How do I print a W-2 form in
QuickBooks Desktop Payroll?
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print a W-2 form in QuickBooks Desktop Payroll for
your employees using QuickBooks Desktop Payroll
is a straightforward process. Follow these steps to
ensure accurate and timely printing of your W-2
forms:
Prepare Your Payroll Data
Ensure all employee information and payroll data are
accurate and up-to-date. Verify that all payroll for the year
has been entered correctly.
Access the W-2 Form Printing Option
Open QuickBooks Desktop and go to the Employees menu.
Select Payroll Tax Forms & W-2s.
Click on Process Payroll Forms.
Select the W-2 Forms
In the Payroll Center, choose the Annual Form W-2/W-3 – Wage
and Tax Statement/Transmittal.
Click Create Form.
Specify the Year and Employees
Choose the correct year for the W-2 forms you need to print.
Select the employees for whom you want to print W-2 forms.
You can select all employees or specific ones.
Review the W-2 Forms
Review the W-2 forms for accuracy. Ensure all details such as
employee name, address, Social Security number, and wage
information are correct.
Print the W-2 Forms
Click on Submit Form and follow the prompts to print the W-2 forms.
Select the correct printer and ensure it is loaded with the
appropriate W-2 paper.
Distribute the W-2 Forms
Once printed, distribute the W-2 forms to your
employees by the January 31 deadline.
Send the W-2 Copy A to the Social Security
Administration (SSA) along with Form W-3, either
electronically or by mail.
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Conclusion :
By following these steps, you can efficiently print and
distribute W-2 forms to your employees using QuickBooks
Desktop Payroll. Ensure all information is accurate to avoid
any discrepancies or issues during tax filing.
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