LEARN TO UTILIZE OFFICE
MACHINE AND TECHNOLOGIES
GROUP 4
TOPICS
1. Office equipment and
technologies overview
2. Software applications for
office productivity
3. Project management tools
4. Data security
5. Troubleshooting
6. Integrating technology into
PR and CR
OFFICE EQUIPMENT AND
TECHNOLOGIES OVERVIEW
Samantha F. Matabuena
INTRODUCTION
INTRODUCTION
Office equipment and
technologies
Office equipment and technology
refer to the tools and devices
used in an office setting to
enhance
INTRODUCTION
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INTRODUCTION
productivity, communication,
and efficiency. These tools can
vary depending on the specific
needs of the office.
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EXAMPLES
Some Common Examples of Office
Equipment and Technology
COMPUTERS AND LAPTOP
These are essential for
performing various
tasks such as word
processing, data
analysis, and
communication.
EXAMPLES
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PRINTERS AND SCANNER
Printers and Scanners:
These devices are used to create
hard copies of documents or to
digitize physical documents for
electronic storage.
PRINTERS AND SCANNER
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SCANNER
PRINTER AND SCANNER
PRINTER
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SHREDER
A paper shredder is a mechanical
device used to cut sheets of
paper into either strips or fine
particles.
SHREDER
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EXAMPLE OF SHREDER
EXAMPLE OF SHREDER
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PROJECTOR
A projector or image
projector is an optical
device that projects an
image onto a surface,
commonly a projection
screen.
PROJECTOR
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TELEPHONE
The telephone is
inexpensive, is simple to
operate, and offers its users
an immediate, personal type
of communication that cannot
be obtained through any
other medium.
TELEPHONE
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SMART BOARD
Are interactive displays designed for dynamic and
collaborative learning experiences in educational settings.
These boards offer a range of features to enhance
teaching and student engagement.
SMART BOARD
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SMART BOARD
SMART BOARD
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SOFTWARE
Is a collection of
instructions, data, or
computer programs that
are used to run
machines and carry out
particular activities.
SOFTWARE
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INTERNET AND NETWORK EQUIPMENT
These essential components play a crucial role in
connecting devices, enabling communication, and
ensuring seamless data flow within networks.
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SOFTWARE
APPLICATIONS FOR
OFFICE PRODUCTIVITY
Rhona Lyka Mae Damian
INTRODUCTION
INTRODUCTION
Office productivity software refers to applications
designed to assist with tasks commonly performed in an
office environment. Such software typically includes
tools like word processors, spreadsheets, presentation
software, email clients, project management tools, and
more. These applications aim to enhance efficiency,
organization, collaboration, and overall productivity in
the workplace by providing a centralized platform for
various tasks and processes.
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MICROSOFT OFFICE
SUITE EXAMPLES
Rhona Lyka Damian
MICROSOFT OFFICE SUITE
Microsoft Office Suite is a collection of productivity
software applications developed by Microsoft Corporation.
It is one of the most widely used suites of office
productivity tools globally. The suite includes a variety of
applications, each serving different purposes to help users
create, edit, manage, and share documents,
spreadsheets, presentations, emails, databases, and
more. The core applications typically included in the
Microsoft Office Suite are:
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MICROSOFT OFFICE SUITE ARE:
1. *Microsoft Word*: A word processing program used
for creating and editing documents, including letters,
reports, essays, and other text-based documents.
2. *Microsoft Excel*: A spreadsheet program used for
organizing, analyzing, and visualizing numerical data.
Excel is widely used for tasks such as budgeting, financial
analysis, and data manipulation.
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Microsoft Word
SAMPLES
Microsoft Excel
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MICROSOFT OFFICE SUITE ARE:
3. *Microsoft PowerPoint*: A presentation program
used for creating slideshows and presentations.
PowerPoint allows users to incorporate text, graphics,
images, and multimedia elements to communicate
information effectively.
4. *Microsoft Outlook*: An email client and personal
information manager used for managing emails,
calendars, contacts, tasks, and appointments.
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Microsoft PowerPoint
Microsoft Outlook
SAMPLES
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MICROSOFT OFFICE SUITE ARE:
Outlook also includes features for organizing and
prioritizing messages, scheduling meetings, and
coordinating with colleagues.
5. *Microsoft Access*: A database management
system used for creating and managing databases.
Access allows users to build custom databases to store
and retrieve information, such as customer data, inventory
records, and project details.
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MICROSOFT OFFICE SUITE ARE:
6. *Microsoft OneNote*: A digital note-taking program
used for capturing, organizing, and sharing notes, ideas,
and information. OneNote supports various media types,
including text, images, audio recordings, and web
clippings, and allows users to collaborate in real-time.
7. *Microsoft Publisher*: A desktop publishing
program used for designing and creating professionalquality publications, such as brochures, flyers,
newsletters, and marketing materials.
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Microsoft Access
SAMPLES
Microsoft OneNote
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Microsoft Publisher
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MICROSOFT OFFICE SUITE ARE:
8. *Microsoft Teams*: A collaboration platform used
for chat, video conferencing, file sharing, and team
collaboration. Teams integrates with other Office
applications and allows users to communicate and
collaborate in real-time.
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MICROSOFT OFFICE SUITE ARE:
9. *Microsoft OneDrive*: A cloud storage service used for
storing, syncing, and sharing files and documents online.
OneDrive enables users to access their files from any
device with an internet connection and provides features
for collaboration and file sharing.
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Microsoft Teams
SAMPLES
Microsoft OneDrive
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Microsoft Office Suite is available for various platforms,
including Windows, macOS, iOS, and Android, and is
commonly used in both personal and professional settings
for office productivity tasks.
MICROSOFT OFFICE SUITE
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PROJECT MANAGEMENT
TOOLS
Ella Loro
INTRODUCTION
PROJECT MANAGEMENT TOOLS
Project Management Tools
-helps to keep a streamline flow in the project
management process. The tools helps the team or the
individual to carry out the steps of project management in
an effective and efficient manner.
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ESSENTIAL FEATURES OF A
PROJECT MANAGEMENT
TOOLS
Ella Loro
ESSENTIAL FEATURES OF A PROJECT
MANAGEMENT TOOLS
1. Task Management - is a crucial component of
project management tools as it enables project teams to
effectively plan, organized and execute the various tasks
and activities required to complete a project.
2 . Collaboration and communication - give you a
digital space where you and your employees can share
ideas and files and discuss assignments.
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ESSENTIAL FEATURES OF A PROJECT
MANAGEMENT TOOLS
3. Project planning and management - refers to
the process of organizing and controlling the resources
and activities required t successfully completed a project
within the defined scope, timeline and budget.
4. Reporting and analytics- refers to the features
and capabilities that allow project manager and teams to
track, measure and analyze project performance and
progress.
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ESSENTIAL FEATURES OF A
MANAGEMENT TOOLS
5. Mobile and online integration - refers to the
integration of mobile devices and online/ cloud based
platforms to enhance project management capabilities and
collaboration.
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EXAMPLES
Examples of Project Management
Tools
EXAMPLES OF PROJECT MANAGEMENT
TOOLS:
1. Asana- is a popular project management and task
management software tool that helps team and
organization plans, organize and collaborate on various
project and tasks.
2. Click up - is a comprehensive project management
and productivity platform that help teams and individuals
organized their work, improve collaboration and increase
efficiency.
3. Trello- best for visual project tracking.
EXAMPLES OF PROJECT MANAGEMENT TOOLS
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Asana
SAMPLES
Trello
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Click up
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EXAMPLES OF PROJECT MANAGEMENT
TOOLS
4. Monday - offers a free version for one user and two
editors.
5. Slack - best for communication features
6. Basecamp - is an online collaboration app for
managing work and communicating
7.Smartsheet - can be used effectively manage a
project from start to finish with the ability to assign tasks,
organize calendars, collaborate on documents and
monitor progress
EXAMPLES OF PROJECT MANAGEMENT TOOLS
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Slack
Monday
SAMPLES
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Smartsheet
Basecamp
SAMPLES
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DATA SECURITY
Zhiennalyn Espinosa
INTRODUCTION
INTRODUCTION
Data security best practices typically encompass a range
of policies and procedures aimed at safeguarding
sensitive information from unauthorized access, use,
disclosure, disruption, modification, or destruction.
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SOME KEY POLICIES INCLUDED IN DATA
SECURITY
SOME KEY POLICIES
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SOME KEY POLICIES INCLUDE:
oAccess Control Policies: Implementing measures
to ensure that only authorized individuals have access to
sensitive data, such as using strong passwords, multifactor authentication, and role-based access controls.
oData Encryption: Encrypting data both in transit and
at rest to protect it from interception or theft. This
includes using protocols like SSL/TLS for data
transmission and encryption algorithms like AES for data
storage.
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SOME KEY POLICIES INCLUDE:
oRegular Data Backups: Establishing procedures for
regularly backing up data to prevent loss in the event of a
security breach, system failure, or natural disaster.
oSecurity Awareness Training: Educating
employees about security risks and best practices to
reduce the likelihood of human error leading to data
breaches, such as phishing awareness training.
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SOME KEY POLICIES INCLUDE:
oIncident Response Plan: Developing a
comprehensive plan to detect, respond to, and recover
from security incidents, including procedures for incident
reporting, containment, and communication.
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TROUBLESHOOTING
Vanessa A. Mendeja
TROUBLESHOOTING COMMON
OFFICE TECHNOLOGY ISSUES
TROUBLESHOOTING COMMON OFFICE
TECHNOLOGY ISSUES
1. An application keeps crashing or won't
open.
Before involving your managed IT provider or inhouse IT department, try restarting the computer. If
restarting the computer doesn't do the trick, try
reinstalling the application.
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TROUBLESHOOTING COMMON OFFICE
TECHNOLOGY ISSUES
2. Computer freezes.
A frozen computer brings your work to a standstill. Try to
anticipate these problems ahead of time by checking for
memory overload, closing out unnecessary applications,
and always ensuring that the operating system and
software are up-to-date.
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TROUBLESHOOTING COMMON OFFICE
TECHNOLOGY ISSUES
3. Slow or no internet connectivity.
Restart your router: Power cycle your router by turning it
off, waiting for 10 seconds, and then turning it back on.
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TROUBLESHOOTING COMMON OFFICE
TECHNOLOGY ISSUES
4. No accessibility to email.
If you are experiencing email issues, the chances are
that you may have missed or ignored a prompt informing
you that you need to reset your password.
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TROUBLESHOOTING COMMON OFFICE
TECHNOLOGY ISSUES
5. Experiencing rapid battery drain on your
device.
Adjust screen brightness: Lower your screen brightness
to conserve battery.
Close background apps: Apps running in the
background can drain your battery: close them when not in
use.
Check for battery-hungry apps: Some apps consume
more power than others; identify and manage them.
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INTEGRATING TECHNOLOGY
INTO PR AND CR
Arielyn Aguila
INTRODUCTION
INTRODUCTION OF INTEGRATING
TECHNOLOGY INTO PR
Technology plays a vital role in every aspect of business
world. In the past-paced world of Public Relations (PR),
keeping up with new technology can be a daunting task. If
your PR campaign is struggling to integrate the latest
tools, it’s crucial to reassess and adapt. A successful
integration of new technology can enhance your
campaigns reach, efficiency, and overall impact.
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INTRODUCTION OF INTEGRATING
TECHNOLOGY INTO PR
It’s about finding the right balance between traditional PR
strategies and innovative approaches that leverage the
latest advancements. Whether its social media algorithms,
data analytics, or digital communication platforms, staying
ahead of the curve is Key to maintaining a competitive
edge and achieving your communication goals.
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INTRODUCTION OF INTEGRATING
TECHNOLOGY INTO CR
Customer Relations play a key role in the success of
failure of a business. Strong relationship-build brand
loyalty and encourage repeat business, while poor
customer service can drive buyers to your competitors.
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INTRODUCTION OF INTEGRATING
TECHNOLOGY INTO CR
Technological innovations have made it easy for
businesses to interact with customers, particularly for
small businesses that may not have funds for traditional
marketing techniques. Integrating Technology into Public
Relations and Customer Relations can have significant
benefits for businesses.
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SOME WAYS TECHNOLOGY
CAN BE USED INTO PR AND CR
SOME WAYS TECHNOLOGY CAN BE USED
IN THESE AREAS:
1. Data Analysis- Technology can be used to gather
and analyze data on customer behavior and
preferences. This data can then be used to tailor PR
and CR strategies to better meet customer needs.
2. Social Media- This platform are powerful tool for PR
and CR. They allow businesses to engage directly
with their customers, respond to feedback, and
promote their products or services.
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SOME WAYS TECHNOLOGY CAN BE USED
IN THESE AREAS:
3. Chat bots and AI Assistants- Chat bots and AI
assistants can be used to handle routine customer
inquiries, freeing up human staff to handle more
complex issues.
4. CRM Systems- Customer Relationship
Management (CRM) systems can help businesses
manage their interactions with current and potential
customers. They can track customer data, and
automate marketing processes.
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SOME WAYS TECHNOLOGY CAN BE USED
IN THESE AREAS:
5. Email Marketing- Technology can also be used to
automate and personalize email marketing
campaigns. This can help businesses reach a larger
audience and improve their PR and CR strategies.
6. Virtual and Augmented Reality- VR and AR can
be used to create immersive experiences for
customers, which can help businesses stand out in a
crowded market.
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VR IS TRANSFORMING INDUSTRIES
VR IS TRANSFORMING INDUSTRIES
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AR AND VR
AR AND VR
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SOME WAYS TECHNOLOGY CAN BE USED
IN THESE AREAS:
7. Webinars and Virtual Events- With the rise of
remote work or social distancing, webinars and virtual
events have become an important tool for Public
Relations. They allow businesses to reach a global
audience and engage with customers in a more personal
way.
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Technology can help businesses improve their
relationships with their customers, reach larger audience,
and stand out in a crowded market. However, it’s
important for businesses to choose the right technologies
for their specific needs and to use them in a way that
enhances, rather than replaces, human interaction.
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LEARN TO UTILIZE
OFFICE MACHINE
AND
END OF
TECHNOLOGIES
PRESENTATION