documents
will be the basis for TBE, CBE and Purchase Order.
Contents of the RFQ where applicable:
•
•
•
•
•
•
•
•
•
•
•
•
•
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Letter of Invitation/Cover Letter with clear date of issuance and BID CLOSING
DATE (BCD)
CONTRACTOR’s RFQ Standard Documents
- Bid Acknowledgement Form
- Bidder’s Form of Particulars
- Deviation List Form
- Terms and Conditions (Corporate Terms or Project Terms)
- Vendor Integrity Attestation
- Bidder Quality Program requirements based on ISO 90001:2000 or
equivalent
- Bidder HSE requirements
Project name and location
Identification of COMPANY (PC Methanol Sdn. Bhd.) as ultimate OWNER.
Applicable Code & Standard
Instruction to Bidder
Scope of Works/Supply
Essential specification for products or services to be source e.g., data sheets,
specification, personnel requirement, etc.
Inspection and testing requirement; ITP, Performance Test with clear reference to
applicable standard for methods and acceptance.
VENDOR data submittal requirement such as VDRL/MDL
Recommended Spare Part List
VENDOR Past Experiences
VENDOR Current and Expected Workload
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
The PPM or Senior Purchasing Executive shall manage and coordinate with other
department to obtain and compile while ensuring issuance of RFQ to approved bidders is
within dateline.
13.1
RFQ ADDENDUM AND VENDOR BID CLARIFICATION
During tendering period i.e., from RFQ issuance date till BCD, CONTRACTOR may issue
tender addendum due to changes in project requirements. Bidders are allowed to seek bid
clarifications and CONTRACTOR must address each of Bidder’s clarifications fairly. The
PPM or Senior Procurement Executive shall coordinate with other department e.g.,
Engineering, Construction, Commissioning, QSHE etc. in getting all clarification
responded in timely manners.
Unless otherwise specified, last dateline for Bidders to issue any clarifications shall be one
(2) week before BCD.
13.2
TECHNICAL BID EVALUATIO (TBE) AND VENDOR & SUB-COONTRACTOR
SELECTION
RFQ shall be the basis of TBE and Vendor & Sub-Contractor proposal evaluation.
Evaluation criteria shall base on:
•
•
•
•
Completeness of Bidder’s proposal and its quality
HSE requirements
Quality Management System
Scope of Works, requirement for technical specification and performance of the
goods or services.
• Deviations
In complete submission or poor quality may cause Bidder’s proposal being rejected
subject to approval by the PPM. Each element of the RFQ requirements must be
thoroughly evaluate by qualified personnel. This must be coordinated by the PPM or
Senior Procurement Executive. The PPM or Senior Procurement Executive and qualified
personnel (TBE Evaluation Team) carrying the TBE shall seek confirmation and
clarifications on deviations, ambiguous, inconsistency and/or unusual statement or
proposal by Bidder.
CONTRACTOR’s evaluation team shall select, evaluate and appoint local or foreign
VENDOR and/or SUBCONTRACTOR in accordance with the PROJECT requirements.
Only VENDOR and/or SUBCONTRACTOR whose quotations are in compliance with HSE
requirements, approved technical specifications and drawings shall be considered
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
acceptable. Any deviations from the approved specification must have written approval by
COMPANY prior to award.
COMPANY shall have the option to participate in the HSE and technical assessment/
evaluation and / or subsequent clarification meetings with VENDOR and/or
SUBCONTRACTOR.
For better understanding of RFQ requirements and timely response by Bidders, the PPM
may called for Face-to-Face Clarifications Meeting in between CONTRACTOR and
Bidder. Conclusion from Face-to-face meeting must be recorded and treated similar to
written clarifications and will be part of evaluation basis.
TBE exercise must be recorded and summarize using ATTACHMENT 8 – TECHNICAL
BID EVALUATION. Conclusion by TBE Evaluation Team, lead by the PPM or Senior
Procurement Executive must clearly state its finding and recommendation.
Technical Bid Evaluation report must contain the followings:
a) Names and address of the companies invited to quote or bid;
b) Technical evaluation report / summary which shall include any deviation to the
specification (if any);
c) Recommended VENDOR / suppliers;
d) Reason for Selection;
e) Evaluation of VENDOR / SUBCONTRACTOR quality system and execution
plan;
f) Evaluation of VENDOR / SUBCONTRACTOR HSE compliance including site
access requirement and relevant training records;
g) Scheduled Award Date;
h) Quoted Delivery Date;
i) Reason(s) for rejecting unsuccessful bidders whether it is technical, commercial,
delivery etc.
13.3
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ACCETANCE OF DEVIATION
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All deviations, if accepted, must be justified, and obtained approval by COMPANY prior to
award. Where deviations involve materials, the PPM or Senior Procurement Executive
shall submit Material Approval Form as stipulated in ATTACHMENT 7 – MATERIAL
APPROVAL FORM / DEVIATION REQUEST of EXHIBIT 6, for COMPANY’s review and
approval in accordance with the drawings, specification and the CONTRACT.
14.0
PURCHASE ORDER
Based on the conclusions of the TBE and CBE, Senior Procurement Executive must
prepare ATTACHMENT 4 - AWARD RECOMMENDATION which shall be approved by
the PPM and Project Manager.
No PURCHASE ORDER can be issued as long as COMPANY has not formally approved
the corresponding documents such as Specifications, Datasheet, Material Requisitions,
including TBE and Award Recommendation unless otherwise being officially instructed by
COMPANY.
Upon completion of the above processes i.e., TBE, CBE, Award Recommendation with all
approval by COMPANY obtained, the PPM can proceed with issuance of Purhase Order
(PO) to successful SUB-CONTRACTOR.
The Purchase Order must make reference to all clarifications, meetings and RFQ which
shall be part of binding documents.
The PPM shall extend one (1) copy of unpriced Purchase Order to COMPANY (including
its attachment and appendices) for every EQUIPMENT, MATERIALS purchased.
Senior Procurement Executive must report procurement activities as per Attachment 6 Procurement Status Report (PSR). PSR is live documents and must be updated and
submitted to COMPANY on weekly basis.
14.1
PURCHASE ORDER PARTICULARS
As a minimum the following particulars shall appear on Purchase Order
a. Project:
PROVISION
OF
ENGINEERING,
CONSTRUCTION
AND
COMMISSIONING (EPCC) FOR METHANOL EFFLUENT TREATMENT
ALLEGIANCE PROJECT AT PETRONAS CHEMICAL METHANOL LABUAN
SDN. BHD.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
a) and Location: LABUAN, FEDERAL TERRITORY, MALAYSIA
b) Both COMPANY and CONTRACTOR reference
I.
COMPANY: RFP-000000059837
II.
CONTRACTOR: as per Purchase Order number
c) PMT Name, Address and Contact Number; To be Advise
d) Item, quantity and unit of measure;
e) Description of MATERIALS or EQUIPMENT;
f) MATERIALS, SUPPLIES, EQUIPMENT or SPARE PART(s) / Tag number;
g) Agreed delivery date(s) for the MATERIALS or EQUIPMENT;
h) VENDOR documents (required dates, number of copies) with submission and
approval matrix (i.e., CONTRACTOR, inspection agencies, COMPANY, DOSH
etc)
i) Statement on option clause for one (1) year for placement order for recommended
j) EQUIPMENT performance guarantee;
k) Warranty period required;
l) Reference to Quality Assurance (QA) requirements;
m) Production/delivery schedules(s)
n) Inspection requirement whether by its own independent inspection, inspection
agency or DOSH.
o) Procedure to be followed by SUB-CONTRACTOR throughout PURCHASE
ORDER duration.
p) In case of MATERIAL or EQUIPMENT is subject to COMPANY inspection, a
statement that “COMPANY representative or its nominees shall have access to
SUB-CONTRACTOR and sub-vendor’s shop during all stages of manufacturing
and testing”.
The Purchase Order must have instruction to prime VENDORs and SUB-CONTRACTORs
to put above identification on all purchase inquiries, orders, etc. issued to secondary
VENDORs and SUB-CONTRACTORs.
As a minimum Purchase Order from prime VENDORS to secondary VENDORS shall state
item (a), (b), (c), (f) and (g) above.
14.2
VARIATION TO PURCHASE ORDER
If a change to the design or to other essential requirement of the requisition is made after
the PURCHASE ORDER is placed with VENDOR, the PPM shall issue a variation to the
requisition and revise as required the relevant documents. The PURCHASE ORDER shall
be amended as necessary to account for the change to the requisition.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
The PPM shall provide COMPANY revised UNPRICE PURCHASE ORDER which reflect
all the changes including the relevant technical and commercial attachments.
14.3
VENDOR AND SUB-CONTRACTOR'S ACKNOWLEDGEMENT OF PURCHASE
ORDER
The PPM or Senior Procurement Executive shall obtain written acknowledgement of
compliance and guarantee from all VENDOR that they have accepted the PURCHASE
ORDER terms and conditions and are proceeding accordingly.
CONTRACTOR shall provide COMPANY with an un-priced copy of PURCHASE ORDER
(with acknowledgement by the VENDOR / SUBCONTRACTOR(s)) with all relevant
technical and commercial attachments specified under ARTICLE 6.5.3 – PURCHASE
ORDER of this EXHIBIT 6.
15.0
DISTRIBUTION OF UNPRICE PURCHASE ORDER
The PPM shall extend one (1) copy of UNPRICED PURCHASE ORDER, together with
SUB-CONTRACTOR’S acknowledgement (including its attachment and appendices) for
every EQUIPMENT, MATERIALS purchased to:
a) COMPANY
b) If applicable,
i.
Inspection Agency if applicable
ii.
Transport/Shipping Agent
c) Shall be easily accessible to CONTRACTOR’S project team
i.
Engineering
ii.
Construction
iii.
Commissioning
iv.
Expeditor
v.
Warehouse & Logistic
Note: all commercial figures and prices must not be stated into UNPRICE PURCHASE
ORDER
16.0
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MATERIAL PLANNING AND CONTROL
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
The PPM and Logistic Coordinator (MATCO) will prepare and submit materials
management which includes:
a. Inventory Management
b. Warehousing Management
c. Project surplus, overage, damage, scrap and discrepancies.
16.1
MATERIAL CONTROL
The PPM and MATCO are responsible for the handling and control of EQUIPMENT,
MATERIALS and SUPPLIES purchased and ensure that at minimum, below material
control functions are performed:
a. Receiving of EQUIPMENT, MATERIALS and SUPPLIES;
b. Inventory Control;
c. Safety;
d. Warehousing and material preservation;
e. Description of material handling equipment.
MATCO must at all times maintain records detailing the above and shall make such records
available to COMPANY upon request by COMPANY. Clear material traceability procedure
must be employed. This material traceability procedure shall:
a.
b.
c.
d.
Develop the traceability flowchart and distribute to relevant personnel
Implement Positive Material Identification (PMI) on needs basis
Segregation in between stainless steel and carbon steel
Type of materials grouping such as pipe, fitting, fixtures, electrical, instrument,
telecom etc.
The followings functions shall be carried by MATCO as minimum:
a. During daily stand up meeting and weekly meeting:
i. Obtain latest information and data for time schedule, work progress,
material status and other relevant documents such as material list,
requisition and shipping documents.
ii. Monitor construction time schedule and expeditiously coordinate for
materials delivery to SITE.
iii. Update the PPM and Construction on item (b) below
b. Check stock inventory by discipline, forecast status from periodic and cumulated
delivery from stock, and take counter-measure when required.
c. Prepare and submit monthly material status report.
d. Supervise material handling.
e. Take action for excess, shortages, and damages of materials found.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
f. Coordinate with PPM and Senior Procurement Executive to solve problem of
materials such as conflict with drawings or specifications, in coordination with the
relating functions of the PROJECT
The PPM and MATCO must identified and establish adequate space for followings areas:
No
Description
Type of Materials Store
1
Receiving & Inspection Area for
open and covered storage
Receiving inspection
2
Hold or Reject Area for open
and covered storage
Hold or reject due to damage, incomplete /
wrong deliveries
3
Office or Workstation
For warehouse personnel
4
Open Area
5
Covered Area / Warehouse
Bricks, sand, aggregate, steels, pipes, large
fittings
Segregated to avoid contamination and
sectionalize by type (i.e., mechanical,
electrical, fittings, instrument. Easily
damage due to exposure to moisture such
as cement, paint
6
Climate Controlled
Sensitive electronic, electrical, special tools
etc. as per manufacturer recommendation.
7
Lockable Area
High value, prone to theft materials
8
SPIR & Warranty Spares
9
Fragile
10
Surplus
For fragile materials i.e., tiles, glass,
sanitary
Surplus
11
Disposal
Waste – crate, boxes etc.
12
Construction & fabrication
consumables
Electrode, grinder, glue, nails, screw, cable
ties etc.
13
DUTY Exempted Goods
As required by Royal Malaysia Customs
The PPM and MATCO must make provision and plan for
a. Power supply for energizing space heater for panel and electrical equipment,
when specified by manufacturer.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
b. Preservation as specified by manufacturer
c. Segregation to avoid contamination and rust
d. Walking access area, materials movement route and provision for materials
handling.
e. Safety
f. Security & CCTV
During daily stand-up meeting Expeditor shall update MATCO three (3) days in advance,
expected arrival of cargo or shipment. MATCO shall inquire from Expeditor packing list,
shipment size (dimension, weight, volume), materials handling requirement, storage
requirement for warehouse planning.
In case available storage area cannot accommodate the above requirement, PPM and
MATCO must coordinate with VENDOR and SUB-CONTRACTOR for storage at VENDOR
and SUBCONTRACTOR location, or any other location suitable. MATCO shall ensure
planned delay of shipment will not affect Required-On-Site delivery by construction.
16.2
MATERIAL IDENTIFICATION
See item 14
PURCHASE ORDER PARTICULARS
16.3
MATERIAL SUBSTITUTION
Material substitutions shall not be made without the written approval of COMPANY. The
PPM or Senior Procurement Executive shall submit Material Approval Form as stipulated
in ATTACHMENT 7 – MATERIAL APPROVAL FORM / DEVIATION REQUEST of
EXHIBIT 6, for COMPANY’s review and approval. The PPM or Senior Procurement
Executive is responsible to record all duly approved substitutions and report them on an
on-going basis.
See item 13.3 ACCETANCE OF DEVIATION
17.0
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SURPLUS MATERIALS
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
During construction period, all SURPLUS MATERIALS will be store at designated area.
After completion of the project, CONTRACTOR will arrange for an inventory check with
COMPANY. CONTRACTOR will ensure the SURPLUS MATERIAL are properly packed
and all the required documentations are available. All SURPLUS MATERIAL record will
be kept by CONTRACTOR and be submitted to COMPANY upon completion of the
WORK/WORKS. On COMPANY instruction and approval, all SURPLUS MATERIALS
shall be removed from SITE.
No SURPLUS MATERIALS shall be left or remain at SITE
.
18.0
TEMPORARY STORAGE YARD
Temporary storage area/yard will be set up by CONTRACTOR within SITE. The layout of
temporary storage yard will be submitted to COMPANY once the area identified for
approval. Depending on materials and equipment to be temporarily stored at SITE,
facilities for temporary storage yard management is similar to warehouse as per item
Error! Reference source not found. Error! Reference source not found..
19.0
EXPEDITING
PPM, Project Manager and Engineering Manager
CONTRACTOR Purchase Order is issued within timeline.
is
responsible
to
ensure
Procurement Expeditor task and responsibilities start as soon as CONTRACTOR’s
Purchase Order was acknowledged by VENDORs or SUB-CONTRACTOR. Duties and
responsibilities of Procurement Expeditor is defined at Error! Reference source not
found. Error! Reference source not found. and Attachment 1 – Procurement Interface
and Coordination
Procurement Expeditor must report in advance any indication which may suggest that a
VENDOR or SUB-CONTRACTOR will be unable to maintain promised deliveries.
Procurement Expeditor must anticipate problems areas and take action before delays
occur. Procurement Expeditor must immediately inform the PPM, any deviations and PPM,
must immediately report to COMPANY with explanations for each deviation from schedule
and proposed action plan to correct the situations.
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
Where practical, Procurement Expeditor must visit to VENDORS manufacturing facilities
to check on progress, facilities workload, manpower and materials availabilities to
anticipate delivery schedule. Evidence such prime VENDOR’S Purchase Order to
secondary VENDORS, photos, VENDOR’S progress reports, schedule shall be kept.
Expediting activities must be recorded at Attachment 6 - Procurement Status Report
(PSR). PSR is live documents and must be updated and submitted to COMPANY on
weekly basis.
20.0
SHIPPING AND TRANSPORTATION
The PPM and Procurement Expeditor is responsible for coordination and delivery of
EQUIPMENT, MATERIAL and SUPPLIES to SITE / WORKSITE. CONTRACTOR will
engage Multimodal Transportation Operator (MTO) transporters for transportation of
MATERIALS and EQUIPMENT required for the WORKS.
Attachment 6 - Procurement Status Report (PSR) will be used by CONTRACTOR to
monitor and report all shipment and deliveries. Document files and data regarding
transportation, deliveries and receiving reports shall be kept current and available to
COMPANY when requested.
Attachment 8 – Packing, Marking and Shipping Instruction must be used by VENDOR and
SUB- CONTRACTOR when preparing MATERIALS and EQUIPMENT for transportation,
shipment to CONTRACTOR and documentation requirements.
Notification to COMPANY for overseas consignment must include followings information
but not limited to;
a) Description of the EQUIPMENT, MATERIAL and SUPPLIES to be imported;
b) Tonnage or cubic size as applicable;
c) Port of Shipment Including Transhipment;
d) Estimated Time of Departure (ETD);
e) Mode of Shipment;
f) Name of Carrier (Shipping Line);
g) Port of Arrival;
h) Estimated Time of Arrival (ETA);
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
i) Routing from Port of Arrival to the SITE / WORKSITE; and
j) Name of Forwarding Company.
21.0
CUSTOMS CLEARANCE AND GOVERNMENT TAX EXEMPTION
CONTRACTOR will engage Transport Agent to manages shipment of MATERIALS and
EQUIPMENT from overseas. Procurement Expeditor will coordinate with Transport Agent
by providing necessary information and shipping documentation to facilitates custom
clearance.
For MATERIALS that require Certificate of Approval (COA) from CIDB, CONTRACTOR
will be prioritized procurement from manufacturer that has import similar MATERIALS into
Malaysia. Evidence such as previous COA and Laboratory Test will be obtain to ensure
similar products was successfully imported into Malaysia.
To ensure importation of MATERIALS and EQUIPMENT smooth processing of
importation, CONTRACTOR will
-
at least four (4) months prior to the arrival of the EQUIPMENT and
MATERIALS at the port of embarkation, CONTRACTOR to complete EXHIBIT 6
Attachment 6 – DUTY EXEMPTION TABLE
-
plan for forty-five (45) to Sixty (60) days in advance for Customs Authority
approval.
-
Where COMPANY assistance is required, CONTRACTOR will provide, within
five (5) working days after importation, of original shipping documents and
have available documents required for customs clearance, which include but not
limited to
a) Customs Declaration Form;
b) Ocean Bills of Lading or Air Way Bills;
c) Commercial Invoices;
d) Packing Lists;
e) Insurance Policy Certificate;
f) Certificate of Origin;
g) Inspection Certificate; and
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
h) Any other documents which may be required by the authority
Information provided in EXHIBIT 6 Attachment 6 – DUTY EXEMPTION TABLE must
match above shipping documentation.
In addition to the above requirement, one (1) week after the importation of the
MATERIALS, CONTRACTOR shall submit three (3) copies of the following information
to COMPANY for all original shipping documents: together with a copy of the
endorsed customs declaration form for the respective imported MATERIALS:
a) Endorsed customs declaration form;
b) Commercial invoice;
c) Import registration number;
d) Tally sheet from Port Authority;
e) Description of MATERIALS;
f) Make, brand, serial no. and model no.;
g) C.I.F. price in Ringgit Malaysia;
h) Date of Importation; and
i) Quantity imported.
22.0
IDENTIFICATION FOR DUTY LEVIES
The PPM and Senior Procurement Executive will indicate items will be imported and
tabulated as follows:
a) Insured value
b) Estimated Import Duty and / or levies, taxes, etc.
23.0
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VENDOR'S AND SUB-CONTRACTOR'S VDRL
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
Requirements for VEDOR’S and SUB-CONTRACTOR’S Vendor Data Requisition List
(VDRL) shall be established during tendering. Refer to Error! Reference source not
found. Error! Reference source not found..
The PPM and Procurement Expeditor shall obtain VDRL on sufficient quantities for internal
review, recording and approval status, and transfer all of these documents to and from
VENDOR and CONTRACTOR.
At the early stage of purchase order, Procurement Expeditor shall coordinate, established
and agreed with VENDOR and SUB-CONTRACTOR, format for VDRL as per PROJECT
documentation.
No MATERIALS or EQUIPMENT shall be released for shipment until VDRL have been
formally approved by CONTRACTOR’s inspector and when applicable, Independent
Inspection Agency.
VDRL shall be received at SITE at least ten (10) working days prior to receipt of
EQUIPMENT and MATERIALS at SITE.
Status of VDRL must be reported using Attachment 6 - Procurement Status Report (PSR).
PSR is live documents and must be updated and submitted to COMPANY on weekly
basis.
24.0
INSPECTION AND SURVEILLANCE
Requirements for inspection and surveillance of VEDOR’S and SUB-CONTRACTOR’S
manufacturing activities shall be established during tendering. Refer to 13.0 REQUEST
FOR QUOTATION
The PPM and Procurement Expeditor shall coordinate with CONTRACTOR’s Quality
Department in scheduling inspection and surveillance requirement. As a minimum
following task or documents must be available for inspection and surveillance visit:
a.
b.
c.
d.
25.0
Open
Copy of UNPRICE PURCHASE ORDER
Inspection and Test Plan with clear matrix of HOLD and WITNESS point
If applicable, Inspection Agency or Regulatory Inspection Approval
Inspection of manufacturing quality record
QUALITY ASSURANCE AND QUALITY CONTROL
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PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
CONTRACTOR’S Project Quality Management Plan describe management of project
quality assurance and quality control being adapted.
Prior to any inspection notification to CONTRACTOR or COMPANY shall be as follow:
Notice Issued
By
Local Inspection
Overseas Inspection
To CONTRACTOR
To COMPANY
To CONTRACTOR
To COMPANY
CONTRACTOR
-
2 weeks
-
4 weeks
VENDOR & SUBCONTRACTOR
No less than
2 weeks
2 weeks
(by CONTRACTOR)
No less than
4 weeks
4 weeks
(by CONTRACTOR)
26.0
SPARE PARTS AND SPECIAL TOOLS
CONTRATCOR shall identified each MATERIALS and EQUIPMENT spares and special
tools required during engineering. TRP shall clearly specified type and quantity of spares
and special tools that must be supplied by VENDORS and SUB-CONTRACTOR.
When requirement of spares and special tools is specified, VENDOR’S and SUBCONTRACTOR’S must quote and CONTRACTOR must ensure requirements for spares
and special tools is included in Purchase Order. Refer to 13.0 REQUEST FOR
QUOTATION.
SECTION 2 EXHIBIT 6-C SPARE PARTS, CONSUMABLES & SPECIAL TOOLS must
be used to register spares and special tools.
27.0
ASSETS REGISTER
CONTRACTOR will compile the Asset Register throughout the duration of the
CONTRACT. The Costs reflected in the Asset Register will be as accurate as the
information available to CONTRACTOR at the time of submission.
The Asset Register list must be updated progressively and the content of the Asset
Register must be finalized by COMPANY. However, the actual cost must be reflected in
the Asset Register at the end of the CONTRACT.
The submitted Asset Register shall contain the estimated value for each identified item.
The estimated value may change and reflect the actual cost including CONTRACTOR’s
own cost when the identified item is delivered to SITE (or finished construction).
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Doc No:
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Revision
:
A
EPCC FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
Page 32 of 34
PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
CONTRACTOR must keep record of all costs associated with Assets Register. Evidence
must be made available COMPANY upon request to support tabulated cost in the Asset
Register.
28.0
VENDOR SUPPORT
CONTRATCOR shall identified REQUIREMENT FOR VENDOR SUPPORT during
engineering and tendering stages. TRP shall clearly specified type of specialist expected
from VEDNOR and SUB-CONTRACTOR to be mobilized during CONSTRUCTION, PRECOMMISSIONING, COMMISSIONING and START-UP.
When requirement for VENDOR SUPPORT is specified, PPM must ensure the provision
is included into PURCHASE ORDER. Refer to 13.0 REQUEST FOR QUOTATION.
CONTRACTORS will ensure specialist engage from VENDOR and SUB-CONTRACTOR:
a. Qualified and having competencies to perform the job. Resume of VENDOR and
SUB-CONTRACTOR representative/specialist must be evaluated during TBE,
prior to mobilization and if necessary, approved by COMPANY.
b. Able to mobilization and demobilization to and from SITE (Labuan) as per required
date and duration.
c. Meet all permitting and safety requirement to work at SITE. CONTRACTOR must
ensure all VENDOR and SUB-CONTRACTOR representative will undergo
training, workshop or induction to facilitate approval of work permit or safety
requirement.
d. CONTRACTOR must ensure VENDOR and SUB-CONTRACTOR representative
is legally allow to work at SITE throughout his mobilization and demobilization
duration.
CONTRACTOR’S Purchase Order must clearly state; “failure by VENDOR and SUBCONTRACTOR to comply with the above requirement will cause its representative to be
demobilize immediately. All remedy to rectify the damages shall be solely under VENDOR
and SUB-CONTRACTOR account. VENDOR and SUB-CONTRACTOR shall, upon
notification by CONTRACTOR, rectify by arranging replacement prior to demobilization of
existing personnel. Replacement personnel proposed by VENDOR and SUBCONTRACTOR shall meet similar requirement as stated”.
SECTION 2 EXHIBIT 6-C SPARE PARTS, CONSUMABLES & SPECIAL TOOLS must
be used to register spares and special tools.
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Doc No:
META-GEN-DD-SWA-0PUR-PLN-0002
Revision
:
A
EPCC FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
Page 33 of 34
PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
29.0
PERFOMANCE GUARANTEE / SECURITY
When require, CONTRATCOR will require its VENDOR and SUB-CONTRACTOR to
furnish its Performance Guarantee with format to be agreed later. Requirement for
performance guarantee shall be clearly specified during tendering and if applicable, stated
in CONTTRACTOR’S PURCHASE ORDER.
30.0
PROCUREMENT CLOSE OUT
Upon completion of VENDOR and SUB-CONTRACTOR obligation to PURCHASE
ORDER, PPM must initiate procurement close out process.
One (1) copy of all files relating to goods and services procured for the CONTRACT will
be included in Final Documentation. Each file shall contain but not limited to the following:
a. Purchase Order and any amendments thereto;
b. Purchase Requisition;
c. Quotations;
d. Bid Evaluations and its Criteria;
e. Shipping documents;
f.
Import Documents;
g. Catalogues;
h. Specifications;
i.
Final Acceptance Testing Reports/ Mill Certificates;
j.
Invoices; and
k. Site Progress Photos
Notwithstanding the above, PPM shall ensure all procurement documentation is properly
kept, and upon request, shall be available to COMPANY.
Open
Doc No:
META-GEN-DD-SWA-0PUR-PLN-0002
Revision
EPCC FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
Page 34 of 34
PROJECT AT PETRONAS CHEMICALS METHANOL
SDN. BHD. (META)
LIST OF ATTACHMENTS
ATTACHMENT 1 - PROCUREMENT INTERFACE AND COORDINATION
ATTACHMENT 2 - MARKET SURVEY SCREENING FORM
ATTACHMENT 3 - BIDDERS APPROVAL LIST FORM
ATTACHMENT 4 - AWARD RECOMMENDATION
ATTACHMENT 5 - PROJECT VENDOR SUB CONTRACTOR LIST
ATTACHMENT 6 - PROCUREMENT STATUS REPORT (PSR)
ATTACHMENT 7 – LIST OF LONG LEAD ITEM
ATTACHMENT 8 – TECHNICAL BID EVALUATION FORM
ATTACHMENT 9 – PACKING, MARKING AND SHIPPING INSTRUCTION
.
Open
:
A
Procurement Plan
ATTACHMENT 1 – Procurement Interface & Coordination
Page 1/3
ENGINEERING
PROCUREMENT
PRE TENDERING
PROCUREMENT
EXECUTIVE
•
•
•
•
•
•
•
Technical Requisition Package
Bill of Materials
Purchase Specifications
MDR
Catalogues
Mill Certificates
Manuals
•
•
•
•
•
•
•
•
•
•
TENDERING
STAGE
•
•
Evaluation Bidder proposal against
TRP
Technical Clarification
Evaluate Technical Deviation, if
any
Accept/Reject Bidder’s Technical
Proposal
Technical Bid Evaluation
•
•
•
•
•
•
•
•
•
EXPEDITOR
QUALITY & SHE
LOGISTIC COORDINATOR /
MATCO
Market Survey, if any
Bidders List Approval
Material Requisition
Float/Issue a RFQ
Inter-dept coordination
for tender/RFQ
preparation
Ensuring deadline of
RFQ, BCD is met
PIC
•
•
•
Inspection Test Plan
Special inspection
Establish vendor’s
quality & safety system
Coordinate Vendor’s
queries
Ensure completeness
of Vendor’s proposal.
Compliance to RFQ &
Instruction to Bidders
Compliance to Delivery
Schedule
Evaluate Commercial
Deviation, if any
Prepare Award
Recommendation
Ensuring deadline of
TBE/CBE, PO is met
Update PSR
PIC
•
Evaluate vendor quality
& safety system
CONSTRUCTION AND
WARRANTY PERIOD
Procurement Plan
ATTACHMENT 1 – Procurement Interface & Coordination
Page 2/3
ENGINEERING
POST PURCHASE / MANUFACTURING
PROCUREMENT
EXECUTIVE
•
•
•
•
•
Issue PO to Vendor
Ensure PO
acknowledged by
Vendor
Resolution on
contract/commercial
matters
Review Vendor’s
invoicing and payment
Issue UNPRICE PO to
COMPANY and other
departments
EXPEDITOR
•
•
•
•
•
•
•
•
•
•
DELIVERY
CONSTRUCTION
PROCUREMENT
•
•
•
•
LOGISTIC COORDINATOR /
MATCO
Review Vendor MDR
submission plans
Review and track
vendor schedule
Ensuring deadline of
EXW/DAP, ROS is met
Coordinate for
inspection and release
Ensure goods is suitably
pack and mark
Approved shipping
documents
Update PSR
PIC
Oversee shipment,
route and
transportation from
Vendor (EXW) to SITE
Notify Logistic on goods
arrival.
Ensure all customs
clearance is in place
Copy shipping
documents to Logistic
In case of
seaport/airfreight,
coordinate for
clearance and ground
transport to warehouse
PIC
•
•
Prepare warehouse for
goods receiving such as
area and handling
equipment.
Update PRS
•
•
•
Welders qualification
Hold / Witness Test
QC Surveillance/
Inspection
•
QA Documentation
WARRANTY PERIOD
Procurement Plan
ATTACHMENT 1 – Procurement Interface & Coordination
Page 3/3
ENGINEERING
CONSTRUCTION
PROCUREMENT
PROCUREMENT
EXECUTIVE
EXPEDITOR
LOGISTIC COORDINATOR /
MATCO
•
•
WAREHOUSING
WARRANTY PERIOD
•
•
•
•
•
•
Inspect, accept, reject
or hold received goods
Warehouse
management
Preservation
Accept Vendor delivery
Issued goods to
construction /
commissioning
Update Material
Inventory
Update PRS
PIC
•
Request construction
materials, goods or
equipment from
warehouse
•
Request warranty
spares from warehouse
Project Procurement Plan
ATTACHMENT 2 – Market Survey and Screening Form
PROVISION OF ENGINEERING, PROCUREMENT,
CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT
AT PETRONAS CHEMICALS METHANOL SDN. BHD.
SWA WATER
ENGINEERING SDN BHD
REQUEST FOR QUOTATION
SCREENING / MARKET SURVEY
Proj. Doc No
SWA No:
META-009-MSS-0001
REV
Market Survey No : MSS-XXX
Date
: DD MMMM YYY
To
: All Vendors
1. BACKGROUND
CONTRACTOR (SWA Engineering Sdn. Bhd,) has been awarded the contract for the above PROJECT. CONTRACTOR’s
SCOPE OF WORK includes the provision of all WORKS, permanent or temporary, necessary to execute and complete
the WORKS and to allow CONTRACTOR to achieve all of its obligations under the CONTRACT. The SCOPE OF WORK
includes project management, Detailed Engineering Design, interface with other parties, acquiring PERMITS,
Procurement, Construction, PRE-COMMISSIONING, COMMISSIONING, HANDOVER, all technical directions, supports
and assistance to COMPANY required for START-UP, PERFORMANCE TESTS, and rectification of DEFECTS during
WARRANTY PERIOD in accordance with the CONTRACT.
2. PROJECT INFORMATION
PROJECT NAME
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC)
FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS
METHANOL SDN. BHD., LABUAN, WILAYAH PERSEKUTUAN, MALAYSIA (META)
LOCATION
LABUAN, WILAYAH PERSEKUTUAN, MALAYSIA
CONTRACT NO
RFP-000000059837
SWA JOB NO
J000114
3. OBJECTIVE
CONTRACTOR is conducting screening/market survey to assess VENDOR/SUPPLIER/MANUFACTURER capabilities and
interest to supply item(s) as describe at following pages as per Terms and Condition stated therein
PRODUCT / SERVICE
Example WWTP Screw Press. Please refer to attached List
4. RESPONSE TO THIS SURVEY / SCREENING
Project Procurement Plan
ATTACHMENT 2 – Market Survey and Screening Form
PROVISION OF ENGINEERING, PROCUREMENT,
CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT
AT PETRONAS CHEMICALS METHANOL SDN. BHD.
SWA WATER
ENGINEERING SDN BHD
REQUEST FOR QUOTATION
SCREENING / MARKET SURVEY
Proj. Doc No
SWA No:
META-009-MSS-0001
REV
This market survey / screening must be responded by email to on or before (enter closing date example) 15 NOV
2023 not later than 1700HRS;
To : tamarai@swawater.com.au
Copy : syedmuhammad@swawater.com.au
Failure to response to this market survey/screening may results in Vendor will not be invited during tender
exercise
5. VENDOR / MANUFACTURER’S REPLY
We are interested/NOT interested* and confirmed will participate in this bid exercise
*delete whichever not applicable
Vendor / Manufacturer Name
Brand / Principal
Country of Origin
Please advise Delivery Weeks, ARO
EXW ______ weeks
Does your company have valid PETRONAS for the product category*
Does your company have QMS in compliance to ISO 9001
Does your company implement QSHE. If yes, please provide QSHE Policy
*Mandatory supporting documents
SIGNATURE
Company:
Contact Person :
Telephone Nos. :
E Mail :
** END OF THIS SECTION **
DUP Labuan_______weeks
☐ Yes ☐ No.
☐ Yes ☐ No.
☐ Yes ☐ No.
Project Procurement Plan
ATTACHMENT 3 – Bidders List Approval Form
PROVISION OF ENGINEERING, PROCUREMENT,
CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT
AT PETRONAS CHEMICALS METHANOL SDN. BHD. (META)
SWA WATER
ENGINEERING
SDN BHD
1.0
BIDDERS LIST APPROVAL FORM
Example 13141100S - The provision of manpower, services and project management
for ICT consultancy
Background
Client
PC METHANOL
3.0
Rev: 0
Date:
SWA No:
META-009-BLA-0001
Objective:
To seek SWA & COMPANY (if applicable) approval for following services;
Scope of Work
Example Advance Work Package & 4D Scheduling
Applicable SWEC
2.0
Proj. Doc No
4.0
PR No
Mob Date
RFQ Date
Delivery
KLHQ & Labuan
Mode of Procurement
☒ Competitive
☐ Single/Sole Source
☐ Proprietary
☐ Safety
Justification: example Market survey was issued to all 140 vendors for SWEC 13141100S. 2 responded fully i.e.
named principal/software and 1 incomplete - not specifying its principal/software. Balance of the vendors did not
response or cannot support this exercise. CONTRACTOR proposed to qualify all 3 responded Vendor to be invited
as Bidder for this exercise (RFQ). All proposed vendors are having valid PETRONAS License.
Vendor’s responses are attached
Attachment 1 – XX
Attachment 2 – YYY
Attachment 3 – ZZZ
4.0
5.0
5.0
List of Proposed Bidder(s)
No
Bidders Name
1
XX
2
YYY
3
ZZ
Approval * Note: Final selection is subject to Vendor proposal, TBE, CBE and compliance to PROJECT requirements
Prepared By
Reviewed
Approved
Buyer
Procurement Manager
Project Manager
COMPANY Approval
Project Procurement Plan
ATTACHMENT 4 - Award Recommendation Form
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
AND COMMISSIONING (EPCC) FOR METHANOL EFFLUENT
TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS
METHANOL SDN. BHD. (META)
AWARD RECOMMENDATION
META-009-RFQ-0001/AR
Reference
RFQ No example, META-009-RFQ-0001
BLA No example, META-009-BLA-0001_REV04
TBE No
example, META-009-RFQ-0001/TBE
Other notes or reference example, BIDDER'S response to TC01 dated 3rd November 2023
Scope of Works / Services
1. example, DETAILED ENGINEERING DESIGN (DED)
Successful BIDDER
XXXX SDN BHD
Conclusion
example, Above BIDDER is recommended to be awarded contract for the above Scope of Works/Services based
on …..
Note:
Prepared & Recommended By
Reviewed By
Approved By
…..................................................
…..................................................
Tamarai Selvi
Procurement Manager
…..................................................
Khailash Dhasan
Project Manager
Project Engineer
COMPANY'S Approval
…..................................................
Name
Position
Project Procurement Plan
ATTACHMENT 5 - Project Vendor Sub Contractor List
S
W
A
W
A
T
No
1
Discipline
TUAH Consult Sdn Bhd
Disc.
GEN
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS METHANOL SDN. BHD.
PROJECT VENDOR AND SUB-CONTRACTOR LIST
Week of 6 Nov - 10 Nov 23
19 November, 2023
Tag No
VDP
Cat
Man
Item
Recom
. Brand
Not Applicable
No
No
No
Products Description
Detailed Engineering
Design
Name of Local (Malaysian) PETRONAS Lic./ Reg.
Agent
No, if apply
SVL
CPV
Not Applicable
No
Yes
Note:
Specific Vendor List consists Mandatory and Approved Vendor List as per ARTICLE 6.6.1 of EXHIBIT 6 – PROCUREMENT (REV 2)
SVL
CONTRACTOR Proposed Vendor List as per 6.6.2 of EXHIBIT 6 – PROCUREMENT (REV 2)
CPV
Open
Address
Telephone /
Fax No
Contact
Person
Email
Name of VENDOR,
SUBCONTRACTOR,
Manufacturer, Principal
Self Operate
Address of VENDOR, SUBCONTRACTOR,
Manufacturer, Principal
Proejct Procurement Plan
ATTACHMENT 6 - Procurement Status Report
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS METHANOL SDN. BHD.
SWA
WATER
ENGINEERI
Procurement Status Report Summary
Week of 6 Nov - 10 Nov 23
Code
No
19 November, 2023
Category
1
Mechanical
62
2
Piping
12
3
Instrumentation
24
4
Electrical
16
5
Safety
2
6
Subcontract & Services
24
Total
Open
Package Total
140
Plan
Actual
Var.
Plan
Actual
Var.
Plan
Actual
Var.
Plan
Actual
Var.
Plan
Actual
Var.
Plan
Actual
Var.
Plan
Actual
Var.
RFQ Issued
TBE
CBE
PO
Remarks
Last Week
This Week
Cummulative
Last Week
This Week
Cummulative
Last Week
This Week
Cummulative
Last Week
This Week
Cummulative
0
0
0
0
0
1
1
0
1
1
0
1
1
0
0
0
1
1
0
1
1
0
1
1
0
0
0
1
1
0
1
1
0
0
0
0
1
1
1
1
0
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
0
PROCUREMENT STATUS REPORT
LLI Definition; 8 months (35 wks) from Port of Origin
AWP Tracking
Buyer
No.
RFQ
Long
Discip
Lead
line
Item
L
CWA
CWP
IWP
System Category
M
Package Equipment
PIC
Tag No
Qty
ordered
EDD
(wks)
M
New WWTP
EQ Transfer Pump
G-18001 A/B
2
42
2
M
New WWTP
EQ Tank Blower
C-18001 A/B
2
36
3
M
New WWTP
EQ Tank Diffuser
X-18001
1
4
M
New WWTP
Flash Drum Heat Exchanger
E-18001 A/B
2
5
M
New WWTP
Mixing Tank Mixer
MX-18001
1
6
M
New WWTP
Anoxic Tank Mixer
MX-18002 A/B
2
7
M
New WWTP
Aeration Tank Blower
C-18002 A/B/C
3
8
M
New WWTP
Aeration Tank Diffuser
X-18002 A/B
2
9
M
New WWTP
MBR Filtrate Pump
G-18004 A
1
10
M
New WWTP
MBR Modules
FD-18003 A
1
11
M
MOS System A
MBR Filtrate Pump
G-18004 B
1
12
M
MOS System B
MBR Modules
FD-18003 B
1
13
M
MOS System C
MBR Filtrate Pump
G-18004 C
1
14
M
MOS System C
MBR Modules
FD-18003 C
1
C-18003
A/B/C/D
4
36
36
42
42
42
15
M
MOS System C
Scouring Blower
16
M
MOS System C
RAS Pump
G-18002 A/B/C
3
42
17
M
MOS System C
WAS Pump
G-18003 A/B
2
42
18
M
MOS System C
RAS Tank Mixer
MX-18004 A/B
2
19
M
MOS System C
MBR Cleaning Pump
G-18006 A/B
2
42
20
M
MOS System C
MBR Filtrate Transfer Pump
G-18007 A/B
2
42
21
M
MOS System C
MBR Drain Pump
G-18005 A/B
2
42
22
M
MOS System C
Flushing Pump
G-18011 A/B
2
42
23
M
MOS System C
Offspec Transfer Pump
G-18008 A/B
2
42
24
M
Dewatering System Pack Sludge Feed Pump
G-18009 A/B/C
3
42
25
M
Dewatering System Pack Screw Press
FD-18002 A/B
2
17
26
M
Dewatering System Pack Sludge Holding Tank Mixer
MX-18003
1
27
M
Chemical Dosing Polymer Prep
Polymer Preparation System
TK-18018 A/B
2
28
M
Chemical Dosing Polymer Prep
Polymer Dosing Pump
G-18021 A/B/C
3
29
M
H2SO4 Dosing System
H2SO4 Dosing Pump/Tank
G-18012 A/B
2
30
M
NaOH Dosing System
NAOH Dosing Pump/Tank
G-18013 A/B
2
31
M
Molasses Dosing System Molasses Preparation Pump
G-18020 A/B
2
32
M
Molasses Dosing System Molasses Preparation Tank Mixer
MX-18005
1
33
M
Molasses Dosing System Molasses Dosing Pump
G-18014 A/B
2
34
M
Molasses Dosing System Molasses Dosing Tank Mixer
MX-18006
1
35
M
Phosphoric Acid Dosing
System
Phosphoric Acid Dosing Pump
G-18015 A/B
2
36
M
NaOCL Dosing System
NAOCL Dosing Pump (MC)
G-18018
1
37
M
NaOCL Dosing System
NAOCL Dosing Pump (CIP)
G-18019
1
38
M
Citric Acid Dosing System Citric Acid Dosing Pump (MC)
G-18016
1
39
M
Citric Acid Dosing System Citric Acid Dosing Pump (CIP)
G-18017
1
M
Sodium Bicorbonate
Dosing System
Sodium Bicarbonate Preparation System
TK-18019 A/B
2
41
M
Sodium Bicorbonate
Dosing System
Sodium Bicarbonate Dosing Pump
G-18022 A/B
2
42
M
PAC Dosing System
PAC Feeding System
M-18001 A/B
2
43
M
PAC Dosing System
PAC Motive Pump
G-18023 A/B
2
Open
MR Received
date
Bidders
Country of Origin
Mode of
tender
S = Single
Material
Approval Form
RFQ
BCD
TBE
CBE
PO Date
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
6-Dec-23
11-Dec-23
10-Jan-24
9-Feb-24
12-Feb-24
19-Feb-24
6-Dec-23
11-Dec-23
10-Jan-24
9-Feb-24
12-Feb-24
19-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
6-Dec-23
11-Dec-23
10-Jan-24
9-Feb-24
12-Feb-24
19-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
6-Dec-23
11-Dec-23
10-Jan-24
9-Feb-24
12-Feb-24
19-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
MECHANICAL
1
40
Schedule
42
42
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Variance PO
Date vs
Today
PO No
Supplier
Vendor Contact Details
Incoterm
Delivery Date (Exwork)
Delivery Date (FAS/FOB)
PO Delivery Date at
Site
Tax Exemption
Unpriced PO
to PMT
PROCUREMENT STATUS REPORT
LLI Definition; 8 months (35 wks) from Port of Origin
AWP Tracking
Buyer
No.
RFQ
Long
Discip
Lead
line
Item
CWA
CWP
IWP
System Category
Package Equipment
PIC
Tag No
Qty
ordered
EDD
(wks)
44
M
New Check Basin
Laboratory Transfer Pit Pump
G-18030 A/B
2
42
45
M
New Check Basin
P1 Transfer Pit-1 Pump
G-18031 A/B
2
42
46
M
New Check Basin
P1 Transfer Pit-2 Pump
G-18032 A/B
2
42
47
M
New Check Basin
P1 Transfer Pit-3 Pump
G-18033 A/B
2
42
48
M
New Check Basin
P1 Transfer Pit-4 Pump
G-18034 A/B
2
42
49
M
G-18035 A/B
2
50
M
51
M
Methanol Stripper
Methanol Stripper
C-18041
1
52
M
Methanol Stripper
Stripper Kod
V-18041
1
53
54
M
Methanol Stripper
Condensate Accumulator
V-18042
1
M
Methanol Stripper
Process Water Cooler
E-18041
1
55
M
Methanol Stripper
Steam Condenser
E-18042
1
56
M
Methanol Stripper
LP Condenser Cooler
E-18043
1
57
M
Methanol Stripper
Process Water Pump
P-18041 A/B
2
42
58
M
Methanol Stripper
MP Condensate Pump
P-18042 A/B
2
42
59
M
Methanol Stripper
Off-Spec Tank
T-18041 / F18063
2
60
M
Methanol Stripper
F-109 Blowdown Cooler
E-18044
1
61
M
Methanol Stripper
Off Spec Heater
E-18065
1
62
M
Methanol Stripper
Off-Spec Process Water Pump
P-18043 A/B
G-18063 A/B
4
42
Start
6-Nov-23
10-Nov-23
New Check Basin
P1 Check Basin Transfer Pump
HVAC for SubStation
Summary for MECHANICAL
L
P
PIPING:
1
P
Ball Valves < 2 " (inclusive)
2
P
Ball Valves > 2 - 6 " (inclusive)
3
P
Ball Valves > 6"
4
P
Check Valves < 2 " (inclusive)
5
P
Check Valves > 2 - 6 " (inclusive)
6
P
Check Valves > 6"
7
P
Gate Valves < 2 " (inclusive)
8
P
Gate Valves > 2 - 6 " (inclusive)
9
P
Gate Valves > 6"
10
P
Strainer
11
P
Pipe Fittings - Bulks
12
P
Piping - Bulks
Start
6-Nov-23
Summary for PIPING
L
I
INSTRUMENTATION:
1
I
Pressure Gauge
2
I
Pressure Transmitter with Diaphragm
Seal
3
I
Flow Transmitter (Magnetic Type)
4
I
Flow Transmitter (Thermal Mass Type)
5
I
Flow Transmitter (RTD Type)
6
I
Thermowell
7
I
Level Transmitter (Non-Contact Radar
Type)
8
I
Analyser (pH - Sampling Analyser)
Open
42
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
End
End
10-Nov-23
27
27
27
27
27
27
Schedule
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
MR Received
date
Material
Approval Form
BCD
TBE
CBE
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
30-Nov-23
5-Dec-23
4-Jan-24
3-Feb-24
6-Feb-24
13-Feb-24
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Att 3 Recomm Brand
Rosemount (Emerson)
Yokogawa Kontrol (M) S/B
Honeywell Engineering S/B
Emerson Process Management (M) S/B
Yokogawa Kontrol (M) S/B
Honeywell Engineering S/B
Emerson Process Management (M) S/B
Yokogawa Kontrol (M) S/B
Honeywell Engineering S/B
Emerson Process Management (M) S/B
Yokogawa Kontrol (M) S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
Att 3 Recomm Brand
Rosemount (Emerson)
Yokogawa Kontrol (M) S/B
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Plan
Target
Actual
Plan
Target
22-Feb-24
22-Feb-24
22-Feb-24
22-Feb-24
22-Feb-24
Country of Origin
Mode of
tender
S = Single
RFQ
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Bidders
PO Date
Variance PO
Date vs
Today
PO No
Supplier
Vendor Contact Details
Incoterm
Delivery Date (Exwork)
Delivery Date (FAS/FOB)
PO Delivery Date at
Site
Tax Exemption
Unpriced PO
to PMT
PROCUREMENT STATUS REPORT
LLI Definition; 8 months (35 wks) from Port of Origin
AWP Tracking
Buyer
No.
RFQ
Long
Discip
Lead
line
Item
CWA
CWP
IWP
System Category
Package Equipment
9
I
Analyser (pH - Tank Immersed Analyser)
10
I
Analyser (DO - Tank Immersed Analyser)
11
I
Analyser (ORP - Sampling Analyser)
12
I
Analyser (ORP - Tank Immersed Analyser)
13
I
Analyser COD - Sampling Analyser)
PIC
Tag No
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
Instrument List
not yet
available
14
I
Analyser (Turbidity - Sampling Analyser)
15
I
Analyser (CI2 - Sampling Analyser)
16
I
DCS
17
I
ESD
18
I
Control Valves
19
I
Gauge
20
I
FO Cables
Bulks
21
I
Instrument Cable
Bulks
22
I
Instrument JB
23
I
Telecom Cable (TBC)
Bulks
24
I
Tubing
Bulks
E
ELECTRICAL:
E
380VAC LV Normal Switchboard/MCC
and IMCS Package
2
E
Distribution Transformer - 2MVA
3
E
Emergency Diesel Genset (TBC)
4
E
40kVA UPS C/W Common Bypass &
Battery
TR 1800 DE1/2
SB 1800 N1/E1
HVAC1800 E!
E
Switchgear
6
E
Busduct - 3200A
7
E
380VAC Emergency Switchboard/MCC
8
E
380VAC VSD Panel
9
E
Electrical Distribution Board
10
E
IMCS
11
E
Power Cables
12
E
Junction Boxes
13
E
Lighting
Bulks
14
E
Socket Outlet
Bulks
15
E
RCU
16
E
Earthing & Lightning Protection
Open
27
27
27
27
27
27
27
24
24
Start
6-Nov-23
5
Summary for ELECTRICAL
EDD
(wks)
Instrument List
not yet
available
Summary for INSTRUMENT
1
Qty
ordered
2
3
End
10-Nov-23
44
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
MR Received
date
Bulks
End
10-Nov-23
Bidders
Country of Origin
Mode of
tender
S = Single
RFQ
BCD
TBE
CBE
Material
Approval Form
PO Date
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
5-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
10-Feb-24
11-Mar-24
10-Apr-24
13-Apr-24
20-Apr-24
5-Feb-24
Att 3 Recomm Brand
Yokogawa Kontrol S/B
10-Feb-24
11-Mar-24
10-Apr-24
13-Apr-24
20-Apr-24
22-Feb-24
Att 2 - Cat Man Item
Emerson, Flowserve, GE, Neles, IMI
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
23-Mar-24
28-Mar-24
27-Apr-24
27-May-24
30-May-24
6-Jun-24
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5-Jan-24
10-Jan-24
9-Feb-24
10-Mar-24
13-Mar-24
20-Mar-24
6-Dec-23
5-Jan-24
4-Feb-24
7-Feb-24
14-Feb-24
1-Dec-23
Exh 6 Cat Man Items
Siemens Energy Sdn Bhd
Schneider-Electric Ind. (M)
SGB MY S/B
ABB Power Grid Malaysia S/B
Malaysia Transformer (MTM)
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
13-Jan-24
18-Jan-24
17-Feb-24
18-Mar-24
21-Mar-24
28-Mar-24
5-Feb-24
10-Feb-24
11-Mar-24
10-Apr-24
13-Apr-24
20-Apr-24
6-Dec-23
5-Jan-24
4-Feb-24
7-Feb-24
14-Feb-24
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
1-Dec-23
6-Dec-23
5-Jan-24
4-Feb-24
7-Feb-24
14-Feb-24
5-Jan-24
10-Jan-24
9-Feb-24
10-Mar-24
13-Mar-24
20-Mar-24
5-Jan-24
10-Jan-24
9-Feb-24
10-Mar-24
13-Mar-24
20-Mar-24
5-Feb-24
10-Feb-24
11-Mar-24
10-Apr-24
13-Apr-24
20-Apr-24
22-Feb-24
27-Feb-24
28-Mar-24
27-Apr-24
30-Apr-24
7-May-24
8-Mar-24
13-Mar-24
12-Apr-24
12-May-24
15-May-24
22-May-24
8-Mar-24
13-Mar-24
12-Apr-24
12-May-24
15-May-24
22-May-24
8-Mar-24
13-Mar-24
12-Apr-24
12-May-24
15-May-24
22-May-24
8-Mar-24
13-Mar-24
12-Apr-24
12-May-24
15-May-24
22-May-24
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1-Dec-23
38
Bulks
Start
6-Nov-23
Schedule
Exh 6 Cat Man Items
Siemens Malaysia Sdn Bhd
Schneider-Electric Ind. (M)
Eaton Industries Pte Ltd
ABB Malaysia Sdn Bhd
Tenaga Switchgear Sdn Bhd
Variance PO
Date vs
Today
PO No
Supplier
Vendor Contact Details
Incoterm
Delivery Date (Exwork)
Delivery Date (FAS/FOB)
PO Delivery Date at
Site
Tax Exemption
Unpriced PO
to PMT
Appendix 6 - Procurement Status Report (PSR)
No.
RFQ
Discipline
GEN
Package Equipment
GENERAL
1
0001
Detailed Engineering Design (DED) - Main
2
0002
Detailed Engineering Design (DED) - WWTP (Veolia)
3
0003
Detailed Engineering Design (DED) - Methanol Stripper
(Sulzer)
4
0004
Site Survey - UG, Soil Investigation, Topography & 3D
Scan
5
0005
Advance Work Package & 4D Schedule
6
P-IPF™ (PETRONAS Instrumented Protective Function)
7
P-ELSOR™ (PETRONAS Electrical Safety & Operability
Review)
8
P-RBI™ (PETRONAS Risk Based Inspection)
9
FnGMap™ (3D Fire and Gas Mapping)
10
P-EDMS™ (PETRONAS Engineering Data Management
System)
11
P-VIP™ (PETRONAS Value Improvement Program)
12
P-ESS (PETRONAS Electrical System Study)
13
PERSIS (PETRONAS Equipment Reliability Strategy &
Information System)
14
P-ALARM (PETRONAS Alarm Management)
Summary for SUB CON - GEN
16
M
MECHANICAL
M
Mechanical Installation Work - (Boiler erector, CI)
S
CIVIL & STRUCTURE
17
S
Piling Work
18
S
Civil & Structure Work - Construction
19
S
Fire Protection - Construction
S
Building Services - Construction
P
PIPING
20
21
22
23
P
Piping - Construction
P
INSTRUMENT
I
Instrument - Construction
P
ELECTRICAL
I
Electrical - Construction
ADDITIONAL SUBCONTRACTING
O pe n
PI
C
Schedule
process duration (weeks) →
MR Received
date
Bidder
Contact Name
Email
Telephone
XX
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
26-Oct-23
26-Oct-23
26-Oct-23
8-Nov-23
8-Nov-23
14-Nov-23
27-Nov-23
27-Nov-23
RFQ
BCD
Bid
Extension
Date
Quoted
Total
Bidders
Quoted
Proposal
Sent to
Eng/Pro
TC1 to
Bidders
Bidders
response
TC1 (to Eng
Dept)
2
TUAH CONSULT SDN BHD
Ir. Fadhir
SULZER SINGAPORE PTE LTD
Tan Hian Ming
CBE
PO
2
2
XX
4-Nov-23
4-Nov-23
4-Nov-23
20-Nov-23
3-Nov-23
3-Nov-23
3-Nov-23
10-Dec-23
3-Nov-23
3-Nov-23
3-Nov-23
13-Dec-23
9-Nov-23
9-Nov-23
9-Nov-23
20-Dec-23
Hianmin.tan@sul
+65 6800 0041
zer.com
13-Nov-23
20-Nov-23
10-Dec-23
13-Dec-23
20-Dec-23
19-Nov-23
26-Nov-23
16-Dec-23
19-Dec-23
26-Dec-23
30-Nov-23
14-Dec-23
10-Jan-24
13-Jan-24
20-Jan-24
TNF ENERGY SDN BHD
KemuncaK Lanai
Macroperi
PJBumi HES
3-Nov-23
3-Nov-23
3-Nov-23
TBE
29-Oct-23
29-Oct-23
29-Oct-23
13-Nov-23
1
3-Nov-23
3-Nov-23
3-Nov-23
Bidders
response
TC2
fadhir@tuah.co
m.my
VEOLIA WATER
TECHNOLOGIES & SOLUTION
SDN. BHD.
3-Nov-23
3-Nov-23
3-Nov-23
TC2 to
Bidders
SES
SES
SES
SES
SES
SES
SES
SES
SES
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
2-Jan-24
7-Jan-24
6-Feb-24
7-Mar-24
10-Mar-24
17-Mar-24
Plan
Target
Actual
19-Dec-23
24-Dec-23
23-Jan-24
22-Feb-24
25-Feb-24
3-Mar-24
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
19-Dec-23
24-Dec-23
23-Jan-24
22-Feb-24
25-Feb-24
3-Mar-24
19-Dec-23
24-Dec-23
23-Jan-24
22-Feb-24
25-Feb-24
3-Mar-24
19-Dec-23
24-Dec-23
23-Jan-24
22-Feb-24
25-Feb-24
3-Mar-24
Plan
Target
Actual
Plan
Target
Actual
Plan
Target
Actual
18-Jan-24
23-Jan-24
22-Feb-24
23-Mar-24
26-Mar-24
2-Apr-24
Plan
Target
Actual
Plan
Target
Actual
17-Feb-24
22-Feb-24
23-Mar-24
22-Apr-24
25-Apr-24
2-May-24
Plan
Target
Actual
Plan
Target
Actual
1-Feb-24
6-Feb-24
7-Mar-24
6-Apr-24
9-Apr-24
16-Apr-24
0
Start
6-Nov-23
End
10-Nov-23
Plan
Target
Actual
Mode of
tender
S = Single
C = Comp
PO No
PO Delivery Date
Subcontractor
Total Lead
Time (days)
VDCS
Float
Status/
Progress
Remarks
XX
S
C
META-SWA-TUA009-LTR-0001
TUAH CONSULT SDN BHD
BLA 9 Nov 23
Project Procurement Plan
ATTACHMENT 7 - Long Lead Item
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC) FOR
METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS METHANOL SDN. BHD.
LIST OF LOND LEAD ITEM
No
MATERIALS or EQUIPMENT
SWEC
Market Survey Date
Delivery Weeks
Start
End
Min
Max
Worst Case
1
Transformer
Recomm List, Cat Man
3-Nov-23
6-Nov-23
18
44
44
2
Horizontal Centrifugal Pump API 610
Recomm List, Cat Man
3-Nov-23
6-Nov-23
42
50
50
3
Switchgear
Recomm List, Cat Man
3-Nov-23
9-Nov-23
24
38
38
4
Transmitters
Recomm List, Cat Man
6-Nov-23
6-Nov-23
20
25
25
5
Horizontal Centrifugal Pump Non API
24211112P
9-Nov-23
11-Nov-23
11
42
42
6
Electrical Bus Duct
14161100P
3-Nov-23
10-Nov-23
10
20
20
7
Blower & Fan
24211000P
3-Nov-23
11-Nov-23
24
36
36
8
Screw Press
24271400P
9-Nov-23
12-Nov-23
7
17
17
Note:
Long Lead Item define as delivery is no less than eight (8) months (approx 35 weeks)
Notes
propose removed from
LLI
propose removed from
LLI
propose removed from
LLI
Project Procurement Plan
ATTACHMENT 8 - Technical Bid Evaluation Form
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
AND COMMISSIONING (EPCC) FOR METHANOL EFFLUENT
TREATMENT ALLEGIANCE PROJECT AT PETRONAS CHEMICALS
METHANOL SDN. BHD. (META)
TECHNICAL BID EVALUATION MATRIX
META-009-RFQ-0001/TBE
Reference
RFQ No example META-009-RFQ-0001
BLA No example META-009-BLA-0001_REV04
BIDDER'S Essential Requirement
No
1
Bidder
Bidder 1
Name
XX
1
C
2
C
3
C
4
C
5
C
6
C
1
C
2
C
3
C
4
C
5
6
0.00 ###
7
###
C
6
DA
0
R
0
C
4
DA
0
R
0
BIDDER'S General Requirement
No
1
C
DA
R
Bidder
Bidder 1
Name
XX
Full compliance
Acceptable Deviation
Reject
CONCLUSION
example Bidder 1 XXX is Technically Acceptable and it is recommended to proceed with commercial evaluation
Only one bidder invited as pper BIDDER'S APPROVAL LIST
Note:
1. TBE evaluate based on RFQ above
2. Minor scope exclusion and manageable. Refer to Deviation List for scope exclusion.
3. BIDDER'S response to TC01 is attached.
Prepared & Recommended By
Reviewed By
Approved By
…..................................................
…..................................................
Tamarai Selvi
Procurement Manager
…..................................................
Khailash Dhasan
Project Manager
Project Engineer
COMPANY'S Approval
…..................................................
Name
Position
SWA ENGINEERING SDN BHD
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING Proj Doc:
(EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS
CHEMICALS METHANOL SDN. BHD. (META)
TECHNICAL BID EVALUATION
SWA Doc No: META-009-RFQ-0001/TBE
Tender/Inquiry No:XX
Package: XXX
PART 1 - GENERAL
Criteria
Bidder 1
Criteria 1
1
C: Full compliance
DA: Partial compliance with deviation
R: Unable to supply complete scope of the above. Offered scope of supply not acceptable
C
Criteria 12
2
C : Less or equal to ED+M6
DA: Between ED+M6 and ED+M8
R : More than ED+M8
C
Criteria 13
3
C: Fully comply and able to perform FOE scope.
DA: Not applicable
R: Unable/not willing to support FOE & As Built scope
C
Criteria 4
4
C: Fully comply and able to perform work priority per AWP.
DA: Not applicable
R: Unable/not willing to support FOE & As Built scope
add more as require
C
6 months
Bidder 2
Bidder 3
SWA ENGINEERING SDN BHD
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING Proj Doc:
(EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT PETRONAS
CHEMICALS METHANOL SDN. BHD. (META)
TENDER BID EVALUATION
SWA Doc No: META-009-RFQ-0001/TBE
Tender/Inquiry No: XX
Package: XXX
PART 2 - ESSENTIAL REQUIREMENT
Criteria
Bidder 1
Criteria 1
1
C: Full compliance
DA: Not applicable
R: KL Office not available
C
Criteria 2
2
C: Readilly available. Clear office layout provided
DA: Able to provide but modification/renovation require
R: Unable to comply
C
Criteria 3
3
C: Fully comply and able to perform FOE scope.
DA: Not applicable
R: Unable/not willing to support FOE & As Built scope
C
Criteria 4
4
C: Full compliance (exclude VMP, SES)
DA: With Exception but manageable/acceptable ( less or equal 10% of MDR, exclude SES, VMP)
R : Exception > 10% of MDR
Criteria 5
C
5
C: Full compliance, readily available with valid license
DA : Partially compliance. Balance of softwarre will be made available within ED+M1
R : Unable to comply
Add as require
C
6
C
Bidder 2
Bidder 3
SWA Doc No.: SWA-009-SHP-XXXX
Date:
Project Procurement Plan
Attachment 9 – Packing, Marking and Shipping Instruction
PACKING, MARKING, AND
SHIPPING INSTRUCTIONS
TO
VENDORS
SWA Doc No.: SWA-009-SHP-XXXX
Date:
1. FOREWORD
This Specification gives to the VENDORS or SUB-CONTRACTOR of material and equipment the
essential instructions for proper preparation and packaging of equipment, materials and supplies to
ensure that they will be delivered in satisfactory condition, regardless of destination. All shipments
shall comply with these requirements and instructions.
Any deviation from this Specification must have the prior written approval of CONTRACTOR
Procurement Department. This Specification is applicable to prime VENDORS or SUB-CONTRACTOR
and all Sub-VENDORS or SUB-CONTRACTOR.
Packing means to efficiently and effectively protect material and equipment, from the moment they
leave the factory until they are stored at job site and issued for installation/use.
Information and Specifications stated in the inquiry, Material Requisition, or Purchase Order shall take
precedence over the requirements set forth herein.
2. SCOPE
The requirements are specified so that material as shipped will endure the rigors of:
Handling, stacking and transport to plant construction site. Taking in consideration that the materials
have to be handled many times.
Outside packing must take into consideration risk of exposure to a variety of extreme climatic conditions
for inland transport and short & long term storage at the job site. This protection must be effective for a
6 months period after delivery to job site.
VENDORS or SUB-CONTRACTOR shall have the materials and equipment strongly packaged and shall
take measures to protect them from moisture, rain, dust, rust, corrosion and shock, etc. according to
their different shapes and special features to withstand numerous handling, loading and unloading to
ensure the materials safe arrival at the site without any damage or corrosion.
VENDORS or SUB-CONTRACTOR will be responsible, and shall pay all connected costs, for any loss or
damage to material or equipment due to packing that was not adequate for the handling foreseen.
3. PREPARATION OF MATERIAL
All equipment and material shall be cleaned internally and externally to remove weld spatter, scale,
rust, cuttings, filing, etc., as well as foreign material.
Critical wearing surfaces, highly stressed parts, and highly finished surfaces shall be further cleaned
by dipping or brushing with a suitable solvent, such as petroleum naphtha or alkaline cleaning
compound. Critical function or close tolerance surfaces shall be additionally cleaned to ensure
removal of perspiration and fingerprint stains, using any commercially available oil fingerprint
remover.
After hydro testing, operating, and/or performance test, tanks, vessels, jacketing, piping etc. shall be
completely drained and wiped or blown dry. Lint-free rags shall be used for wiping.
The use of temporary gaskets for the nozzles with blind flanges (such as manholes ...) is forbidden for
transportation purposes.
All nozzles with blind flanges shall be closed at VENDORS or SUB-CONTRACTOR shop before
transportation installing new gaskets (refer to material requisition for service gasket type) and the bolts
shall be tightened accordingly. Vendor is mandatory requested to perform a final control in shop of
tightening on any and all equipment joints not to be connected to piping. A final tightening control log
SWA Doc No.: SWA-009-SHP-XXXX
Date:
shall be issued by VENDORS or SUB-CONTRACTOR for each joint and will be included in the final
inspection dossier.
Final tightening at VENDORS or SUB-CONTRACTOR shop might be waived only upon written
authorization by CONTRACTOR for joints to be reopened in field (such as manholes). If in particular
cases deviation is authorized, such as:
a)
b)
Joints to be reopened in field (such as manholes).
Bolts tightening not performed
additional identification shall be clearly marked on the blind flanges involved by means of coloured
paint (e.g. red) and proper documents shall be filled in i.e. the Operating & Safety Instruction for the
user (including residual risks) and the Packing List.
4. PRESERVATION
Painting
▪
Primer and finish coat shall be if and as specified by Painting Job Spec. as per Data Sheets
▪
Non-metallic filler shall not be applied to cast surfaces or welds.
▪
Masking tape applied to such items, as gage glasses, nameplates, etc. shall be left in place
after painting.
▪
Machined or highly finished surfaces, rotating or reciprocating machine shafts, packed
valve stems and linkages must be kept free of paint.
▪
Stainless steel piping and equipment shall be protected from pitting and chloride
contamination when shipped by sea or used at a coastal job site.
Rust Prevention
▪
Unpainted machined metal surfaces, both external and internal, shall be cleaned and
dried as specified above and amply coated with a rust preventative which will maintain a
protective coating for at least two years provided the coating is not burned, dissolved, or
mechanically rubbed off.
▪
Several brands of preservation products are available and acceptable providing they
conform to the performance requirements above.
Acceptable methods of applying rust preventative are spraying, brushing, filling, flushing,
etc. through all available openings, or disassembly if necessary, to completely coat and
protect all unpainted internal surfaces. Particular attention should be paid to journal
surfaces of sleeve bearings and entire anti-friction bearings, to insure complete coating.
▪
▪
The manufacturer shall wire a large red tag to machine stating: "Caution - This equipment
has been treated with a rust preventative and no parts should be disturbed until ready to
place in service. If protective coating film is broken, it should be restored for continued
storage".
▪
All piping disassembled from equipment for ease of shipment shall have internal surfaces
cleaned free of scale and all other foreign matter and coated with a rust preventative.
Pickling and cleaning are also acceptable. In either case, all pipe ends shall be securely
sealed with moisture-proof paper and wooden flange covers or metal caps.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
▪
After application of rust preventative, exposed machined surfaces shall be wrapped with a
heavy "VPI" treated paper, or other heavy waterproof paper (or plastic) enclosing "VCI"
other (Vapour Corrosion Inhibitor) crystals. In all cases, pH of wrapping shall be neutral.
The wrapping shall be secured tightly with tape or twine. Sharp edges shall be cushioned
to prevent puncture of wrapping.
▪
Spare parts all replacement parts shall be covered with a second wrapping of heavy
waterproof paper.
▪
Because of possible damaging effect, care should be exercised to avoid applying rust
preventatives to items fabricated of leather, rubber, mica, and similar materials.
Protection Of Openings
▪
Flanged openings shall be protected by bolted-on wooden outdoor plywood (min. 1/4"
thickness) or metal covers, using at least three bolts. (Wired-on covers are not
acceptable). A sealer shall be used between the flange and the cover. After openings have
been covered, the joint shall be wrapped with waterproof tape.
▪
Porous bags filled with desiccant shall be hung on the inside of the wooden or metal bolt
on covers on all major connections of rotating equipment unless physical size is
restrictive.
▪
Threaded metal plugs or caps shall protect exposed pipe threads. Plastic closures and
thread protectors are prohibited except with approval from CONTRACTOR.
▪
Plane or butt-weld ends shall be protected by a sheet metal or molded plastic cap,
secured to the OD with weatherproof tape.
▪
Important: in capping, tagging or banding ends of stainless steel, do not use galvanized
or aluminium wire or strip.
▪
Closures that are part of original equipment shall fit tightly.
Flexible Connections
▪
Flexible connections subject to possible damage during shipment shall be disconnected
and loose ends adequately supported or protected to prevent damage.
Shaft Coupling
▪
Flexible couplings shall be broken, adequately supported, and protected to prevent
damage. Rigid couplings shall be shipped as required to provide full protection and safety
in transmit and storage.
Dehydration
▪
The use of desiccant crystals within an enclosed piece of equipment is of particular
importance in high humidity areas subject to wide variation in temperature over a twentyfour-hour period. Location of desiccant should be at suitable intervals to provide uniform
distribution.
▪
The quantity of dehydrating agent to be used shall be determined based on the surface area
of the moisture barrier, the moisture vapour transmission rate, and the volume of the
enclosed space. Additional desiccant should be used if other moisture-absorbent material
or supporting structures are included within the enclosed volume.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
▪
Equipment shipped utilizing dehydrating materials shall be labelled or tagged with an easily
observed red sign, reading: "Caution - Desiccant materials are enclosed within this
equipment. Do not operate before removing”. Moreover, the identification number of the
nozzles where dehydrating materials will be fixed shall be indicated in the label or tagging.
Should the integrity of the enclosure be broken before operation, the desiccant must be
replaced, and the enclosure resealed for continued storage".
Nitrogen blanketing
▪
▪
VENDORS or SUB-CONTRACTOR shall recommend if Nitrogen blanketing is required to
prevent internal corrosion during shipping or storage. VENDORS or SUB-CONTRACTOR is
responsible for developing the procedures for Nitrogen blanketing, when needed, and shall
submit them for CONTRATOR review.
Vessels shipped with nitrogen blanketing shall bear a mark on all blinds covering
connections that may allow personnel inside the vessel (either manways or process
connections of adequate size) stating what follows:
WARNING!!!
THIS VESSEL IS FILLED WITH NITROGEN UNDER PRESSURE.
BEFORE OPENING ANY BLIND FLANGE, THE NITROGEN PRESSURE MUST
BE REDUCED TO THE ATMOSPHERIC BY VENTING THROUGH THE VENT
VALVE.
BEFORE ANY PEOPLE IS ALLOWED TO ENTER INSIDE THE VESSEL, THE
NITROGEN MUST BE BLOWN OUT WITH A FAN TO RESTORE THE AIR AND A
BREATHEABLE ENVIRONMENT.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
5. PACKING CONSTRUCTION
The packing construction shall comply with UNI 9151, UNI 10858, UNI 10920, as applicable to
the specific case, and shall take into account the general criteria set forth here after.
All wooden packing material shall comply with the ISPM 15 - International Standards for
Phytosanitary Measures, which means it has been fumigated, and shall bear the relevant IPPC
proper mark.
Domestic Shipment
▪
Very large and complicated equipment such as compressors, generators, large motors,
engines, pressure vessels, etc. not supplied with self supporting base plates, shall be
bolted to a skid formed of heavy timbers suitable for sling lift or forklift truck handling, as
applicable. This equipment shall be covered on top and sides with heavy waterproof paper,
heavy plastic, or tarpaulin and ventilated underneath to permit air circulation. The cover
shall be secured to the skid in such a manner that it will not extend beyond the outer edge
and be torn when a sling or forklift handles the equipment.
▪
Very large and/or complicated equipment mounted on self-supporting base plates will not
require skids. Covering shall be as specified in the previous paragraph.
▪
Medium or small size equipment whether on self-supporting base plates or not, shall be
bolted to timber skids suitable for sling-lift or forklift truck handling. All equipment shall be
covered on top and sides with heavy waterproof paper or plastic, but ventilated underneath
to permit breathing. The cover shall be securely attached to the equipment with tape,
twine, or staples.
▪
If required, the equipment (including affixed piping and accessories) shall then be
enclosed within a wooden crate or box of ample size and strength to protect it against
damage during transportation and handling at the jobsite.
▪
Bulk materials may be bundled or enclosed in burlap sacks, waterproof bags, waterproof
fiber box, fiber drums, or metal drums. The type of material will govern the best method for
shipment. Shipment shall then be palletized in convenient quantities.
▪
Piping may be shipped as loose pieces except that piping 2” and smaller that will be
bundled and strapped to make more rigid assemblies for shipment. Stainless steel pipes
2” diameter and smaller shall be packed in cases. Stainless steel pipes bigger than 2”
diameter, may be shipped loose or in bundles with ends adequately protected and plugged
with plastic plugs or cap secured by tape.
▪
Piping shall be consolidated as required by CONTRATOR for shipment. Any piping specially
cleaned internally prior to shipment shall have ends capped or taped to make them
watertight and shall be desiccant protected.
▪
When equipment is shipped in a “blocked-up” condition the requirements of Paragraph
5.2.2 below shall also apply.
Export Shipment Or Sea Shipment
In general, equipment shall be enclosed in nailed wooden boxes, seaworthy type,
supplemented with steel strapping. Crating shall be of adequate strength to permit stacking
and shall be reinforced with steel strapping.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
Box Construction
▪ Waterproof paper shall be used to line top, end, and side of all boxes.
▪
Each box shall have screened vent openings, located on the sides, of a size commensurate
with size of box, with internal splashboards to prevent entrance of rain as well as to prevent
sweating due to fluctuations in temperature.
▪
Any finish-machined item that is blocked for shipment using wood chocks or wood framing
shall be isolated from the wood to prevent moisture transmission from the wood to the
metal surface.
▪
Large volume equipment such as pressure vessels, large machinery pieces, structural
steel, large size pipe, etc., which is inherently weather resistant and capable of
withstanding the rigors of transportation may be shipped without being boxed.
▪
Equipment containing stainless steel parts must be boxed and marked: “This material to
be stored below deck and not as deck cargo”.
▪
Special shipping fixtures, tarpaulins, etc. are considered to be expendable items and will
not be returned to VENDORS or SUB-CONTRACTOR.
Requirements applicable to any mode of shipping or to any destination
▪
Small loose parts shall be packed in a separate, sturdy wood box with steel strapping &
each part marked with waterproof ink for proper identification. Any such box may be
shipped with the main equipment, provided that it is securely attached to the main skid or
within the main box. Secure attachment consists of strapping or bolting. Tying or wiring is
prohibited.
▪
Small spare and replacement parts shall be packed in a steel-strapped, rugged wood box
for rail or truck shipment. A steel-strapped, sturdy, well packed carton is permissible for
parcel that are shipped by express courier or air freighted. Large parts, such as rotor
assemblies, shall be prepared and enclosed in the same way as the main machinery unless
otherwise directed in the purchase order or requisition.
▪
Tools shall be packed in a separate, steel strapped, rugged, wood box, marked “special
tools”. However, large pieces, such as disassembly cradles, may be packed in the same
way as the main equipment.
▪
Cement and refractory materials shall not be shipped to the construction site earlier than
6 months prior to use. The purchase order will give earliest delivery date. High alumina
refractory rapidly deteriorate (particularly in a hot climate), shall required a special
shipping schedule.
6. INSTALLATION INSTRUCTIONS AND DRAWINGS
One set of installation instructions and drawings shall be included with the shipment in a sealed
waterproof envelope, firmly attached directly to the equipment within the packing container.
7. MARKING
All packages must bear the following marks applied legibly and indelibly on 3 (three) adjacent
sides as per “SHIPPING MARK” sample.
Such packages and cases shall contain two copies of their packing list enumerating the parts
contained therein (one outside and one inside).
SWA Doc No.: SWA-009-SHP-XXXX
Date:
Major equipment items such as assembled vessels are to be clearly and indelibly marked in
characters at least 45 cm. High.
The packages will be marked by each VENDORS or SUB-CONTRACTOR consecutively for the
whole of each purchase order's sequence of shipments.
For example:
Shipment N°
Cases N°
Shipment N°
Cases N°
1 partial
1, 2, 3
2 balance
4, 5, 6,……n
The shipping documentation provided by the VENDORS or SUB-CONTRACTOR shall be properly
packed to withstand numerous handlings, long-distance transportation and to protect
damages from moisture and rain. The surface of each package shall be marked as required.
The VENDORS or SUB-CONTRACTOR shall stencil on the outside of the shipping packages
appropriate instructions for the handling, transport, and storage with letters at least 45 mm
high. (where applicable).
Packages requiring special handling must be marked additionally with the following customary
symbols:
▪
▪
▪
▪
▪
▪
▪
▪
▪
▪
▪
▪
Top (indicates the correct, upright position of the package).
Fragile (the contents of the package are fragile and must therefore be handled with
care).
Protect against moisture (the package must be kept in a dry environment).
Keep away from heat (the package must be protected from heat).
Use no hooks (no hooks may be used when handling this package). Point of gravity
(indicates the centre of gravity of a package that is to be handled as a single unit).
Sling hare (slinging equipment must be applied as shown in order to lift the package).
No hand truck here (hand trucks must not be used on this side to handle the package).
Clamp here (clamps must be applied to the sides indicated to handle the package).
Stacking weight limitation (indicates the maximum stacking load for packages).
Do not destroy barrier (a barrier layer which is (virtually) impermeable to water vapor
and contains desiccants for corrosion protection is located beneath the outer
packaging. This protection will be ineffective if the barrier layer is damaged. Since the
symbol has not yet been approved by the ISO, puncturing of the outer shell must in
particular be avoided for any packages bearing the words "Packed with desiccants".
Permitted temperature range (indicates the temperature range within which the
package must be stored and handled).
Do not use forklift truck here (the package must not be handled using forklift trucks).
SWA Doc No.: SWA-009-SHP-XXXX
Date:
8. DELIVERY POINT
All material must be delivered at the following address: as specified at Project Procurement
Plan
9. SHIPPING AND NOTIFICATION
In the cases where transportation is included in VENDORS or SUB-CONTRACTOR’s scope of
supply, shipping shall be arranged only after receipt of the relevant “Shipping Release Notice”
(SRN) issued by CONTRATOR. VENDORS or SUB-CONTRACTOR must notify each shipment to
the persons indicated in each SRN, and must strictly comply with the instruction given therein,
especially as far as time of advance notification and unloading hours specified.
The notification must include the following information: * amended to item 6.1.1EXHIBIT 6
a) Description of the EQUIPMENT, MATERIAL and SUPPLIES to be imported;
b) Tonnage or cubic size as applicable;
c) Port of Shipment Including Transhipment;
d) Estimated Time of Departure (ETD);
e) Mode of Shipment;
f) Name of Carrier (Shipping Line);
g) Port of Arrival;
h) Estimated Time of Arrival (ETA);
i) Routing from Port of Arrival to the SITE / WORKSITE; and
j) Name of Forwarding Company.
10. DOCUMENTATION
All shipments of project material will require the following documentation:
a.
b.
Commercial Invoice
Packing List
and all the other documents and authorisations which are needed for the importation of the
materials into Labuan, State: Federal Territory, Country: Malaysia.
Each document shall have the same material description as per Purchase Order.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
Packing list shall show the following information:
a. Project: PROVISION OF ENGINEERING, CONSTRUCTION AND COMMISSIONING
(EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE PROJECT AT
PETRONAS CHEMICAL METHANOL LABUAN SDN. BHD.
b. Location: LABUAN, FEDERAL TERRITORY, MALAYSIA
c. Both COMPANY and CONTRACTOR references
i.
COMPANY: RFP-000000059837
ii.
CONTRACTOR: as per Purchase Order number
d. PMT Name, Address and Contact Number; To be Advise
e. Item, quantity and unit of measure;
f. Description of MATERIALS or EQUIPMENT;
g. MATERIALS, SUPPLIES, EQUIPMENT or SPARE PART(s) / Tag number;
h. CONTRATOR Inspection Release Notice no. (IRN)
i. Packages number ... of ...
j. Quantity
k. Detailed description of material (as per other documents).
l. Gross and net weight in Kg
m. Type of packing (case, crate, bundle, loose, etc.)
n. Packing dimensions (L x W x H) in cm
See example of "Packing List" at the end of this specification.
NOTE: Above information is mandatory. Documents issued non in conformity with the above
requirements will be rejected, particularly if the IRN number not specified.
VENDORS or SUB-CONTRACTOR will prepare Packing Lists for the material covered by the
respective invoices.
The Packing List shall be written in English language.
VENDORS or SUB-CONTRACTOR shall place two copies of packing list in each package (one
inside and one outside) protected in an appropriate transparent cover.
11. OVERSIZE / HEAVY WEIGHT TRANSPORTATION – SHIPPING DRAWINGS
For every shipment of materials and/or equipment, with any of the packages having dimensions
and / or weight exceeding the following:
Weight
Length
Width
Height
22 Tons
11,50 m
2,30 m
2,30 m
Note: based on preliminary survey and subject to changes after route survey and heavy lifting
availability
VENDORS or SUB-CONTRACTOR shall submit to CONTRATOR no. 3 copies of the preliminary
“Shipping Drawing" within 3 months after Purchase Order.
The “Shipping Drawings” shall show purchase order/tag number, dimensions, and weight of the
equipment in the transportation setting, with lifting lugs and/or sling position, size of lugs, the
position of the centre of gravity, provisional saddles locations (incl. width, height and weight),
SWA Doc No.: SWA-009-SHP-XXXX
Date:
size and type of spreader-bars, ropes and shackles, and any other information needed to plan
the transportation to the job site.
CONTRATOR will review the drawings, or will have it reviewed by the appointed Freight
forwarder, and will send it back with comments if any.
VENDORS or SUB-CONTRACTOR shall send back to CONTRATOR three copies of the final
drawings not later than 3 months before the shipping date.
The “Shipping Drawings" shall be addressed to the Project Procurement Manager.
Saddles shall be designed to avoid any problem during land transportation (weight, height,
width, length problems) and shall be suitable for stowage and lashing during sea transportation
(apply regulation: 1994/95 IMO publication code of practice IMO295-E).
12. INSURANCE
When specified in Purchase Order shipment and delivery by VENDORS or SUB-CONTRACTOR,
VENDORS or SUB-CONTRACTOR shall cover insurance against damages or losses in transit.
13. DANGEROUS MATERIAL
If the supply includes inflammable, self-igniting, poisonous, corrosive, explosive, radioactive or
other dangerous materials, they must be packed according to the instructions of the carrier
(EVC, CIM, IMCO, SFO) and noted specially in the packing lists.
An official declaration properly identifying the nature of risk shall be provided by VENDORS or
SUB-CONTRACTOR and shall be attached to written to the packing list.
An official Accident Prevention Sheet written by VENDORS or SUB-CONTRACTOR must be
attached to each shipment.
The document shall provide information describing:
1) Procedure to properly and safety handle the package(s)
2) Step to be taken in case of accident.
(Prepared in the language of the country of destination, at least in English).
14. CUSTOM OPERATIONS
All import Customs operations for materials, and payment of relevant duties will be performed by
(refer to CONTRACTOR Purchase Order)
15. PACKING SAMPLES
TABLE “A”
CLASS OF ATERIAL
1. Structural parts,
metal or wood
SKIDDER OR
PLYWOOD
TEXTIL BAGS
NAILED
DRUM OR FIBRE
OR FIBRE
WOODEN
BOX
DRUM
BOX
D,E
MULTIWALL
SHIPPING
SACKS
OR METAL
DRUM
BUNDLE,
COIL OR
LOOSE
D,E
SWA Doc No.: SWA-009-SHP-XXXX
Date:
2. Major Items
a. Large Machinery
b. Medium-Small
Machinery
D,E
D,E
3. Tools & Machine Parts
D,E
D
4. Pipe
a. 3" and above
b. 2" abd below
E
5. Metal rods & sheets
D,E
6. Bulk Materials Solids
D
D
D,E
7. Loose article not
subject to damage in
transit
D,E
D
D,E
8. Hardware & Fittings
D, E
D
D
9. Wire & Cable
E
D
10.Furniture-Office &
Field
E
D
11.Instruments
E
D,E
D
D
12.Liquids – in Bulk
D, E
13.Liquids - in
containers
D, E
D
14.Chemicals - in
bottles
D, E
D
15.Chemicals-Inert
Granular – in bulk
D
16.Chemicals, Inert
Granular in container
D,E
17. Pressure Valves
a. 8' Diameter and above
b. 8' Diameter and below
E
D,E
18. Heat Exchangers
D,E
19. Spare Parts
D, E
Notes relevant to TABLE "A"
D,E
D
D,E
D
D, E
SWA Doc No.: SWA-009-SHP-XXXX
Date:
1.
2.
"D" designates acceptable for domestic shipment.
"E" designates suitable for export or sea shipment.
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
Note:
In order to avoid that wooden intermediate layers are torn out, the spacing between threaded bar and board
end must be AT LEAST AS WIDE as the space between threaded bar and side of board.
-
Pipes of carbon steel from DN 150 – Loose
Pipes fittings of carbon steel – Case or crate
Pipes and pipe fittings of stainless steel – Case
Fittings, pipe bends, reducer, flanges – Case
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
SWA Doc No.: SWA-009-SHP-XXXX
Date:
16.0 SHIPPING MARK SAMPLE
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION AND COMMISSIONING (EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
PROJECT AT PETRONAS CHEMICALS METHANOL SDN. BHD., LABUAN, WILAYAH PERSEKUTUAN, MALAYSIA (META)
Consignee: PETRONAS CHEMICAL METHANOL SDN BHD (for overseas consignment/import only)
Project: PROVISION OF ENGINEERING, CONSTRUCTION AND COMMISSIONING (EPCC) FOR METHANOL EFFLUENT TREATMENT ALLEGIANCE
PROJECT AT PETRONAS CHEMICAL METHANOL LABUAN SDN. BHD.
Location: LABUAN, FEDERAL TERRITORY, MALAYSIA
Contract No: Both COMPANY and CONTRACTOR references
COMPANY: RFP-000000059837
CONTRACTOR: as per Purchase Order number
PMT Name, Address and Contact Number; To be Advise
Item, quantity and unit of measure;
Description of MATERIALS or EQUIPMENT;
MATERIALS, SUPPLIES, EQUIPMENT or SPARE PART(s) / Tag number;
CONTRATOR Inspection Release Notice no. (IRN)
Packages number ... of ...
Quantity
Detailed description of material (as per other documents).
Gross and net weight in Kg
Type of packing (case, crate, bundle, loose, etc.)
Packing dimensions (L x W x H) in cm
Shipment n° ....
Partial
Balance
17.0 PACKING LIST SAMPLE
PACKING LIST
Consignee: PETRONAS CHEMICAL METHANOS SDN BHD
Att.n –
Order n° ............................Plant Location: Labuan, Federal Territory, Malaysia - Contract n°….
Purchase Order
N.°
Item N.°
Material
description
Material
Quantity
Package n. ....
of ....
Package Type
Dimensions (L x W
x H) m
Total
Packing list n°........... Release notice (IRN)n°………Partial
Balance
Volume m3
cbm. ...........
Net Weight
Gross
(Kg)
Weight (Kg)
Kg............................