How To Simplify Your Travel
Nursing Paperwork and
Compliance
FILE SIZE FOR TRAVEL NURSING
ELECTRONIC DOCUMENTS
First, it’s important to remember that email services typically have
file size limits on the attachments you send. So, if you attach
compliance documents to an email and the size of the attachments
are too large, then your email will either not get sent, or not get
accepted on the other end.
The standard limitation is 25MB.
You can get around this by using file sharing applications which we’ll
discuss in a bit, but these limitations still make it very useful to make
sure that you’re keeping your file sizes smaller as opposed to larger.
What happens is that many travelers will scan their important
documents as image with the highest resolution setting and their
files will end up being 3 to 4 megabytes each. All you need is 7 or 8
of these to get to the 25 MB size limit.
So, here are some tips for keeping file sizes smaller.
First, check the settings on whatever hardware or application you’re
using to make sure you’re using a reasonable resolution setting.
There’s no need for optimum settings.
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Second, scan to PDF whenever possible. This is good for file size as
well as many other issues.
Third, if you already have large files, then there are plenty of
applications that will allow you to reduce them. TinyPNG and
ImageOptimizer are two commonly used applications, but you can
also use a program like MicroSoft Paint which comes standard on all
Windows Operating Systems. All of these applications are really easy
to use, simply load or open the image in the application and select
the resize option you want.
APPS TO HELP MANAGE YOUR TRAVEL
NURSING DOCUMENTS
With this in mind, let’s move on to some of the simplest ways you can
manage your compliance documents electronically. Of course, PCs
and Printers have features that allow you to scan and store your
documents and you can certainly use them. However, they have
limitations. Mainly, these typically aren’t items that you’d take with
you everywhere you had to go. And ultimately, you’re going to mess
with important documents at some point when you’re not around
your PC and Printer.
So, let’s take a look at 3 types of applications that will help.
Essentially, we need to be able to do four things, store documents,
share documents, sign documents and scan documents.
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This first set of apps helps you store and share documents. We’re
talking about DropBox, Google Drive, Microsoft’s One Drive and Box.
Now, each of these are relatively similar. The general idea is that they
let you create an account, store documents on their servers, and
access those documents anywhere you have an internet connection.
So these applications work across all your devices, you just need to
load the apps for them on your devices, or visit the application
websites. They also let you share the documents by inviting people
to have access to selected file folders, emailing documents, or
sending links via email so that people can access the documents.
The next set of apps helps you scan documents by turning your
smartphone or tablet into a scanner. The main ones are CamScanner,
TinyScan, GeniusScan and TurboScan. I believe that camscanner is
the most popular. You can scan documents to multiple file types and
you can even store your documents in your document storage
system right from the app.
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The third set of apps helps you sign documents right on your
smartphone or tablet by allowing you to drag your finger like a pen or
pencil. These are apps like Docusign, CudaSign, and SignEasy. Now,
Docusign is probably best for travelers because it’s free to sign
documents which is all travelers really need to do. These apps will
also let you save documents right to your document storage
applications, but that typically costs extra.