Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
1
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
INDEX
S.NO
CONTNETS
P.NO
1
P2P PROCESS
3
2
FI-MM INTEGRATION
4
3
DOCUMENT SPLITTING
8
4
SD /O2C PROCESS
21
5
FI-SD INTEGRATION
24
6
ELCTRONIC BANK STATEMENT
26
7
OPEN ITEM MANAGEMENT
41
8
MT940
45
9
GOODS AND SERVICES TAX (GST)
50
10
WITHHOLDING TAX (TDS)
54
11
ASSET ACCOUNTING
78
12
CUTOVER ACTIVITIES
111
13
MONTH END & YEAR END CLOSING ACTIVITY
119
14
ASSET UNDER CONSTRUCTION INTERNAL ORDER
125
15
IMPORTTANT TABLES
126
16
GR/IR CLEARING PROCESS
130
17
FOREIGN CURRENCY REVALUATION
136
18
VALUATION & SUBSTITUTION
138
19
IDOC
140
20
ORGANIZATION STRUCTURE COMPANY
142
21
LEADING AND NON LEADING LEDGER
144
22
BASIC QUESTIONS
145
23
INTREST CALCULATION
154
24
APP
157
25
NEW GENERAL LEDGER
182
26
TABLES
188
27
ASAP METHODOLOGY
191
28
DURING CUTOVER ACTIVITY ASSET UPLOAD
194
29
DUNNING
197
30
ASSET UNSER CONSTRUCTION
215
31
LSMW
235
32
S/4 HANA CHANGES
245
2
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
P2P PROCESS:
P2P is the Process of Obtaining and Managing the Raw Material Needed for Manufacturing
Product and Providing Services.
P2P CYCLE:
MATERIAL
REQUIREMENT
PLANNING
PURCHASE
REQUISITION
REQUEST FOR
QUOTATION
VENDOR
SELECTION
PURCHASE
ORDER
GOODS RECEIPT
INVOICE RECEIPT
PAYMENT
VENDOR
RECONCILIATION
1.MATERIAL REQUIREMENT PLANNING: Material Requirement Planning Figure Out What
Supplied Material You Will Need and When You Will Need. It Controls MRP Procedure, Pricing,
Material Valuation.
2.PURCHASE REQUISITION: Every Organization May Have Deferment Types of Departments
Every Department May Require Certain Goods and Services Employee Belongs to That
Department Raise the Purchase Requisition. Purchase Requisition May Also Needs to be
Approved by The Department Head Before Initiating the Approval Finance Department Once
Finance Team Approves the Purchase Requisition Purchasing Group Creates a Purchase Order
for Purchasing Department to Act on It.
3.REQUEST FOR QUOTATION: Requesting Potential Vendors to Submit a Quotation for Goods
and Services. Quotation Contains Vendor Terms and Conditions.
4.VENDOR SELECTION: Vendor Selection Is the Most Important Step P2p Process with The Help
of Obtained Quotation from Sources by Comparing the Vendors Are Selected.
3
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
5.PURCHASE ORDER: Once Purchase Order Is Created Purchasing Department Initiates
Procurement Process. Purchase Department Issues Purchase Oreder to Vendor. Vendor
Supplied Goods and Bills to The Company Accordingly. Purchase Order May Have the
Information Like Order Type, Vendor, Material, Quantity, Purchase Price, Delivery Date, Terms
of Payment. (Purchase Order T- Code: ME21N)
6.GOODS RECEIPT: When Organization Receives Goods, Goods Receipt Posted in Sap Using The
T-Code: MIGO. Accounting Entry for Goods Receipt Is Follows
INVENTORY A/C
DR 1000
TO GR/IR CLEARING A/C
1000
7.INVOICE RECEIPT: When Organization Receives Invoice Receipt, Invoice Receipt Posted in Sap
Using The T-Code: MIRO. Accounting Entry for Invoice Receipt Is Follows
GR/IR CLEARING A/C
DR 1000
TO VENDOR A/C
1000
8.VENDOR PAYMENT: Payment Can Be Done Through Manually (F-53) Or Automatically(F110)
VENDOR A/C
DR 1000
TO BANK CLEARING A/C
1000
9.RECONCILIATION: After Receiving of Bank Statement. Bank Statement Is Uploaded in Sap
Automatic Reconciliation Happens We Have Accounting Entry Is Follows.
BANK CLEARING A/C
DR 1000
TO MAIN BANK A/C
1000
FI-MM INTEGRATION:
Material Management Is the Costing Unit for Every Organization. Each and Every Activity Which
Spent Money Should Be Captured by Finance People.
Up to Purchase Order There Is No AccountinAt The Time Goods Receipt Fi-Mm Integration Will
Be Happen Using The T- Code: OBYC
Based On Factors Fi-Mm Integration Will Be Happen Those Factors Are.
1.MOVEMENT TYPE 2. VALUEATION CLASS 3. TRANSANCTION KEYS 4. VALUEATION MODIFIER
5.MATERIAL TYPE.
4
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
1.MOVEMENT TYPE: All Material Movements in Material Management Happens with Respect to
Movements Types
✓
✓
✓
✓
✓
✓
✓
✓
Goods Receipt Movement Type - 101
Reversal for Goods Receipt Movement Type – 102
Return of Goods to Vendor Movement Type -122
Return of Goods to Vendor for Unknown Reason -161
Goods Issued to Production Order Movement Type – 261
Scraping of Goods Movement Type -551
Goods Issued to Production Order Movement Type – 601
Off Setting Entry for Stock Posting – 561
2.VALUEATION CLASS: Each Material Should Have Valuation Class Whether It Is Raw Material,
Semi-Finished Goods, Finished Goods.
3000 – Raw Material
7900 – Semi Finished Goods
7920 – Finished Goods
Note: Valuation Class and Movement Type Determines the GL Accounts
TRANSANCTION KEY: Transaction Keys Are Used to Control Storage & Filling of Document
and Assignment of Documents.
Stock Posting – BSX
GR/IR Clearing – WRX
Price Difference – PRD
Off Setting Entry for Stock Postings – GBB
Freight Clearing –FRI
Consignment Liabilities – KON
VALUEATION MODIFIER: Valuation Modifier is also known as Valuation Grouping Code You Can
Activate Valuation Modifier Using T–Code: OMWM. We Can Maintain Valuation Grouping Code
using T–Code: OMWD
It Is Mandatory to Maintain Valuation Modifier, Even If You Have One Valuation Area That Should
Be Assigned to Valuation Modifier.
5
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
MATERIAL TYPE: Each Material Should Assign Material Type in Material Master Record
It Is Used to Update Changes Made in Quantity Are Updated in Material Master Record
And Change in Value Also Updated in Stock Account.
Raw Material – ROH
Semi-Finished Goods – HALB
Finished Goods – FERT
Trading Goods – HAWA
Difference between Valuation Modifier and General Modifier
Valuation Modifier: Valuation Modifier is used to reduce number of entries posted in OBYC
General Modifier: General Modifier is used with three Transaction keys like GBB, PRD, KON
General Modifier Helps to post Different GL Accounts with Same Transaction Key.
Types of Purchase Orders in SAP FICO
Scenarios Based on Purchase Price Variance
Scenario-1: On 12/01/2022 Purchased Order Placed for 10 qty @10Rs Each on13/01/2022 Goods
Receipt received for 10qty@10Rs Each.at the time of Invoice receipt 10qty@12Rs Each. No stock
Issued against sales order.
Goods Receipt (MIGO):
12/01/2022
Inventory A/c
DR 100
To GR/IR Clearing A/C
100
No Stock issued against Sales Order: No entry
Invoice Receipt (MIRO):
13/01/2022
GR/IR Clearing A/C
DR 100
Inventory A/C
20
To Vendor A/C
120
6
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Scenario-2: On 12/01/2022 Purchased Order Placed for 10 qty @10Rs Each on13/01/2022 Goods
Receipt received for 10qty@10Rs Each.at the time of Invoice receipt 10qty@12Rs Each. Stock
Issued against sales order 5qty.
Goods Receipt (MIGO):
12/01/2022
Inventory A/C
DR 100
To GR/IR Clearing A/C
100
Stock issued against Sales Order 5qty:
13/01/2022
Cost Goods sold A/C
DR 50
To Inventory A/C
50
Invoice Receipt (MIRO):
19/01/2022 GR/IR Clearing A/C
DR 100
Inventory A/C
DR 10
Purchase Price Variance
DR 10
To Vendor A/c
120
Scenario-3: On 12/01/2022 Purchased Order Placed for 10 qty @10Rs Each on13/01/2022 Goods
Receipt received for 10qty@10Rs Each.at the time of Invoice receipt 10qty@12Rs Each. Stock
Issued against sales order 10qty.
Goods Receipt (MIGO):
12/01/2022
Inventory A/c
DR 100
To GR/IR Clearing A/C
100
Stock issued against Sales Order 10qty:
13/01/2022
Cost Goods sold A/C
DR 100
To Inventory A/C
100
Invoice Receipt (MIRO):
19/01/2022 GR/IR Clearing A/C
DR 100
Inventory A/C
DR 10
7
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Purchase Price Variance
DR 10
To Vendor A/c
120
Invoice Receipt (MIRO):
19/01/2022 GR/IR Clearing A/C
DR 100
Inventory A/C
DR **
Purchase Price Variance
DR 20
To Vendor A/c
120
DOCUMENT SPLITTING:
In SAP ERP the document splitting is the most powerful tool is widely and most commonly used.
With this function the document splits the line items based on the “Characteristics” we define in
system. Often this function is used to get the financial statements correctly for segment
reporting.
Back to the Basics –
Concept can be explained of document splitting with the help of one of the most basic business
transaction as “Vendor Invoice”. Suppose we have vendor invoice as below which consists of two
expense line items say 10,000 in total with 1,000 of tax component which sums to 11,000.
1. Expense Item 1 for 8,000 where it is assigned to PC – X
2. Expense Item 2 for 2,000 where it is assigned to PC – Y
Account
Amount
Profit Centre
Vendor A/C
-11,000
Expenses 1
8,000
PC – X
Expenses 2
2,000
PC – Y
Input Tax
1,000
If any person is responsible for PC – X wish to analyze the transactions performed for PC – X, but
unfortunately the user can’t – because of, if you look at the transaction the “Vendor Balance” and
“Input Tax” is cumulative and hence is not assigned to any of the profit center either X or Y.
Now if you look at the transaction above it represents that the total expense is distributed in the
ratio of 80% and 20% and same of Profit Centre of X and Y. So base to this the Vendor Balance and
Input Tax should also have split according to 80%-20% rule.
8
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
As per the above image the system should have posted the document as per below financial
transaction entry in system –
Okay so the conclusion for whole exercise is, if the user can post the document as above, the
reporting will be pretty particuar and balanced and there won’t be a problem – issue is re-solved.
Its easily said that issue will be solved but why any user will separate the line item as per
calculations and split its bases always on its ratio, especially when there are 100’s of line items
sometimes in any document ! And what if system takes care of this?
Well the answer is Yes, and that’s what the document splitting is all about!
Now we will understand the Document Splitting elements and key concepts –
9
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
•
Passive Splitting – This type of splitting is mostly occurs when the payment transaction
is posted for a vendor invoice. Now system splits the payment document bases on how
the vendor invoice was split in place already.
•
Active Splitting – In Active Splitting the document is split according to mySAP ERP
predefined rules. SAP almost supports all the business process transactions but if it
doesn’t suit to any requirement the own splitting rules can be created.
•
Zero Balancing Splitting – When the amounts within financial documents are not able to
balance out to Debit of Profit Centre and Credit of Profit Centre which does not Net Off as
its own, SAP then automatically generates new line item to balance the document. We
will see the example in following section of this scenario.
•
Item Category – Item category categorizes the general ledger accounts for document
splitting. In the configuration each GL account is assigned to item category. Just to name
a few like 01000 – Balance Sheet Account, 02000 – Customer, 03000 – Vendor and so on.
•
Business Transaction – Business transaction is real scenario of business processes
happens in organization such as vendor invoice, customer invoice etc.
•
Business Transaction Variant – In the SAP, financial postings are derives the item
category for individual line item. Business transaction variant always works in
conjunction with business transaction where business transaction restricts the
business processes to be posted to. System validates a check all postings against the
item category to validate if these postings are allowed by splitting rule if not then
understand this failed.
•
Document Splitting Method – Document splitting method works in combination with
business transaction and business transaction variant it determines the document
splitting rule.
•
Document Splitting Rule: Document splitting rule determines which item categories will
be split and from which item categories it will derive the account assignment.
Let us see the actual example from system of Document Splitting for vendor invoice –
10
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
If we are posting an invoice from FB60 with two different expenses line item as below with two
different cost centers assigned now system has derived the profit center from its cost centers
mentioned in line item.
Simulate this document to see pre-posting view with line item and associated assignments.
11
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Now press F3 or Back button and come to main screen. Now go to Menu Bar Document –>
Simulate with General Ledger to see the ledger view of this document.
Once clicked on simulate with general ledger, document can be seen as below as “Document
Split” functionality.
12
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Document Splitting – Zero Balancing
As discussed above when system is not able to balance out the transaction entry based on its
own it balances out by “zero balancing” account. System adds the zero balance account at its
own to make balance zero for transaction. We will see the example for this now –
We will post the transaction via FB50.
13
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Now simulate this with General Ledger View as below
If you look at above and notice simulated “General Ledger View” system has automatically
generated the “Zero Balance Clearing A/C.”
Now let us look at the configuration of document splitting –
1. Classify GL Accounts for Document Splitting –
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –> Classify G/L Accounts for
Document Splitting
Here in this step GL’s are classified according to item categories according to business
transaction nature. It is recommended that instead of assigned item category to each individual
general ledger account try maintaining the item categories for “Range of General Ledger
Accounts”.
14
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
2. Classify Document Types for Document Splitting –
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –> Classify Document Type for
Document Splitting
In this step the “Business Transaction” and “Business Transaction Variant” is assigned to
document types. Now almost every financial transaction in considered for document splitting.
15
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
3. Define Zero Balance Clearing Account –
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –> Define Zero Balance Clearing
Account
In this step we have to define the zero balance clearing account which will be used to
generate and balance out financial entry when it is not possible to balance out at its own, as we
have seen this example earlier.
16
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
4. Define Document Splitting Characteristics for General Ledger Accounting –
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –>Define Document Splitting
Characteristics for General Ledger Accounting
This is one of the most important configurations step in document splitting. In this step we have
to define the splitting characteristics. Additionally you can define whether this should be Zero
Balance and Mandatory.
17
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
5. Edit Constants for Non Assigned Processes –
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –>Edit Constants for Non Assigned
Processes
In this step the constants are defined which helps to assigned the default account
assignment when is not able to derive from any of the sources.
18
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
6. Activate Document Splitting
SPRO –> SAP Reference IMG –> Financial Accounting (New) –> General Ledger Accounting
(New) –> Business Transaction –> Document Splitting –>Activate Document Splitting
Finally, the step to activate document splitting with additional settings like “Inheritance” and
Activation of Document Splitting.
Select check box “Document Splitting” and apply appropriate method. SAP Standard predelivered method is “0000000012”.
Selecting the Inheritance signifies the line items which do not have account assignment will
derive the account assignment from other line item.
Selecting Standard A/C Assgnmnt means system will set the standard account assignment for
non-assigned line items. When this indicator is selected “Constant” needs to be maintained.
Activate of Document Splitting happens at client level but it is always possible to control of
activation and deactivation at company code level.
19
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
20
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
Customer Inquiry
•
Quotation for customer inquiry
•
Sales Order creation
•
Post Goods issue (PGI)
•
Delivery
•
Billing- Bill sent to customer
•
Receipt of money- Customer Payment
21
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
OTC Process
Steps
Transaction Code
Accounting Entries
Inquiry
VA11
No
Quotation
VA21
No
Sales Order
VA01
No
Post Goods
Issue (PGI)
VL01n
Yes
Delivery
Billing
VL01n
VF01
Yes
Yes
Receipt of
Money
FB50
Yes
Inquiry: A customer inquire about the product price and service. This is a very starting point of
OTC process. This process does not have any effect on general ledger accounts and do not have
any accounting entries. Once a customer creates inquiry, an inquiry number is generated.
Inquiry is created by transaction code VA11.
Quotation: Quotation is a price quote given to the customer. A quotation follows inquiry steps. A
quotation can be created via inquiry or without inquiry reference number. A quotation is created
by transaction code VA21.
Sales: According to some SAP experts, Sales order is actually the first step of OTC process.
After inquiry and quotation, once it's gets created. Sales order can be created with reference of
quotation or without reference. It does not make any accounting book entry and it does not
make any change in General Ledger accounts. It is just a commitment to deliver goods to the
customer. SO can be created with transaction code VA01.
Post Goods Issue: Post goods issue is the steps where goods are being picked by warehouse,
packed and shipped to the customer's given shipping address as per the sales order. We have
accounting entries as inventory is being credited against the cost of goods sales (COGS)
debited. General ledger accounts associated with the cost of goods sales and inventory is
affected respectively.
22
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Delivery: Delivery follows post goods issue (PGI).Delivery is the actual fulfillment of goods to
the customer shipping address. At delivery stage, we have accounting entries in the books. At
this stage, we debit revenue account and credit customer account. Transaction code for
delivery is VL01n.
Billing: At billing stage, we send the bill to customer for the goods delivered. We have
accounting entries at this stage where we debit customer and credit cash account. Transaction
code for billing in SAP is VF01.
Journal Entries
(1) Sales Order creation (T-code: VA01)
Here no accounting document gets generated.
(2) Creating outbound delivery (T-code: VL01N)
Even here no accounting document gets generated
(3) Post Goods Issue(VL01N)
Accounting Entry:
Cost of Goods Sold A/C Dr. XXXX
To Inventory A/C
CR XXXX
(4) Creation of Billing document (T-code: VF01)
Accounting entry:
Customer A/C Dr XXXX
To Sales A/C Cr
XXXX
5) On the receipt of amount from Customer
Bank Clearing Acccount Dr XXX
To Customer A/c
Cr
XXX
23
Chanu SK SAP Coach Training Institution
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
FI-SD Integration
1. Sales Order –((Tcodes: VA01, VA02, VA03,)
A customer orders some items from your company by creating a Sales Order
(Tables: VBAK, VBAP etc).
2. Outbound Delivery Document -(TCodes: VL01N, VL02N, VL03N)
Your company decides to deliver the items ordered by the customer. This is recorded by
creating an Outbound Delivery document (with/without Order reference) (Tables: LIKP,
LIPS etc).
3. Post Goods Issue (PGI) (Tcode: VL02N)
Once the items are available for sending to the customer, you Post Goods Issue (PGI)
which reduces your inventory and puts the delivery in transit. This will create a material
document. You will post goods issue using VL02N but the material document created will
be stored in tables MKPF, MSEG.
4. Shipping Document - (Tcodes: VT01N, VT02N, VT03N)
You will then create Shipment Document to actually ship the items. (Tables: VTTK, VTTP
etc).
24
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
5. Sales Billing Document – (SD -TCodes: VF01, VF02, VF03) (FI-Tcode: Sales Invoice – F22/FB70)
You finally create a Sales billing document. (Tables: VBRK, VBRP etc). This will have a
corresponding accounting document created that will be in BKPF, BSEG tables.
6. Customer Payment Invoice –(Incoming Payment – F-28)
When Customer Payment invoice, it will directly hit your AR account in FI.
SD Cycle:
Quotation >> Sales Order >> Delivery Note >> Invoice (Billing)>>Payment
FI Entries in SD cycle:
1. Sales Order Created
---No Entry--2. PGI done (Post Goods issue) –
Cost of Goods Sold (COGS)
To Inventory Account
Dr
Cr
(Configured in OBYC GBB T-Key)
(Configured in OBYC BSX—Tkey)
3. Billing document released to Accounting (Sales Invoice – f-22/fb70)
Customer Account
Dr
To Sales Revenue Account
Cr
(ERL T-key in Pricing procedure)
Note: The GL account is assigned to this ERL in VKOA
4. Payment Received (Incoming Payment Invoice – f-28)
Bank Clearing A/c
Dr
To Customer A/c
Cr
Configure Steps
FI - SD
1. Assign GL Accounts (VKOA)
We allocate G/L accounts for revenue account determination. You have to make the allocation
for every access sequence you have defined beforehand.
A variety of criteria is valid for a G/L account, depending on the key combination. For the key
combination "Customer account determination group/Account key" a G/L account depending
upon the following criteria, is given:
1. Application
V (Sales & Distribution)
2. Condition type
KOFI (Account Determination)
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MHR House, 4th Floor, Flat No: 402
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3.
4.
5.
6.
7.
8.
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chart of accounts (from module FI)1105
Sales organization
1105
Account Assignment group for Customer 01 (Domestic Revenue)
Account Assignment Group for Material 03 (Finished Goods)
Account Key
ERL (Sales Revenue)
GL Accounts
300000 (Sales Revenue G/L account)
Some of Standard Account Keys
1. ERF Freight Revenue
2. ERL Sales Revenue
3. ERS Sales Deductions
4. ERB-----Sales Rebates
Important Note:
SAP provides the following six ways of determining the Gl accounts in SD.
1. Application (key for the Sales and Distribution application)
2. Account determination type
3. Chart of accounts (from the FI System
4. Customer account assignment group
5. Materials account assignment group
6. Account key
Electronic Bank Statement
What is EBS?
Electronic Bank Statement is provided to the account holders in standard formats, e.g. CAMT,
MT940, BAI2 etc. As a part of Payment Transaction processing, EBS can be imported and posted
in SAP for reconciliation.
Bank reconciliation statement is a report or statement prepared by the business to match the
business transactions recorded in the books of accounts with the bank statement. The bank
reconciliation statement helps to check the correctness of the entries recorded in the books of
accounts and thereby, ensure the accuracy of bank balances.
Why bank reconciliation statements are prepared
➢ Cheques issued but not cleared in the bank
➢ Difference in cheque deposited and cheque credited date
➢ Date of cheque issued towards payment and date on which it is debited is different
26
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➢ Cheque issued or received is not presented in the bank for clearing
➢ Bank interests, Charges etc. are not accounted for.reason being it is not known till you
reconcile
➢ Banks can also do mistake in debiting or crediting the transactions
➢ Just like banks, you too can take mistake in accounting the bank transactions in the
books of accounts and so on……
There are two types of bank reconciliation statement in sap
1. Manual Bank Reconciliation Statement: Manual bank reconciliation is the paper statement . Enter information from the
statement and then do a manual reconciliation.
2. Electronic bank reconciliation statement: As a part of Payment Transaction processing, EBS can be imported and posted in SAP for
reconciliation in standard formats.
Journal Entries
At the time of purchase
1.Purchase goods /services from vendor .
Purchases a/c Dr
xxx
To Vendor a/c
xxx
2.Payment to Vendor by cheque/bank transfer
Vendor a/c
Dr
xxx
To Outgoing bank a/c
xxx
3.While reconciliation process
Outgoing bank a/c
To Main bank a/c
Dr
xxx
xxx
At the time of sale
1. Sold goods /services to customer
Customer a/c Dr
xxx
To Sales a/c
xxx
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2. Receive payment from customer by cheque/Bank transfer
Incoming bank a/c Dr
xxx
To Customer a/c
xxx
3. While reconciliation process
Main bank a/c Dr
xxx
To Incoming bank a/c
xxx
4. If direct deposit while reconciliation process
Main bank a/c Dr
xxx
To Customer a/c
xxx
Some other Journal entries
1. Bank charges & Other Expenses
Bank charges & Other Expenses a/c
To Main Bank a/c
Dr
xxx
xxx
2. Interest & other Receipt
Main bank a/c Dr
xxx
To Interest & other receipt xxx
Step to Configuration
Create GL Accounts ------FS00
1.
MAIN BANK
2.
INCOMMING BANK
3.
OUTGOING BANK
4.
BANK CHARGES
5.
OTHER EXPENSES
6.
INTREST RECEPIT
7.
OTHER INCOMES
Define House banks------ FI12
SPRO-→IMG--→Financial accounting (New)--------→Bank accounting------→bank
accounts………>Define House banks
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Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
In the SAP system, you use the bank ID and the account ID to specify bank details. These
specifications are used, for example, for automatic payment transactions to determine the
bank details for payment.
Create Account Symbols ---- OT83
SPRO-----→IMG------→Financial accounting new-----→Bank accounting-------→business transactions-------→payment transactions------→Electronic bank statements-------→Make global settings for electronic bank statement
ACCOUNT TEXT
C100
MAIN BANK
INCOMMING
C200
BANK
OUTGOING
C300
BANK
BANK
C400
CHARGES
OTHER
C500
EXPENSES
INTREST
C600
RECEPIT
OTHER
C700
INCOMES
Assign account to account symbol
ACT SYMBLE
C100
C200
C300
C400
C500
C600
C700
INR
INR
INR
INR
INR
INR
INR
INR
GL A/C
NO
200100
200101
200102
409000
409001
300100
300101
GL ACCOUNT
MAIN BANK
OUTGOING BANK
INCOMMING BANK
BANK CHARGES
OTHER EXPENSES
INTREST RECEPIT
OTHER INCOMES
Create keys for posting rules
POSTING RULES
C100
C200
TEXT
DR MAIN BANK A/C TO CR CUSTOMER A/C
DR OUTBANK A/C TO CR MAINBANK A/C
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
C300
DR BANK CHARGES TO CR MAIN BANK A/C
DR OTHER EXPENSES TO CR MAIN BANK
A/C
DR MAIN BANK A/C TO CR INCOME RECEPIT
A/
DR MAIN BANK A/C TO OTHER INCOME A/C
C400
C500
C600
Define posting rules
POSTIN
G KEYS
C100
C200
C300
C400
C500
C600
ARE
A
2
1
1
1
1
1
DR.POSTIN
G KEYS
40
40
40
40
40
ACCOUNT
S
SYMBOLS
C100
C200
C300
C400
C100
C100
CR.POSTIN
G KEYS
ACCOUNT
S
SYMBOLS
40
50
50
50
50
C100
A100
C100
A500
C600
DOCOMEN
T TYPE
DZ
KZ
SA
SA
SA
SA
POSTIN
G KEYS
8
4
1
1
1
1
Create transaction rules
MT940 Swift MT940 (standard-Germany)
Assign external transaction types to Posting rules
SYMBOL(+/- DR.POSTING ACCOUNT
EXTERNAL TRANSACTION TYPES
)
KEYS
SYMBOL
NTRF1(ONLINE TRANSFER)
+
40
C100
NTRF1
-
C200
NCHG1 (CHECK)
-
40
C300
NINT1(INTREST)
+
40
C500
After transaction code NTRF is your bank transaction id or cheque no which would be use for
clearing process and that reference no is unique. So you will get new reference no for every
transaction
Assign bank accounts to transaction types
Bank keys and Bank Account
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Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
What is an MT940?
An MT940 is a standard structured SWIFT Customer Statement message. In short, it is an
electronic bank account statement which has been developed by SWIFT. It is a end of day
statement file which details all entries booked to an account.
MT940 Format Details:
The MT940 file format consists of the following sections and tags:
Tag 20 – Transaction Reference Number
•
•
Mandatory – 16x
Used by the Sender to unambiguously identify the message
Tag 21 – Related Reference
•
•
Optional – 16x
If the MT 940 is sent in response to an MT 920 Request Message, this field must contain the field
20 Transaction Reference Number of the request message
Tag 25 – Account Identification
•
•
Mandatory – 35x
This field identifies the account for which the statement is sent
Tag 28C – Statement Number/Sequence Number
•
•
o
Mandatory – 5n[/5n]
Sequential number of the statement, optionally followed by the sequence number of the
message within that statement when more than one message is sent for one statement
For example – the first message within the statement would be represented as 28C:111/1, the
second message within the same file would be 28C:111/2
Tag 60a – Opening Balance
•
Mandatory – 1!a6!n3!a15d – D/C | Date | Currency | Amount
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Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
•
o
▪
o
▪
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Indicating for the (intermediate) opening balance, whether it is a debit or credit balance, the
date, the currency and the amount of the balance
There are 2 options:
Option F – :60F:
Debit/Credit | Last Statement Date (YYMMDD) | Currency (ISO) | Amount
Option M – :60M:
Debit/Credit | Current Statement Date (YYMMDD) | Currency (ISO) | Amount
Tag 61 – Statement Line
•
o
o
o
o
o
o
o
o
o
Optional – 6!n[4!n]2a[1!a]15d1!a3!c16x[//16x]
[34x]
6!n Value Date (YYMMDD)
[4!n] Entry Date (MMDD)
2a Debit/Credit Mark
[1!a] Funds Code (3rd character of the currency code, if needed)
15d Amount
1!a3!c Transaction Type Identification Code
16x Customer Reference
[//16x] Bank Reference
[34x] Supplementary Details (this will be on a new/separate line)
Tag 86 – Information to Account Owner
•
•
Optional – 6x65x
Additional information about the transaction detailed in the preceding statement line and which
is to be passed on to the account owner
1. Upload Bank Statement in SAP:
Transaction Code
To upload the incoming bank statement T CODE – FF.5 or program RFEBKA00 is used and
depending on your requirement select the selection screen parameters.
32
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Formats
Uploading of Bank Statements into SAP can be done in various formats. It depends upon the
client’s agreement with the respective bank. The formats can be Multi-cash, SWIFT, BAI,MT 940
etc.
Menu Path
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Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Screenshot Showing Input Details
Posting Parameters:
Uploading of Bank Statement can be done in either of the following two ways
a) Do not post – If we select this option, the Bank Statement gets uploaded into the system but
entries are not posted to the Bank GL Account. In order to post the entries, we have to use the Tcode FEBP.
b) Post immediately – If we select this option, then the entries in Bank Statement get posted to
the Bank GL Accounts the moment we upload the Bank Statement into the system.
Viewing of Uploaded Statement
We can view the uploaded Bank Statement via T-code FF.6 as shown below.
34
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Figure 3
We can view the uploaded Bank Statement via T-code FF.6 as shown below.
The selection parameters to be given include Company Code/Application, House Bank ID,
Account ID, Statement Number/ Dates.
Application means whether it is manual or Electronic Bank Statement.
001: Electronic and Manual bank statement
002: Check deposit transaction
003: Lock box
004: Account Balance
35
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Tabular Reference
The uploaded bank details can be viewed from Table FEBKO (header data) and FEBEP (line item
data).
36
Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
2. Deletion of Bank Statement from SAP
Transaction Code
Program RFEBKA96 is used for deleting Bank Statement.
Introduction
Sometimes after uploading the Bank Statement, we come to know that the statement is bad /
incomplete. In that case, we ask for a corrected / complete statement from the Bank. So, in
order to avoid confusion and duplicate, we have to delete the previous statement which was
incomplete.
Steps to be followed
The following steps needs to be followed for deleting Bank Statement:-
37
Chanu SK SAP Coach Training Institution
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(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
(a) Go to T-Code FEBA. Identify the Bank statement ID which needs to be deleted, e.g., 01 in above
scenario.
Information required
Statement Number
Statement Date
Account Number
Company Code
House Bank
Account ID
Figure 7
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Chanu SK SAP Coach Training Institution
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Figure 8
(b) Go to T-Code SE38 and give the program name i.e. RFEBKA96.
Figure 9
After entering in to the program, it asks for Application and ID.
For prior day statements, use Application ID = 0001 and for same day statements, use Application
ID = 0004. It asks for Statement ID also.
Figure 10
Click the Delete Statements button.
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Figure 11
Figure 12
(c) After deleting the Statement, we can check it in T-Code FEBA
Figure 13
Figure 14
40
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
OPEN ITEM MANAGEMENT IN SAP
DESCRIPTION: Generally In Technical Point of view Open item Management is just a Check box
in control data TAB in GL Mater data (T-CODE: FS00).
In functional point of view it would be control all out standings, which will be receive from
customer’s and pay to vendor’s / Employees / Govt authorities etc. in each and every line item of
respective GL account reports. It should be give clear report, which line item / invoice has to be
paid to vendor and received from customers. One red / Green symbol mentioned will be appear
in standard report like FBL3N, FBL5N, and FBL1N & FAGLL03 report ,if you marked as open item
management check box in GL master. Red symbol states those line items are still open and yet
to clear & green symbol line items states those line items are cleared.
⚫
Open item management is monitoring all the outstanding balances in the system
⚫
Down payment methods Partial & Residual
⚫
Receivables & Payables both can be monitored with Open item management
⚫
If we select the OIM indicator in master data records for an account It will activate the OIM
⚫
At the time of GL Creation there is OIM Indicator in control data
⚫
Must Activate OIM for all the Payables & Receivables GLs
⚫
The GL s will clear in the future those GLs will covered in OIM
⚫
Provisions Like Rent & Salary's will come under OIM
⚫
To view Document FBL3N
Table view SE16N
BSIK : vendor open items
BSAK: Vendor clearing items
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Chanu SK SAP Coach Training Institution
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
GL Creation : FS00:
◼
Go to FS00 Create any GL in the header of Current Liability for Payable GL (Outstanding )
◼
Create any GL in the header A/C of Current Assets for Receivable GL (Incoming)
◼
Click The Open item Management indicator In control data screen
◼
Click Only Balances in Local currency
GL Accounts to be managed as Open item management:1. Bank clearing GL accounts: – All bank sub ledgers like Bank incoming payments &
outgoing payment GL account must be select as open item management & it will be help
us for bank reconciliation purpose.
2. Payable GL accounts :- Like salary payable ,commission payable ,wages payable Freight
payable & other tax related GL accounts like VAT payable must be select as open item
management & it will be guide to FI department line item was tracking whether
outstanding line items are paid to vendor’s / employees and VAT authorities or not.
3. GRIR Clearing accounts: – You easily recognize your contingency liability status of GRIR
accounts, if you activated OI management.
EX Entries :
GL Posting
Date : 31.12.2021 Dr. Salary A/C
5,00,000
T-CODE
T42
FB50/ F-02
FB50 / F-02
Chanu SK SAP Coach Training Institution
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Cr. Salary Payable A/C 5,00,000
Date : 01.01.2022
Payment Posting
Dr. Salary Payable A/C 5,00,000
T-CODE : F-06
Cr. Bank/Cash A/C
5,00,000
⚫
Now once after the full payment done the document will be cleared
⚫
Debit A/C & Credit A/C Set off and Null if after the clearing till than the document will show
in red / Open it means not cleared.
Receivables Entry:
GL Posting
05.01.2022 Dr. Rent Receivable A/C 55,000
T-Code : FB50 / F-02
Cr. Rent Received A/C
Payment Posting
10.01.2022 Dr. Bank A/C 55,000
T-Code : F-07
Cr. Rent Receivable 55,0000
GL Posted in FB50 For Salary provision
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Chanu SK SAP Coach Training Institution
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Opp Dharani Xerox, Guntur
OPEN ITEM MANAGEMENT FOR PARTIAL CLEARING
Process to Activate Open item Management for GLs Which consist Multiple entry s posted :
T-code: FAGL_ACTIVATE_OP
So here It is possible to maitain Open item management for all the pre existed GLs which has
entry posted earlier, the above T-Code to control Open item management which missed to
activate while craeting the GLs .
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Chanu SK SAP Coach Training Institution
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MT940
Tag 62a – Closing Balance (Booked Funds)
•
•
•
o
▪
o
▪
Mandatory – 1!a6!n3!a15d – D/C | Date | Currency | Amount
Indicating for the (intermediate) closing balance, whether it is a debit or credit balance, the
date, the currency and the amount of the balance
There are 2 options:
Option F – :60F:
Debit/Credit | Last Statement Date (YYMMDD) | Currency (ISO) | Amount
Option M – :60M:
Debit/Credit | Current Statement Date (YYMMDD) | Currency (ISO) | Amount
Tag 64 – Closing Available Balance (Available Funds)
•
•
•
Optional – 1!a6!n3!a15d – D/C | Date | Currency | Amount
Indicates the funds which are available to the account owner (if credit balance) or the balance
which is subject to interest charges (if debit balance).
Debit Balance /Credit Balance | Date (YYMMDD) | Currency (ISO) | Amount
Tag 65 – Forward Available Balance
•
Optional – 1!a6!n3!a15d – – D/C | Date | Currency | Amount
45
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
•
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Indicates the funds which are available to the account owner (if a credit or debit balance) for the
specified forward value date
Debit Balance /Credit Balance | Date (YYMMDD) | Currency (ISO) | Amount
Tag 86 – Information to Account Owner
•
•
Optional – 6x65x
Additional information about the statement as a whole
MT940 format
IN DETAILS OF MT940 FORMAT
Customer Invoice:
Let’s suppose that we have two Customer Invoices with the global amount of 378 EUR (177,10
and 200,90) with the reference values 10100001 & 10100002 like below:
46
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Customer Line Item Display FBL5N
With the line items display, we see that the two invoices have a red indicator (due date
exceeded)
Electronic Bank Statement (EBS) received
Let’s assume that treasury department received a credit posting in the EBS with reference to
the two invoices mentioned before (Reference 10100001 & 10100002) and for an amount of 378
EURO (177,10 + 200,90)
47
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
This means that the Customer payment have been received and we should clear the
corresponding Open Items.
Electronic Bank Statement (EBS) Integration FF_5
EBS Integration program can be launched like below (with reference)
After a successful run, the program will allow the creation of the following documents:
•
•
Bank clearing document for the Amount 378,00
Customer payment document with 378,00 Euro which allows open items clearing
The below screenshot shows the postings made
48
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Bank Postings after FF.5 Run
Bank clearing Document for the Amount 378,00
Customer payment document 378,00 which will clear the open items
Customer Line Item Display FBL5N
After launching the FBL5N with the appropriate criteria, the Customer Open Items are now
displayed with a green indicator (Cleared Document).
Global view of the processFrom an accounting point of view, the process can be shown like
below
GST (Good and Services Tax)
49
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
GST is an indirect tax and leaved on the supply of goods and services.
Types of GST
•
•
•
•
Central Goods and Services Tax (CGST)
State Goods and Services Tax (SGST)
Integrated Goods and Services Tax (IGST)
Union Territory Goods and Services Tax (UTGST)
Types of GST
Authority which is
benefitted
Who is it collected
by?
Transactions which are applicable
(Goods and Services)
CGST
Central Government
Central
Government
Within a single state, i.e.
intrastate
SGST
State Government
State Government
Within a single state, i.e.
intrastate
IGST
Central Government
and State Government
Central
Government
Between two different states or a
state and a Union Territory, i.e.
interstate
UTGST/UGST
Union Territory (UT)
Government
Union Territory (UT)
Government
Within a single Union Territory
(UT)
Transaction
Intra-state transaction (with in state)
states)
Inter-state transaction (B/w
Purchases
Sales
Purchases
Sales
Input CGST
Output CGST
Input IGST
Output IGST
Input SGST
Output SGST
**** Input
: Purchases (Paid to Others)-Current Asset
****Output
: Sales (Collected from Others)-Current Liability
Journal Entries
50
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Intra-state purchase
Inter-state Purchases
Purchase A/c ………………Dr.
1,00,000
Purchase A/c ………………Dr.
1,00,000
Input CGST A/c ……………Dr.
2,500
Input IGST A/c ……………Dr.
5,000
Input SGST A/c ………....…Dr. 2,500
To Creditors A/c……………….......1,05,000
To Creditors A/c
1,05,000
(Being purchase of goods to be traded, GST of 5% )
Intra-state Sales
Debtors A/c ………………Dr.
Inter-state Sales
1,05,000
Debtors A/c ………………Dr.
1,05,000
To Sales A/c
1,00,000
To Sales A/c
1,00,000
To Output CGST A/c
2,500
To Output IGST A/c
5,000
To Output SGST A/c
2,500
Being sale of the goods to customers, bearing GST of 5% in total)
Configuration Steps
T-code
1. Define Tax Access Sequence…………………………… OBQ2/OBYZ
2. Define Condition Types(Tax)……………………………. OBQ1/OBYZ
3. Create account keys ………………………………………OBCN
4. Define Tax procedure ………………………………….....OBQ3/OBYZ
5. Assign Tax Procedure to Country………………………. OBBG
6. Create Tax code in Country ………………………….…. FTXP
7. Assign GL to account keys ……….…………………….. OB40
EXAMPLE:
51
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
1. Define Tax Access Sequence…………………………… OBQ2/OBYZ
Ex: CTAX
2. Define Condition Types(Tax)……………………………. OBQ1/OBYZ
EX:
CICT
- INPUT CGST
COCT - OUTPUT CGST
CIST
- INPUT SGST
COST - OUTPUT SGST
CIIT
-INPUT IGST
COIT - OUTPUT IGST
3. Create account keys ………………………………………OBCN
EX:
CIC
- INPUT CGST
COC
- OUTPUT CGST
CIS
- INPUT SGST
COS
- OUTPUT SGST
CII
-INPUT IGST
COI
- OUTPUT IGST
4. Define Tax procedure ………………………………….....OBQ3/OBYZ
EX:
CTAXIN
5. Assign Tax Procedure to Country………………………. OBBG
6. Create Tax code in Country ………………………….…. FTXP
C1- INPUT GST 5%(CGST&SGST)
C2- INPUT GST 5%(IGST)
M1-OUTPUT GST 5%(CGST&SGST), M2- OUTPUT GST 5%(IGST)
7. Assign GL to account keys ………………………….. OB40
CURRENT ASSET
CURRENT LIABILITIES
200108 INPUT CGST A/C
100505 OUTPUT CGST A/C
200109 INPUT SGST A/C
100506 OUTPUT SGST A/C
52
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
200110 INPUT IGST A/C
100507 OUTPUT IGST A/C
**** WE NEED TO SELECT TAX CATEGORY IN G/L ACCOUNTS WHICH IS COMES UNDER TAX
WITHHOLDING TAX IN SAP
Withholding Tax is quite like the working of Tax Deducted at Source. In outside India,
terminology used for Tax Deducting at Source is withholding tax. But if we talk about India, here
withholding tax is applicable on various income sources such as salary earned from work,
commission, rent, professional services, technical services or income from business, etc.
Withholding Tax is also called as retention tax. Its requirement of Government to deduct or
withhold a particular percentage from paying to the vendor and pay such amount to the
Government on behalf of other person.
In sap withholding tax is classification in to two types
1. Classic withholding tax
2. Extended withholding tax
Classic withholding tax-----we can enter only one-line item in the vendor master record.
Classic withholding tax is only for creditors; we can have called it as vendors.
Extended withholding tax------in extended withholding tax you can enter multiple line items, it
is designed for both vendors and customers
Extended Withholding tax includes all the functions of classic withholding tax. SAP therefore
recommends the use of extended withholding tax.
Classic and Extended Withholding Tax functions
Sl.
No.
1
2
3
4
5
6
Functionality
Classic WHT
Withholding Tax on Outgoing payment
TDS on Incoming payment
TDS at the time of invoice
TDS on partial payment
No. of withholding tax from each
document
TDS basis
- Net amount
-Gross amount
Yes
No
No
No
Max1
Extended
WHT
Yes
Yes
Yes
Yes
Several
Yes
Yes
Yes
Yes
53
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
-Tax amount
No
Yes
7
Rounding rules
No
Yes
8
Cash discount consideration
No
Yes
9
Accumulation
No
Yes
10
Minimum/Maximum amt and exemption
No
Yes
11
Certification Numbering
No
Yes
12
Calculation Formula
Yes
Yes
Country-Specific Requirements Due to legal requirements, the following countries use
extended withholding tax:
America
Argentina
Brazil
Chile
Colombia
Mexico
Peru
Venezuela
TDS under Income Tax Act
Europe and Africa
United Kingdom
Slovakia
Turkey
Asia/Pacific
India
The Philippines
South Korea
Thailand
• TDS is deducted at the time of Payment or Invoice whichever is earlier
• The base amount for TDS calculation will be net amount i.e., excluding taxes
• Applicable on various expenses/ payments like salary, interests, rent, commission etc.
• Different rate of TDS for different types of payments defined under different sections. Eg.
Section 194 defines rates for TDS on Interest on securities, Sec 194 I defines rates for TDS on
Rent etc.
Important Terms TAX KEYS
• Tax keys are defined to identify different Sections under which TDS is levied
• It is required for Reporting Tax details for respective Sections under Income tax return (India)
Recipient Types:
• Different persons are defined under recipient types [Example: Company, Individual/HUF]
• Recipient type is assigned to respective vendor
• Used in case different tax types are applicable to different persons (Individual/HUF/Company)
Exemption Reason Code:
54
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
• Exemptions, if any, are defined as exemption reason code.
• Exemption Reason code gets assigned to respective Vendor master record
Business Place:
• Business Place are location where tax is deducted
• A Business place is created for each TAN number that a company has.
Tax Types:
• Tax type is where we define properties for W/H Tax Calculation such as Base amount,
rounding rule, accumulation type.
• Tax type is defined separately for Invoice & Payment. It means that for each tax key, 2 tax types
will be defined
• If Recipient Type is to be defined, then additional Tax Types will also be defined as per
requirement. Tax Code:
• Each W/H Tax Rate under a section is defined under tax code
• Each Tax code shall be defined twice for each tax type
W/H Tax Configuration:
Define Withholding Tax Country
Define Business Places
Assign Factory Calendars to Business Places
Assign Factory Calendars to Section Codes
Maintain Tax Due dates
Define Withholding Tax Keys
Define Withholding Tax Types
Define Recipient types
Define Withholding Tax Code
Define Reason Codes for Exemption
Assigning Withholding Tax type to Company Code
Remittance Challans
1. Specify Document type (Accounts Payable)
2. Maintain Number Groups
3. Assign Number Ranges to Number Group
4. Maintain Number Ranges
WHT Certificate
1. Maintain Number Groups and SAP Scripts for WHT Certificate
2. Assign Number ranges to Number Groups
55
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
3. Maintain Number range
Activate Extended Withholding Tax for your company code
Create GL and assign it to Tax Type
Assign Tax type, tax code, exemption reason code & recipient type to
Vendor
Transactions Posting
Post Vendor Invoice
Create Remittance Challan
Enter Bank Challan
Printing Withholding Tax Certificate
CONFIGURATION
2.1 Check Withholding Tax Countries
Via Menus
Via
Transaction
Code
2.2
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax Basic
settings Check Withholding Tax Countries
SPRO
Define Withholding Tax keys
Via Menus
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings Define Withholding Tax keys
SPRO
Via Transaction
Code
On prompting input country key
56
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Click on
Click on
2.3
Define Withholding Tax Type for Invoice Posting
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting global
Settings(New) Withholding tax Calculation Define Withholding
Tax Type for Invoice Posting
SPRO
Click on
Click on
2.4 Define Withholding Tax Type for Payment Posting
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting global
Settings(New) Withholding tax Calculation Define Withholding
Tax Type for Payment Posting
SPRO
57
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Click on
2.5 Check Recipient Type
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings Check Recipient Types
SPRO
Provide country on prompting and
Click on
Click on
2.6 Check Income Types
58
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Via Menus
Via Transaction
Code
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings Check Income Types
SPRO
Provide country on prompting and Click on
Click on
2.7 Define Business places
Via Menus
Via Transaction
Code
IMG Cross Application Components General Application
Functions Nota Fiscal CNPJ Business Places
Define Business Places
SPRO
Click on
Click on
then enter address in the pop up box
Click on
2.8 Define Section codes Business places
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings South Korea Define Section Codes
SPRO
59
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Press Enter or click on
Click on
2.9 Assign Factory Calendar to Business places
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings India Define Business Places
SPRO
Provide country on prompting
and Click on
Click on
2.10
Maintain Tax Due dates
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended withholding Tax
Basic settings India Maintain Tax Due Dates
SPRO
Click on
Click on
2.11 Define Withholding Tax Codes
Via Menus
IMG Financial Accounting (New) Financial Accounting
Global
Settings(New) Withholding tax Extended Withholding tax
Calculation WHT code Define Withholding Tax code
60
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Via Transaction
Code
Click on
Click on
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
SPRO
and provide below details:
select
and then Click on
Click on
2.12 Define Min/Max Amounts for Withholding Tax Codes
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax EWT Calculation Min/Max
Amounts Min/Max Amounts for WHT codes
SPRO
61
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Click on
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
and update details for both tax codes one by one.
Click on
2.13
Assign Withholding Tax Types to Company Codes
Via Menus
Via Transaction
Code
Click on
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax EWT Company code Assign
withholding Tax Types to company codes
SPRO
and click on
and provide below details
Click on
62
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
2.14
Activate Extended Withholding Tax
Via Menus
Via Transaction
Code
Click on
2.15
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended Withholding Tax
Company code Activate Withholding Tax
SPRO
Click on
Create GL Account for Withholding Tax
Create GL required for Withholding tax postings
63
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
2.16
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Accounts for Withholding Tax to be paid over
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended Withholding Tax
Posting Accounts for Withholding Tax to be Paid over
SPRO
Click on
Click on
2.17 Specify Document type (Accounts Payable)
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings(New) Withholding tax Extended Withholding Tax
Posting India Remittance Challans Document Types Specify
Document types.
SPRO
Click on
Click on
64
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
2.18
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Maintain Number Groups
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings
(New) Withholding tax Extended Withholding Tax
Posting India Remittance Challans Maintain Number Groups
SPRO
Click on
Click on
2.19 Assign Number Ranges to Number Groups
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings (New) Withholding tax Extended Withholding Tax
Posting India Remittance Challans Assign Number Ranges to
Number Groups
SPRO
Click on
Click on
2.20 Maintain Number Ranges
65
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Click on
and select Group→Insert from the menu
Provide company code on pop up
Click on
Click on
66
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Check number range and double click on
Then click on
number group.
Nu mber group is assigned to Number ranges
as below
Click on
2.21
Maintain Number Grps and SAP Scripts for WHT Certificate
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings (New) Withholding tax Extended Withholding Tax
Posting India Withholding Tax Certificates for Vendors and
Customers Maintain Number Groups and SAP Script Forms
SPRO
Click on
Click on
67
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
2.22 Assign Number ranges to Number Groups
Via Menus
Via Transaction
Code
IMG Financial Accounting (New) Financial Accounting Global
Settings (New) Withholding tax Extended Withholding Tax
Posting India Withholding Tax Certificates for Vendors and
Customers Assign Number Ranges to Number Groups
SPRO
Click on
Cli ck on
2.23
Maintain Number ranges
Via Menus
IMG Financial Accounting (New) Financial Accounting Global
Settings (New) Withholding tax Extended Withholding Tax
Posting India Withholding Tax Certificates for Vendors and
Customers Maintain Number Ranges
SPRO
Via Transaction
Code
Select Group from menu
select insert
Update below details
68
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Click on
2.24
Maintain Company code Settings –Excise Registration
Via Menus
Via Transaction
Code
IMG Logistics-General Tax on Goods Movement
Settings Maintain Company code Settings
SPRO
Click on
3
Assign Withholding Tax code to Vendor Master
Go to FK02 (Change Vendor Master) and select Withholding tax Check box
69
India Basic
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Press Enter and provide below details
Click on
70
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
4 Transactions Postng
Here, let us post some transactions and see how withholding tax is calculated and
how TDS Certificate is printed.
4.1 Post Invoice
Via Menus
Via Transaction
Code
Accounting Financial Accounting
Entry Invoice
FB60
Accounts Payable Document
Enter all the details required as below
Observe message
Select document Simulate Save
Note: You must enter business place and Section complete print withholding tax challan
and certificate, otherwise you would get errors
Select Document
Display
4.2 Create Remittance Challan
Via Menus
Accounting Financial Accounting
Withholding
71
Accounts Payable
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Tax
Tax
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
India Extended Withholding Tax Remittance of Withholding
Create Remittance Challan
Via Transaction
J1INCHLN
Code
Update below details:
Double click on amount to select and select back arrow
In the below screen double click on amount and delete amount and put *
72
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Select Document simulate
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Save
Message: Document posted in company code 1112
Select Document Display to view the document post
Error: If you get the error “Number group not maintained for CO code 1112 section IEQ1112
and business place 194C”
Go to transaction code SM30
Click on
73
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
4.3 Enter Bank Challan
Via Menus
Via Transaction
Code
Accounting Financial Accounting Accounts Payable
Withholding
Tax India Extended Withholding Tax Remittance of Withholding
Tax Enter Bank Challan
J1INBANK
Click on
Click on
4.4 Printing Withholding Tax Certificate
Via Menus
Via Transaction
Code
Accounting Financial Accounting Accounts Payable
Withholding Tax India Extended Withholding Tax Certificates
Enter Bank Challan
J1INCERT
Provide below details:
Give printer name in the below screen
74
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Click on
Click on
to preview TDS Certificate
to print TDS Certificate
Select System Own Spool Request (SP01) to see the WHT Certificate
75
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Asset Accounting
Asset: -➢ Asset includes
➢ both current and fixed assets
Current Assets: -➢
➢
➢
➢
➢
are the assets
which can be converted into
cash or the cash equivalents
within a short duration
less than a year
Ex: - Cash, Bills receivable, prepaid expenses, Inventory etc.,
Fixed Assets: -➢
➢
➢
➢
➢
➢
are the assets
acquired for the purpose of
usage
not for resale
economic benefit over a period of time
i.e., more than a year
Ex: - Land, buildings, goodwill, patents, copyrights, vehicles, furniture, Plant & Machinery, etc.
Here, the fixed can be categorised into two types: 1.Tangible Assets: -➢ these are the assets
➢ which have physical existence (touch & feel)
➢ and visibility (can see)
Ex: - Buildings, Plant & Machinery, furniture, vehicles, etc.
2. Intangible assets: --
76
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
➢
➢
➢
➢
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
these are the assets
which have neither physical existence
nor visibility
but we can enjoy the benefit of such an asset
Ex: -Goodwill, patents, copyrights, trademarks, etc.
for example: M/S.Sriji pvt ltd purchased a building at Vrindavan on 3.4.19 for Rs.50,00,000/building03.04.19................50lakhs
31.03. 20..........building value..........?
31.03.21............building value..........?
there may be some reduction in the value of an asset.... why?
The reduction in the value of an asset to be known as Depreciation
Depreciation..........> arises
➢
➢
➢
➢
Wear and tear
Efflux of time/passage of time
Obsolescence due to technological changes
Decrease in market value
these are the various reasons for Depreciation as per AS-6
Factors considered for providing Depreciation:
➢ cost of the asset
➢ Expected useful life time
➢ Estimated residual value
why depreciation will be provided?
➢ To correct the financial statements
or
➢ To present true and fair view of the financial position
➢ and to know that the exact value that exists on the balance sheet
today (on such particular date)
➢
➢
Depreciation will be provided on tangible assets
Amortisation will be provided on intangible assets
77
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
suppose, the useful life of an asset is 20 years................
➢
the asset value at the end of the period 20 years.............is zero
It’s the time to purchase another asset ...........
Asset procurement cycle: --------it’s a flow....
1.purchase requisition (PR)------ME51N
2.Purchase order (PO)----ME21N
3.Goods receipt (MIGO)
4.Invoice verification (MIRO)
5.Payment to Vendor------F-53/APP
➢
after payment made to vendor, the asset purchased will be capitalised
capitalisation shows the asset value under the balance sheet.
Methods of Depreciation: --Actually, there are 5 methods of depreciation:
They are: ----1.Straight line method: -➢
a fixed amount of depreciation charged every year
2.Dimishing balance method: ----➢
➢
Factors for determining depreciation percentage
upper/lower limit for depreciation percentage
3.Maximum amount method: --➢
Depreciation only up to a certain level
4.Periodic control method: -----➢
➢
➢
➢
Acquisitions
Subsequent acquisitions/post capitalizations
Retirements
Transfers
78
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
5.Multilevel Method: -➢
➢
➢
Validity period
Base value
Depreciation percentage
Retirement: ➢
➢
removal of an asset
from asset portfolio
it can be done in 2 ways: ---1.
➢
2.
➢
Retirement with customer
Gain/loss
Retirement without customer
scrap
Retirement can be either........
➢
partial
or
➢
full retirement
Journal Entries:
At the time of purchase of asset
Plant & Machinery a/c
To Vendor / cash a/c
Providing Depreciation
Depreciation a/c Dr
To Plant & Machinery a/c
79
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
At the time of Retirement
With customer-------- Profit on sale of asset
Bank a/c
Dr
Accumulated Deprn a/c Dr
To machinery a/c
To Profit on sale of asset a/c
With customer-------- Loss on sale of asset
Bank a/c
Dr
Accumulated Deprn a/c
Dr
Loss on sale of machinery a/c Dr
To machinery a/c
Asset Accounting In SAP
The account maintained on fixed asset (tangible) are known as asset accounting.
Asset Accounting involves: ➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
➢
chart of Depreciation
Non-taxable acquisitions
Account Determination
Screen Layout
Asset Class
Number Ranges
Creation of GL’s
Depreciation key
Depreciation methods
Depreciation run
Depreciation Vs. Accumulated depreciation
80
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Organisational structure
Chart of Depreciation (COD):
➢ used in order to manage various legal requirements for the depreciation and
valuation of assets
➢
It is at client level
➢
after creation of COD, assigned it to the company code
➢
COD is always country specific
✓
linked with the other company codes is known as
country specific
➢
➢
➢
cod involves various depreciation areas
the methods used for providing depreciation
The depreciation areas are
1.Book depreciation
2.Tax Depreciation
3.Costing Depreciation
4.Group Depreciation
✓
Copying of Depreciation areas from the other countries is known as "Country
specific"
✓
In USA, there are various number of depreciation areas in the country, and it will
be different from one country to another.
for example: suppose we are having two company codes and one is located at US the other
country is located in India. India is the head office and financial statements are prepared by
head office only, where ever it is located.
USA---->Company------>dollars-------->USD------>Branch
India------->Company--------->Rupees--------->INR------>Head office
here, the branch currency can be converted into head office currency
i.e., Conversion from USD to INR
In this situation, it will arise the concept of "IFRS".
IFRS----------International financial reporting standards
=>it contains worldwide unique standards
81
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
***chart of Depreciation and chart of accounts are different***
***One chart of depreciation will be assigned to multiple company codes***
Differences between Chart of depreciation and chart of accounts
Chart of Depreciation
Chart Of Accounts
Established in FI-AA
Established in FI
The chart of accounts is a list of GL
accounts used in a company code. The
chart of accounts contains 1. chart of
accounts area 2. Company code area
A chart of depreciation is a collection of
country specific depreciation areas
The chart of depreciation is country specific.
Usually, you may not require more than one
chart of depreciation. SAP comes delivered
with many countries’ specific charts of
depreciation as 'reference charts' which can
be copied to have your own chart of
depreciation
One company code uses only one chart of
depreciation
Depending upon the requirement you
may have an 'operating chart of
accounts ‘, country specific chart of
accounts’, group chart of accounts
One company code uses only one chart
of accounts (operating)
Many company codes, in the same country,
can use the same chart of depreciation
Several company codes within the same
country can use the same chart of
accounts
Non-taxable acquisitions: ---➢
➢
➢
➢
these are the non-taxable purchases
i.e., taxes are not applicable for purchase of assets
towards these non-taxable purchases
✓ in sap system
✓ have to assign tax codes V0, A0(zero tax)
✓ V0---Input tax
✓ A0---Output tax
it indicates there would be no tax on purchases and sales
Account Determination:
➢
➢
➢
it is nothing but the assets
such as land, buildings, plant&machinery, vehicles, Asset under construction
example:
K1000 Land
K2000 Buildings
82
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
K3000 Plant & Machinery
K4000 Vehicles
K5000 Asset under construction
➢
***whatever the assets in the organisation will be mapped with a sap system is to
be known as "Account Determination"***
*Account determination is linked with asset master data to post any kind of transaction.
*
➢
Account Determination in asset accounting creates a link between the asset
classes and the GL accounts.
Screen Layout Rules: --➢
➢
It controls the field settings of Asset Master Data
i.e.master data can be controlled here.
In any master, data can be controlled from Account Groups
Ex: Vendor master data------> Vendor account group
Customer master data--->Customer account groups
GL master data------------->GL account groups
Asset master data--------->account grps-->Screen Layout rules
➢
In asset master data account groups are known as Screen Layout
Rules
➢
There will be only screen layout rules and no account groups in asset master
data.
In screen Layout rules
while using the general data, time dependant data, etc
can assign which is
✓ Mandatory......Ex: Business Area
✓ Optional.......Ex: Cost centres
✓ Suppress
Example:
K100
Land
K200
Buildings
K300
Plant & Machinery
➢
➢
K400 -Vehicles
, K500 -Asset under construction
83
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Asset classes: ➢
➢
It is nothing but classification of an asset
there will be a number of assets in asset class like
Ex: Buildings--------->no of buildings------->one asset class
Machinery-------->no of machineries----->one asset class
same will be for furniture & fixtures, asset under construction.
➢
every asset is assigned to only one asset class.
Creation of Gl’s: -------➢
➢
➢
here, we are creating a fixed asset GL account for each class
suppose there are 6 assets in business, then create 6 Gl's
Assets are nothing but reconciliations(G067),i.e sub ledgers
✓ Creation of GL accounts in FS00
✓ Ex: Land, Buildings, plant&machinery, Vehicles, Furniture&
fixtures, asset under construction
Depreciation Key: -Specification and parameters required to calculate depreciation are enter
in Depreciation Key.
84
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Determine depreciation areas in Asset Class
The depreciation terms that are to be used for the asset class are mentioned in this
step. When an asset master is created for this asset class, the depreciation terms are
defaulted to the master record.
Asset Accounting Transactions
We are going see what are the various transaction used in Fixed Asset management
Here, we are going to Transaction Types are used to differentiate various types of
transactions.
Asset Accounting Configuration in SAP
Organisation Structure:
Define Chart of Depreciation:
Path:SPRO> IMG>Financial Accounting (New) >Asset Accounting > Organizational Structures >
Copy Reference Chart of Depreciation/Depreciation Areas
T. code: EC08
85
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Assign Input tax indicator for Non- Taxable Acquisitions:
Path: IMG>Financial Accounting (New) > Asset Accounting > Integration with the General Ledger
> Assign Input Tax Indicator for Non-Taxable Acquisitions
T.Code: OBCL
3.Assign Chart of depreciation to Company code:Path:-Financial Accounting (New) > Asset Accounting > Organizational Structures >
Assign Chart of Depreciation to Company Code
T.Code: OAOB
4. Define Account determination: -Path: -IMG>Financial Accounting (New) >Asset Accounting > Organisational structure >
Asset Classes > Specify Account Determination
86
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Specify Screen layout rules:Path: -IMG>Financial Accounting (New) >Asset Accounting> Organisational structure >Asset
Classes> Create Screen layout rule
If you want to change status of any field, go to below screen: Path:IMG>Financial Accounting (New) > Asset Accounting>Master Data >Screen Layout > Define
Screen Layout for Asset Master Data
T.code:--OA77
87
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Define Number range Intervals: Path: -IMG>Financial Accounting (New)> Asset Accounting>Organizational Structures> Asset
Classes>Define Number Range Interval
88
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Define Asset Classes: Path: -Financial Accounting (New) >Asset Accounting >Organizational Structures >Asset
Classes > Define Asset Classes
T.Code: OAOA
Create GL Accounts required for Asset Accounting: -
89
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Define Account Assignment: The balance sheet accounts and the depreciation accounts are defined in this step.Path:Financial Accounting (New) > Asset Accounting > Integration with the General Ledger > Assign
G/L Account
The asset acquisition costs are posted to the account assigned under various categories in the
Acquisition account assignment section. And the gain / loss arising out of the sale of an asset
are defined in the Retirement account assignment section.
Provide Chart of Depreciation:-
90
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
91
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Depreciation Key:Specification and parameters required to calculate depreciation are enter in Depreciation Key
Define Depreciation Methods:Financial Accounting (New) > Asset Accounting > Depreciation > Valuation Methods >
Depreciation Key >Calculation Methods>Define Base Methods
Define Multi Level Methods: Path:Financial Accounting (New) > Asset Accounting > Depreciation > Valuation Methods >
Depreciation Key > Calculation Methods> Define multi level methods
92
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
93
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Define Depreciation Key:The depreciation key controls the calculation of the depreciation for each asset and for each
depreciation area.
Path: Financial Accounting (New) > Asset Accounting > Depreciation > Valuation Methods >
Depreciation Key > Maintain Depreciation Key T.code: AFAMA
94
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Determine depreciation areas in Asset Class:The depreciation terms that are to be used for the asset class are mentioned in this step. When
an asset master is created for this asset class, the depreciation terms are defaulted to the
master record.
Path:--Financial Accounting (New) >Asset Accounting > Valuation> Determine Depreciation
Areas in the Asset Class
Select Asset Class Land:-
95
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Define or Assign Form:-Path:-IMG>Financial Accounting (New) > Asset Accounting> Information System >Define or
Assign Form
T.code ; OAAY
Assign Settlement Profile to Company Code for AUC:Path:
IMG>Financial Accounting (New) > Asset Accounting> Transactions >Capitalization of
AUC >Define/Assign Settlement Profiles
T.code:OKO7
96
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Create Asset Master AS01
97
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
Asset Acquisition with Vendor:-
98
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
99
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Display the document number:Path:
Accounting> Financial Accounting> General Ledger >Document >Display
T.code:FB03
100
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Display document through AB03:Path:
Accounting > Financial Accounting> Fixed Assets > Posting> Edit
document
101
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Use Transaction code AB08 for reversal
Asset Explorer
Path:
Accounting > Financial Accounting > Fixed Assets > Asset > Asset Explorer
T.code:; AW01N
102
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Asset Balances AR01
Path: Accounting >Financial Accounting > Fixed Assets > Environment > Work
list>Generate
T.code:
AR01
This is a popular report in asset accounting.
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Depreciation Calculation:✓
The asset master record contains the depreciation terms. System calculates
annual depreciation using the depreciation key.
✓
System determines the depreciation start date using the asset value date and
the period control method.
✓
Asset Explorer displays the values and the depreciation for every transaction
and each area
Depreciation Run
Path: Accounting > Financial Accounting > Fixed Assets > Periodic Processing >
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3/1 Brodipet, 2nd Floor,
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Depreciation Run > Execute
T.code: AFAB
Sceanarios
Depreciation Smoothing and Catch Up
➢ Explain the concept of smoothing and catch up functionality
✓
when defining depreciation posting rules via transaction OAYR.
✓
This write up also explains the calculation of depreciation under smoothing and
catch up methods of depreciation.
Overview
✓
Typically, depreciation is posted by the system at the end of each posting period.
✓
The frequency of depreciation posting is defined via transaction OAYR (i.e.,
Monthly posting, Bi-Monthly posting, quarterly posting etc..).
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
✓
Once the frequency for posting depreciation is defined, the specifications are
valid at the company code and depreciation area level.
In the same customizing step, there is an important option called Smoothing. This option
determines how the system behaves if settings like the depreciation key or useful life have
changed in the Asset during the fiscal year, resulting in changes in the value of depreciation (
either high or low).
➢
✓
✓
➢
➢
➢
If the smoothing option is activated,
the difference is distributed
equally among the remaining posting periods of the current fiscal year.
If this option is not activated,
the entire difference is posted to
the current period which is known as catch up.
Business Scenario
➢ Depreciation relevant parameters like depreciation key or useful life of an asset is
changed in the asset master or in customizing.
➢ This results in change in the depreciation amount.
Example
An asset is acquired for $12,000 on 01/01/2021 and its useful life is 10 years.
➢ Hence the yearly depreciation will be $12,000/10 years = $1,200 per year and
➢ the monthly depreciation will be $1,200/12 months = $100 per month.
➢ Depreciation is posted for period 1 to period 6.
➢ Now the useful life of the above asset is changed from 10 years to 5 years in the asset
master record in the mid of the year i.e. on 01/07/2021.
➢ Then, the revised (new) depreciation will be $12,000/5 years = $2,400 per year and
➢ the monthly depreciation will be $2,400/12 months = $200 per month.
✓
This resulted in increase of Depreciation from $ 1200 to $2400 for the fiscal year
2021.
✓
✓
Original Depreciation: $ 100/ Month
Revised Depreciation: $ 200/Month
What happens with the difference between the original and new depreciation in periods 1- 6?
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
There are 2 possibilities: Smoothing or Catch-Up
Smoothing
The difference will be equally distributed over the remaining planned periods:
Period
Original
Depreciation
New
Depreciation
Difference
Amount to be
Posted
1
Posted -100
200
2
Posted -100
200
3
Posted -100
200
4
Posted -100
200
5
Posted -100
200
6
Posted -100
200
7
Planned
200
100
300
8
Planned
200
100
300
9
Planned
200
100
300
10
Planned
200
100
300
11
Planned
200
100
300
12
Planned
200
100
300
If the smoothing option is activated, the difference is distributed equally among the remaining
posting periods of the current fiscal year.
Catch up
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3/1 Brodipet, 2nd Floor,
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
period
Original
depreciation
New
Depreciation
Difference
Amount to be
posted
1
posted---100
200
2
posted---100
200
3
posted---100
200
4
posted---100
200
5
posted---100
200
6
posted---100
200
7
Planned
200
8
Planned
200
9
Planned
200
10
Planned
200
11
Planned
200
12
Planned
200
Period
Original Depreciation
New
Depreciation
Difference
Amount to be
Posted
Period
Original Depreciation
New
Depreciation
Difference
Amount to be
Posted
1
Posted -100
200
2
Posted -100
200
3
Posted -100
200
4
Posted -100
200
5
Posted -100
200
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
period
Original
depreciation
New
Depreciation
Difference
Amount to be
posted
1
posted---100
200
2
posted---100
200
3
posted---100
200
4
posted---100
200
5
posted---100
200
6
posted---100
200
7
Planned
200
8
Planned
200
9
Planned
200
10
Planned
200
11
Planned
200
12
Planned
200
Period
Original Depreciation
New
Depreciation
Difference
Amount to be
Posted
Period
Original Depreciation
New
Depreciation
Difference
Amount to be
Posted
6
Posted -100
200
7
Planned
200
8
Planned
200
200
11
Planned
200
200
12
Planned
200
200
600
800
If the option is not activated, the entire difference is posted to the current period which is known
as catch up.
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Important Questions:
Tell me your client cutover activities strategies?
Cutover Strategy In SAP FICO
Here we try to comprehensively cover the SAP Go live strategy as a reference guide as every
business are unique and as a SAP FICO Consultant, you need to adjust accordingly.
The Go Live strategy comprises of the following: 1) Cut off procedure
2) Pre-Go live checks.
What is meant by cutoff date?
✓ SAP system is configured as per the requirement of the client. The system
is ready for the client to use. The client now needs to migrate from the Old
system (Legacy system) to the new SAP system.
✓ The migration from the old system to the new system is known as cut off
date.
✓ The old system is switched off and the new SAP system is switched on.
✓ The data will be migrated from the old system to SAP. The data will
henceforth be entered in the new SAP system.
✓ To have a smooth switch over from the Legacy system to the new SAP
systems are devised the cut off procedure.
What is meant by Pre Go live check?
➢ It is ensuring that SAP Production system is ready to go live smoothly.
Scenario
➢ A Ltd. is a company implementing SAP system.
➢ The company follows a January - December period for preparing financial accounts.
➢ Therefore the go live data decided for A Ltd is 2nd January 2096.
The Trial balance will be uploaded with date as on 31st December 2095.The Trial balance will
consist only of balance sheet items since all the expense items are already transferred to the
retained earnings account in the old system.
The activities are divided as follows:110
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
1) Pre Go live activities
✓ A Ltd will upload the GL codes, cost elements in the production system on
1st December 2095.
✓ A Ltd will complete upload of all the material masters with all the views in
the production system by 2nd December 2095.
✓ All Bill of Material, Routings will be uploaded in the production system by
4th December 2095.
✓ The material masters for raw and packing material will be uploaded with
the moving average prices on 4th December 2095
✓ The cost center Plan will be uploaded, allocation cycles and activity price
calculation will be done by 6th December 2095.
✓ Product cost calculation will be conducted from 7th Dec 2095 to 20th
December 2095 to get the correct cost calculation from system.
✓ All other masters will be uploaded into the production system from 5th
December 2095 and completed by 18th December 2095.
2) Cut off activities
➢ The company closes it sales on 26th December 2095.
➢ The company stops all its stock movement on 26th December 2095 up to
1st January 2096.
➢ All open purchase orders will be uploaded on 28th December 2095.
✓ The provision for stock received and invoice not received will be accounted
in a separate GL code (different than the GR/IR).
✓ The stocks will be finalized by 29th December 2095.
✓ The company closes it old (legacy) system on 30th December 2095.
✓ The stocks will be uploaded on 31st December 2095 and 1st Jan 2096.
✓ The standard cost estimate will be marked and released on 2nd January
2096.
✓ The system is available for data entry and operation to the users from 2nd
January 2096.
✓ Accounts Receivable open items will be uploaded from 1st January 2096 to
3rd January 2096.
✓ Thus Accounts Receivable is available from 4th January 2096 to account
for customer incoming payment.
✓ Accounts Payable open items will be uploaded from 3rd January 2096 to
4th January 2096.
✓ Accounts Payable is available for payment from 5th January 2096.
✓ Fixed assets are uploaded on 5th January 2096.
✓ The Remaining GL Balances are uploaded on 7th January 2096.
✓ Thus entire data take over activities are to be completed by 7th January
2096.
We will divide the activities as follows:111
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
A) Pre-Go Live activities
B) Pre-Go Live checks
C) Upload transaction data into the system
A) Pre-Go Live activities
1. Master data Load into Production system
➢ Ensure all the master data is loaded into the production system.
➢ We will broadly cover the master data which needs to be loaded and the
module responsible.
➢ Material Master (SAP Material Management)
➢ Basic responsibility MM: All the respective views of the material masters
the other modules responsible . Ensure that all the required views are
uploaded.
➢ GL codes - FI
➢ Customer Master - FI (accounting view) and SD (sales view)
Vendor Master - FI (accounting view) and MM (purchasing view)
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Cost elements - CO
Secondary cost elements - CO
Profit centers - CO
Cost center - CO
Activity type - CO
Bill of Material - PP
Work Center/ Resource - PP
Routing / Master Recipe - PP
Purchasing Info Record - MM
Service Master - MM
Bank Master - FI
Quality Info Record - QM
Quality Inspection plan
2. Upload Cost center plan
➢ Cost center plan must be updated through transaction code KP06 or using excel
upload.
3. Execute the allocation cycles within cost center accounting
➢ The plan allocation cycles (distribution, assessment) must be executed within the
cost center accounting module. This will allocate the costs from the service cost
center to the receiver cost center.
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
4.Update planned activity
➢ After executing of the plan allocation cycles, the production cost centers are now
ready with the planned costs.
➢ You can now calculate the activity prices through the system or manually update
the planned prices by calculating it outside.
➢ The planned activity must be updated through transaction code KP26.
5. Calculate Activity prices
➢ Calculate the activity prices using transaction code KSPI.
6. Execute product costing run
➢ The product costing run will be executed for all semi-finished and finished
materials in the system using transaction code CK40N. This should be run after all
the BOM and Master recipe are uploaded.
➢ The product cost finalization takes a long time and should begin well in advance
before the go live date. Normally the product costing run has to be executed again
and again (3-4 times) since data needs to be corrected and costs have to be
compared with the existing legacy cost.
The possible errors in the product costing run are:1) Moving average prices or planned prices are not correctly maintained in the
material masters.
2) Incorrect quantities in the Bill of Materials, incorrect base unit quantity in the
Bill of Material.
3) Incorrect quantities (hours, KWH etc.) for activities in the Routing or Master
recipe
4) Incorrect alternate unit of Measure
The product costing is calculated and made ready. The actual Mark and release
will happen on after the stocks are uploaded into the system.
B) Pre-Go Live activities
1. Ensure all the customizing request are in the production system. Check that all
the customizing request are gone in the system and no major requests are
pending. Request relating to reports being developed can be transported as and
when the reports are ready.
2. Ensure all the number ranges for all the modules have been maintained in the
production system.
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
3. Ensure that Operating concern has been generated.
4. Ensure that all the Customer Master data is loaded.
5. Ensure all material masters (all material types) have been loaded.
6. Ensure that all the Vendor Master data is loaded.
C) Upload transaction data into system
1. Upload Open purchase orders
Open purchase orders can well be uploaded into the system in advance before
the cut off date if no invoices are expected.
2. Stock upload
Stock upload happens in 2 steps:1) Finished goods: The standard prices are first uploaded through MR21 or through
an ABAP program which also uses MR21. The stock quantities are uploaded using
movement type 561 through an ABAP program which calls transaction MB1C.
2) Raw Material, packing Material, stores and spare parts: The quantities and
values are uploaded at the same time using an ABAP program which calls
transaction MB1C.
The stock upload will generate the following entry in the system:Finished goods stock a/c Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c Debit
Packing Material stock a/c Debit
Stores and spares a/c Debit
Data take over Credit
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3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
3. Mark and Release the cost estimate
➢ After the stock is uploaded into the system, the standard cost estimate
will be marked and released into the material master using transaction
code CK40N.
4. Upload Accounts Receivable and Accounts Payable open items
➢ The Accounts Receivable and Accounts Payable open items are
uploaded through LSMW which calls transaction code F-02 GL Account
posting.
➢ The profit center is captured in the data take over account. Baseline
date must be captured, which will determine aging based on number of
days mentioned in the payment terms.
The accounting entry for Accounts Receivable open item upload is:Customer a/c (not GL) Debit
Data takeover a/c Credit
The accounting entry for Accounts Payable open item upload is:Data takeover a/c Debit
Vendor a/c (not GL) Credit
5.Asset Master and value upload
➢ Asset Master is a special case of upload where in you upload not only the
master data but also the values. The total cost and accumulated depreciation
are also uploaded at the same time.
✓ This is done through transaction code AS91.
✓ We will explain how it is done.
5.1 The upload of asset master and values through AS91
➢ This upload of asset masters along with the values will not update the FI
General Ledger.
➢ The FI - GL entry balance update will be passed through another transaction.
5.2 Transfer Asset balance into profit center
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Opp Dharani Xerox, Guntur
➢ Once the asset master along with the values is uploaded, the opening balance
for the asset needs to be transferred to profit center.
➢ The asset balances opening balances are transferred into profit center
accounting through transaction code 1KEI.
5.3 Remove the GL codes for asset from 3KEH table
➢ Remove the Asset reconciliation codes from the transaction code 3KEH. This is
required because a manual FI entry will be passed in the next step, which will
duplicate posting into PCA for the assets.
5.4 Update the FI entry for asset through transaction OASV.
➢ We give an example of how a GL entry passed for Fixed asset upload:Let us take Plant and Machinery
Plant and Machinery a/c Dr 100,000
Accumulated depreciation a/c Cr 30,000
Data takeover a/c Cr 70,000
5.5 Reinstate the GL codes for asset in 3KEH
➢ After passing the entry for asset upload update the asset reconciliation
accounts in transaction code 3KEH.
6. Upload General Ledger account balances
➢ Finally we upload the remaining General Ledger account balances other than
Fixed Assets, Stock, Accounts Receivable and Accounts Payable. This is again
uploaded through an LSMW program which calls transaction code F-02 GL.
Posting.
Let us take an example for the accounting entry passed:Data takeover a/c Debit 550,000 (Balancing figure)
Cash a/c Debit 10,000
Bank a/c Debit 50,000
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MHR House, 4th Floor, Flat No: 402
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Opp Dharani Xerox, Guntur
Advances Debit 90,000
Share capital a/c Credit 100,000
Short term Loan a/c Credit 200,000
Long term loan a/c Credit 400,000
The Data takeover will become zero on upload of this entry.
How to change the reconciliation account from Vendor Master?
✓ Can we change the reconciliation account in the vendor master data after transaction(s)
have been posted to the vendor?
✓ YES, the reconciliation account can still be changed. However, there are some
prerequisites that need to be done first. I’d like to share the configuration changes and
procedures:
A. Set the “Reconciliation Account” field in the vendor master as optional field.
Transaction code: OB23
Path: IMG → Financial Accounting (New) → Accounts Receivable and Accounts Payable →
Vendor Accounts → Master Data → Define Screen Layout per Activity (Vendors).
➢ Change both Accounting and Centrally part.
➢ Vendor Change
➢ Set the status of “reconciliation account” field to optional entry from display only.
➢ Optional recon account
➢ Save your work.
B. Define Adjustment Accounts for Changed Reconciliation Accounts
Transaction Code: OBBW
Path: IMG → Financial Accounting (New) → General Ledger Accounting (New) → Periodic
Processing → Reclassify → Transfer and Sort Receivables and Payables → Define Adjustment
Accounts for Changed Reconciliation Accounts.
➢ Changed Recon Account
➢ Save your work.
C. Run Balance Sheet Adjustment Program
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MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
✓ Transaction Code: F101
Tell me some month end activates that you have performed?
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Post Adjustment Entries : FB50 (F.02)
Update exchange rate : OB08
Gaps in Document Number Assignment : S_ALR_87012342
Invoice Numbers Allocated Twice : S_ALR_87012341
Display compact document Journal : S_ALR_87012289
Open and Close Posting Periods : S_Alr_87003642 (OB52)
Post Parked Documents : FBVO
Enter Closing Bank Statements (Manual Bank Reconciliation) : FF67, SM35
Enter closing Bank Statements (Electronic Bank Statement Entry) : FF_5, FEBAN
& FF_6
Doubtful receivables: F104
Post Balance Sheet Adjustments: F.5E
Automatic Clearing: F.13
Accrual/Deferral document: FBS1
Recurring Entries: FBD1
Foreign Currency Revaluation Run: FAGL_FC_VAL (F.05)
Interest Calculation: F.52
Capitalize AUC Assets if any: AIAB, AIBU
Depreciation Run: AFAB
Controlling: Repost, Distribution & Assessment and
order settlement: KB61, KSV5, KSU5 & KO88
Open new CO Posting Period: OKP1
Displaying the Document Journal: S_Alr_87012287
Financial Statements Version: S_Alr_87012284/S_PL0_86000028
Trial Balance: S_PL0_83000030
Maintain GR/IR Clearing : MIGO, MIRO
Review Billing documents not posted to FI and documents
on Billing block: VF04 & VFX3
ASSET ACCOUNTING FOR (AUC) MONTH/PERIOD END
ACTIVITIES:
Create Asset Master: AS01
Down Payment Request For AUC: F-47
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Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Posting the Down Payment: F-48
Posting the closing invoice: F-90
Clearing the Down Payment: F-54
Settlement Rule for AuC Asset : AIAB
AUC Settlement: AIBU
Asset Explorer: AWO1N
Tell me some yearend activates that you have performed at your client?
✓ YEAR END CLOSING ACTIVITY:
✓ Create factory Calendar for new year: SCAL
✓ Copy Number Range: OBH2
✓ Carry forward AP/AR Balances: F.07
✓ Carry forward GL Balances: FAGLGVTR
✓ Create Payable balance confirmation: F.18
✓ Create Receivable balance confirmation: F.17
✓ Generate Trial Balance: S_PL0_86000030
✓ Final Close and financial release reporting: S_Alr_87012284
✓ Open and Close Previous Accounting period: S_Alr_87003642 (OB52)
✓ Display document journal: S_Alr_87012287
✓ Year End Closing: AJAB
✓ Fiscal Year Change: AJRW
What is the Data Migration activities list?
SAP FI DATA MIGRATION ACTIVITY
Broadly, SAP FI Data migration Activity has been divided into two categories,
✓ Master data (G/L accounts, customers, vendors, assets, cost elements, cost centers,
profit centers etc.)
✓ Transnational Data (Open Items for customers and vendors, G/L line items, Asset
Balances, Material balances, Cost Center planning, profit center plan data load etc.)
1- Master Data
1- G/L Accounts
✓ Make LSMW Upload for t-code FS00. Extract template, Fill data and Upload.
2- Customer Accounts
✓
Make LSMW Upload for t-code XD01. Extract template, Fill data and Upload.
119
Chanu SK SAP Coach Training Institution
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(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
3- Vendor Accounts
✓
Make LSMW Upload for t-code XK01. Extract template, Fill data and Upload.
4- Asset Accounts
✓
Make LSMW Upload for t-code AS91. Extract template, Fill data and Upload.
5- Cost Elements
✓
Make LSMW Upload for t-code KA01. Extract template, Fill data and Upload.
6- Cost Centers
✓
Make LSMW Upload for t-code XS01. Extract template, Fill data and Upload.
7- Profit Center
✓
Make LSMW Upload for t-code KE51. Extract template, Fill data and Upload.
2- Transaction Data
Pre-Requisites
✓
✓ Pre-Requisites required by FINANCE Department:
✓ Define cut over phase, during which FINANCE has to,
✓ Closed the P&L in Retained earning account.
✓ Check Balance sheet balances through equation,
Assets – Liabilities= Equities
You have to create 6 G/L upload clearing accounts through FS00
✓
✓
✓
✓
✓
✓
G/L Upload clearing
Vendors Upload clearing
Customers upload clearing
Assets upload clearing
Material Upload Account
Main Upload account
Also, configure the Doc Type “UL” with separate No. ranges for Upload.
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1- G/L Line Items
Transfer Balance sheet account balances through F-02 LSMW program. Pass the following JV
entry,
Example:
PK 40 – G/L uploading clearing account Dr 100
PK 50 – Capital ——————————– Cr 100
After uploading the balances you can a pass an adjustment entry for these clearing accounts.
Any way total balance for uploading clearing accounts should be zero.
Example:
PK 40 – Main Upload Account ——— Dr 100
PK 50 -G/hL upload clearing a/c ——— Cr 100
2- Open Items for Customers
Transfer Balance sheet account balances through F-02/ F-22 LSMW program. Pass the
following JV entry,
Example:
PK 01 – Customer 1 —————– Dr 100
PK 01 – Customer 2 —————– Dr 100
PK 01 – Customer 3 —————– Dr 100
PK 50 – Customer Upload clearing — Cr 300
After uploading the balances you can a pass an adjustment entry for these clearing accounts.
Any way total balance for uploading clearing accounts should be zero.
Example:
PK 40 – Customer upload clearing — Dr 100
PK 50 – Main Upload Account ————– Cr 100
3- Open Items for Vendors
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Transfer Balance sheet account balances through F-02/ F-43 LSMW program. Pass the
following JV entry,
Example:
PK 50 – Vendor Upload clearing — Dr 300
PK 31 – Vendor 1 ——————– Cr 100
PK 31 – Vendor 2 ——————– Cr 100
PK 31 – Vendor 3 ——————– Cr 100
After uploading the balances you can a pass an adjustment entry for these clearing accounts.
Any way total balance for uploading clearing accounts should be zero.
Example:
PK 40 – Main Upload Account ————– Dr 100
PK 50 – Vendor upload clearing ———- Cr 100
4- Asset Balances
As, you have already created the Asset Master data through AS91, during which you have also
enter Asset APV and Depreciation values (Asset takeover values) in Asset accounting module.
➢ To post in G/L account, go to t-code: OAMK and change the control of reconciliation account
to “BLANK”
➢ Transfer Balance sheet account balances through F-02 LSMW program. Pass the following
JV entry,
Example:
PK 70 – Fixed Asset 1————– Dr 100
PK 70 – Fixed Asset 2————– Dr 100
PK 50 – Asset Upload clearing—- Cr 100
PK 50 – Acc. Dep Account——— Cr 100
➢ Post G/L balances and go to OAMK and restore control of reconciliation account to ”
ASSETS”
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➢ 2nd Option for G/L posting is through t-code: OASV. In this you don’t have to use t-codes:
OMAK & F-02.
➢ Now, you have to reconcile Asset values in Asset Accounting module with GL balances
using t-code: ABST2
➢ After uploading the balances you can a pass an adjustment entry for these clearing
accounts. Any way total balance for uploading clearing accounts should be zero Example:
PK 40 – Main Upload Account ——- Dr 100
PK 50 – Asset Upload clearing ——— Cr 100
5- Material Balances
Balances are uploaded via t- code MB1C from MM side.
When you upload using 561 movement type, the accounting entry should be,
Example: PK 89 – Inventory —————– Dr 100
Material Upload Account — Cr 300
PK 50 –
➢ The system would read the material master price for the plant and multiply the same with
quantity of the material. This will be the value which will be updated as the stock value in the
inventory account G/L as well as stock balance in Materials Management.
➢ After uploading the balances you can a pass an adjustment entry for these clearing
accounts. Any way total balance for uploading clearing accounts should be zero.
Example:
PK 40 – Material Upload account — Dr 100
PK 50 – Main Upload Account ————– Cr 100
6- Cost Center Planning
Make LSMW program for the KP06, extract the template and upload Cost center planning data
for previous number of years (Optional)
7- Profit Center Planning
Make LSMW program for the 7KE1, extract the template and upload Cost center planning data
for previous number of years (Optional)
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Asset under construction with Internal Order settlement process steps?
•
•
•
•
•
•
•
•
•
•
Step 1- Respective user will create the internal order in SAP System. – KO01
Step 2- Assignment of Budget to the internal order and after assignment approval from
the respective approver. – KO22.
Step 3- Creation of Asset under Construction Master Data by the specific user. – AS01.
Step 4- After creation of Assets Master record in SAP system the concerned user will
create the Purchase Order (ME21N) in SAP system.
Step 5- Release the Purchase order (ME29N) in SAP as per authorization matrix.
Step 6- Goods receipt (MIGO) is also taken care the concerned department after the
delivery is made in SAP system.
Step 7- After the MIGO, Invoice receipt (MIRO) is also taken care by the Finance
department. The depreciation will not run against the AUC.
Step 8- Post the Payment (F-53) to the Vendor.
Step 9-Fixed Assets Creation as per actual asset class – AS01.
Step 10-Settlement of Asset Under Construction into Fixed Assets – AIAB.
Tell me Some important tables in SAP FICO?
Important Tables in SAP FICO
Master data
G/L Accounts
Code
Description
SKA1
G/L Accounts (Chart of Accounts)
SKAT
G/L Accounts (Chart of Accounts:
Description)
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SKB1
G/L Accounts (Company Code)
Customer Master
Code
Description
KNA1
Customer master
KNB1
Customer / company
KNVV
Customer sales data
KNBK
Bank details
KNVH
Customer hierarchy
KNVP
Customer partners
KNVS
Shipment data for customer
KNVK
Contact persons
KNVI
Customer master tax indicator
Vendor Master
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Code
Description
LFA1
Vendor master
LFB1
Vendor per company code
LFB5
Vendor dunning data
LFM1
Purchasing organisation data
LFM2
Purchasing data
LFBK
Bank details
Customer - material info record
Code
Description
KNMT
Customer material info record
Bank data
Code
Description
BNKA
Master bank data
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Accounting documents
Code
Description
BKPF
Accounting documents
BSEG
Item level
BSID
Accounting: Secondary index for
customers
BSIK
Accounting: Secondary index for vendors
BSIM
Secondary Index, Documents for Material
BSIP
Index for vendor validation of double
documents
BSIS
Accounting: Secondary index for G/L
accounts
BSAD
Accounting: Index for customers (cleared
items)
BSAK
Accounting: Index for vendors (cleared
items)
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BSAS
Accounting: Index for G/L accounts
(cleared items)
Payment Run
Code
Description
REGUH
Settlement data from payment program
REGUP
Processed items from payment program
Customizing Tables
Company code
Code
Description
T004
Chart of accounts
T077S
Account group (g/l accounts)
T009
Fiscal year variants
T880
Global company data
T014
Credit control area
FI document
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Code
Description
T010O
Posting period variant
T010P
Posting Period Variant Names
T001B
Permitted Posting Periods
T003
Document types
T012
House banks
Tell me GR/IR Clearing Process?
GR IR Clearing Account in SAP is an intermediary clearing account for goods and invoices in
transit. It represents Goods Receipt and Invoice Receipt Account. It’s a balance sheet account
for which balance is not zero at the end of the period. This may happen because of following
reasons;
✓ Goods received but not yet invoiced
✓ Invoices of goods which have not yet been received.
If the GR IR clearing account’s balance is not zero in SAP then that balance need to be either
shown as an asset or liability in balance sheet for the period end closing.
In OBYC we do customization to create accounting documents for goods received in store.
GR IR Clearing Account ’s Use in SAP FI Module
Entries Related to GR IR Clearing in SAP
When goods received in Store following entry has been passed from MM module to Financial
module of sap;
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Inventory Account Dr.
To Goods delivered but not invoiced Clearing Account
At the time of receiving Vendor invoice;
Goods delivered but not invoiced Clearing A/c Dr.
To Inventory A/c
➢ Suppose vendor has sent invoice only for the part of the goods and not for the entire
amount then in that case the amount that has already been credited to GR/IR Clearing
Account has not yet been completely reversed.
➢ Before preparing balance sheet of an organization, we have to take that particular amount
from Goods delivered but not invoiced Clearing account to a particular a/c for disclosure
purpose. Two additional a/cs are created for this purpose.
Goods delivered but not invoiced clearing Adjustment A/c
Goods delivered but not invoiced A/c
➢ In the first step GR IR Clearing adjustment account is debited in SAP for the differential
amount and the “Goods delivered but not yet invoiced account” is credited for the same
amount. In the second step after preparing the balance sheet the above entry get reversed
to nullify the transaction.
Where goods received but invoice not received, system passes the following entry;
GR/IR Clearing Adjustment Account Dr
To Goods Received Not Invoiced Account
Where the invoices have been received but goods not received, system passes the following
entry;
Goods Invoiced Not Received Account Dr
To GR/IR Clearing Adjustment Account
Example
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Step 1: Goods Received
We have posted $ 2000 for goods received to the inventory account. System automatically
posts the transaction to the GR IR clearing account.
Accounting Entry
Inventory A/c Dr $2000
To Goods delivered but not invoiced Clearing A/c or GR IR Clearing Account $2000
Step 2: Invoice Received
➢ Invoice received for $ 1500 towards part of the goods delivered. In this step the above credit
entry of GR IR A/c is debited and vendor a/c credited to nullify the Account but in our case
we have a balance of $500 which has not been cleared so balance will be in this a/c unless
and until we transfer it or clear it.
Accounting Entry
Goods delivered but not invoiced Clearing A/c or GR IR clearing Account Dr $1500
To Vendor A/c $1500
Step 3: Clearing of GR/IR Account
➢ On the date of running clearing program, system transfer posting to the extent of goods
“delivered but not yet invoiced” to the GR IR Adjustment A/c by debiting GR IR Clearing
adjustment a/c. The offsetting entry is posted to the a/c used for presenting goods
delivered but not invoiced (target account) and the balance in GR IR Clearing account and
Adjustment a/c is set to zero in balance sheet as both a/cs are balance sheet items.
Accounting entry
GR IR Clearing Adjustment A/c Dr $500
To Goods received but not yet invoiced A/c $500
Step 4: Reverse the transfer entry of gr ir clearing adjustment a/c
As mentioned in the clearing program system reverses the step 3 entry and the above process
gets corrected.
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Accounting Entry
Goods received but not yet invoiced A/c Dr $500
To GR IR Clearing Adjustment A/c $500
Audit:
➢ Download the Goods delivered but not invoiced clearing account in to a excel sheet then
separate the items to debit and credit. Find out those items which are not cleared and
reason of not clearing. Ask the concern person for the details of the balance amount in
Goods delivered but not invoiced clearing account.
➢ Goods delivered but not invoiced Clearing A/c is used only in SAP Financial Module to
manage three way match of a purchase order. Its a bookkeeping device to manage the
timing difference of arrival of goods before the invoice is generated or when the invoice
arrive before the delivery of goods. GR IR clearing Account in SAP is used as a buffer
between the inventory and vendor a/c. It should be cleared at regular interval to have a
clarity on your accounts.
Project Related Questions?
-
Initially the interviewer would try to make an assessment on your genuinity.
-
When did the implementation start?
-
When did it GOLIVE?
-
Were you involved in the end to end implementation or was it a partial role?
-
-If you are supporting the client, who implemented SAP?
-
What tool do you use to track the support activities?
-
How many tickets have you handled so far?
-
Name some critical issues which you resolved and without which the production or
business got affected?
-
What is the system landscape?
-
-Have you developed any reports / enhancements / technical / functional designs?
-
Are you aware of SLAs
-
Rate yourself on a rank of 1 to 10 in FI and CO
-
How often have you interacted with client during implementation / support?
-
What process designs have been prepared by you?
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How do you react when you get a critical issue or cross modular issues?
Difference Between Assessment & Distribution?
Assessment: A business activity used to allocate quantities and amounts (actual and plan
values) from one sender object to one or more receiver objects.
➢ The assessment process posts the sender amounts to an assessment account. The SAP
system then allocates the amounts from the assessment account to the receiver(s) - not
directly from the original sender account.
➢ The assessment works in the same way as the distribution. However, with the assessment,
the debit and credit postings do not occur under the original account or the original cost
element but under an assessment account or an assessment cost element. The
information of the original account/original cost element are lost.
3) Distribution: A business activity used to allocate quantities and amounts (actual and plan
values) from one sender object to one or more receiver objects.
➢ The distribution process distributes the balance(s) from the original sender(s) to the
receivers. The original sender account is credited and the original receiver account is
debited by the distribution. The debit and credit postings for the distribution occur under the
original account/original cost element with which the amounts and quantities are posted at
the sender. The information of the original account/original cost element remains intact.
Types of Internal Orders?
Internal orders are used to monitor overhead costs incurred for a specific event, project or
activity. It can be used for a restricted period when executing a job, or for long-term monitoring
of portions of overhead costs. Internal Orders are company code dependent. Internal order
groups can be created for cross-company reporting.
Each internal order in SAP must be identified as one of the following SAP internal order types
✓ Real Order
✓ Statistical Order
The main use cases for each order type are related to cost capturing and reporting. A real order
denotes an actual cost posting to the internal order, while a statistical order will only hold the
cost information for reporting purposes.
Real Order
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All transactions related to primary costs are posted to real orders. At the end of the period, all
the actual costs captured in the internal order get settled in the form of allocation to relevant
cost objects.
As an example, let’s assume ABC Company organizes a marketing event over a two-month
period. The following costs are incurred for the event:
Event Advertisement
1500
Security Expenses 2200
Venue Rental 3500
Total Event Cost
7200
➢ To capture and segregate the costs related to the event, ABC Company creates an internal
order as a real order that will eventually be settled to the marketing cost center. As the
costs are incurred, however, the real internal order captures the costs, while the cost
center is not affected. At the end of the second month of the event, the total cost of 7200 is
settled from internal order to the marketing cost center. Alternatively, ABC Company may
elect to settle the incurred costs each month-end, and may allocate to multiple cost
objects.
➢ Thus, real order postings form part of the transactional balance in the CO module by
transferring primary costs from other SAP modules to a cost object during settlement.
Statistical Order
➢ Many organizations use internal orders purely for management analysis. In this case, they
would elect to use a statistical order. In this type of internal order, the cost center is
maintained in the order as the real cost object. Thus, when a transaction is posted to this
type of order, the real cost is incurred by the cost center and the internal order maintains a
statistical balance. No settlement is required for this order type and costs may not be
allocated to multiple cost centers. In this way, statistical orders are useful for internal
analysis and decision making.
Tell me why foreign currency revaluation is required?
Before creating Financial Statements, we have to perform Foreign Currency Valuation for the
Transaction done in Foreign Currency.
These transactions can be bills receivables or bills payable or might be intercompany money
transfers which involves G/L Accounts, Customer or Vendor.
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The Line items can be open or cleared.
For the Line items which are cleared the exchange rate would be that of the date on which it is
cleared.
For Open Items which are not yet cleared the exchange rate may be considered as the current
rate or can be considered as month end exchange rate and can be carried out as a monthly
closing activity .
So at the year end ,there could be some revenue or expense due to exchange rate fluctuations
which will be reflected in the Financial Statements.
Expense and Revenue Accounts for exchange Rate differences can be maintained in
Customizing transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation
in the following manner :
Step 1) Enter Transaction Code F.05 in the SAP Command Field
Step 2) In the next screen , Enter the Following
1. Enter Company Code for which Foreign Currency Valuation is to be carried out
2. Enter Evaluation Key Date
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3. Enter Valuation Method for Exchange Rate Consideration
4. Enter Valuation in Currency Type ( Default is 10 : Company Code Currency)
5. You can filter out Valuation activity by entering appropriate parameters in the Tab
Screens.
Press Execute
Step 3) In the next screen, a list of G/L Accounts is generated which are selected for the Foreign
Currency Valuation by the Report SAPF100. It evaluates the open items in foreign currency as
well as foreign currency balance sheet accounts.
Difference Between Validation & Substitution?
In this article we will discuss about Validation and Substitution in SAP Accounting Documents,
Perhaps you are wondering why we discuss validation and substitution in SAP Financial ( SAP
FI) the answer is that numerous MM Documents have an FI document as a follow-on.
➢ With SAP validation and substitution, you have two very similar tools provided. The
difference between the two is as follows:
Validation
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With validation, you can check the field contents of the accounting document and prevent the
posting of a document if required by displaying an error message.
Substitution
➢ With substitution, you can overwrite some field contents of the accounting document.
➢ Of course, you also have the option in many MM enhancements to check an input or
overwrite field contents. However, the advantage of validation and substitution is that there
is a central item in the interface between MM and FI.
➢ Therefore, you can implement a central set of rules in validation that will always run
regardless of whether the original document is material document, a logistics incoming
invoice or a document from another SAP module.
Validation of SAP Accounting Documents
➢ You can use SAP validation to check an accounting document and to reject the posting, You
can create validation in transaction OB28. A validation for a specific callup point is
therefore created and contains one or several steps. Each step in turn consists of
prerequisite, a check and a message displayed if check fails.
sap-validation-substitution-accounting-document
SAP Validation and Substitution – Callup Points
Validation can be triggered at various callup points, usually this happen during the check for the
document at header or the document item takes place. Callup points consist of 3 points such as
:
✓ Document Header ( BKPF )
✓ Document Item ( BSEG )
✓ Complete Document ( BKPF + BSEG )
SAP Validation and Substitution – Steps
Each validation consists of one or several steps that are executed in succession. Each step
consists of the following sections :
Prerequisites
In the PREREQUISITES section, you can entered the condition that step is required to executed,
it may you entered only BKPF-BLART EQ ‘PY’ is allowed to run this validation and substitution.
Check
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In the CHECK section, you specify condition that must be fulfilled to run the program without
error and therefore to post the document. You can also go to validation exit for complex checks
and carry out the checks via ABAP coding and you need to return the result of your check to
variable B_RESULT ( false or true ).
Message
In MESSAGE section you have to define the message displayed to the user if the previously
defined check has failed.
What is IDOC?
✓ IDOC is simply a data container used to exchange information between any two
processes that can understand the syntax and semantics of the data.
✓ In other words, an IDOC is like a data file with a specified format which is exchanged
between 2 systems which know how to interpret that data.
✓ IDOC stands for ” Intermediate Document”
✓ When we execute an outbound ALE or EDI Process, an IDOC is created.
✓ In the SAP System, I DOCs are stored in database. Every IDOC has a unique
number(within a client).
– Control Record
✓ All control record data is stored in EDIDC table. The key to this table is the IDOC Number
✓ It contains information like IDOC number, the direction(inbound/outbound), sender,
recipient information, channel it is using, which port it is using etc.
✓ Direction ‘1’ indicates outbound, ‘2’ indicates inbound.
Data Record
✓ Data record contains application data like employee header info, weekly details, client
details etc
✓ All data record data is stored in EDID2 to EDID4 tables and EDIDD is a structure where
you can see its components.
✓ It contains data like the idoc number, name and number of the segment in the idoc, the
hierarchy and the data
✓ The actual data is stored as a string in a field called SDATA, which is a 1000 char long
field.
Status Record
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✓ Status record is attached to an I-DOC at every milestone or when it encounter errors.
✓ All status record data is stored in EDIDS table.
✓ Statuses 1-42 are for outbound while 50-75 for inbound
The I doc structure consists of 3 parts –
The administration part(Control Record)- which has the type of idoc, message type, the current
status, the sender, receiver etc. This is referred to as the Control record.
The application data (Data Record) – Which contains the data. These are called the data
records/segments.
The Status information (Status Record)- These give you information about the various stages
the idoc has passed through.
You can view an I-DOC using transaction WE02 or WE05
The Outbound Process
Steps Involved –
✓
✓
✓
✓
✓
Create segments(WE31)
Create an idoc type(WE30)
Create a message type (WE81)
Associate a message type to idoc type(WE82)
Create a port(WE21)
The Inbound Process
Steps Involved✓
✓
✓
✓
✓
✓
✓
✓
Creation of basic Idoc type (Transaction WE30)
Creating message type (Transaction WE81)
Associating the Message type to basic Idoc type (Transaction WE82)
Create the function module for processing the idoc
Define the function module characteristics (BD51)
Allocate the inbound function module to the message type(WE57)
Defining process code (Transaction WE42)
Creation of partner profile (Transaction WE20)
Let’s understand the process of creating an IDOC with an example –
✓ Whenever a Purchase Order (PO) is created we want to send the IDOC to a vendor.
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✓ The PO is sent in the form of an IDOC to the vendor (partner). That partner has to be EDI
enabled in that system. SAP should realize that it could send doc to this vendor
electronically.
✓ The PO sent as an outbound idoc by the customer will be inbound idoc for the vendor. The
SAP system on the vendor’s side can process this to create an application document (a
sales order) on their system.
✓ Quotation, RFQ, PO, SO, Invoice, delivery note etc are some of the commonly exchanged
documents through IDOC
What is base line date? Why is that used? Can this be changed?
base line date is date from which terms of payment apply. by default
base line date will display in invoice posting. we can control the base
line date in Terms of payment
configuration step(Tcode is OBB8).
Base line date may be :--a) document date
b) posting date
c) no default(for this option , the user should explicitlly
must define the baseline date in invoice posting).
d) entry date
What is a Cross company code. Please explain in brief.
Cross-Company code Transaction involves two or more company codes in one
business transaction.
1.One Company code makes purchases for other company codes(central
procurement)
2.One Company code pays invoices for other company code(central payment)
3.One company code sells goods to other company codes.
Can u Explain What is the Organization Structure for the Company?
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the organization structure in sap fi as fallows
1) Client
2) Company
3) Chart of accounts
4) Credit control area
5) Company code
6) Business area.
The Organizational Structure can be any one of the following
Client -> Company -> Company Code->Business Area
(or)
Client -> Operating Concern -> Company Code -> Controlling
area-> business area
(or)
Client-> Company ->Chart of Accounts-> Company Code> BA
What is special purpose ledger?
special purpose ledger is used for reporting purpose. It receives data
from all modules and summerizes data for user defined reporting purpose.
Difference between Leading & Non Leading Ledeger?
Ledgers
It is used to record financial transactions in general accounting by account. In general
accounting,
several ledgers can be used in parallel.
Using several ledgers allows you to produce financial statements according to different
accounting
principles. SAP has two types of ledgers.
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1. Leading Ledger
2. Non-Leading Ledger
Leading ledger
➢ The leading ledger is based on the accounting principles that are of the consolidated
financial statements.
➢
Only one leading ledger can be defined and sap provides leading ledger ‘0L’ by default.
➢
The leading ledger is integrated with all subsidiary ledgers and is updated in all company
codes.
➢
Leading ledger is integrated with all non-leading ledgers.
➢
The leading ledger automatically assigned to all company codes.
➢
The leading ledger receives the currencies, the fiscal year variant and the variant of the
posting period’s settings that are applied to that company code.
➢
Second and third parallel currency can be defined for leading ledger for each company
code.
Non-leading ledger
➢
The non-leading ledgers are parallel ledgers to the leading ledger in non-local countries.
➢
Non-leading ledgers can be based on a local accounting principle.
➢
Non-lading ledgers needs to be activated manually for the individual company codes.
➢
Non-leading ledgers can have different fiscal year variants and different posting period
variants per company code.
The second and third currency of the non-leading ledger picked from currencies assigned
to leading ledger.
Separate document number range can be assigned to document types in non-leading
ledger
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Example: Let us assume a company is established in three countries India, USA and UK where the
company is registered in India. These three locations should maintain three separate
financial statements based on the legal requirements in the specific country. To create
those financial statements, transactions needs to be separated based on the accounting
principles.
The ledgers in financial statements created for the country where the company registered
are called as Leading Ledgers (LL). The ledgers in financial statements created for the
other countries are called as Non-Leading Ledgers (NLL).
Note: - Any postings to Leading Ledger automatically gets updated to Non-Leading Ledger.
Non-leading ledger posting can be used to modify for different amount due to accounting
principle.
Basic Questions:
Basic settings
1. What do you mean by company in sap?
A company is an organizational unit in Accounting which represents a business organization
according to the requirements of commercial law in a particular country. For which individual
financial statements are created according to the relevant legal requirements. A company can
include one or more company codes.
2.
What do you mean by company code?
Company code is one of the organizational unit and legal entity which is formed as per local law
where we generate financial statements individually.
3.
What do mean by segment in sap?
Segment is also one of the organizational element it can be a geographical area. It is new GL
concept.
4. What is profit center and use of it?
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Where profit will be generate we called it as profit center. Profit center can be product or area
and it one of the node in org structure./
Profit Center: Profit center is an organisational unit used for internal controlling purposes. Profit
center accounting at profit center level is based on costs and revenues. Every profit center is
assigned to the controlling area organizational unit. Profit center can be assigned in cost center
master data.
5.
What is the use of cost center?
Cost center is also one of the organizational element in CO where we book our cost.
6.
What is chart of accounts and use of it?
Chart of accounts is nothing but list of GL accounts or structure of GL accounts. By using account
groups we create GL accounts at the time of account group creation we create with the
combination of chart of accounts. There are three types of COA`s are there
1. Operational
2. Country
3. Group
Operational COA is use to post our day to day business transactions. It is mandatory.
Country specific COA will be create as per country legal requirements. The usage of country COA
is optional
Group COA is used for consolidation prepuce. The usage of group COA is also optional
7.
a.
b.
c.
How many types of chart of accounts are there in sap and use of each one?
Operational
Country
Group
Operational COA is use to post our day to day business transactions. It is mandatory.
Country specific COA will be create as per country legal requirements. The usage of country COA
is optional
Group COA is used for consolidation prepuce. The usage of group COA is also optional
8.
Is it possible to assign one COA to multiple company codes?
Yes, we can assign one COA to multiple company codes.
9.
How many COA can we assign to one company code?
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Only one operation COA we can assign to a company code. Afford from we can assign country
specific and group COA as well if it require.
10.
What do you specify in COA?
We specify name of COA, language of COA, length of GL account number and cost element
creation.
11.
What is account group in sap and what it does?
Account are highest nodes in master data creation. In order to maintain similar types of accounts
as group we must create account groups. By using this we create master data. Account groups
controls the number range interval of the master records and field status of the master records.
12.
What is retained earnings account and use?
Retained earnings account is a bridge between P/L accounts to Balance sheet B/S. at the
yearend balance of P/L will carry forward to B/S through this account.
13.
Is it possible to maintain more than one retaining account and use?
Yes, we can maintain more than one based on requirement. So when we assign more than one
we have to specify the retained earning account in GL, at the time of P/L GL account creation.
Then the respective values will go respective retained earnings account.
14.
What is fiscal year variant?
It is 2 digit Alfa numeric key it contain posting periods. There are two types of fiscal years are
there 1 is year dependent and 2 is year independent.
1 year dependent fiscal year is which varies the starting and ending date to year to
year is called year dependent
2 year independent which does not varies the starting and ending date to each
fiscal year is called year independent
15.
What is short end fiscal year?
Short end fiscal year nothing which fiscal year does not have 12 normal posting periods is called
it short end fiscal year. It must be year dependent.
16.
Is it possible to assign one fiscal year variant to multiple company codes?
Yes, we can assign more than one company code.
17.
What is posting period variant and use?
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It is 4 digit Alfa numeric key it contains which month is open and which month is closed.
18.
What are the posting periods and use?
Posting periods are months where we post all our day to day business transactions.
19.
Is it possible to assign one posting period to multiple to company codes?
Yes, we can assign more than one company code.
20.
What do you mean by document number range and use?
Document number is unique identification. Document number can be internal or external. If it is
internal system will generate number for the document from the interval. If it is external we have
to give number to the document from the interval.
21.
How many types of number range are there in sap and use?
Document number can be internal or external. If it is internal system will generate number for
the document from the interval. If it is external we have to give number to the document from the
interval.
22.
What is document type in sap and use/what it controls?
Document type bifurcates the business transactions based on nature of the transaction. So we
can come to know what type of entry it is by seeing the document type. It controls the document
header data fields like reference number header text fields and it controls the
a.
b.
c.
d.
e.
f.
Number range interval of the document
Reversal document type
Account types which are to allowed
Exchange rate type for the document type
Negative postings allowed
Intercompany transactions allowed
23.
What is field status variant?
It is 4 digit Alfa numeric key it contains the field status groups.
24.
Is it possible to assign one field status variant to multiple company codes?
Yes, we can assign one FSV to more than one company code.
25.
What is field status group and use or what is does?
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Field status group controls the field status of document line item. We assign this group in GL
master so at the time of posting we give GL account based on this link will be happen.
26.
What is posting key use?
System does not know which line item is debit and which line item is credit, based on posting key
which we give at line item level system will treat debit and credit line items. And posting key also
controls the field status of the document line item like field status group.
27.
Deference between posting key and field status variant?
Posting key is at client level field status group is company code level. So if you make any changes
at posting key level it will be applicable to all company codes in client whereas field states group
does not do it because it is company code level.
28.
What is the use of tolerance group in sap?
This we used for posting with tolerance. It is mandatory basic setting. Here we give tolerance
limit for debit and credit line items. It can be either in percentage or amount
29.
a.
b.
c.
How many types of tolerance groups are there in sap FI?
Tolerance group for GLs
Tolerance group for employee
Tolerance group for vendors/ customers
30. What do you mean by global parameters?
From here we can see all the values which we assigned to company code and we can maintain
some values from here those are like propose fiscal year, PAN number, balance sheet per
business area etc..
31.
How many variants are available in sap?
Field status variant
Fiscal year variant
Posting period variant
32.
What is the use of propose fiscal year check box?
If we select this option system proposes the always with current year as default value like value
date also works.
33.
What is the use of default value date?
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If we select this option system proposes the always with current date as value date as default
value.
34.
What are special periods use?
Special periods are part of last fiscal year. Usage of special periods purely optional. The Special
periods in a fiscal year can be used for things like posting audit or tax adjustments to a closed
fiscal year.
35.
What do you mean by company code is productive and where do we specify?
If you select this option system prevent automatic deletion of programs and settings generally
we select this in production system. This option is available in global parameters.
36.
What is GL account?
It is a key or master which we use to post transactions to update books. There are used to post
day to day business transactions.
37.
How many segment are available in GL what are?
There are 2 segments are there
Chart of accounts segment
Company code segment
38. What is account currency?
In which currency account is created is called account currency it can be local currency or other
currency.
39.
What is the use of only balance in local currency check box?
Select this check box where you want to update balance in local currency. When you select this
option balance of the account only will show in local currency it won’t show in other currency.
40.
What is the use of exchange rate difference key?
This is just 4 digit key which we use to calculation exchange rate differences.
41.
What do you mean by tax category?
If the GL account is subject to tax we have to specify tax category whether it is input or output or
all categories. Then you have to give tax category field value.
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What is the use of post with allowed tax check box?
If you give value for tax category we must give tax code otherwise system will not allow us to
post. If we select this option system will allow to post transaction without giving tax code.
43.
What is reconciliation account type?
Reconciliation account is a bridge between sub ledger and main ledger. We can’t post
transactions directly to this account.
# Sort key ?
Sort key is used to short the document.posted in a particular ledger wise.
44.
What is the use of alternative account number in GL master?
The alternative account number field in the company code area is freely definable. You could use
it to enter the account number from your legacy system or
If we implemented country specific chart of accounts this field must filled with country specific
account. The account number from a country chart of accounts if your corporate group uses a
standard chart of accounts.
45.
What is the use selecting line item display?
Select this option if you want to see line items in ledger view. If you select open item management
check box this field is mandatory. We must select to clear line items.
46.
What is the use of open item management explain briefly?
Select this option where clearing is required. If you select this option we will be able to see all the
line items separately in ledger like open item and cleared items. Generally we select this option
for only balance sheet GLs we can`t select for P/L accounts. Then we can clear against line items
fully or partially or residually
47.
Difference between partial clearing and residual clearing?
If you go for partial clearing the document will keep open till you pay remaining amount whereas
if you go for residual clearing the original document will be cleared and new document will be
generate for new residual line amount.
48.
What are the pre-requisites to select open item management check box?
Line item display check box. It is mandatory if the GL is managed with open item management.
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49.
What do you mean by post automatically check box and for what type of account we select
give some examples?
Select this option where you want to post automatically. If we select we can`t post manually to
particular GLs.
EX: GR/IR
50.
What is the use of interest indicate?
Specify this indicator in GLs where you want to calculate interest on open items.
51.
Is it possible to maintain multiple languages in GL master?
Yeswe can maintain in multiple languages in GLs. We can`t maintain languages in chart of
accounts.
52.
is?
What do you mean by GL account block and how many ways are there the use of each one
If you go for account block it will ask you against what you want to block like
i.Block for creation
ii.Block for planning
iii.Block for posting
So if you block GLs those will be no longer valid to against you option. If you block for posting we
can’t make any posting like remaining also work.
53.
What do you mean by document date and posting date difference between?
On which date you want to create is document date and on which date you post document is
posting date. These can be different dates.
54.
What is posting period how it comes automatically at time of posting?
In which period your posting is called posting period the period must be open. This will be fill
automatically based on posting date.
55.
What is the use of reference field in sap?
It is free defined field we can give value in this field for identification purpose.
56.
What is the use of document header text?
It is free defined field we can give value in this field for short text of document identification.
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How many segment are there in document what are they?
Two segments are there in document those are 1.header data segment (BKPF table) 2.line item
segment (BSEG table).
58.
What do you mean by document over view and simulation difference between those?
If you go for document over view it just shows the over view of document but not if you miss any
required field where as if you go for document simulation it will ask missing values before show
you over view.
59.
What do you mean by interest calculation type and what are the types?
There are 2 types of calculations are there
1)Balance interest calculation (on GLs)
2)Item interest calculation (on vendors and customers)
60.
2.
61.
What are the entries in interest calculation in sap?
1. At the time of loan taking
Cash account DR --------------10000
To loan account -------10000
Interest paid
Interest paid account DR------200
To loan account -------200
What are substitutions and validations? What is the precedent?
Validations are used to check settings and return a message if the prerequisite check condition
is met. Substitutions are similar to validations; they actually replace and fill in field values behind
the scenes without the user’s knowledge unlike validations that create on-screen msgs to the
user.
62.
What is the use of exchange rate calculation in sap?
As per accounting standards we have to value the FC in local currency how much we are holding
as FC. So when we value this we may get either profit or loss, we called it as exchange loss or
exchange gain.
What is parking document?
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This is a type of release procedure. We park the document for approval purposes in SAP. It will
not update in ledger balance but the number for document will be generated from the number
range assigned respectively e.g. SA/KR/DR. Tr.Code: FV50, FV60, and FV70. Display changes:
FBV5 Post parked doc: FBV0.
What is hold document?
Generally hold documents are created where we don’t have complete information to post the
transaction. Here we can give any document number alpha numeric key. It will not update in
ledger balance. FB01L, FB50, FB60, FB70 are the transactions to hold the doc
Auto Clearing: F.13 Generally the auto clearing concept is required to clear GL accounts, vendor
accounts and customer accounts, where they are having open debits and open credit line items
with zero (0) balances. Automatically based on the clearing criteria rules defined. When GR is
done against the PO and again IR is done against the GR, both the accounts when seen in FBL1N,
these both accounts are shown as open items. For to move this GR/IR clearing line items to
cleared status, we have to run Tr.Code: F.13. Automatic posting clearing configuration Tr.Code is
OB74. Here you give criteria matching like give field names to match. Like Ch of accts Acct type
From acct To acct Criteria 1 Criteria 2 Criteria 3 Criteria 4 XYZ S D K 100500 A A 100599 ZZZZZZZ
ZZZZZZZ XBLNR XBLNRXBLNR EBELN GSBER GSBERGSBER ZUONR ZOUNR XREF1 Then you
run F.13. Manual clearing is done at F-07, F-03 for GL for OI clearing, F-53, and F-44 for vendor
and F-28, F-32 for customer. P
What is the difference between sample document and recurring document? Sample document
and recurring documents both are templates and will not be having any impact on your financial
position. Here you use the templates to control your mistakes or changes and to save the time.
In sample document template you can change the entire fields’ maximum except company code
and currency. You can change the amount, GL account, posting date. Recurring means reoccurring that means the amount will be the same for all periods like rent, insurance etc. Here
you can change the posting date you cannot change the amount. F-01 is for sample document.
Number range is X2 for sample documents. F.57 is for delete. FBD1 is to create recurring
document and to post recurring document is F.14, and to display with due date wise is F.15. Delete
recurring document is F.56. Number range is X1 for recurring documents.
Interest Rate calculation
There are two types of interest calculations are there
1.Balance interest calculation (S)
2.Item interest calculation(P)
1.create interest calculation types:
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Here we specify wether it is balance interest calculation are item interst calculation.
2.prepare account balance interest calculation :
Here we specify interest calculation indicator the frequency (monthly,quarterly,yearly) and
calander type
3.Define reference interest rates :
Here we specify whether this interest rate is for debit or credit and effective from date
currency.
4.Define time dependent terms:
In this activity we establish the link b/w interest calculation indicator or reference indicator
rate.
5. Then for automatic posting of interest values to respective g/l a/c in obv2 transactiion.
6. so once we done this configuration we assign this interest calculation indictor in g/l account .
7. When ever we run the interest calculation F.52
Foreign currency revaluation configuration flow
As per the accounting principale we do the fcrv.If we talk about configuration flow of fcrv.
* First we create account principales
EX:IFRS,INDIAN GAP etc……
* This accontingprincipale will be linked to ledger
* Define the valuation method
In this valuation method we specify the attributes like always evaluate or revaluate and
document type exchange rate type for debit , exchange rate type for credit etc……
* Create the valuation area
* Asssign valuation area to accounting principale
To valuate your fc invoice as per the accounting principale
Examples for FC revaluation:
1) Foreign Currency valuation if we have done account assignment in OBA1 for KDB is
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If loss then
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Exchange loss account Dr 100
To GL (SBI loan account) 100
If Profit then,
GL (SBI Loan Acc) Dr. 200
To exchange gain account 200
These entries will be reversed in the next month beginning if the valuation is done on a monthly
basis. (FAGL_FC_VAL)
If it is a yearend valuation reversal will not happen.
2) Foreign Currency valuation if we have done account assignment in OBA1 for KDF is, here we
use the balance sheet clearing account along with the exchange gain and loss account.
If loss then,
Exchange loss Account Dr 100
To b/sheet adjustment account 100
If profit then,
Balance sheet adjustment account dr. 100
To: exchange gain account. 100
AP
AP deals with vendors. Here all vendors activates will be taken care like invoice management,
making payments based on terms and conditions
63.
Who is vendor what is his role in business?
With whom we do purchasing activates is called vendor. Vendor provides all required materials
so vendor plays vital role in business.
64.
What is the meaning of one time vendor?
One time vendor is euonymus vendor does not do business regularly. We no need to maintain
master record for this type of vendors. At the time of invoice posting we enter all the details like
name address etc...
65.
Difference between one time vendor and regular vendor?
With one time vendor we do not do transactions regularly whereas with normal vendor we do.
And we maintain master records for normal vendors we won’t do for one time vendor.
66.
What is vendor account group and what it controls?
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This source to create vendor master records it controls the number range interval of the master
record and field status of the master record. These account groups are at client level.
67.
All account groups at what level is it company code or client level?
Account groups are at client level.
68.
If it is client level, if we make any changes it will be applicable for all company codes so I
want to maintain different settings each company code wise in AP and AR what do we do?
Account groups are at client level so if we do fields required at account group those will be same
for all company codes. Here if some company code does not required as required field then we
create screen layout for company code and make changes at screen layout level which we
assigned to company code.
69.
What do you mean by down payment?
Down payment is like advance for safe business trade we take and give.
70.
What is the customization process for down payment in sap?
Down payment is special GL transaction so we have to give bridge between recon account and
this special GL recon account. When we post down payment we have to give special GL indicator
so those items will flow to particular account which we have given in background.
71. What are the outgoing payment process available in sap?
There are 2 types 1is manual and 2 is automatic payments.
72. What do you mean by APP?
It is a program to make payments to different vendors/customers by using different company
codes and different payment methods for multiple invoices at a time.
73.
What is the process of APP?
The process of app is flow of making payments. Process starts with open line items for vendors,
we have to clear those items based on terms of payment. If we have bulk amount of invoices it is
very difficult to find which are due and which are partially cleared. System takes all due invoices
in this process.
74.
Customization flow of APP in sap?
Creating payment method for country
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Assign payment method to company codes
Define paying company codes and sending company codes
Specifying additional parameters to paying company code
Giving ranking order to banks for payment method allowed limit
Explain APP: FBZP:Automatic Payment Program, which is used to make payments to more than
one vendor for more than one invoices by using more than one banks by using more than one
payment modes also. In configuration point of view we need to setup the activities like
1. Setup all company codes
where you need to specify the paying company code, sending company code, and also the
separate payments as per the business area would like to process. And also we can
consider special GL transactions for vendor and customers. Apart from that we need to
configure another step i.e.
2.
Setup paying company code
where you have to specify minimum amount for this incoming and outgoing payment. We
need to specify the payment medium. Also we need to specify the
3.
Setup payment method for country for payment transactions,
where you specify whether the payment medium is for incoming payment or outgoing
payment. Whether it is check or bank transfer and also we need to specify document types
of payment. Also we need to specify the payment program name for check printing
whether it is going for payment medium exchange. Also we need to specify currency
specifications if you want to specify. After that we need to specify the
4.
Payment method for company code for payment transactions,
where you need to specify the minimum amount and maximum amount for outgoing
payment, also we need to specify the payment advice program name. Then we need to
specify the
5.
Banking determinationwhere you specify the ranking orders and currency specifications,
house bank, account id, and available balance, later we will process the vendor open items then,
the system will identify the corresponding house bank and system will generate the payment
advises and send the communication to the bankers and vendors.
1) Maintain payment parameters: First you give the “date of execution” and “payment run
identifier” and you maintain the parameters. There you give posting date of these
payments, document date up to which the program should consider the items and you
give “paying company code” and “payment methods” to de considered, and you give “next
posting date”. Q) What is significance of next posting date in APP? A) When you run APP,
the items which are not due in this payment run, might be over due by next payment run
date. Then you will lose your discount. Such items will be paid out in this payment run.
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2) Payment proposal: Based on the payment parameters maintained system creates the
“payment Proposal”. The system selects the eligible open items based on due date is
determined via baseline date and terms of payment for each line item. Then program
calculates the cash discount period and due date for the net payment. Grace periods are
then added to this due date, which special GL’s are to be included, blocking an item. The
payment proposal can be displayed for further processing, i.e., in log to see the system
messages.
3)Edit proposal :You can be able to edit the proposal, you can change house bank, payment
method, and change payment due date to restrict certain open items, block or unblock line
items.
4) Payment Run: After Payment run has been edited, you can run the payment program
that creates the payment documents and prepares the data for printing the forms. Before
printing the forms, check the log once to make sure the payment program run was
successful.
5) Print run: You need to define the variants for print programs, you need to run the print
program at least one variant per print program per payment method. The data created by
Payment Program is stored in tables like: REGUH – Payee or payment method data,
REGUP – Individual open items data, REGUD – Bank data and payment amounts data.
House banks: FI12 Bank Directory – FI01 Here we specify bank name, bank address,
contact person, telephone number. You can have N-number of house banks for your
company code and for each house bank there can be N-number of bank accounts, each
bank account is identified by account ID. This account ID is referenced in customer/vendor
master record and is used by payment program by the system. For account ID – you assign
one bank account number and for each bank account number defined in the house bank
you need to create a GL account master record.
75.
What is cash journal?
Why do we use in SAP? Normally GL cash account accepts negative balances, but cash
journal will not accept negative balances. In companies they take daily cash statement
showing open cash balances / receipts for the day / payments for the day and closing cash
balances. Cash journal provides this statement. Some companies use this cash journal
as petty cash purpose. Define Number range interval for CJ: FBCJC1. Document type: SA.
Setup cash journal: FBCJC0. Create/change/delete business transaction: FBCJC2. Setup
print parameters for Cash Journal: FBCJC3. Post cash journal entries: FBCJ.
What is the use of next run date in APP?
Some invoices may not be due now it will be over due to next run so those invoices also will
consider in this run and if there is any cash discount on invoice if we are losing that by next run
those also consider in this run.
76.
What are the different outputs in APP?
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Print programs and flat files.
77. Where do you give program for check printing?
In payment method per country.
78.
What is payment method, and use, at what level it is?
Payment method tells us what type of payment it is. Like whether it is check payment or bank
trance for or bill of exchange what it is. It is at country level.
79.
What is the use of payment advice and payment medium?
Based on payment advice bank will make payments to party’s. In payment advice due date would
be there based on bank carryout payments
80.
What is the use of ranking order in APP?
We are giving ranking order with the combination of payment method and bank account Id, so
here we are telling to the system make payment this much amount when I use this payment
method.
81.
Is it possible to maintain particular currency payment methods wise?
Yes, we can maintain currency’s to payment methods
82. If I give single particular currency for payment method is it possible to make payments in
different currency?
No, that is not possible to make in different currency if payment method currency is different.
83. If I want to make payment to foreign vendors by using local payment method what are the
pre requisites?
So we have to activate allow foreign partner check box in FBZP settings, than we can make
payments to foreign vendors as well.
84.
What is the use of payment supplement?
By using this we make group to gather payments.
85.
Where do you give payment supplement?
In vendor master we give this option. This will be available in vendor master when you activate it
in FBZP settings.
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86. Is it possible to make payment single line item wise if yes what are the pre requisites?
Yes, we have to activate it in FBZP settings that make single payment to line item option.
87.
What is difference between sending company code and paying company code?
The company which is paying is called paying company and the company which is making
payments by other company code is called sending company code that is benefiter company
code.
88. What is the use of tolerance days in APP?
Grease days to invoice due date.
89. What are the entries in APP?
At the time of invoice
Raw material a/c DR ----------100
To vendor account -----100
At the time of app payment
Vendor account DR -------------100
To bank sub account ---100
At the time of BRS
Bank sub account DR -----------100
To main bank account --100
90. What is the entre if paying company code and sending company codes are different in
APP?
91. What are the pre requisites to post a vendor invoice customization point of view?
92. What is the use of terms of payment?
Determine the invoice due date.
93.
What is due date how it determines in invoice?
Due date is lost date to make payment for the invoice. It will be determine by payment terms.
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94.
What are the entries from invoice to outgoing payment?
At the time of invoice
Raw material a/c DR ----------100
To vendor account -----100
At the time of app payment
Vendor account DR -------------100
To bank sub account ---100
At the time of BRS
Bank sub account DR -----------100
To main bank account –100
95.
What is instalment terms of payment?
3/1 Brodipet, 2nd Floor,
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Instalment terms of payment splits the invoice into different line items as per due date.
96.
What is difference between instalment terms of payment and normal terms of payment?
Booth are same these determines the due date of invoice, but instalment terms of payment splits
the invoice different line items as per instalments
97.
What do you mean by house bank?
Dealing with bank.
98.
What is account ID in house bank?
Account Ids are nothing but accounts which we have in bank like saving account current account
etc.
One house bank can have multiple account Ids.
99.
100.
101.
102.
103.
104.
What is bank key?
What is IBAN?
What do you mean by SWIFT code?
Is it possible to maintain multiple account IDs under one house bank?
What is the use of sub control accounts in sap?
What is auto clearing and how it works?
Terms of Payment/Payment Terms:
I have created many payment terms as per client business requirements. I know very well how
to create instalment payment terms to determine the due dates/base line date, percentage wise,
whether for customers or vendors; whether it is based on posting date or document date etc.
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Base line date is which identifies the due date of invoices. Tr.codes are OBB8 and for instalments
OBB9.
Reconciliation account:
When you are posting items to a sub ledger, the system automatically post the same data in to
the general ledger. Each sub ledger has a one or more reconciliation accounts in to the general
ledger. These reconciliation accounts ensure that the balances of G\L accounts are always zero.
This means that you can draw balance sheets at any time without having to transfer totals from
the sub ledger into the main ledger. The Reconciliation Account field can be found in the company
code segment of the customer/vendor master
Correspondence
There are various standard correspondence types available like invoice print, account
statement etc. Custom correspondence types can also be created.
Correspondences can be created at the time of particular business transaction processing or
at a later stage for already created transaction postings.
Correspondence can be sent to customer/ vendor in various formats like email, and fax.
Correspondence is basically letters etc. which is sent from SAP to vendor/ customer etc.
Clossing cockpit:
The closing cockpit is a very powerful tool in SAP Financial System which provides a structured
interface for executing transactions and programs that form part of complex processes such as
periodic and annual closing processes./First we have to setup all this transactions which we
have in the business process and we have to exqute process automatically it will comes
,whether it is completed or not.
AR
AR deals with customers gathering the requirements from the customers and providing goods
and services invoicing for it and taking incoming payments if any pending’s from customers
issuing dunning notices all the activities will be done.
105.
What do you mean by one time customer?
One time customer is an enonamies customer, this type of one time customers does not do
regularly business. We no need to maintain master records for him. We will enter all the details
at the time of invoice posting.
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106.
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Opp Dharani Xerox, Guntur
What is donning procedure what do we define in procedure?
Dunning procedures are company code independent. They determine the dunning interval, the
grace periods for the due date determination, and the number of dunning levels. You can also set
the dunning level at which you want to list all due items from an account in the dunning notice.
You can either specify a fixed charge or have the system calculate the charge on the basis of a
percentage rate you specify. You have to define one or more forms for the notice.
107.
What is donning notice?
It is just like remainder to customer saying that you’re due this much amount for these many
invoices.
So by seeing this remainder customer will make payment.
108.
How many levels are there and generally how many levels we use?
Maximum levels are 9 generally we use 4 levels if we want to use all the levels we can use.
109.
What is the difference in donning notice for each level?
For each level of donning notice severity of notice and text will be change. If there is any interest
for next level that will be add to amount so in this case amount also change.
110.
Where is the link between customer and donning procedure?
In customer master we assign dunning procedure so when we post invoice by using the
customer master it will be derive form the customer master.
111.
Is it possible to integrate vendor and customer?
Yes, we can integrate vendor and customer in 2 master records we have field under general data
segment in control tab to enter customer and vendor.
112.
If we integrate vendor and customer is it possible to make payment by adjusting the
amount with payment?
Yes, we can adjust against AP outgoing payments with AR incoming payments.
113.
How many segments are there in customer master what are?
There are 3 are 1. General data segment 2. Company code data segment 3. Sales organization
data segment
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114.
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What is the difference between FD01 to XD01 creation of customer master?
If we try to create customer master data by using FD01 T-code here we do not get sales
organization segment so here 2 segments available those are general and company code
segments. If you go for XD01 here we get all 3 segments. Like this for vendor also.
115.
If we want to calculate interest on due items of customer is it possible?
Yes, we can calculate interest on overdue items by using item interest calculation.
116.
What is the use of item interest calculation in AR?
For calculation of interest on overdue items.
117.
What is the base to determine invoice due date in AR?
Terms of payment is the base to determine due date of invoice.
118.
How many terms of payment can we assign in vendor or customer master?
We can assign 2 terms of payments one is at company code and another one is at sales
organization/purchasing organization segment. So if we create PO based invoice (in MM
module)terms of payment derived from centrally that is sales org/ purchase org segment. If we
create non PO based invoice (in FI module) invoice terms of payment derives from company code
segment
119.
What is the use of assigning 2 terms of payment and difference between?
If we create PO based invoice (in MM module) terms of payment derived from centrally that is
sales org/ purchase org segment. If we create non PO based invoice (in FI module) invoice terms
of payment derives from company code segment.
120. To make AP payments we have APP program like for incoming payments do we have any
program in AR?
Yes, we have process called lock box system.
Asset accounting
Asset accounting deals with asset related thing like acquiring deprecating selling scraping
transferring assets company codes and intercompany or intra company codes.
121.
What is chart of depreciation?
Chart of depreciation is highest organizational element in asset accounting. It is nothing but list
of depreciation areas.
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What do you mean by depreciation area?
Depreciation area means how we are going to deprecate assets in our books. It can be book
depreciation or tax depreciation or other type of depreciation.
123.
Chart of depreciation is at what level is it company code level or client level?
It is at client level.
Diff between Chart of depreciation and chart of accounts:
Chart of depreciation consists of list of country specific depreciation areas. SAP comes with
default chart of depreciation based on the requirements of each country. You can only copy as a
reference and create chart of depreciation. After copying you delete the unwanted depreciation
areas and then only you have to create assets, or else deletion is not possible.
One company code can have only one chart of account. The chart of accounts can be global,
country specific, and industry specific based on the needs of the business. The chart of
depreciation is only country specific. The charts are independent of each other.
124.
Is it possible to assign one chart of depreciation to multiple company codes?
Yes, we can assign one chart of depreciation to multiple company codes because it is at client
level.
125.
What is screen layout rules in assent account and what it controls?
Screen layout rules in asset accounting controls the fields of the asset master.
126.
What is account determination in asset accounting and at what level it is?
Accounting we do it in AO90 T-code. Here we assign GL accounts to flow data automatically
respective GL accounts based on nature of transaction like for acquiring, for sale of asset, losses
on sale, and gain on asset sale, and for accumulated depreciation and depreciation etc...This
account determination we assign in assent class.
127.
What is asset class?
Asset class classifies the assets based on nature of assets like machineries, buildings, vehicles
etc… like this classifies. Assets classes are at client level.
128.
What do we define in asset classes and at what level these are?
In assent classes we define few attributes like account determination, screen layout rule, and
number range interval of asset class and whether this asset class is AUC asset class or not. If it
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is AUC asset class we have to select the line item settlement radio button. These are at client
level.
129.
What do you mean line item settlement option in asset class how it works?
It means if we select this option in asset class this asset class is AUC asset class.
130.
What is asset accounting flow?
Sub asset master will be create with reference to main asset master
Main asset master will be create with reference to asset class
In asset class we specify all the attributes like account determination and screen layout rule etc…
Values will be flow respective GLs through account determination base on nature of transaction
131.
What is the use of sub-asset in SAP?
We can see the report sub asset level and we can post values to sub asset.
132.
How many segments are there in asset master?
There are 2 those are 1. Company code segment or asset segment 2. Depreciation segment
133.
How many ways can we control asset master fields?
2 way are there one is from general screen layout rule and 2nd one is from depreciation tab level.
134.
What do you mean by depreciation key and how it works?
Depreciation key is nothing but rate + method. How much rate of depreciation and what type of
method it is whether it is straight line or written down method what it is?
135.
What are the 5 methods in depreciation key and what is the use of each and every method?
Base line method- what type of depreciation and the depreciation calculation method?
Declining balance method
Maximum amount method
Multi-level method
Period control method
136.
What are the depreciation methods in SAP?
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Straight line, written down and useful life etc...
137.
What are the depreciation calculation methods and difference?
Planned- as per planned we can’t skip single periods so each and every period we have to run
depreciation. System determines the next period to be posted in according to the defined
depreciation posting frequency
Unplanned- in this can skip over periods. System does not check for the connection to the
previous period.
Repeat- Indicator for repeating the depreciation posting run. It is possible to repeat the posting
run within the period last posted. However, in contrast to the first run for a period, the repeat run
can be restricted to specific assets. In the repeat run, the system posts changes to depreciation,
as compared to the depreciation amounts from the previous run. Normally the repeat run is
carried out at the end of the fiscal year
Restart- Depreciation posting is performed in several steps and at each step the system logs the
current status. If the program is terminated during a posting run for various reasons, then the
program has to be started again in the restart mode to clear the data base of possible
inconsistencies. A restart run should therefore only be performed in certain cases and cannot
be started in a test mode.
Q Explain AFAB (Depreciation run)?
Planned – means normal. Repeat – the system checks for which assets depreciation was not
calculated in 1st planned posting run only, for those assets it calculates and posts the
depreciation (only after planned, repeat option is available).
Restart – is whenever server is down in between, it gives message “restart”.
Unplanned – means when provisions are maintained we use this option (or) any unexpected loss
to the asset occurred then we use this option.
138.
What is the entry at the time of depreciation posting and why?
Depreciation a/c DR XXXXX
To accumulate depreciation XXXXX
Because depreciation is expense so as per nominal accounting principle all expenses are debit.
139.
What are the entries in asset account?
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Purchase of asset
Asset A/C (70) DR
To vendor (31) Cr
Sales of asset
Customer A/C (01) DR
Asset Sale A/C (50) Cr
Acc. Dep. on Asset (70) DR
Asset A/C (75) Cr
Asset Sale A/C (40) DR
Profit on Asset sale (50) Cr or Loss on Asset sale (40) DR
Deprecation posting
Depreciation A/C DR
To Acc. Depreciation A/C Cr
Scraping of asset
Asset A/C (75) Cr
Acc. Depreciation A/C (70) DR
Loss due to Scrapping A/C (40) DR
Transfer of an asset
ABUMN----->Asset transfer within Company Code
70 Asset debited in NEW Business Area
75 Asset credited in OLD Business Area
70 Acc. Depreciation debited in OLD Business Area
75 Acc. Depreciation credited in NEW Business Area
ABT1N------>Intercompany Asset Transfer
OLD Company Code 75 OLD Business Area Asset A/C Credit
OLD Company Code 70 OLD Business Area Acc. Depreciation Debit
OLD Company Code 40 OLD Business Area Asset sale A/C Debit
NEW Company Code 70 NEW Business Area Asset A/C Debit
NEW Company Code 50 NEW Business Area Intercompany Clearing Credit
167
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Asset master: Tr.Code AS01,
asset master contains some necessary information to calculate the depreciation for the asset.
They are: capitalisation date, depreciation areas for that asset, depreciation key, and useful life,
change over if any, scrap value if any and start date of depreciation.
Q) Can you create multiple assets in one transaction? Yes, you can create multiple assets under
single transaction AS01, only when all the assets belong to same asset class with same company
code. You cannot create long text though this method. Time-dependent tab in Asset master: All
cost accounting assignment related data such as cost center, internal orders or investment
projects needs to be maintained in this tab. Asset shutdown and shift operation is also
maintained here.
Q) How do shutdown the particular asset?
First you have to select Asset shutdown option when assignment of calculation methods tab in
depreciation key level (AFAMA). Then also you have to select asset shutdown optional in time
dependent tab in asset master screen layout. Then you come to the asset edit mode (AS02) and
you can select asset shutdown button and add the interval from what date till what date it has to
shutdown in time dependent tab in more intervals button.
Same way we can do it for asset multi shift factor (change it to optional in asset master screen
layout) and in AS02 select depreciation areas tab, double click on book depreciation area and
give variable portion some % (e.g. 90). Next go back and in time dependant tab go to more
intervals and give the interval duration for which you want to calculate multi shift.
Asset transaction type: It identifies the nature of the asset transaction.
Example: 100-external asset acquisition,
110 in-house acquisition,
200-asset retirement without revenue,
210-asset retirement with revenue, etc. Transaction types are assigned to Transaction type
groups.
Q) Is it possible for you to assign an Asset to more than one Cost Center?
A) No, an asset can be assigned to only one cost center.
Q) How do you reverse the depreciation posted?
A) No, we cannot reverse the depreciation once posted. It is not possible to reverse the
depreciation for one particular month. For example, 4 months depreciation is posted. It is not
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possible to reverse the depreciation for one particular month at all. When we reset it; all the
values will be gone.
Diff between Chart of depreciation and chart of accounts: Chart of depreciation consists of list of
country specific depreciation areas. SAP comes with default chart of depreciation based on the
requirements of each country. You can only copy as a reference and create chart of depreciation.
After copying you delete the unwanted depreciation areas and then only you have to create
assets, or else deletion is not possible.
One company code can have only one chart of account. The chart of accounts can be global,
country specific, and industry specific based on the needs of the business. The chart of
depreciation is only country specific. The charts are independent of each other.
Q) Is it possible to calculate the depreciation day wise?
A) Yes, we need to activate this at depreciation key level, where you maintain WDV method,
straight line method.
Low value Assets:
The asset if fully depreciated within the same year when it’s acquired. We define a monetary limit
and consider all those assets falling below the value mentioned. We use a special depreciation
LVA, and useful life is considered to be one month.
Asset transfers: 2 types: Tr.Code: ABUMN
i) Intercompany transfer (between company codes). This results a new asset creation in Target
Company, posts acquisition and retires the asset in Source Company by asset retirement. Finally
posts intercompany profit/loss arising from the asset transfer and updates GL automatically. ii)
Intra-company transfer (change in asset classes or settlement of AuC asset to new asset or
splitting an existing asset into 2 or more assets etc.).
Asset Retirement:
retire by sale or by scrapping. In case of sales, it can be with revenue or without revenue. Again
it can be with customer or without customer. Asset retirement with revenue∙ o With customer
(involving integration with FI-AR) Debit customer, credit assets♣ o Without customer Asset
retirement without revenue∙ o With customer Debit clearing account, credit asset♣ Debit
customer in A/R, credit the clearing account♣ Asset retirement using GL document posting∙
Q) How many Charts of Depreciation could you assign to an asset class?
There is no limit.
Q) How many depreciation areas could be assigned to a Chart of Depreciation?
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A Chart of Depreciation could contain up to 99 depreciation areas. A Depreciation Area is always
assigned to only one Chart of Depreciation.
How to settle internal order to AUC to cost center? OR
Capital Work in Progress.
We need to treat this as AuC assets. To capitalize this asset master record, there might be some
kind of additional expenses might be occurred, so those expenses must be settled to the AuC
through internal orders. From that we need to create a settlement profile and maintain the
settlement rules under receiver in asset master record and specify the percentage. You have to
use depreciation key ‘0000’ for not calculating the depreciation till it is settled. Then we have to
execute the settlement profile, and then simply execute it, this way it is settled. Tr.Code: AIAB,
AIBU.
Financial Statement Version (FSV):createOB58 &FSE2Actually FSV
is nothing but the format for B/S and P&L statement. So, it will be prepared as per
accounting schedule (6) basis, which contains the items like what kind of the
accounting heads should be there. Also we need to map the GL accounts, which
carry the values under those heads, which is defined at the chart of account
specific combination. After that the statement can be used in our company code
combination and generate the values which are posted with the particular GL
master records in that particular financial period which we specify in the reporting
selection. Execute FSV Tr.Code: F.01
EBRS
Q) What are the steps involved in configuring Electronic Bank statement in Bank Accounting?
1st we need house bank and bank accounts.
1) Define account symbols (IMG>FA>Bank Accounting>BT>EBS>Make global settings for EBS).
Specify G/L accounts (such as bank, cash receipt, outgoing checks) to which postings are to be
made from account statement. You assign account symbols to the G/L account numbers. These
are required for the posting rules in
2) Assign accounts to account symbols
3) Create keys for posting rules
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4) Define posting rules
5) Create transaction types (you group together all banks that use the same external
transactional code for certain business transactions under the same transaction type)
6) Assign transaction type to posting rules
7) Assign banks to transaction types
8) Import Electronic Bank Statement FF_5
9) Checking of bank statement – FF67
Q) What is a search string in EBS?
At the time of uploading the file which is coming from bank in that there will be a key, based on
the same key if we define a search string in SAP, it will identify the exact record, which record
needs to be updated.
Legacy System Migration Workbench (LSMW)
LSMW: It’s a tool or a transaction which is used to upload all kinds of master
records/transactional records from non-SAP to SAP.
This is a system standard migration tool. In this there are 4 types of import methods are there.
Standard batch input/direct input is the best method for transactional data without ABAPer help.
And Batch input recording method is the best method for master data upload without ABAPer
help.
The rest two BAPI and IDOCs are with ABAPer help.
Here you create project, subproject and object. Then you maintain that objects’ attributes. Then
maintain source structure in the next step, and then maintain source fields and you map the
fields and conversion rules. Then you specify files and assign files. Then read data, display read
data, convert data, display convert data. Then you create batch input session and next you run
batch input session finally. Now you go and check the master records accordingly.
How many methods of import methods are available? There are 4 types of import methods:
1) Standard Batch/direct Input,
2) Batch Input recording method,
3) Business Object Method (BAPI) and
4) IDOCS (intermediate document).
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First 2 are used by functional consultants without ABAPer help and second 2 are to be taken help
from ABAPer.
1) Standard Batch / Direct input is the best method to upload transactional data.
2) Batch input recording method is the best method to upload any kind of master records.
IDOCS
Q) Have you had any experience working on any IDOC’s or EDI (electronic data interchange)?
I have worked on IDOC’s (intermediary document); IDOC is nothing but an intermediate document
which exchange the data between SAP systems to non-SAP and vice versa. There are two types
of IDOC’s – Inbound and Outbound. Inbound is the document what comes inside and Outbound is
what goes outside. There are three types of records in IDOC’s
1) Control records:It contains which is source system, Target system, Basic type, Partner type,
Partner Number and Message type.
2) Data Records:It Contains structure and field names.
3) Status Records: It specifies the status of the IDOC, with a range of 1-49 for outbound and 5075 for inbound. These status records are stored in the table EDIDS./ It contains message type.
Examples: # Inbound messages types.
51- Application document not posted.
53- Application document posted.
# Outbound messages types.
03 – Data passed to port OK.
02- Error passes data to port.
01-I Doc generated.
What is the TC to reprocess the IDoc?
•
TC : BD87.
Create I Doc type from message types?
•
BD21.
Message Types?
•
COSMAS – Cost centre master data.
•
COELEM – Cost element master data.
•
PRCMAS – Profit Centre.
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GLMAST – GL Master record.
Partner profile: is the partner who is receiving or sending the data.
Port: Port act like a bridge between system to send and receive data through IDOC.
Message types: is the message which is transferred in between the business partners. Basic
type is the container in the message.
Q) Online Service System (OSS):
Generally we approach the OSS team where there are any product defects; searching for OSS
notes, for any latest update information. Go to service support portal enter your credentials and
report and incident button. Here also we have the priority levels. After creating incident you send,
a number will be generated. An OSS note means it can be a patch, document which contains the
instructions/information. SNOTE is the Tr.Code where the basis consultants will upload the OSS
notes into SAP. Site: service.sap.com
Q) What are the month end activities you involved or you do?
A) Accural postings,
B) foreign currency valuation,
C) depreciation run,
D) GR/IR clearing / Auto clearing
E) Open and closed posting periods
Year endactivities ?
A) All month end activities are part of year end activities , Apart from that closed fisical year in
asset accounting(AJAB).And open new fisicalyaer in asset accounting (AJRW).
If document number rangers are year specific copy number range interval to new fisicalyear .
And carry forwarding the current year closing balances off g/l,customer,vendor, to new fisical
year has opening balances.
FI TO MM PROCESS FLOW / PROCUREMENT CYCLE / P TO P:
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1. Material acquisition (By production dept to stores).
2. Purchase acquisition (By stores to purchase dept).
3. Call for enquiries- Get quotations & Price comparisons (By purchase dept).
4. Creation of Purchase order- In purchase order we mention vendor master record,
Material master record, Quantity, Rate, Terms & Conditions etc. – TC: MV21.
5. Goods Receipt: Goods receipt will be done with reference to PO. The flow of
accounting entries starts form goods receipt – TC: MIGO.
Inventory RM a/c dr 1000 (BSX)
To GR/IR clearing a/c 1000 (WRX)
6.
Invoice Verification: It will be done with reference to goods receipt TC : MIRO
GR/IR Clearing a/c dr 1000 (WRX)
To Vendor a/c 1000 (PO)
7.
Out going payment
Vendor a/c dr 1000
To Bank a/c 1000
What is GR/IR Clearing account?
# GR – Goods receipt # IR- Invoice Verification
It is a temporary offsetting account some times we may receive goods
before invoice, some times we may receive invoice before goods receipt.
This account has to be managed with open item management. At the end of
month / Point the balance in GR/IR clearing account must be “0”.
FI TO MM CUSTOMIZATION FLOW:
1. We need to create accounting category references for material master record
in
TC: OMSK.
2. We need to assign accounting category references to valuation class.
3. Also we need to assign accounting category reference to material type.
4. By using the material type we create material master record.
5. In material master record we need to specify valuation class.
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6. To Valuation class we need to specify the account determination with the
combination of valuation modifier and general modifier.
7. By using the material master created, we using purchase order.
8. In purchase order we need to specify material master record, vendor master
record, quantity, rate and payment terms.
9. By using PO goods receipt will be done.
Inventory a/c dr 1000 – Qty x rate from PO – BSX
To GR/IR Clearing a/c 1000- WRX
10.
Invoice verification will be done with reference to GR.
GR/IR clearing a/c dr 1000 – Qty x Rate
To Vendor a/c 1000 – From PO
Raw material consumption:
RM Consumption a/c dr 500 – Qty x Rate – GBBVBR
To Inventory RM a/c 500 – BSX
Production receipt:
Finished goods a/c dr 1000 – Qty x Rate from PO – BSX
To Inc / Dec in stock a/c 1000 – GBB
Delivery:
Cost of goods sold a/c dr 1000 – Qty x Rate from sales order – GBB
To Finished goods a/c 1000 – BSX
Where do you assign valuation class in material master record?
•
In Accounting 1 View.
Where do you assign profit centre in material master record?
•
In Costing 1 Tab.
TRANSACTION KEYS:
•
BSX – For Inventory postings.
•
WRX – For goods receipt & Invoice receipt.
•
GBB – For offsetting transactions.
•
VBR – Consumption.
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ZOF – Production receipt with our production order.
•
AUF – Production receipt with production order.
•
VAF - Delivery where revenue a/c created as a cost element / Sales a/c.
•
VAX – Delivery where sales a/c not created as a revenue a/c.
How many payment terms we can assign in vendor master record?
We can assign 2 payment terms.
•
1. At Company code segment.
2. Purchasing organization segment.
What is the differences between payment terms assigned in company code segment &
Purchase organization segment?
If invoice is generated with out PO from FI payment terms
will be
Extracted from the company code segment. If invoice is generated with PO form MM
Purchasing organization segment payment terms will be extracted.
What is the transaction code to see material document?
MB03
•
To see stock ledger?
•
MB5B
SCENARIOS:
1. Moving average price – Full stock is available
PO Qty : 10 , Rate : 10
GR 10 x 10 = 100
IR 10 x 11 = 110
GR – Inventory RM a/c dr 100
To GR / IR clearing a/c dr 100
IR – GR / IR clearing a/c dr 100
Inventory RM a/c dr 10
To Vendor a/c 110
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2.
Moving average price – No stock is available
PO 10 x 10 = 100
GR 10 x 10 = 100
IR 10 x 11 = 110
GR – Inventory RM a/c dr 100
To GR/IR clearing a/c 100
IR – GR/IR Clearing a/c dr 100
Price difference a/c dr 10
To Vendor a/c 110
3.
Moving average price – Partial stock is available.
PO – 10 x 10 =100
GR – 10 x 10 = 100
IR – 10 x 11 = 110
GR – Inventory RM a/c dr 100
To GR/IR Clearing a/c 100
IR – GR/IR Clearing a/c dr 100
Price Differences a/c dr 5
Inventory RM a/c dr 5
To Vendor a/c 110
FI TO MM ACCOUNTING ENTRIES WITH EXCISE:
GR – Inventory RM a/c dr 100
To GR clearing a/c 100
CENVAT a/c dr 10
To CENVAT clearing a/c 10
IR- GR/IR clearing a/c dr 100
CENVAT Clearing a/c dr 10
VAT Receivable a/c dr 5
To Party a/c 115.
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1. GROUP TOGETHER VALUATION AREAS:
Valuation group code is a group of valuation areas. It makes easier to set
automatic account determination.
2.
DEFINE VALUATION CLASS:
Valuation class is used to assign GL Accounts for automatic postings.
Valuation class assigned in material master.
What is Valuation Modifier?
It is nothing but group of valuation areas, which helps us to maintain automatic
account assignment.
What is General modifier?
It is used for offsetting transactions Ex: Raw material consumption, delivery etc.
What is Movement type?
It is similar to postings keys in FI. It specify the movement of materials.
Ex: Issuing, Material receipt etc.
What is transaction Keys?
It is used to assign automatic account assignment ex: BSX, WRX.
What id GBB?
It is used for offsetting transactions.
FI TO SD PROCESS FLOW / OTC ( ORDER TO CASH FLOW)
•
Enquiry.
•
Request for quotations.
•
Quotations.
•
Sales order.
•
Delivery.
•
Billing.
FI TO SD CUSTOMIZATION FLOW:
1. In VKOA transaction we have to specify revenue account determination.
•
Application area – V – Sales & Distribution.
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Condition Type – KOFI – Accounting determination.
•
Chart of Accounts – FSL.
•
Sales organization – FSLP.
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With the combination of account assignment group for customer master
record whether domestic / Foreign account assignment group for material
master record to the accounting key ERL (Revenue).
2.
The accounting key ERL is assigned to condition type – PR00.
3.
The condition type PR00 is maintained in pricing procedure.
4.
The pricing procedure assigned to customer master record, sales document type and
billing document type.
5.
The account assignment group for customer has to be assigned in customer master
record. Account assignment group for material master record has to be assigned to material
master record.
6.
By using this customer master record & Material master record we create sales order –
VA01. Note: No accounting entry will be generated at the time of sales order creation.
7.
Delivery will be done with reference to sales order – VL01.
Cost of goods sold a/c dr 5000 – Qty x Rate from sales order- GBB VAY
To Finished goods a/c 5000 – BSX.
8.
Billing: will be done with reference to Delivery.
Customer a/c dr 1000
To sales a/c 1000
How to do revenue account determination analysis?
•
Note : When billing document was created no accounting document created.
•
Go to TC : VF02 give the billing document no from menu select environment ->
Account determination -> Analysis ->Revenue Accounts-> Expand the condition
type PR00.
At what level COPA document will be generated?
•
At the time of billing document creation.
How billing document / SD Document to COPA assigning value fields to condition
type – KE4I.
NEW GENERAL LEDGER
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FEATURES IN NEW GL ACCOUNTING:
1. Segment wise reporting.
2. Parallel Currencies.
3. Parallel Ledgers.
4. Real time Integration between CO to FI.
5. Document Splitting.
6. Cost of sales Accounting.
Difference between Classical Ledger and New General Ledger.
1. If we implement new GL no need to implement profit center accounting.
2. Dummy Profit centre is no longer valid.
3. IMG navigation path also slightly different.
4. No need to maintain external numbers for depreciation posting.
What are the tables in new GL Accounting.
1. FAGLFLEXT
FA – Financial Accounting
GL – General Ledger
FLEX – Flexible
T – Total.
2.
FAGLFLEXP
P – Plan line items
3.
FAGLFLEXA
A.
Actual line items
Define Ledgers for New GL Accounting
What is Ledger?
A Ledger is used for reporting purpose.
What is Leading Ledger?
It is based on the same accounting principle as that of the consolidation
financial statement. The leading ledger integrated with all subsidiary ledgers and
updated in all the company codes. We must specify one ledger as the leading ledger.
What is Non leading Ledger?
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Non Leading Ledgers are parallel ledgers to the leading ledger the non
leading ledgers must activate company code wise for local reporting purpose.
How many currencies we can maintain to one company code?
Apart from one Local currency, we can maintain Parallel Currency.
Define and activate Non leading ledgers?
Note: First currency of non leading ledgers is always currency of the
leading ledger.
What is Ledger Group?
Ledger group of a group of ledgers for the purpose of applying the same
functions and processes as a whole.
What is Representative Ledger?
The Representative ledger is used to determine the posting period and to
check whether the posting period is open / not.
If the posting period of a representative ledgers is open the system
automatically post the values in all the ledgers assigned to the group.
Even if the posting period of the non representative ledger is closed, you can not
maintain more than one representative ledger.
Note:We can maintain one representative ledger. Representative must be a leading
ledger.
NEW TRANSACTION CODES:
NEW
OLD
• FAGLB03
FS10N
• FAGLL03
FBL3N
• FB50L
FB50
• FAGL_FC_VAL
• FAGLGVTR
F.05
F.16
What is the path to deactivate the classic GL?
Path: SPRO-> Financial Accounting (New) -> Financial Accounting Global Settings (New) ->
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Tools -> deactivate update of classic ledger (TC: GLTO).
How many currencys can we assign to a one company code?
A company code can have only one currency as its local currency. Apart from that we can
maintain two more parallel currencies. Local currency is nothing but the currency key which is
created at the time of company code creation. Foreign currency means apart from the local
currency, it might be group currency or global company currency, index based currency, hard
currency in case of fluctuations. So two more currencies we can maintain for reporting
purpose for each and every company code. Group currency is defined at client level. Global
company code currency is defined at company (Consolidation Company).
DOCUMENT SPLITTING
What is document splitting?
When ever there are multiple dimensions in the document system splits up the
line items according to the dimensions involues in the transaction.
item as per selected dimensions.
Ex :Invoice Expenses a/c segment 1 dr 1000
Expenses a/c segment 2 dr 1000
To Vendor a/c 2000
General ledger view in document splitting
Expenses a/c segment 1 dr 1000
Active
To Vendor a/c segment 1 a/c 1000
Splitting
Expenses a/c segment 2 dr 1000
To Vendor a/c segment 2 a/c 1000
Payment :
Vendor a/c dr 2000
To Bank a/c 2000
Document splitting in general ledger view.
Vendor a/c dr segment 1 1000
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To Bank a/c segment 1 1000
Vendor a/c dr segment 2 1000
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Passive
Splitting
To Bank a/c segment 2 1000
What is zero balance clearing account?
When we activate zero balance clearing account system checks whether the
balance of account assignment object is zero after document splitting. If it is not
matched / If it is not “0” the system post the variance amount to zero balance
account.
Item Category: It is nothing but group of GL accounts, instead of defining splitting rules for each
account individually, the line item category groups all the GL accounts together e.g. 20000 –
expenses, 30000 – revenues, 01000 – balance sheet, 03000 – vendor.
What is splitting method: It is the main key to activate the splitting in the new GL. It contains the
list of splitting rules for all the business transactions.
Inheritance check box: If this indicator is set the account assignment objects (profit
center/segment/cost centers) will be designed in the document from the other line item.
Real Time Integration of CO with FI
During allocations in Controlling, most of the postings created do not affect Financial
Accounting. These postings do not update any G/L account transaction figures; they are
postings within Controlling. If, however, an allocation in Controlling leads to a change in the
functional area or any other characteristic (such as Profit Center or Segment) that is relevant
for evaluations in Financial Accounting, a shift occurs between the affected items in the profit
and loss statement. For this reason, this information has to be transferred to Financial
Accounting. This reconciliation between Controlling and Financial Accounting takes place by
means of real-time integration.
As a result of real-time integration, all Controlling documents that are relevant for
General Ledger Accounting are transferred from Controlling to General Ledger Accounting in
real time. This means that Financial Accounting is always reconciled with Controlling.
A document is created in Financial Accounting for each posting in Controlling. This means
that the detailed information contained in the CO documents is always available in reports in
New General Ledger Accounting. This information can be sorted by the following, for example:
● Functional area
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● Cost center
● Internal order
CO-PA (Profitability analysis):
Generally the copa is implemented by to view analaysis the profitability at different ,different
marketable segment in the organizational.
Ex:co.code,plant ,division etc…
How many copa we have in sap?
Two types 1.account based copa
2.costing based copa.
1.account based copa :In account based copareconsince the data b/w Fi and Co.since “All the
values are stored in the g/l accounts.”
2.costing based copa: It represent cost and revenues and revenue deductions for internal
controlling report ing purpose.
Q) What is data structure (characteristics and value fields)? A) We use the term called Data
Structure and it basically consists of two things: characteristics and value fields.
Characteristics: KEA5. It’s a key by which you can analyse your profitability in the organization.
You can break down the profit logically such as product, customer, plant, sales organization,
industry, sales employee, etc.
There are predefined characteristics known as fixed characteristics, in addition to the fixed
characteristics up to 50 non-fixed characteristics can be added to the operating concern. To
create with WW, min 4 and max 5 in length including WW.
Value fields: KEA6. These are nothing but the values associated with these characteristics
e.g. sales, raw material cost, cost of goods sold, labour cost, overheads, net profit, etc.
There are predefined value fields given by SAP, in addition to the value fields up to 50 value
fields can be added to the operating concern. To create with VV, min 4 and max 5 in length
including VV. Here we can create value based (amount) value field and quantity based value field.
Maintain Operating Concern: KEA0.We have accounted based PA or costing based profitability
analysis or both. In India we use both. Accounting based COPA is permanently reconciled with
financial accounting. Costing based COPA is a powerful approach providing greater analysis
capability. There are three tabs in here. You select costing based or account based CO-PA or
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both. In attributes tab you give operating concern currency, company code currency check box
select and
Characteristic Values:Here you maintain the values for the user defined Characteristics.
Profitability segment: This is a combination of characteristic values. Here there are segment
level characteristics and Non segment level characteristics. In segment level characteristics
drill down reporting is possible for the characteristics, system performance will be affected and
in non-segment level characteristics drill down report is not available, we can get the report at
line item level.
Characteristic Derivation: Derivation lets us find values for certain characteristics automatically
based on the known values of other characteristics, where these characteristics are logically
dependent on another. There are three types of derivation rules to create, they are: derivation
rule, table lookup, move, clear, enhancement.
Q.How the data comes form SD to COPA ?
By assigning the copa value fields to SD condition types in T.code (KE4I).
Q. How the data comes formFI/MM to COPA ?
By maintaining PA transfer stracture
TABLES
Master
Records
tables FI
Accounting
Doc Header
Data
Accounting
Doc Line
Item Data
BKPF
BSEG
GL Master
Chart of
Accts Area
Company
Code
SKA1
GL
Open Items
Cleared
Items
SKB1
Vendor
Master
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BSIS
BSAS
Index
Table
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General
Data
Customer
LFA1
Company
Code Data
LFB1
Purchasin
g Org Data
LFM1
General
Data
Company
Code Data
Sales data
Vendor
Custom
er
KNA1
Master
Records
tables
O
BSIK
Cleared
Items
BSAK
Open Items
Cleared
Items
BSID
BSAD
KNB1
MM
document
Header data
MM
document
Line
itemdata
KNVV
Asset
Master
Data
Depreciati
on data
Open Items
MKPF
MSEG
ANLA
ANLB
Invoive
document
Header data
Invoive
document
Line Item
data
C
186
RKPF
RSEG
Index
Table
s
Index
Table
s
IOpe
n
ACleare
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Cost
Element
master
Cost Center
Profit
Center
Internal
Order
Statistical Key Figures
(SKF)
Activity
Type
Master
Records in
MM
Material
Other
Tables
Currency Ke
ys
Exchange
Rate
Withholding
Tax
CSKB
CSKS
Orgnasation
al
Units/eleme
nt in FI
CEPC
Client
T000
AUFK
TKA0
3
Company
Company Co
de
Chart of
Accounts
Bus Area
T880
CSSL
MARA
PO
Header Data
Item Data
T004
TGSB
EKKO
EKPO
SO
TCUR
C
TCUR
R
WITH_ITEM
Header Data
VBAK
Item Data
VBAP
CO
Cost Center:
Actual Line
Items
Profit
Center:
Actual Line
Items
APP Tables
Settlement Data from
Payment Program
T001
REGU
H
New G/L
Tables
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Processed Items from
Payment Program
Accounts Blocked by
Payment proposal
REGU
P
REGU
S
Check Info
PAYR
Ledger:
Totals
Ledger:
Actual Line
Items
Ledger: Plan
Line Items
FAGLFLEX
T
FAGLFLEX
A
FAGLFLEX
P
REAL TIME
Q) What is your system landscape?
A) We are having Development server – Quality server – Production server.
In Development server we are having Sand Box client, Development client, FUT (functional Unit
test) client along with ABAP test client. In quality environment we are having Integrating test
client, UAT Client. In production Server we are having pre-production client and Production
client.
Actually ASAP methodology is a 5 phased methodology. Phases:
1) Project preparation, 2) Business blueprint, 3) Realisation phase, 4) Final Preparation and 5)
Go-live and Support.
1) Project preparation: Here they formulate a detailed project plan, map system landscape,
required hardware and infrastructure, project preparation area. The project and plan of
approach are discussed here during the kick-off meeting.
2) Business blue print:
•
Conducting work shops (By Consultants)
•
Preparation of GAP analysis documents.
•
Preparation of Configuration documents.
•
Writing functional specification.
•
Preparation of all Deliverable documents like BPML, BPP, BDD.
Q) Derivable Documents:
1) QADB: Question and Answer Data Base. It’s a key tool/template which is used to collect the
business requirements/inputs from the business team during your implementation project.
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2) Base line configuration document: It’s a document which covers complete business
requirements needs to be configured in sap system.
3) GAP Analysis Documentation: In case if any client’s business requirement is not suitable or
fit into standard sap settings is called as a fitment gaps. In project preparation phase we
identify gaps.
4) Business Process Procedures: BPP means List of transaction codes being used in your
company. This helps us to prepare end user manuals.
5) End User Manuals: It’s a training documents or reference documents for end users to post
the documents or to execute the documents. SAP TUTOR and UPK (User Productivity Kit) are
the tools I used to create recordings. We do it in Quality server.
6) BPML: Business Process Master List is a most important deliverable document in the 2nd
phase of the road map. In BPML all the business scenarios, processes and transactions that
have been included in the project scope are listed in excel sheet. Then the BPML will be used for
monitoring and controlling, configuration and for the test cases execution in the realisation
phase.
7) BDD: Business Design Document, the objective of the BDD is to document in detail the scope
of business scenarios/processes and process steps of the implementation project from the
business and technical prospective.
Functional specifications (FS): It’s a functional requirement document which includes objective
of the development (business requirement), current business process, desired business
functionality processing rules (development logic) and test scenarios.
What is the tool you have used for preparation of end user manual?
# UPK (User Productivity Kit).
GAP 1
A) GAP@1:There is one GAP which I faced difficulty. We know the functionality of duplicate check
right! What is the duplicate check? Whenever you post the transaction, the system will prevent
you to post the transaction again and again in the normal transaction. When you are posting the
transactions for your cross company code transactions, system doesn’t restrict you to post the
transaction again and again. So there will be so many payments. So many invoice documents will
be there and there might be duplicate postings. That is the object.
How data of FI documents will be posted into SAP? Through manual feeding/excel feeding
through LSMW and interfaces, these are the 3 ways. FI document means any vendor invoices,
customer invoices, whenever posting cross company code transactions more than one
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document repeatedly, system doesn’t control to post the repeated document. This is the problem
right! My, client has multiple company codes under a legal entity. Whenever they do the business
transactions of purchases or sales or some invoice postings within the company codes. In such
case system based on OBYA customisation, accounting entry will be picked up. For this we have
developed the object, we have customised one table with couple of fields. Fields which are
mandatory in the custom table, like company code, vendor a/c no., invoice date, amount, once we
have posted the document the data will go and sit in the table, when you are posting next time, if
the same fields are repeating, so system will mark them as duplicate invoice. It won’t be
processed into SAP.
Realization phase
we start the configuration in the realisation phase, as per the business blueprint all the technical
teams, technical development and functionality is done, then we can move these settings to
quality system. There we test the Unit testing/integration testing/regression testing and we
provide the training to the user and ask them to test all the scenarios. Once they accept the test
(UAT), based on the signoff, we move all the requests from golden client to production client.
4) In Final Preparation I have involved in the cutover activities and done the testing then we start
to upload all the master records and transactional data on the go live date.
What are the cut over activities you involved?
1. Uploading Master data (FI Related)
GL Master, Vendor Master, Customer Master, Asset Master.
2.
Uploading Transactional data.
Vendor open items, Customer open items, Asset balances, GL balances.
What are the post go live activities?
1. Insure all the customizing request moved to production system.
2. Ensure that all number ranges for all the modules have been maintained in the
production system.
3. Insure that operating concern has been generated.
4. Insure that all master data is loaded.
5. Insure that all transactional data is loaded.
PRE-REQUISTION:
1. We need to switch off the legacy system 3 / 4 days before go live.
2. Inform the business don’t create purchase orders, sales orders, goods receipt etc.
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3. Need to create separate document types for uploading the balances ex: Vendor,
Customers.
4. Need to create some clearing accounts for data uploading.
ENTRIES:
GL (only Balance Sheet A/c’s)
G/L A/c dr
To G/L Uploading A/c
Customer:
Customer A/c (Not G/L)
To Data take over A/c
Vendor:
Data take over A/c
To Vendor A/c (Not G/L)
How did you upload GL Balances, Vendor & Customer balances?
•
Through LSMW by using TC: FB01.
How did you upload Asset Balances?
•
Through LSMW by using TC: AS91.
Note:
# Data take over a/c will become zero on upload of all the balances.
# When we upload legacy Asset balances it doesn’t update to the GL Accounts.
What is the transaction code to set / Reset the reconciliation a/c for Assets.
•
TC : OAMK.
Q) During cutover how the Assets are uploaded?
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A) When we going live all the legacy balances should be moved to SAP. So, for Assets, first we
need to bring the asset master data, keep all the fields as optional in depreciation screen layout
(Menu > Environment > screen layout > Depreciation areas) and we use Tr.Code AS91 in LSMW,
where asset master record will be created and also the legacy data (along with asset values) will
be uploaded into sap. Legacy data means, the total acquisition value and as on the date when we
are uploading the data what is the depreciation and net book value we upload on that date. Here
also there are two scenarios, start of the fiscal year and mid of the fiscal year. In my scenario
starting of the fiscal year it happened. At that time we have to take only balance sheet items, like
gross book value of the asset (assets) and then accumulated depreciation (liabilities).If it is in
the mid of the fiscal year, then we have to take two items P&L item & depreciation and once you
have recorded the values in AS91, it won’t directly hit the GL account. The integration between the
FI–GL accounts and asset accounting will be configured in AO90 (accounts are assigned there).
Once you have recorded AS91, it will upload only the balances of the asset books, than you can go
to asset explorer where all the values are updated for the assets but this amount won’t hit the GL
accounts. Then for to hit the GL account, we have to enter the values in Tr.Code OASV like Vehicle
A/C Dr. 200000 to Accumulated Depreciation A/C Cr. 50000 to Data takeover A/C Cr. 150000. With
this OASV Tr.Code you don’t have to change the recon account status of the GL’s in Tr.Code OAMK.
5)Go-live date is nothing but the date which we start entering postings into SAP.
•
Move Transport request in to production system.
•
Provide continuous Support.
•
Involved post implementation support activities.
Total team strength: 18; FI team strength: 4 initially customization at testing phase another 2
members so total 6 members team. Two are working on projects, one on change request and one
on incident wise, one on onsite coordinator etc.
Q) What all work you did in your initial support and maintenance project:
A) Presently I am providing Production Maintenance Support. I am involving in the day to day
activities like solving the tickets whatever the end users are facing based on the incident
management; I take up daily status calls to discuss internal challenges. Configuring the new
settings to the existing system, configuring the system by new add-on requirements as per the
process, maintain all the documentation as per the process and update the documents in the
share drive and update the configuration documentation with the changes, Functional
specifications for new reports and new add-on programs. These are the kind of the activities I
have done in the support project. I also work on change requests; these are the level 3 and level
4 kind of activities. I prepare end user manuals and give training.
Ticketing tools Service now
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Q) What is the SLA in your project?
A) If it’s critical, then you must resolve in one hour. High: within one day. Medium: within 3 working
days. Low: within 10 working days. Acknowledgement is if it’s critical: 10 minutes. High: 1 hour.
Medium and low: within 1 day.
Change Request: is change request management which means configuration
changes. A request from user to make changes to the existing system in terms of
new configuration activity or new development object is called change request. No
impact CR and normal CR. In normal CR also there are 2 types i.e. base line CR
and Capacity CR. Base line CR is less than 8 working days and Capacity CR is
greater than 8 working.
1Types of testing:
Unit testing, Integration testing, Regression testing, Negative testing, User acceptance testing
(UAT), Performance testing.
Unit Testing: It is nothing but a piece of testing. Means, where we perform testing for one
object/transaction is called as a unit testing. E.g.: Create G/L master record, Post G/L document,
delete cost element, etc.
Integration testing: It’s a kind of testing where we conduct testing for more than one
object/transaction is called an integration testing. E.g.: PTP cycle (procure to pay/FI to MM
process), OTC (order to cash/FI to SD process), Automatic payment program (APP), etc.
Q) Where do you conduct unit testing and integration testing?
A) Unit testing is performed in development server in golden test client (in realization phase).
Integration testing is performed in quality server (in final phase).
Q) What is the tool that you have used for testing in your company?
A) HPQC (HP Quality Center). Version11
3)Regression Testing:When we develop / configure any new objects perform testing for
existing object to check whether impacted / not is called regression testing.
Ex: New Company code & Old Company code.
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When we configure settings for new company code perform testing for New
Company code.
4)User Acceptance Testing:
Perform the testing by user to check whether this object is working properly or not.
5)Negative Testing: Perform the testing with Negative values.
Ex: - Test A/R Perform testing with A/P Transaction codes.
If we develop any program for any specific company code, perform the testing the
object with another company code.
6)Performance Testing: This Performance testing has to be performed by BASIS team, to check
the system performance and to specify the time limit for execution of programs.
DUNNING IN SAP FICO
Description:
In a simple Terminology Dunning means a Reminder Notice Which issued to Customer from
Accounting dept for the Outstanding/Due balances. It helps in Reminding the customer to make payment
which he misses on due date. SAP Has this program in T-Code FBMP, An FICO Consultant can
configure all the steps to Run this program through the above T-code.
Invoices/Documents covered in Dunning:
◼
Accounts Receivable Invoices Standard (Customer invoice)
◼
Accounts Receivable Invoices Partially Paid
◼
Invoices which include installments
◼
A/R Credit Memos
◼
Incoming Payments Which Not based on Invoices (Vouchers)
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SAP Configuration Steps:
1. Create Dunning Keys
We define dunning keys in this step. Dunning keys limits the dunning level of an item.
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business Transactions >
Dunning > Basic Setting for Dunning > Define Dunning Keys
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2.Define Dunning Area: T-Code OB61
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Basic Setting for Dunning > Define Dunning Area
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3.Define Dunning Procedures:
To create Dunning text, Dunning level, Dunning Charges and then to assign Company code in the
dunning procedure. T-Code FBMP
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
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4. Create Dunning Interval in days to Dunning Procedures
We determine at which intervals the allocated accounts are to be dunned for every dunning procedure.
During every dunning run, the system then checks whether the run date is at least this number of days
(14 days) since the date of the last dunning run.
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
T-code: FBMP
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5. Define Dunning Charges to Dunning Procedures - FBMP
Here we add the dunning charge as per the dunning level. This is like an administration charge to dun
the customer. Currency INR Will be assigned during adding the dunning charge
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
In the Dunning procedure screen, click “Charges” button to add charges
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6. Define Minimum Amounts to Dunning Procedures
Minimum Amount are customized to charge the administration charge to customer with reference to
dunning level
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Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure. Tcode: FBMP
Choose the Dunning procedure, click “Choose” Button, and choose “Minimum amounts” button
7. Assign Dunning Texts and forms to Dunning Procedures
To Specify dunning forms, click Dunning Texts and assign the required forms for the dunning text
with reference to dunning Level.
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
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8.Define Dunning level to Dunning Procedures
Click the dunning levels and input days in Arrears for each dunning levels.
Select Always Dun in legal dunning proc for not missing any dunning notices.
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
Tcode: FBMP
Choose the Dunning procedure, click “Choose” Button, and choose “Dunning Levels” button
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9. Assign Special indicator to Dunning Procedures
In this step, we have assigned Special Indicator Reserve for Bad Debt to dunning Procedure.
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business
Transactions > Dunning > Dunning Procedure > Define Dunning Procedure
Tcode: FBMP
Choose the Dunning procedure, click “Choose” Button, and choose “Sp. GL indicator” button
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10. Assign Dunning Procedure to Customer:
Now the action is to assign Dunning procedure to Respective customer, This is the mandatory step to
be performed for maintaining dunning.
T-Code XD02/FD02
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Posting Invoices :
Now Post one or more customer invoices to for respective customers to whom we actually assigned the
dunning procedure in earlier step. T-Code FB70
Run Dunning: T-Code-F150
Here we can run dunning to generate notices. Its a End user activity
Path : SAP Easy Access> Accounting>Accounts Receivables>Periodic Processing> Dunning-F150
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Define Block reason for Dunning Notices
This is step, to define the reasons for a dunning block under a key. The key can be entered in an item or in the
account of a customer master. Blocked items or accounts are not considered for the dunning run
Path: IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business Transactions >
Dunning > Basic Setting for Dunning > Define Dunning Block Reasons
Tcode: N/A
ASSET UNDER CONSTRUCTION END TO END PROCESS
Assets under Construction (AUC) are a special form of tangible assets. They are usually displayed as a
separate balance sheet item, requiring separate account determination and their own asset classes.
During the construction phase of an asset, all actual postings are assigned to the AUC. Once the asset is
completed, a transfer is made to the final fixed asset.
Internal orders are used to capture the costs of AUC during the construction phase. Once the AUC is
completed, the final asset is created in the appropriate asset class, and the internal order is set to
complete. The next settlement transfers the AUC asset value to the completed asset.
Asset Under Construction Process
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Asset Acquisition for Constructed Assets (External Procurement)
➢
➢
➢
➢
Create Assets
Posting the Closing Invoice
Define Distribution Rules for Asset Under Construction
Settle Asset under Construction
➢
➢
➢
➢
➢
➢
➢
➢
➢
Asset Acquisition for Constructed Asset (Investment Orders)
Creating Investment Order
Releasing Investment Order
Accounts Payable – Posting Invoice to Investment Order
Monitoring Order Progress
Asset under Construction Settlement (collective processing)
Creating Assets for Complete AUC Settlement
Maintaining Settlement Rule for Final Settlement
Final Settlement of the Investment Order (Collective Processing)
Completion of Investment Order
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•
1 . 1 CR EA T E A SS E TS – A SS E T U ND ER C ON ST RU
1.2 Create Assets – for Final Settlement
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We have created two asset master records, one Asset under Construction and one for the final
settlement.
1. 3 Posting the Closing Invoice – Acquisition without order – FB01
In this step, you post the acquisition from purchase with vendor.
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1.4 Define Distribution Rules for Asset Under Construction AIAB
In this process step, you maintain the settlement rules for the Asset under Construction created in the
previous steps.
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You have maintained the rules for the settlement. The execution of the settlement is part of the periodic
processing.
1.5 Settle Asset under Construction – AIBU
With the execution of this step, Assets under Construction are settled according to their settlement
rules.
Note Under certain conditions, you may need to capitalize an asset under construction before
all suppliers have presented their closing invoices. This can cause a few difficulties, especially if the
closing invoice cannot be posted until the fiscal year following the capitalization of the asset under
construction, and down payments were already posted to the asset under construction.
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Initially, you post the down payment normally. If you then need to capitalize the asset under
construction at the end of the fiscal year, but before the closing invoice is received, you post reserves
for the total amount of the expected invoice. You post these reserves directly to the capitalized asset
(external acquisition with vendor, transaction type 100). In the case where you plan to distribute the
values from the asset under construction to several final assets, it makes sense to post the reserve to the
asset under construction first, and then capitalize it. Whichever method you use, you must reverse the
down payment on the asset under construction, because the down payment is not allowed to appear in
the account for down payments to fixed assets. Instead, it must appear in the account for completed
assets.
To settle the asset under construction, down payments must be cleared with invoice or forecasted
invoice (reserve). The asset under construction can only be settled after this clearing
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2.1 Asset Acquisition for Constructed Asset (Investment Orders /Internal Order)
2.1 Create Internal Order – KO01
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2.2 Release Investment Order / Internal Order – KO02
This activity releases investment order.
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2.3 Accounts Payable – Posting Invoice to Investment Order – FB60
In this activity, you can enter a supplier invoice without reference to a purchase order.
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2.4 Asset under Construction Settlement – KO8G
In contrast to assessment, you cannot perform settlement across fiscal year boundaries. The system
automatically determines the posting date from the posting period/fiscal year using the last day of the
posting period. There are three processing types defined for settlement:
•
•
•
Automatic: The system selects all the distribution rules for a sender.
Periodic: All distribution rules with settlement types PER and AuC are selected. PER
rules are applied first. In investment measures, this is followed by settlement to assets
under construction.
Partial capitalization: Use this processing type if you want to partially capitalize an
investment measure which is not yet complete, that is, if you want to settle part of the
overall cost to finished assets.
With this process step a periodic settlement is executed. All costs collected on the investment order
will be settled to the automatically created AuC.
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2.5 Create Internal order Settlement Rule – KO02
In this process step the settlement rules for the final settlement are maintained and the status of the
investment order will be set to technical completed, which allows the final settlement of the order.
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2.6 Final Settlement of the Investment Order (Collective Processing) – KO8G
The final settlement transfers the costs from the AuC asset to the completed asset and to the cost center
as specified in the settlement rules. After the final settlement the balance of the investment order and of
the AuC is zero.
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2.7 Completion of Investment Order -KO02
In this process step the investment order is closed by changing its status to Closed.
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LSMW (Legacy system migration workbench)
LSMW is a tool that supports the transfer of data from non-SAP systems (“Legacy Systems”) to SAP
R/3 systems. This can be a one-time transfer as well as a periodic one.
What is SAP LSMW? Steps to Migrate Data using LSMW
What is SAP LSMW?
LSMW is a tool that supports the transfer of data from non-SAP systems (“Legacy Systems”) to SAP
R/3 systems. This can be a one-time transfer as well as a periodic one.
LSMW also supports conversion of data of the legacy system in a numerous way. The data can then be
imported into the SAP R/3 system via batch input, direct input, BAPIs or IDocs.
Furthermore, the LSM Workbench provides a recording function that allows generating a “data
migration object” to enable migration from any required transaction.
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LSMW can be used for following 3 functions –
The main functions of the LSM Workbench are:
1. Import data (legacy data in spreadsheet tables and/or sequential files)
2. Convert data (from source format to target format)
3. Import data (into the database of the R/3 application)
To start the LSMW workbench use transaction LSMW
Also, check out next tutorial on executing LSMW Step by Step
Enter Transaction LSMW in SAP, to start the workbench.
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LSMW workbench shows the following information•
•
•
Project: An ID with a maximum of 10 characters to name your data transfer project. If you
want to transfer data from several legacy systems, you may create a project e.g. for every
legacy system.
Subproject: An ID with a maximum of 10 characters that is used as a further structuring
attribute.
Object: An ID with a maximum of 10 characters to name the business object.
Enter Project ID, Subproject ID, Object ID. Click Execute The next screen gives the STEPS in your
LSMW data Migration
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You can select the desired step and click execute. Let’s look into each step in details
Step 1- Maintain Object Attributes.
There are four Modes of Data Transfer:
1. Standard/ Batch Input: Standard upload Programs
2. Batch Input Recording: Here you can create a recording of your own and use it to
upload/change data
3. BAPIs: Standard BAPIs are used to upload Data
4. IDOCs: Any Inbound IDOC function modules can be used to process the data
Based on the requirement we try to find a suitable method to be processed. If it is a standard Master we
can find it in the first method. Otherwise, we try to use BAPIs or Idocs. If the requirement is a very
custom one we use a recording to process the data.
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Step 2 – Maintain Source Structures
The source structures can be used to design the hierarchy of the files to be uploaded.
Step 3- Maintain Source Fields
In this screen, the Fields which will be uploaded from the text file can be maintained here. The fields
with identical names are taken as the Key
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Source Filed is used to identify whether a certain record should go to the specified structure. Eg:
Suppose a file contains header rows and item rows, we can specify the first field as the indicator say
‘H’ for a header and ‘I’ for Item. Thus when the file is being read, it checks the first field, if it is ‘H’
then it is read into the Header source structure else it is written to the item source structure.
The Source fields can be easily maintained in the form of a table maintenance.
Step 4 – Maintain Structure Relationships
The Structures which are needed for the processing of the data need to be assigned here. The Object
may contain many structures and many source structures. The Mapping between the source and the
target structures should be done after careful checking.
Step 5- Maintain Field Mapping and Conversion Rules
In this step, you assign source fields to target fields and define how the field contents will be
converted.
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All fields of all target structures, which you selected in the previous step, will be displayed. For each
target field the following information is displayed:
•
•
•
•
Field description
Assigned source fields (if any)
Rule type (fixed value, translation etc.)
Coding.
Note: Some fields are preset by the system. These fields are called “technical fields” are marked with
“Default setting”. The coding for these fields is not displayed when first entering the field mapping; it
can be displayed via the display variant. Changing the default setting may seriously affect the flow of
the data conversion. If you erroneously changed the default setting, you can restore it by choosing
Extras -> Restore to default.
Step 6- Maintain Fixed Values, Translations and User-written Routines
Here the 3 reusable functions are maintained:
1. Fixed Values: Fixed values are values which are fixed across the project eg: Company Code.
We can assign a fixed value to BUKRS and this fixed value can be used in all the objects in this
project. So if the value changes we can only change at one place i.e. in the fixed values instead
of changing in each and every object.
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2. Translations: Here you can maintain the fixed translation for any legacy field and the
translation can be assigned to the filed, in Field Mapping and Conversion Rules. Translation
can be 1:1 or many: 1 etc.
3. User Defined Routines: These are user defined subroutines that are used in the object for
processing the data.
All the Three functions mentioned above are reusable Rules which are valid for all objects in one
Project.
Step7- Specify Files
Here we define the Files that we use to upload the data. The File can be on the Front end or in the
application server.
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Step 8- Assign Files
Here we define which file we are going to use for current upload i.e. whether the file is on Presentation
server or application server.
Step 9- Read Data
Reading the data from the file gives us an option to read only a few records and not the entire chunk in
order to enable Testing of first few records. This also provides the user defined selection parameter
which can be used to restrict the read data based on the condition specified.
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Step 10- Display Read Data
•
•
•
In this step, you can display all or a part of the read data in table form. Clicking on a line
displays all information for this line in a clear way. The same happens when you click on Field
contents.
Change display allows selecting either a one-line or multi-line view.
Display color palette displays the colors for the individual hierarchy levels.
Step 11- Convert Data
Converting the data is the transfer of data from source to target structures based on the conversion
routines written in maintain Field Mapping and conversion routines.
Step 12- Import Data
The steps displayed by the program depend on the selected object type:
Standard batch input or recording:
1. Generate batch input session
2. Run batch input session
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Standard direct input:
1. Start direct input session
BAPI or IDoc:
1.
2.
3.
4.
Start IDoc creation
Start IDoc processing
Create IDoc overview
Start IDoc post processing
This completes a detailed overview of steps to transfer your data using LSMW in SAP.
SAP S/4 HANA CHANGES VS ECC
Agenda: The objective of this session is to Learn the Differences between ECC Version And S/4 Hana
Version also Specifying the major changes happened in S /4 HANA.
SAP : Systems Applications & Products in Data processing
ECC: ERP Central Component
S: Business Suite 4 : Generation 4th
HANA: Highly Performed Analytical Appliance
Evolution of SAP:
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The mainframe-based SAP R2 was released in 1979 with a two-tier architecture. The widely popular
R3 system was released in 1992 which comprised of a 3 tier architecture (database, application server
and the presentation server being the 3 tiers). SAP stabilized its product with the name ECC 6.0
released in 2006. SAP S4 HANA Simple Suite 2015
SAP ‘R’ Versions:
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1. What is SAP Business Suite?
The SAP Business Suite software is an integrated suite of modular applications designed to perform
essential end-to-end business processes across all industries.
The SAP Business Suite supports a broad range of processes for finance, human resources,
manufacturing, procurement, product development, marketing, sales, service, supply chain
management and IT management.
Products of SAP
➢ SAP ERP 6.0 (Enterprise Resource Planning)
➢ SAP CRM 7.0 (Customer Relationship Management)
➢ SAP SRM 7.0 (Supplier Relationship Management)
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➢ SAP SCM 7.0 (Supply Chain Management)
➢ SAP PLM 7.0 (Product Life cycle Management)
What Are the differences between SAP ECC, HANA and S4 HANA?
➢ SAP ECC (ERP Central component) is the core of existing SAP Business suite. SAP Business
suite has SAP ECC+SAP CRM + SAP SRM + SAP SCM + SAP PLM
➢
SAP ECC is part of SAP Business suite. SAP business suite can run on any Data Base Such as
Oracle, MSSQL, IBM DB2 including HANA.
➢ SAP HANA is a RDBMS like Oracle, MSSQL, DB2
➢ Hana is an in-memory, column oriented database.
➢
HANA is SAP's own database.
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SAP S/4HANA
➢ SAP S/4HANA is SAP’s next generation business suite. It’s meant to replace SAP ECC/ERP, with a
simplified tool designed specifically to work with SAP HANA.
➢ SAP S/4HANA is short for SAP Business Suite 4 SAP HANA, meaning that it is the fourth version of
SAP Business Suite, but is designed to run only on SAP HANA.
➢ S/4 HANA stands for SAP Business Suite 4 SAP HANA - The backend application layer runs on only
HANA DB and front end will be developed with SAPUI5( Fiori). In the 3 Tier architecture of SAP
system, HANA is the database layer, S/4 HANA is the application layer, Fiori is the presentation
layer
➢ S/4 HANA is the next SAP Business suit. SAP ERP evolution: R/2->R/3 ->ECC and now S/4 HANA
➢ This ERP financial software runs on the in-memory platform of SAP HANA, and supports financial
planning and accounting, accounting and financial close, treasury and cash management,
accounts payable and receivable, risk management, and more
➢ SAP S/4HANA is an ERP business suite based on the SAP HANA in-memory database that allows
companies to perform transactions and analyze business data in real-time
➢ S/4 HANA is called the SAP Next Gen Business Suite.Concept of SAP ECC is not here. Instead
modules like Simple Finance, simple logistics etc +SAP CRM + SAP SRM + SAP SCM + SAP PLM . It
is an on going project and different modules will be optimized to run exclusively on HANA
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ADVANTAGES OF S/4 HANA
➢ Faster Performance.
➢ Data directly requests from Application Presentation layer.
➢ In SAP HANA, CPU will fetch data directly from RAM.
➢ SAP HANA supports Column-oriented table
➢ Real-time data analysis
➢ Elimination of unnecessary complexity of hardware
➢ In-memory database
➢ Column store supports calculations on the run
➢ Parallel processing
➢ Data compression
WHAT IS FIORI
➢ SAP Fiori 2.0 is the latest evolution of the user experience for SAP S/4HANA. The user-centered
design concept focuses on the way employees work and offers a variety of business benefits:
➢ Increased productivity – faster and direct access to relevant information and applications
➢ Transparency on items needing your attention – timely notifications
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➢ Helps users decide what needs to be done next
➢ Allows users to take quick and informed actions
➢ user satisfaction increased
➢ One of the keys to S/4HANA is that it uses the SAP Fiori UI rather than the traditional SAP GUI.
➢ SAP Fiori is a collection of commonly used S/4HANA functions that are displayed in a simple,
consumer-ready tile design and that can be accessed across various devices, including
desktops, tablets and mobile.
➢ It provides a set of applications that are used in regular business functions like work approvals,
financial apps, calculation apps and various self-service apps.
➢ SAP Fiori provides 300+ role-based applications like HR, Manufacturing, finance, etc.
➢ Fiori Means Flowers in Italian, when we open FIORI App we can see flowers in home screen.
SAP Fiori Apps:
Sap Fiori apps categorized into three types
➢ Transactional
➢ Fact Sheet
➢ Analytical
Transactional
These applications are designed for interacting with individual business objects such as customers or
sales orders, managing lists of business objects or carrying out a specific business process such as
posting of financial documents.
Analytical
These applications are meant to analyze a business question or visualize a business process or set of
key performance indicators (KPIs) at a higher level.
Fact Sheets
These applications are designed to display all the relevant information regarding a specific business
object in one place.
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Fact sheets also allow you to navigate to Transactional apps to run SAP transactions
BENEFITS OF UPGRADING TO S/4 HANA
➢ Simplification, 31%
➢ Performance, 26%
➢ Finance Enhancement, 13%
➢ Fiori /Mobile support, 12%
➢ The HANA database was built for speed – it is lightning fast compared to other database
➢ 1350x faster reporting
➢ 1000x faster analytic
➢ 200x faster response time
➢ 70% savings when buying software
➢ 15% savings when buying hardware
➢ 20% savings on labor
S/4 HANA CUSTOMERS
➢ Only about 10000 of SAP customers are now using S/4 HANA. What about the rest of the
companies using SAP?
➢ 51% plan to migrate into S4 HANA in the next 5 years
➢ 29% are keeping SAP ECC as it is now
➢ 19% are still undecided
➢ 1% plan to migrate to a different ERP vendor
ARE SAP HANA and S/4 HANA both SAME
NO they are not same
➢ SAP HANA is a RDBMS
➢ S/4 HANA stands for SAP Business Suite 4 SAP HANA - The back-end application layer runs on only
HANA DB and front end will be developed with SAPUI5 (Fiori).
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➢ HANA is a new type of database, S/4HANA is a suite of enterprise resource planning (ERP)
software run on top of that in-memory database
➢ It is important to note that SAP's HANA data store -- which was first release in 2010 -- is a
fundamentally different architecture to your classic relational database. It runs in-memory,
meaning data is stored in columns instead of rows, allowing for faster, near to real-time analytic
and compute capabilities.
➢ Both of these solutions can be run on SAP's managed private cloud platform, in the public cloud
with AWS, Azure or Google Cloud, or a customer's own on-premise data centre.
➢ SAP HANA is an in-memory, column oriented, relational database management system which
allows data analysts to query large volumes of data at instant time while SAP S/4HANA is the
digital core that connects the enterprise with people, business networks, IOT, big data
HANA
Hana stands for Highly Performed Analytical Appliance it is RDBMS (Data Base)
SAP S/4 HANA BUSINESS SUITE DESIGNED TO RUN EXCLUSIVELY ON HANA DB
SAP S/4 HANA Back-end application Layer Runs only on HANA DB and Front end will be developed
with SAP FIORI
HANA : Data Base Layer
S4 HANA : Application Layer
FIORI/Easy Access : Presentation Layer
SAP S/4 HANA ON-PREMISES VERSION VS CLOUD VERSION
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SAP S/4 HANA On-Premise Edition
SAP S/4HANA on-premises is the ERP business suite based on the SAP HANA in-memory database.
With on premises, the customer manages everything, including the HANA database, applications,
data centers, OS, middleware, servers, virtualization and networking
SAP S/4 HANA Cloud Edition
SAP S/4HANA Cloud is the SaaS version of S/4HANA. SaaS deployment means that users can take
advantage of much of on-premises S/4HANA’s functionality without needing the hardware, databases
or IT staff required for the on-premises version.
In S/4HANA Cloud, SAP provides and manages almost everything for customer.
Licensing Model
Cloud: Subscription licensing
On Premise: Traditional licensing
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➢ SAP HANA can be deployed on two delivery platforms: on-premise for maximum control, and in
the cloud for fast time-to-value. Both have their pros and cons.
➢ Although, there is one more option: a hybrid delivery model that supports both on-premise and
on-cloud scenarios.
➢ SAP S/4HANA on-premise edition is an internal platform, located on your own servers,
maintained by your company
➢ SAP upgrades are released annually but have to be implemented and tested by your own team.
➢ The SAP S/4HANA, on-premise edition is the best fit for enterprises in any industry that need the
full spectrum of functionality combined with a high degree of flexibility in customization.
➢ Typically, these will be larger enterprises with very well-established processes that they are not
interested in changing.
➢ The SAP S/4HANA, cloud edition is the best fit for companies that need a highly agile offering
that covers their core business scenarios, yet offers more flexibility and a faster innovation cycle
(quarterly as opposed to yearly).
➢ It’s perfect for businesses that are changing or growing rapidly and want a platform that can
grow and change with them.
Implementation
Cloud: The implementation is faster than S/4HANA on premises since the cloud version uses a readymade platform that has already been provisioned, implemented and tested by the cloud provider.
On Premise: Implementation takes time, cost, effort and the right personnel to set up a new
environment. There may also be a need to purchase additional hardware or software to implement
new features.
Customization
Cloud: Although able to be customized to some extent, there is far less flexibility compared to on
premises.
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On Premise: There is far more flexibility with and control of customization since the company
manages all customization in-house.
Integration's
Cloud: Integration among various corporate systems can be complex and involves greater security
risks due to data being sent over the internet.
On Premise: Data transfer among systems is faster, and integration over the internet is relatively
simpler
SAP S/4HANA hybrid model
There is one more deployment option for customers who are interested in rapid business
transformation with reduced initial cost.
On-Premises Versions:
SAP S/4HANA Finance 1503: March 2015
SAP S/4HANA 1511: November 2015
SAP S/4HANA Finance 1605: May 2016
SAP S/4HANA 1610: October 2016
SAP S/4HANA 1709: September 2017
SAP S/4HANA 1809: September 2018
SAP S/4HANA Cloud versions
SAP S/4HANA Cloud 1603: March 2016
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SAP S/4HANA Cloud 1605: May 2016
SAP S/4HANA Cloud 1608: August 2016
SAP S/4HANA Cloud 1611: November 2016
SAP S/4HANA Cloud 1702: February 2017
SAP S/4HANA Cloud 1705: May 2017
SAP S/4HANA Cloud 1708: August 2017
SAP S/4HANA Cloud 1711: November 2017
SAP S/4HANA Cloud 1802: February 2018
SAP S/4HANA Cloud 1805: May 2018
SAP S/4HANA Cloud 1808: August 2018
SAP S/4HANA Cloud 1811: November 2018
SAP Hana Hybrid Model
The SAP S/4HANA hybrid model is the expedient deployment option for companies who want to get
two in one: flexible IT solutions and innovative business transformation under full control of core
business applications
New implementation - This is a new implementation of SAP S/4HANA (green field methodology):
customers who are migrating from a non-SAP legacy system or from an SAP ERP system and
implementing a fresh system that requires an initial data load. In this scenario, the SAP S/4HANA
system is implemented, and master and transactional data are migrated from the legacy system,
thus standard data migration tools and content has to be used.
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System conversion - This is a complete conversion of an existing SAP Business Suite system to SAP
S/4HANA (lift & shift): customers who want to change their current SAP ERP system to SAP S/4HANA.
(Brown field methodology) This scenario is technically based on Software Update Manager (SUM)
with Database Migration Option (DMO) in case the customer is not yet on SAP HANA as the
underlying database.
Landscape transformation - This is a consolidation of current regional SAP systems into one global
SAP S/4HANA system or a split out of different parts of a system: customers who want to consolidate
their landscape or carve out selected entities (such as a company code) or processes into a single SAP
S/4HANA system.
MODUL REPLACED
ECC 6.0 ➢ FICO (Finance & Control)
S/4 HANA :
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➢ SIMPLE FINANCE
➢ CENTRAL FINANCE
➢ HANA FINANCE
MODULES IN S/4 HANA:
➢ SIMPLE FINANCE/HANA FINANCE, SIMPLE LOGISTICS, SAP CRM, SAP SRM, SAP SCM, SAP PLM
➢ Different modules have been optimized to run exclusively on HANA DB
➢ SAP S/4 HANA BUSINESS SUITE DESIGNED TO RUN EXCLUSIVELY ON HANA DB
➢ SAP S/4 HANA Back-end application Layer Runs only on HANA DB and Front end will be
developed with SAP FIORI
Implementation Methodology ECC VS S/4 HANA
ECC:
➢ ASAP METHODOLOGY
S/4 HANA :
➢ GREEN FIELD METHODOLOGY ( First time Implementation)
➢ BROWN FIELD METHODOLOGY ( Upgrading to S/4 Hana from ECC Versions)
S/4 HANA CHANGES COMPARED TO ECC
Chart of Accounts level:
Cost Element Creation : In ECC Two ways
Manual
Automatic
In S/4 Hana:
Only Automatic, Here cost elements can be create directly in FS00 GL Master Data.
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In ECC We can create Cost element through FS00 GL Master Edit also we can use the T-Code KA01 to
create Cost Element
In S/4 Hana
➢ Chart of accounts integration for controlling tab in S4HANA is automatically integrated. That
option has been removed from the screen.
➢
Chart of accounts Integration for Controlling tab in ECC has to be assigned. Here we need to
select manual creation of cost elements or Automatic creation of cost elements option.
➢ In ECC 13 Columns available, In S/4 Hana Additional 3 columns have given for Controlling related
docs
➢ With S4 Finance, the GL Master Data and Cost Element Master Data have merged. The
duplication of creation and inconsistencies in GL Master Data and cost element, hitherto, is now
eliminated.
GL Account Type
There are now 4 options in Account Type. Previously, Account Type was either Balance Sheet or Profit
& Loss type. Profit & Loss Type is now split to below:
•
Non Operating Expense or Income
•
Primary Costs or Revenue
Secondary Cost
Differences in Posting Period configuration
Additional column appears in S4HANA opening & Closing periods configuration to posting from
controlling to finance
No additional Column in ECC version for the configuration of Opening & closing periods
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Transaction code OB52
➢ GL Master Data changes in S4HANA With S4 Finance, the GL Master Data and Cost Element
Master Data have merged. The duplication of creation and inconsistencies in GL Master Data and
cost element, hitherto, is now eliminated. Below are the changes to GL Master Data: GL Account
Type There are now 4 options in Account Type. Previously, Account Type was either Balance
Sheet or Profit & Loss type. Profit & Loss Type is now split to below:
➢
Non Operating Expense or Income
➢
Primary Costs or Revenue
Secondary Costs Selecting the option will influence the screen layout under Controlling Area (of costelement)
Clearing specific to Ledger Groups In the ―Control Data‖ tab there is a new indicator for ―Clearing
specific to Ledger Groups‖. To understand more about Ledger Groups,. If you select this indicator, the
account is managed on an open-item basis . Clearing can be performed within the same ledger group
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➢ General Ledger Account and Cost Element got merged
➢
Secondary Cost Element is also considered as GL
➢
Secondary cost elements are also created through transaction code FS00
➢
Transaction code FS00 has been extended and changed to cater the changes all the changes in
S/4 HANA in regard to GL
➢
Transaction code such as KA01, KA02, Ka03, KA06 have been removed. If you try to use them,
you will be redirected to FS00
Business Partner
➢
In S4 HANA both customer and vendor get created with Transaction BP
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➢
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A Business Partner can be a person, organization, group of people, or a group of organizations,
in which a company has a business interest.
➢ It is the single point of entry to create, edit, and display the master data for business partners,
customers and vendors.
A Business Partner consists of general data like name, address, bank information, etc. as well as role
specific information i.e. customer/vendor/employee data
Why Business Partner
Data Redundancy A person can be a Vendor as well as customer, in traditional ERP we have to create
two objects. With business partner single object is only required. Multiple Transactions: To create
vendor or customer we have to go to different transactions. With Business Partner single transaction
“BP” is required both objects. Centrally managing master data for business partners, customers, and
vendors. Customer and Vendor Integration to Business Partner: Customer Vendor
Transactions not available in SAP S/4HANA On-Premise Edition
FD01,FD02,FD03,FD06 FK01,FK02,FK03,FK06 MAP1,MAP2,MAP3
MK01,MK02,MK03,MK06,MK12,MK18,MK19 VD01,VD02,VD03,VD06 XD01,XD02,XD03,XD06,XD07
XK01,XK02,XK03,XK06,XK07
Principles of the Business Partner (BP) concept:
➢
General data is shared across different roles.
➢
BP has a category: Organization, Person or Group.
➢
One BP can perform multiple roles (e.g. Customer and Vendor).
➢ One BP can have multiple time-dependent addresses with corresponding address usages.
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➢ Maintenance of multiple relationships to the same BP
BP TABLES
BP000
Business partner master (general data)
BUT000
General data I
BUT001
General data II
BP001
F-Specific attributes
BUT0BANK
Bank details
BD001
Assign customer – partner
BP030
Address
BC001
Assign vendor – partner
BUT020
BP: addresses
BUT021
BP: address usage
BP1000
Roles
Line Item Reports
The old reports such as FBL1N, FBL5N, and FAGLL03 still exist along with FBL1H, FBL3H & FBL5H.
FI Line Item Browsers The Line Item Browsers include the following transaction codes: FAGLL03H –
G/L Line Item Browser (G/L View) FBL3H – G/L Account Line Item Browser* FBL1H – Vendor Line Item
Browser FBL5H – Customer Line Item Browser KE5ZH – PCA Line Item Browser HDBC – ERP
Accelerators: Settings
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➢ The Line Item Browsers initially display aggregated data, based on a layout of selected fields, and
are optimized to do that. The old line item display transactions always displayed detailed
document-level data, and this often caused performance/out of memory/timeout issues unless
your selection was very narrow. Moreover, they have no aggregation capability, they can only
produce detail listings. Even under HANA, the old line item transactions can still cause
performance issues and have rather limited usefulness since all you can do is dump document
details.
➢ With the new Line Item Browsers, leveraging HANA, if you start with an aggregated layout you
can retrieve millions of document records and the aggregation performance will be amazingly
fast
UNIVERSAL JOURNAL IN S/4 HANA
➢ There has been a lot of buzz around the term ‘Universal Journal’ and the concept of the single
source of truth with the S/4 HANA Finance ERP.
➢ The Universal Journal brings together the once separate components of Financial Accounting (FI)
and Controlling (CO) in one place and in one line item table referred to as the ACDOCA.
➢ In the legacy system before S/4 HANA came into existence, Fixed Assets, Controlling, Profitability
Analysis, Material Ledger and General Ledger all existed as separate components for finance in
SAP.
➢ This meant multiple sources of truth existed that required huge reconciliation efforts to eliminate
data redundancies.
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➢ There was about of challenges because the components were structured differently with
different fields and entities.
➢ These components also had different capabilities and there was a need to move the data to the
appropriate table for reporting. Multiple BI extractors were needed to cover the complete truth
in BI.
How’s the Universal Journal changing finance in SAP?
•
With the single ACDOCA line item table, data is presented in a common structure making
comparison easier
•
Thereby it’s based on a Single Source of Truth with no reconciliation needed by design and
architecture
•
Complies with legal requirements from a local and global perspective and provides all required
currencies
•
The Universal Journal has made business life much easier for users, allowing fast decisions
based on a holistic financial and management accounting picture – for example by
accelerating period end-closing activities through the elimination of tedious reconciliation
work.
•
The Universal Journal has made business life much easier for users, allowing fast decisions
based on a holistic financial and management accounting picture – for example by
accelerating period end-closing activities through the elimination of tedious reconciliation
work.
•
Technically speaking, the Universal Journal combines the most important fields from these
components within a single line item table, which enables the components to read and
process the data required for their business processes from a single location.
263
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
The advantages of having all this information in one place are evident: No reconciliation
activities are needed, data redundancies are eliminated, and line items are entered only once.
All of this reduces the memory footprint and increases the throughput of the system. Overall,
companies can even benefit from lower TCO thanks to the Universal Journal.
•
The universal journal is the book of original entry for business transactions in Financial
Accounting (FI) and Controlling (CO). It contains the journal entries generated by these
transactions and thus represents the single source of truth in SAP Simple Finance. Integrity of
financial data is guaranteed by design, eliminating reconciliation effort between FI and CO and
ensuring that everyone can always access the most current data
A Universal Journal entry consists of a header and respective items and in some scenarios it is
possible to have item entries without a header value. Universal Journal is a one-line item table with
full detail for all the components. No reconciliation is required and data is stored only once.
•
Header Table – BKPF
•
Respective Item Table – ACDOCA
•
Respective item table ACDOCA consists of all the fields required for General Ledger, Asset
Accounting, and Material Ledger, etc.
•
Universal Journal contains 6-digit line item numbering
•
Universal Journal contains 23-digit currency fields
The universal journal optimizes the reporting and financial analysis process since no time-consuming
reconciliation activities are necessary. The enhanced reporting features include:
Flexible analysis of financial statements
You can drill down from any balance sheet item to entities such as fixed assets or materials.
For each business transaction in one of the application components, a journal entry is created −
264
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
General Ledger Accounting
•
Asset Accounting
•
Controlling
•
Material Ledger
•
Profitability Analysis
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
The Journal Entry removes the separation between Financial Accounting and Controlling hence there
is no need for any reconciliation between FI and CO, or between FI - General Ledger and FI - Asset
Accounting
Income statements can be broken down based on any dimension available in the journal entry.
Market segment analysis is possible for any item of the income statement. The income statement is
fully reconciled with profitability reports.
If any data is not entered when a transaction is recorded in the journal, the data is derived
automatically. This enables you to analyze data using characteristics from different components. For
example, you can create a balance sheet at the segment level.
Real-time profitability analysis
•
Market segments are included in journal entries as additional attributes, allowing you to
continually analyze profitability rather than having to wait for settlement runs at period close.
•
For example, when salary costs are posted to a cost center, the corresponding market
segment can be derived instantaneously and is immediately available for analysis.
265
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Profitability attributes are provided for each income statement item, ensuring that the
profitability data is always reconciled with the income statement. Market segment fields are
filled through derivation of profitability attributes (for example, a posting to cost center
derives the product group). Attributes can be enriched by further processes such as
settlement or allocations.
Comparability of costs
Costs in the income statement can be compared directly with the costs in a CO report since both are
based on the same underlying data. There is no need to map G/L accounts to cost elements or ensure
that the ledger in G/L is adapted to the CO version.
Easier to meet financial reporting requirements
The integration of financial and management reporting enhances your ability to meet financial
regulations, such as the requirement to include operating segments in statutory reports.
Merge of OLTP and OLAP
Replication of data to an OLAP system is not necessary in most cases, since SAP HANA provides
multidimensional access to line items almost instantaneously. Even in cases where data is needed in an OLAP
system, the data only has to be extracted from one data source rather than different data sources in each
component.
The list of tables that were part of this structure and are merged with the ACDOCA table now includes the
following:
266
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Index tables removed:
BSIS, BSAS, BSID, BSAD, BSIK, BSAK, BSIM, FAGLBSIS, and FAGLBSAS
Aggregate tables removed:
GLT0, GLT3, FAGLFEXT, KNC1, LFC1, KNC3, KFC3, COSS, and COSIP
Tables removed:
FAGLFLEXA, COEP, ANEP, ANEA, ANLC, ANLP, and MLIT
Material Ledger:
Contents of MLIT, MLPP, MLPPF, MLCR, MLCRF, MLCD, CKMI1, and BSIM are now stored in ACDOCA; MLHD data is stored in BKPF
•
Respective item table ACDOCA consists of all the fields required for General Ledger, Asset Accounting, and Material
Ledger, etc.
•
Universal Journal contains 6-digit line item numbering
•
Universal Journal contains 23-digit currency fields
•
Enhanced Reporting
The universal journal optimizes the reporting and financial analysis process since no time-consuming reconciliation activities are
necessary. The enhanced reporting features include:
Flexible analysis of financial statements
You can drill down from any balance sheet item to entities such as fixed assets or materials.
For each business transaction in one of the application components, a journal entry is created −
•
General Ledger Accounting
•
Asset Accounting
•
Controlling
267
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
•
Material Ledger
•
Profitability Analysis
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
The Journal Entry removes the separation between Financial Accounting and Controlling hence there is no need for any
reconciliation between FI and CO, or between FI - General Ledger and FI - Asset Accounting
Income statements can be broken down based on any dimension available in the journal entry. Market segment analysis is possible
for any item of the income statement. The income statement is fully reconciled with profitability reports.
If any data is not entered when a transaction is recorded in the journal, the data is derived automatically. This enables you to
analyze data using characteristics from different components. For example, you can create a balance sheet at the segment level.
Real-time profitability analysis
•
Market segments are included in journal entries as additional attributes, allowing you to continually analyze profitability
rather than having to wait for settlement runs at period close.
•
For example, when salary costs are posted to a cost center, the corresponding market segment can be derived
instantaneously and is immediately available for analysis.
•
Profitability attributes are provided for each income statement item, ensuring that the profitability data is always
reconciled with the income statement. Market segment fields are filled through derivation of profitability attributes (for
example, a posting to cost center derives the product group). Attributes can be enriched by further processes such as
settlement or allocations.
Comparability of costs
268
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur
Costs in the income statement can be compared directly with the costs in a CO report since both are based on the same underlying
data. There is no need to map G/L accounts to cost elements or ensure that the ledger in G/L is adapted to the CO version.
Easier to meet financial reporting requirements
The integration of financial and management reporting enhances your ability to meet financial regulations, such as the requirement
to include operating segments in statutory reports.
Merge of OLTP and OLAP
Replication of data to an OLAP system is not necessary in most cases, since SAP HANA provides multidimensional access to line
items almost instantaneously. Even in cases where data is needed in an OLAP system, the data only has to be extracted from one
data source rather than different data sources in each component.
The list of tables that were part of this structure and are merged with the ACDOCA table now includes the following:
269
Chanu SK SAP Coach Training Institution
(Guntur||Vijayawada||Hyderabad||Bangalore)
(WhatsApp- 91-9014791883, 91-8309168288, 91-9848533345)
MHR House, 4th Floor, Flat No: 402
Opp Himalaya Book World, SR Nagar, Hyderabad
270
3/1 Brodipet, 2nd Floor,
Opp Dharani Xerox, Guntur