Negative Inventory
Issues in QuickBooks
(Desktop or Online)
What is Negative Inventory in
QuickBooks
Negative inventory in QuickBooks refers to a situation
where the recorded quantity of an item in a company's
QuickBooks inventory system is less than zero.
QuickBooks Negative Inventory Causes
Negative inventory results from recording sales transactions before
inputting the corresponding purchase transactions. This occurs when
you sell inventory items that are not currently in stock.
Sell more products than you had.
Did not enter all purchase orders into QuickBooks.
Miscounted your physical inventory.
The quantity on hand from the vendor didn't match the purchase order in
QuickBooks.
Didn't convert purchase orders to bills.
Fix negative inventory issues in QuickBooks
Online
Review your quantity on hand
Convert open purchase orders to bills
Do a physical inventory
Order more products
Detailed steps to toubleshoot Negative Inventory Issues in QuickBooks Online
Fix Negative Inventory Issues in QuickBooks
Desktop
Recording for an item's transactions constitutes
sales.
Inventory items were sold before purchase recording.
Prioritizing purchase or adjustment entries before
sales entries.
Detailed steps to troubleshoot Negative Inventory Issues in QuickBooks Desktop
Prevent from Negative Inventory
Establish inventory items with an initial quantity.
Utilize Sales Orders or Estimates to record sales
transactions for which inventory is available. Employ
Pending Invoices to register sales transactions for
which inventory is available.
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