Excel Keyboard Shortcuts How to perform the keyboard shortcuts: + (plus) separator means press and hold each key in order. , (comma) separator means press and release each key in order. Learn more at excelcampus.com/shortcuts # Shortcut Windows Mac Web Ctrl+Home Fn+Ctrl+← Ctrl+Home Ctrl+End Home Fn+Ctrl+→ Fn+← Ctrl+End Home End Fn+→ End Ctrl+↑ Ctrl+↑ Ctrl+↑ Ctrl+→ Ctrl+→ Ctrl+→ Ctrl+↓ Ctrl+↓ Ctrl+↓ Ctrl+← Ctrl+← Ctrl+← 9 Select cell one screen down from the active cell PgDn Fn+↓ PgDn 10 Select cell one screen up from the active cell PgUp Fn+↑ PgUp Alt+PgDn Fn+Alt+↓ Alt+PgUp Fn+Alt+↑ ↑ → ↓ ← Ctrl+G,Enter Ctrl+F Ctrl+H Shift+F4 Ctrl+Shift+F4 ↑ → ↓ ← Ctrl+G,Return Cmd+F Ctrl+H Cmd+G Cmd+Shift+G ↑ → ↓ ← = OR + = OR + = OR + 23 Insert function into formula with autocomplete Tab ↓Tab Tab 24 Edit the active cell Toggle Enter and Edit modes while editing 25 formula 26 Exit cell edit mode 27 Toggle absolute and relative references F2 Ctrl+U F2 F2 Ctrl+U F2 Esc F4 Esc Cmd+T Esc F4 01. Cells & Ranges: Navigation Select the first visible cell in the sheet (or bottom-right of freeze panes) 2 Select the last used cell in the sheet 3 Select first cell in the row of the active cell 1 4 Turn on End Mode (similar to Ctrl+Arrow Keys) Select the first/last cell of a region (non-blank cells) moving up Select the first/last cell of a region (non-blank 6 cells) moving right Select the first/last cell of a region (non-blank 7 cells) moving down Select the first/last cell of a region (non-blank 8 cells) moving left 5 Select cell one screen to the right of the active cell Select cell one screen to the left of the active 12 cell 13 Move one cell up 14 Move one cell right 15 Move one cell down 16 Move one cell left 17 Go back to hyperlink 18 Open the Find window 19 Open the Find & Replace window 20 Find next match 21 Find previous match 11 Ctrl+F Ctrl+H Shift+F4 Ctrl+Shift+F4 02. Cells & Ranges: Formulas 22 Begin entering a formula excelcampus.com/shortcuts 1 of 9 Excel Keyboard Shortcuts # Shortcut 28 AutoSum Open Function Arguments window (when text 29 cursor is inside function) 30 Open the Insert Function window Windows Mac Web Alt+= Cmd+Shift+T Alt+= Ctrl+A Ctrl+A Shift+F3 Fn+Shift+F3 Shift+F3 31 Show Formulas instead of Values in cells (toggle) Ctrl+` or Ctrl+~ Ctrl+` 32 Expand or collapse the formula bar 33 Calculate worksheets 34 Calculate active worksheet Ctrl+Shift+U F9 Shift+F9 Ctrl+Shift+U Fn+F9 Fn+Shift+F9 35 Calculate entire workbook Ctrl+Alt+F9 36 Insert name into formula 37 Open Name Manager window F3 Ctrl+F3 Fn+Ctrl+F3 38 Open Create Names From Selection window Ctrl+Shift+F3 Fn+Ctrl+Shift+F3 39 Set focus on Name Box 40 Enter array formula 41 Evaluate selected text in a formula 42 Insert function arguments 03. Cells & Ranges: Entering data 43 Open AutoComplete dropdown list Enter and move to next cell (based on direction 44 set in Excel Options) Enter and move to previous cell (based on 45 direction set in Excel Options) 46 Enter and move right 47 Enter and move left 48 Insert current date 49 Insert current time 50 Copy formula from cell above Alt+F3 Ctrl+Shift+Enter F9 Ctrl+Shift+A Ctrl+Shift+Return Fn+F9 Ctrl+Shift+A F9 Ctrl+Shift+A Alt+↓ Alt+↓ Alt+↓ Enter Return Enter Shift+Enter Shift+Return Shift+Enter Tab Shift+Tab Ctrl+; Ctrl+Shift+; Ctrl+' Tab Shift+Tab Ctrl+; Cmd+; Ctrl+' Tab Shift+Tab Ctrl+; Ctrl+Shift+' Ctrl+Shift+' Ctrl+D Ctrl+R Ctrl+E Ctrl+D Ctrl+R Ctrl+Enter Ctrl+Return Ctrl+Enter Ctrl+Enter Ctrl+Return Ctrl+Enter Alt+Enter Backspace Delete Ctrl+Delete Ctrl+→ Ctrl+← Ctrl+Alt+Return Delete Fn+Delete Ctrl+Delete Ctrl+→ Ctrl+← Alt+Enter Backspace Delete Ctrl+Delete Ctrl+→ Ctrl+← 51 Copy value (result of formula) from cell above 52 Fill down from cell above 53 Fill right 54 Flash fill Stay in same cell when editing cell when single 55 cell is selected Copy data or formula to all selected cells when 56 editing cell 04. Cells & Ranges: Editing Text 57 Enter a line break (new line) in a cell 58 Delete character to the left of cursor 59 Delete character to the right of cursor 60 Delete to end of line 61 Move text cursor one word to the right 62 Move text cursor one word to the left excelcampus.com/shortcuts F9 Ctrl+Shift+Alt+F9 Ctrl+' Ctrl+E 2 of 9 Excel Keyboard Shortcuts # Shortcut Windows Mac Web Ctrl+Shift+→ Ctrl+Shift+← Shift+→ Shift+← Shift+Home Shift+End Ctrl+Shift+→ Ctrl+Shift+← Shift+→ Shift+← Fn+Shift+← Fn+Shift+→ Ctrl+Shift+→ Ctrl+Shift+← Shift+→ Shift+← Shift+Home Shift+End Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+# Ctrl+Shift+$ Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+# Ctrl+Shift+$ 73 Apply Percent format/style to selected cells Ctrl+Shift+% Ctrl+Shift+% 74 Apply Time format to selected cells 75 Apply Scientific format to selected cells 76 Modify Cell Style of the active cell 06. Cells & Ranges: Cell & Font Formatting 77 Remove indent 78 Indent 79 Left Align 80 Center Align 81 Right Align 82 Top Align 83 Middle Align 84 Bottom Align 85 Increase Font Size 86 Decrease Font Size 87 Wrap Text 88 Format Window for cells and objects 89 Apply or remove bold formatting 90 Apply or remove italic formatting 91 Apply or remove underscoring 92 Apply or remove strikethrough formatting Ctrl+Shift+@ Ctrl+Shift+^ Alt+' Ctrl+Shift+@ Ctrl+Shift+^ Cmd+Shift+L Alt,H,5 Alt,H,6 Alt,H,A,L Alt,H,A,C Alt,H,A,R Alt,H,A,T Alt,H,A,M Alt,H,A,B Alt,H,F,G Alt,H,F,K Alt,H,W Ctrl+1 Ctrl+B Ctrl+I Ctrl+U Ctrl+5 Ctrl+Alt+Shift+Tab Ctrl+Alt+Tab Cmd+L Cmd+E Cmd+R 93 Display Format Cells with Font tab selected Ctrl+Shift+F Ctrl+Shift+F 94 Insert or edit Cell Note 95 Insert or reply to Cell Comment 96 Delete comment 97 Add hyperlink 07. Cells & Ranges: Rows & Columns Select all cells in worksheet (unless active cell is 98 in a Table) 99 Select entire row 100 Select entire column 101 Add non-adjacent cells to selection 102 Add adjacent cells to selection Shift+F2 Ctrl+Shift+F2 Shift+F10,M Ctrl+K Fn+Shift+F2 Fn+Ctrl+Shift+F2 Shift+F2 Cmd+K Ctrl+K Ctrl+A Cmd+A Shift+Space Ctrl+Space Ctrl+Click Shift+Click Shift+Space Ctrl+Space Cmd+Click Shift+Click 63 Select one word right 64 Select one word left 65 Select one character right 66 Select one character left 67 Select to beginning of cell 68 Select to end of the text/formula 05. Cells & Ranges: Number Formatting 69 Apply General format to selected cells 70 Apply Number format to selected cells 71 Apply Date format to selected cells 72 Apply Currency format to selected cells excelcampus.com/shortcuts Cmd+Shift+> Cmd+Shift+< Ctrl+Shift+> Ctrl+Shift+< Cmd+1 Cmd+B Cmd+I Cmd+U Cmd+Shift+X Ctrl+1 Ctrl+B Ctrl+I Ctrl+U Shift+Space Ctrl+Space 3 of 9 Excel Keyboard Shortcuts # Shortcut 103 Toggle Add or Remove Selection Mode 104 Same selection in next column 105 Same selection in previous column Windows Mac Web Shift+F8 Fn+Shift+F8 Opt+Tab Opt+Shift+Tab Shift+F8 106 Move right between non-adjacent selections Ctrl+Alt+→ 107 Move left between non-adjacent selections Ctrl+Alt+← 108 Open Insert window 109 Insert rows (with rows selected) 110 Insert columns (with columns selected) 111 Open Delete window 112 Delete rows (with rows selected) 113 Delete columns (with columns selected) 114 Delete cells (with cells selected) 115 AutoFit Column Width 116 AutoFit Row Height 08. Cells & Ranges: Group & Hide Group rows or columns (with rows/columns 117 selected) Ungroup rows or columns (with rows/columns 118 selected) Open Group window (with cell or range 119 selected) Open Ungroup window (with cell or range 120 selected) 121 Hide or show outline symbols 122 Hide rows 123 Hide columns 124 Unhide rows 125 Unhide columns 126 Unhide columns (Alternate: Ctrl+Shift+0 does not work on some versions of Windows) 09. Cells & Ranges: Active Cell Activate next cell in selected range (based on 127 direction set in Excel Options) Activate next cell to right/below in selected 128 range Activate each corner cell in selected range in 129 clockwise direction Activate previous cell in selection (based on 130 direction set in Excel Options) Activate previous cell to left/above in selected 131 range 132 Scroll active cell into view excelcampus.com/shortcuts Ctrl++ Ctrl++ Ctrl++ Ctrl+Ctrl+Ctrl+Ctrl+Alt,H,O,I Alt,H,O,A Cmd+Cmd+Cmd+Cmd+- Ctrl++ Ctrl++ Ctrl++ Ctrl+Ctrl+Ctrl+Ctrl+Alt,H,O,I Alt,H,O,A Shift+Alt+→ Cmd+Shift+K Shift+Alt+← Cmd+Shift+J Shift+Alt+→ Cmd+Shift+K Shift+Alt+← Cmd+Shift+J Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+9 Ctrl+Shift+0 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+9 Ctrl+Shift+0 Ctrl+9 Ctrl+0 Ctrl+Shift+9 Ctrl+Shift+0 Enter Return Enter Tab Tab Tab Ctrl+. Ctrl+. Ctrl+. Shift+Enter Shift+Return Shift+Enter Shift+Tab Shift+Tab Shift+Tab Ctrl+Backspace Cmd+Delete Ctrl+Backspace Alt,H,O,U,L 4 of 9 Excel Keyboard Shortcuts # Shortcut Windows Mac Web 133 Select single (active) cell when range is selected Shift+Backspace Shift+Delete Shift+Backspace 10. Cells & Ranges: Extend Selection 134 Extend selection by one cell up 135 Extend selection by one cell right 136 Extend selection by one cell down 137 Extend selection by one cell left 138 Extend the selection to the last cell up 139 Extend the selection to the last cell right 140 Extend the selection to the last cell down 141 Extend the selection to the last cell left Shift+↑ Shift+→ Shift+↓ Shift+← Ctrl+Shift+↑ Ctrl+Shift+→ Ctrl+Shift+↓ Ctrl+Shift+← Shift+↑ Shift+→ Shift+↓ Shift+← Ctrl+Shift+↑ Ctrl+Shift+→ Ctrl+Shift+↓ Ctrl+Shift+← 142 Extend selection to first cell in worksheet Ctrl+Shift+Home Fn+Ctrl+Shift+← Ctrl+Shift+Home 143 Extend selection to last cell in worksheet 144 Extend selection right one screen 145 Extend selection left one screen 146 Extend selection to start of row 147 Extend selection down one screen 148 Extend selection up one screen 149 Toggle extend selection mode 150 Select Spill Range 11. Cells & Ranges: Select Special 151 Open the Go To window Ctrl+Shift+End Shift+Alt+PgDn Shift+Alt+PgUp Shift+Home Shift+PgDn Shift+PgUp F8 Ctrl+A Fn+Ctrl+Shift+→ Fn+Shift+Alt+↓ Fn+Shift+Alt+↑ Fn+Shift+← Fn+Shift+↓ Fn+Shift+↑ Fn+F8 Ctrl+Shift+End F5 OR Ctrl+G Ctrl+G Ctrl+G 152 Open the Go To Special window Alt,H,F,D,S OR F5,Alt,S 153 Select visible cells only (when range is selected) Alt+; Cmd+Shift+Z 154 Select current region Ctrl+A 155 Select current region around active cell Ctrl+Shift+8 156 Select current array Ctrl+/ 157 Select row differences Ctrl+\ 158 Select column differences Ctrl+Shift+\ 159 Select direct dependents Ctrl+] 160 Select direct precedents Ctrl+[ 161 Select all precedents Ctrl+Shift+{ 162 Select all dependents Ctrl+Shift+} 163 Select cells with comments Ctrl+Shift+O 12. Cells & Ranges: Mouse Shortcuts for Copying & Moving Cells 164 Copy selected range or shape Ctrl+drag Insert copy of selected range (moves existing 165 Ctrl+Shift+drag cells) 166 Drag and cut drag Cut and paste selected range (moves existing 167 Shift+drag cells) Cmd+A Shift+Ctrl+Space Ctrl+/ Ctrl+\ Ctrl+Shift+\ Ctrl+] Ctrl+[ Ctrl+Shift+{ Ctrl+Shift+} Fn+Ctrl+Shift+O 168 Move selected range to another worksheet Cmd+drag excelcampus.com/shortcuts Alt+drag Shift+→ Shift+← Shift+Home Alt+drag Alt+Shift+drag drag Shift+drag 5 of 9 Excel Keyboard Shortcuts # Windows Mac Web 13. Cells & Ranges: View 169 Zoom in 170 Zoom out 171 Zoom in (with mouse) Ctrl+Alt++ Ctrl+Alt+Ctrl+Scroll Up Alt+Cmd++ Alt+Cmd+Ctrl+Scroll Up Ctrl+Alt++ Ctrl+Alt+Ctrl+Scroll Up 172 Zoom out (with mouse) Ctrl+Scroll Down Ctrl+Scroll Down Ctrl+Scroll Down 173 Zoom to Selection 174 Zoom to Selection 175 Toggle Scroll Lock on/off 176 Toggle Gridlines on/off 177 Toggle Freeze Panes on/off 14. Cells & Ranges: Borders Alt,W,G Alt,W,J ScrLk Alt,W,V,G Alt,W,F,F Fn+Shift+F14 178 Add Outside Borders to selected cell/range Ctrl+Shift+& Cmd+Alt+0 Remove all borders (apply No Borders) to selection Ctrl+Shift+_ Cmd+Alt+_ 179 Shortcut 180 Open Border dropdown menu on Home Tab Alt,H,B 181 182 183 184 185 Add all borders to cells in selected range Alt,H,B,A Add or remove Bottom Border Alt,H,B,O Add or remove Top Border Alt,H,B,P Add or remove Left Border Alt,H,B,L Add or remove Right Border Alt,H,B,R Open Borders tab in Format Cells window (More 186 Alt,H,B,M Borders) 15. Worksheet Tabs 187 Insert new worksheet Shift+F11 188 Delete selected worksheets Alt,E,L 189 Rename current worksheet Alt,O,H,R 190 Go to next worksheet Ctrl+PgDn 191 Go to previous worksheet Ctrl+PgUp 192 Select adjacent worksheets Ctrl+Shift+PgUp/PgDn 193 Select adjacent worksheets (mouse) 194 Select non-adjacent worksheets (mouse) Shift+Click Ctrl+Click Ctrl+Shift+& Alt,H,B Cmd+Alt+↓ Cmd+Alt+↑ Cmd+Alt+← Cmd+Alt+→ Fn+Shift+F11 Shift+F11 Alt,H,D,S Fn+Ctrl+↓ Fn+Ctrl+↑ Ctrl+Alt+PgDn Ctrl+Alt+PgUp Shift+Click Cmd+Click 195 Open Move or Copy window for selected sheets Alt,E,M 196 Duplicate worksheet (mouse) 197 Protect or Unprotect Sheet 198 Clear print area 199 Set print area 16. Workbook: File 200 Create new workbook 201 Open workbook 202 Save workbook 203 Save as excelcampus.com/shortcuts Ctrl+drag Alt,R,P,S Alt,P,R,C Alt,P,R,S Alt+drag Ctrl+N Ctrl+O Ctrl+S F12 Cmd+N Cmd+O Cmd+S Cmd+Shift+S Ctrl+O Alt+F2 6 of 9 Excel Keyboard Shortcuts # Shortcut 204 Close current workbook 205 Close Excel 17. Workbook: Print 206 Open print preview window 207 Print File 18. Workbook: General 208 Undo last action 209 Redo last action 210 Repeat last action 211 Open Excel Options window 212 Open help 213 Tell Me Open the Control Menu (minimize, maximize, 214 close window) 215 Open Spelling window (Spell Check) 216 Open Thesaurus dialog box 217 Open Right-click menu 218 Move to next pane in application window 219 Move to previous pane 220 Protect and Unprotect Workbook 19. Workbook: View 221 Minimize current workbook window Maximize or Restore current workbook window 222 (toggle) 223 Toggle full screen 224 Go to previous workbook 225 Go to next workbook Open current workbook in Desktop Excel 226 Application 20. Tables & Filters Windows Mac Web Ctrl+F4 OR Ctrl+W Alt+F4 Cmd+W Cmd+Q Ctrl+W Ctrl+F2 Ctrl+P Cmd+P Ctrl+P Ctrl+Z Ctrl+Y F4 Alt,F,T F1 Cmd+Z Cmd+Y Cmd+Y Cmd+, Cmd+/ Ctrl+Z Ctrl+Y F4 Alt+Q Alt+Space F7 Shift+F7 Shift+F10 OR Menu Key F6 Shift+F6 Alt,R,P,W Fn+F7 Fn+Shift+F7 Ctrl+F9 Cmd+M Ctrl+F10 Fn+Ctrl+F10 Ctrl+Shift+F1 Ctrl+Shift+Tab Ctrl+Tab Ctrl+Cmd+F Ctrl+Shift+Tab Ctrl+Tab Fn+Shift+F10 Fn+F6 Fn+Shift+F6 Alt+O Ctrl+T 228 Insert Table (select style first) 229 Insert a row above the current row Alt,H,T Alt,H, I, R Alt,H, I, R 230 Insert a column to the left of the current column Alt,H, I, C Alt,H, I, C 231 232 233 234 235 236 Select Table Body (Press again to include Headers) Select Table row Select Table column Toggle Autofilter on/off Open Filter Dropdown Menu (with header cell selected) Open Filter Dropdown Menu (from any cell in a Table) excelcampus.com/shortcuts Ctrl+T Ctrl+L OR Ctrl+Alt+T 227 Insert Table Ctrl+A Cmd+A Shift+Space Ctrl+Space Ctrl+Shift+L Shift+Space Ctrl+Space Cmd+Shift+F Shift+Space Ctrl+Space Ctrl+Shift+L Alt+↓ Alt+↓ Alt+↓ Shift+Alt+↓ Shift+Alt+↓ Shift+Alt+↓ 7 of 9 Excel Keyboard Shortcuts # Shortcut Windows Mac 237 Toggle Total Row on/off 238 Clear slicer filter (with slicer selected) 21. Charts & Shapes Ctrl+Shift+T Alt+C Cmd+Shift+T Alt+C 239 Create chart or PivotChart on same worksheet Alt+F1 Fn+Alt+F1 240 Create chart in new ChartSheet 241 Open Format Chart Area Task Pane F11 Ctrl+1 Fn+F11 Cmd+1 242 Show or Hide All Field Buttons on PivotChart Alt,J,T,D,A 243 Snap to grid Alt Cmd+ 244 Hide or show objects (shapes, charts, slicers) Ctrl+6 Ctrl+6 Ctrl+C Ctrl+X Ctrl+V Ctrl+Alt+V Cmd+C Cmd+X Cmd+V Cmd+Ctrl+V Ctrl+D Cmd+D Ctrl+drag Cmd+drag Ctrl+Shift+drag Cmd+Shift+Drag Right-click+Drag Right-click+Drag Right-click+Shift+Drag Rightclick+Shift+Drag 22. Copy & Paste 245 Copy selected object (cells, range, shape) 246 Cut selected object 247 Paste content from clipboard 248 Open the Paste Special window Duplicate selected object (shapes, charts, 249 slicers) 250 Copy selected objects (mouse) Copy selected ojbects and retain vertical or 251 horizontal alignment (mouse) 252 Copy selected objects (mouse right-click) 253 Copy selected ojbects and retain vertical or horizontal alignment (right-click mouse) 23. Pivot Tables 254 Insert Pivot Table 255 Refresh Pivot Table or Query 256 Refresh All 257 Open pivot table wizard 258 Select pivot table body 259 Group pivot table items 260 Ungroup pivot table items 261 Unhide (clear filter on) pivot table item 262 Filter out (exclude/hide) pivot item Alt,N,V Alt+F5 Ctrl+Alt+F5 Alt,D,P Ctrl+A Shift+Alt+→ Shift+Alt+← Alt,H,S,C Ctrl+- Web Alt+F1 Ctrl+C Ctrl+X Ctrl+V Alt+F5 Ctrl+Alt+F5 Cmd+Alt+P Cmd+A Cmd+Shift+K Cmd+Shift+J Ctrl- 263 Open Filter Dropdown Menu in Pivot Table cells Alt+↓ Alt+↓ Alt+↓ 264 Toggle pivot table field checkbox 265 Insert pivot chart 266 Create pivot chart on new Chart Sheet 24. Ribbon 267 Activate Ribbon shortcut keys 268 Move to next ribbon control 269 Move through Ribbon tabs and groups 270 Open dropdown menu of selected button Space Fn+Alt+F1 Fn+F11 Alt+F1 Tab Alt OR Win+Alt Tab →←↑↓ excelcampus.com/shortcuts Space Alt+F1 F11 Alt OR Shift+F6 Tab →←↑↓ Alt+↓ Alt+↓ 8 of 9 Excel Keyboard Shortcuts # Shortcut Windows Mac 271 Open help window for selected control 272 Expand or collapse ribbon 25. Macros & VBA 273 Open the VB Editor window (VBA) F1 Ctrl+F1 Cmd+Alt+R Alt+F11 Fn+Alt+F11 274 Open the Macro window (run or edit macro) Alt+F8 Fn+Alt+F8 275 Record Macro 276 Open Excel Add-ins Window 277 Open COM Add-ins Window 26. Application: Dialog boxes 278 Move to next tab 279 Move to previous tab 280 Move to next control or button 281 Move to previous control or button 282 Press selected control or button 283 Check and uncheck checkboxes 284 Close the window or dialog box 27. Power Query 285 Open the Power Query Editor Alt,L,R Alt,L,R Alt,L,J 286 Press any button in the Power Query Ribbon Alt, Letter Sequence 287 Quick Access Toolbar in Power Query 288 Rename Column 289 Remove Column(s) Alt+Number F2 Delete 290 Undo last action Tab (6 times), Delete 291 292 293 294 295 296 297 Ctrl+A Home End Shift+→ or ← Ctrl+→ or ←, Space Alt+↓ Menu Key Select First Column,← ,Space Tab & Shift+Tab Alt+F4 Alt,F,Enter Select All Columns Select First Column Select Last Column Select Multiple Adjacent Columns Select Multiple Non-Adjacent Columns Open Filter Drop-down Menu Open Right-click Menus 298 Open Table Options Menu 299 Select Task Panes & Ribbon 300 Close Power Query Window 301 Close & Load excelcampus.com/shortcuts Ctrl+Tab Ctrl+Shift+Tab Tab Shift+Tab Enter Space Esc Ctrl+Tab Ctrl+Shift+Tab Tab Shift+Tab Return Space Esc Web Tab Shift+Tab Enter Esc Alt,A,P,L,N 9 of 9