SECTION 3
THE SELECTION OF
THE CIVIL ENGINEER
3.1 GENERAL
The selection and engagement of a Civil Engineer is
one of the most important decisions to be made
during the development of an engineering project.
No two Civil Engineers have the same training,
experience, capabilities, personnel, workloads, and
particular project will result in a well-planned and
designed, economical, and successful project.
3.2 BASIS FOR SELECTION
1. The professional and ethical reputation of the Civil
Engineer and his staff as determined by inquiries to
previous clients and other references.
2. Responsible Civil Engineers and its employee must be
registered professional Civil Engineers.
3.2 BASIS FOR SELECTION
3. Civil Engineers should hve demonstrated qualifications and
expertise, performing the services required for the project.
4. Civil Engineer should be able to assign qualified engineering
staff who will be in responsible charge of the project and will be
able to provide and complete th e required services within the
allotted time.
5. The Civil Engineer should have the necessary financial and
business resources to accomplish the assignment and provide
continuing service.
3.3 CLIENT’S SELECTION COMMITTEE
Within the client's organization there should be an
established administrative policy for designating the
persons authorized to select or recommend selection
of Civil Engineers for specific assignments. The
persons appointed should be familiar with the project
requirements and should be kept free of internal or
eternal pressure during the selection process.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
The selection procedure is considerably enhanced
when the client is fully familiar with the purpose and
nature of the proposed project, can describe the
project detail, and can prepare a project scope and
outline of services expected of the Civil Engineer.
3.4 QUALIFICATION-BASED SELECTION (QB
PROCEDURE)
1) By invitation or public notice, state the general nature of
the project, the services required, and experience from Civil
Engineers who appear to be capable of meeting the project
requirements. The client may issue a “Request for
qualifications” (RFQ) or “Request for proposals” (RFP).
2) Prepare a budget for the staff time and costs that can
be expected from potential Civil Engineers prior to receipt
of the RFQs or RFPs.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
3. Evaluate the statements of qualifications recieved.
Select at least three Civil Engineers or firms that may
appear to be best qualified for the specific project.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
4. Write a letter to each Civil Engineer or selected for further
consideration describing the proposed project in detail,
including a project scope and outline of services required, and
asking for a proposal describing in detail the Civil Engineer's
plan for managing and performing the required services, the
personnel to be assigned, the proposed schedule, experience
with similar projects, office location in which services are to be
performed, financial standing, present workload, and
references.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
5. On receipt of proposals, invite the Civil Engineers or firms
to meet individually with the selection committee for
interviews and discussions of the desired end results of the
project and the engineerig services required.
6. Check with recent clients of Civil Engineer or firm to
determine the quality of their performance. This check need
not to be limited to references listed by the Civil Engineer.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
7. List the Civil Engineer or firms in the order of preference,
taking into account their approach and understanding of the
project, reputation, experience, financial standing, size,
personnel available, quality of preferences, workload, location,
and other factors pertinent to the project being considered.
8. Invite the Civil Engineer considered to be the best qualified
to develop a detailed scope. List of variables and schedule,
and to negotiate fair compensation for the services.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
9. The compensation proposed by the Civil Engineer
should be evaluated on the basis of the clients experience
and budget estimate, taking account of the range of
charges reported in Section 4 herein; giving consideration
to the project's special characteristics and the scope of
services agreed upon.
3.4 QUALIFICATION-BASED SELECTION (QBS)
PROCEDURE
10. If satisfactory agreement is not reached with the first
Civil Engineer, the negotiations should be terminated and
the Civil Engineer or firm be notified in writing to that
effect.
11. When agreement has been reached on scope, schedule
and compensation, the client and selected Civil Engineer
should formalize their agreement in a written contract.
3.5 SELECTION PROCEDURE FOR “LEVEL OF
EFFORT” CONTRACTS
A “level of effort” type of contract for engineering services
is a contract procedure used to supplement a client staff,
either by providing an extension to existing disciplines and
capabilities already on board or by adding disciplines not
available on the client's staff.
3.5.1 BIDDING
Professional engineering and architectural societies,
recognize QBS as the preferred method for procurement of
professional services. In fact the NEDA Guidelines require
the procurement of professional engineering and
architectural services only by a process similar to that
described in “Qualifications-Based Selection Procedure”,
above.
1. Bidding does not recognize professional judgement, which
is the key difference between professional services and the
furnishing of products. Judgment is an essential ingredient
in quality engineering services.
2. It is virtually impossible to completely detail in advance
the scope of services required for an engineering project
especially for the study and and preliminary phases, without
lengthy discussions and negotiations with the selected firm.
Lacking specifics, the bidding firms must, in order to be
competitive , submit a price for the least effort envisioned.
3.In-depth studies and analyses by the consulting Civil Engineer
are not likely to be performed. The consulting Civil Engineer
selected by lowest bid will often provide only the minimum
services necessary to satisfy the client's scope of services.
4.The consulting Civil Engineer's ability to be flexible and
creative in meeting the client's requirements is severly limited.
5.The engineering designs are likely to be minimal in
completeness with the details left to the contractor. This
produces a lower first cost design but tends to add to the cost
of the completed project.
3.5.2 TWO-ENVELOPE SYSTEM
The two-envelope system involves submission of a technical
proposal in one envelope and a price proposal in a second
envelope.
-The client evaluates the technical proposals and selects the best
qualified Civil Engineer based on that consulting Civil Engineering's
technical proposal.
-In the selection procedure, the client opens the price proposal
submitted in the second envelope and uses this as basis for
negotiation of contractual scope and fees.
-The second envelopes submitted by the unsuccessful proposers
are returned unopened.
-If the client polls this procedure, the net effect is as
outlined in “Qualifications-Based Selection procedure”,
provided that the client and the best qualified Civil Engineer
have extensive discussions to reach full agreement on the
scope of services.
-Upon agreement of the scope, the price of the services
should be negotiated to reflect changes from the original
scope used for obtaining proposals.
-If both envelopes of all proposers are opened at the time,
a bidding process, as discussed in “Bidding,” is initiated with
attendant disadvantages.
-The two-envelope system is not recommended. If used as
intended, it is similar to the recommended QBS procedure
except that the added cost to prepare a comprehensive
scope and price discourages some consulting Civil
Engineers from participating.
THANK YOU
VERY MUCH!
ACTIVITY
1. For the basis of selection, factors like ___________ and
___________ reputation of the Civil Engineer and his staff as
determined by inquiries to the previous clients and other references.
2. For the basis of selection, responsible civil engineers must be
___________ professional engineer.
3. For the basis of selection, CE should demonstrated
____________ and ____________, performing the services
required for the project.
4. CE should be able to assign __________ who will be in
responsible charge of the project and will be able to provide and
complete the required services within the time allotted.
5. It is a contract procedure used to supplement a client staff, either
by providing an extension to existing discipline and capabilities
already on board or by adding special disciplines not available on the
client's staff provide continuing service.
6. There should be an established __________ for designating the
person authorized to select or recommend selection of civil engineers
for specific assignments.
7. There should be _________ or more individuals in a selection
committee with at least 1 of them is professional engineer of the
appropriate discipline.
8. ascertain general qualification in a selected area of expertise or
request for proposal
9. Used to seek Civil Engineers for creating short list for selecting civil
engineers
10. It involves submission of technical proposal in one envelope and
price proposal in the second envelope