DEFINITION
• Business documents are the documents that
provide information about transaction that take
place in businesses.
PARTS INVOLVED IN BUSINESS DOCUMENTS
• Buyer of the product- a person who purchase goods from seller.
• Seller of the product-a person who sell goods to the buyer.
LETTER OF ENQUIRY
• Is the letter written by the buyer to the seller requesting to know
information about the products and services available.
QUOTATION
• It is sent by a seller to a buyer as a reply of enquiry giving information
of the goods available, price, any discount and delivery options.
MSIMBAZI STATIONERIES
P.O.BOX 3472 DAR ES SALAAM
PHONE: 0714800800
E-MAIL: msimbazistationary@gmail.com
QUOTATION
BUYER: MABOTE GENERAL ENTERPRISES
P.O.BOX 53553 DAR ES SALAAM
PHONE : 0785525255
EMAIL: hama@gmail.com
NO
Quantity
1
21
2
6
Delivery: within one day of the order.
Terms: payment within 60 days of invoice.
description
boxes of pens
boxes of counter books
date: 1st may 2019
price per unit
$ 40
$ 20
Signed by A. Ally
sales manager
PURCHASE ORDER
• Is the document prepared by buyer to a seller indicating the details of the goods
demanded by a buyer.
MABOTE GENERAL ENTERPRISES
P.O.BOX 53553 DAR ES SALAAM
PHONE : 0785525255
EMAIL: hama@gmail.com
PURCHASE ORDER
SUPPLIER: MSIMBAZI STATIONERIES
P.O.BOX 3472 DAR ES SALAAM
PHONE: 0714800800
E-MAIL: msimbazistationary@gmail.com
date: 3 MAY 2018
NO
Quantity
1
21
2
6
Delivery required on may 7 2018
description
boxes of pens
boxes of counter books
price per unit
$ 40
$ 20
signed: Gilbert kitinya
purchase manager
DELIVERY NOTE
• This document provides proof that the goods were delivered and checked.
MSIMBAZI STATIONERIES
P.O.BOX 3472 DAR ES SALAAM
PHONE: 0714800800
E-MAIL: msimbazistationary@gmail.com
DELIVERY NOTE
BUYER: MABOTE GENERAL ENTERPRISES
P.O.BOX 53553 DAR ES SALAAM
PHONE : 0785525255
EMAIL: hama@gmail.com
NO
Quantity
1
21
2
6
Delivery : within 2 days after order.
Terms: payment within 60 days of invoice
date:5 may 2018
description
boxes of pens
boxes of counter books
signed by : A.M Ally
sales manager
price per unit
$ 40
$ 20
INVOICE
• Sent by the Seller outlining the quantity, description and price of the
goods and any discount which has been offered.
• When you sell- you send invoice to buyer
• When you buy- you receive invoice from seller
DEBIT NOTE
• This is only sent if the goods ordered are incorrect or
damaged and buyer is seeking a replacement or discount.
• It is sent by a buyer to a seller
CREDIT NOTE
• Offered by the seller to the buyer an alternative to cash so
the buyer can order different goods at a reduced price.
STATEMENT OF ACCOUNT
• The seller issues this to the buyer at the end of the month outlining the
transactions that have taken place and the money owed.
CHEQUE
• is a document that orders a bank to pay a specific amount of money from a
person's account to the person in whose name the cheque has been issued.
RECEIPT
A receipt is proof of purchase by the buyer and that the goods were paid for.