WINTER ACTIVATION RISK ASSESSMENT Properties, Facilities & Development Project: WINTER ACTIVATION Revision Dates: 24/05/2024 0:00 Project Lead: Place Activation: Lynsey Trench-Murphy Project Stakeholders: INTERNAL Place Activation, Compliance, Health & Safety, Safer Communities and Guild. EXTERNAL Monsterball Amusements & Hire Coates Legislation / Standards / Codes of Practise / Guidance Notes: Work Safe - Guide for Amusement Devices: Risk Impact Mitigation / Control / Action Risk Score Risk Description Likelihood Category Consequence # Rating Risk Moderate Possible Medium Moderate Possible Medium Minor Possible Medium Minor Rare Low Moderate Unlikely Medium Minor Rare Low Minor Unlikely Low Moderate Unlikely Medium Minor Unlikely Low Minor Rare Low INJURY Adequate signage with the rules for usage before entering the ice rink. Conduct a safety check before and after use each day. Event Manager to liaise with Safety and Compliance regarding patron waivers to use the rink. 1 Use of ice rink causes Compensation pay out for injuries including broken limbs, concussion, fractures, tears, as well as major injuries or fatalities. Skaters colliding. Skating in one direction only. Skating against the flow of people will not be allowed. Patrons on the ice will be limited. Dangerous skaters will be removed from the ice rink or by calling security. Patrons will be advised to hold onto the barriers where necessary. First Aid supplies and First Aid trained staff onsite at all times, relevant emergency and first aiders contact details recorded. Experienced staff to monitor and supervise patrons. Coordinate an emergency plan with Monsterball Staff. First Aid supplies and First Aid trained staff onsite at all times, with relevant emergency and first aiders contact details recorded. 2 Use of ice skates with blades Compensation pay out for injuries including cuts, abrasions, broken bones, major injuries and fatalities. Patrons advised not to crawl one hands and knees if they fall over. Skates must be correctly fastened before going onto the ice rink. Trained Monsterball staff to monitor all ice rink equipment including skates: how the patrons use them and the maintenance. Coordinate an emergency plan with Monsterball Staff. Minimum of 3 staff present at all times while the ice rink is operationale, to properly monitor the area and mitigate fall risks, including daily checks. 3 Slip, trips and falls in public areas Compensation pay out for injuries such as cuts, Monsterball to provide a rubber mat for when patrons exit the rink to prvent slipping. abrasions or broken bones. All trip hazards to be rectified. All cables or trip hazards to be covered. Only food grade gylcol to be used on the rink, and should be diluted. 4 Hazardous Substances The use of glycol, which can be a toxic substance. Glycol to be clearly labelled and stored appropriately. Ice rink monitored for slipping hazard after applications of glycol to the surface. 5 Electrical danger Risk of electrical fire, trips, setup, testing/tagging, maintained equipment. Ice rink over crowding Crush injuries All cables to be tagged and tested. All cables to be covered with cable tray to avoid trip hazards. EVENT LOGISTICS Limit numbers on the ice rink at any one time. 6 Crowd control barriers or fencing to be supplied for crowd controlling and queuing. Session times to be implemented for patrons (10-15mins) An induction covering manual handling for all CU staff. Event set-up, delivery and pack-down manual handling 7 Compensation pay out for musculoskeletal injury, cuts and abrasions. Staff and contractors to be supervised by Event Management to ensure correct technique. The use of either 2 person lift, or trolleys where possible. All vehicles to have completed the paperwork to receive a VMAP access permit. 8 Vehicle access and pedestrain movements Vehicular accidents and injury to persons or property. Collect the insurance certificate for vehicle insurance of any vehicle coming onto Campus. All vehicles to cease movement between 9.00am and 3.00pm. Contracting company to contact security and advise them of presence on campus/ sign in with Rapid. Assembly areas to be identified and all staff informed or emegerncy procedures (at the start of each day if staff change over.) Coordinate an emergency plan with Monsterball Staff. Stakeholders unaware of emergency procedures 9 Unsuccessful evacuations, panic, miscommunitcation, poor patron experience. All staff to have mobile phones with emergency numbers and event management contacts. Prior to the event, Ice Rink staff should be made aware of emergency procedures, location of first aid and reporting channels. CU staff to monitor all contractors and patrons while onsite. EXTERNAL IMPACTS 10 Global event requires event cancellation Money spent for no outcome, money lost due to Work with supplier to postpone event to another date. cancellation / postponement fees. Adequate signage with the rules for usage before entering the ice rink. Conduct a safety check before and after use each day. Event Manager to liaise with Safety and Compliance regarding patron waivers to use the rink. 1 Use of ice rink causes Compensation pay out for injuries including broken limbs, concussion, fractures, tears, as well as major injuries or fatalities. Skaters colliding. Skating in one direction only. Skating against the flow of people will not be allowed. Patrons on the ice will be limited. Dangerous skaters will be removed from the ice rink or by calling security. Moderate Possible Medium Minor Rare Low Minor Rare Low Major 1 Low Minor 1 Low Insignificant Unlikely Low Minor Unlikely Low Minor Unlikely Low Insignificant Possible Low Moderate Unlikely Low Insignificant Possible Low Patrons will be advised to hold onto the barriers where necessary. First Aid supplies and First Aid trained staff onsite at all times, relevant emergency and first aiders contact details recorded. Experienced staff to monitor and supervise patrons. Coordinate an emergency plan with Monsterball Staff. CU Safer Community Team will advise of identified situations and recommended actions. Major disturbance on campus (e.g. political Money spent for no outcome, money lost due to protest, infrastructure failure) means event cancellation / postponement fees. Emergency evacuation plan in place an co-ordinated with cancelled/postponed Campus Security. 11 All staff and students to be advised to not participate if they are unwell. 12 COVID-19 or similar medical emergencies Money spent for no outcome, money lost due to Hand sanitiser available and masks encouraged if cancellation / postponement fees. necessary. Follow the advise of the Health Department in relation to mass events. 13 Bad weather If sudden bad weather strikes, patrons and staff to be escorted from the ice immediately and caution tape effected and signage to indictate event closure. Event closed down early / cannot proceed or is postponed. Event Managers to monitor the weather forecast in the lead up to the event and either postpostpone or cancel the event if the Money spent for no outcome, money lost due to weather is extreme. cancellation / postponement fees. In the case of strong (but safe winds) the Event Manager to confirm the weighting of the rink and related infrastuctre to ensure safety. PRECINCT MANAGEMENT Events clash 14 Site plan is affected by unplanned / unknown bookings etc, leading to event not being delivered as planned. Event Manager to brief all relevant stakeholders and obtain calendars event booking etc to ensure no event clashes. Place Activation project team to plan around any scheduled Possible poor patron experience for both event events etc. and other party if not dealt with as part of the site planning. Consider or reject co-promotion. Safer Communities will be made aware of the event. Signage confirming patrons should take caution with their 15 Security - Personal (theft, assault etc.) Stolen personal items, when patrons leave their valuables and leave them at their own risk. valuables inorder to skate. Event Manager to look at the the feasability of hiring lockers. Overnight security will be employed to make sure no vandalism overnight. Bump in and Bump out is impeded and or delayed effecting the event delivery. Campus Impact esp. project construction means area is not avilable for works to occur 16 Site plan is affected by unplanned / unknown construction. Event Manager to have event on Campus Impact Map and notify all stakeholder 4-5 weeks out from event. Possible poor patron experience if not dealt with as part of the site planning. Cause disruption to teaching, learning, research and other operations 17 Relationship damage Event Manager to brief all relevant stakeholders and obtain calendars event booking etc. Noise from PA or music to be minimised. CONTRACTOR MANAGEMENT 18 Poor service experience for patrons Staff supplied by vendor don't show good customer service, impacting the experience of the patrons. Event Manager to monitor all staff and give feedback where needed. Feedback to Monsterball or request change of staffing if unsatisified. Event Manager to have all contractors in RAPID to monitor compliance in the lead up to the event and ensure all team members have completed inductions prior attendance to site. Contractor / Sub Contractor / Supplier Non compliance with Curtin contractor requirements (e.g. inductions, permits) 19 Works delayed or injury to contractors, staff, students or patrons of the ice rink. Event Manager to work with Compliance and Health and Satefy to ensure permits are obtained if necessary and risk management plan is satisfactory. Icerink supplier to pass RAPID compiance induction prior to signing contract. OSH 20 Disability and Inclusion overlooked and misaligns with CU values People with a disability cannot participate in the event freely and unhindered causing a feeling Event design to include other opportunities for people of all of non inclusion, equitability and inclusion. abilities to participate in. Reputation damage for CU.
