Kingdom of Saudi Arabia
Prince Mugrin Bin Abdulaziz
University
Al-Madianah Al-Munawarah
Library subsystem for university
Software Engineering SE262
Version 1
By:
Rania Almutairi 4010219
Shahad Alhawiti 4010481
Alaa Alharbi 4020049
Razan Alamri 3910230
Instructor: Khaled Boukesra
February 14, 2024
Revision History
Date
Version
14/2/2024
1
Author
Description of change
Preparing the report
Rania Almutairi
/2/2024
14/2/2024
/2/2024
/2/2024
Shahad Alhawiti
1
Rania Almutairi
Alaa Alharbi
Razan Alamri

Introduction

Purpose

Scope

References

Positioning

Problem statement

Product position statement

Stakeholder and User Descriptions

Stakeholder summary

User summary

User Environment

User needs

Alternatives and Competition
2
Table of Contents
1.
2.
3.
Introduction
4
1.1
1.2
1.3
1.4
4
4
5
5
Purpose
Scope
Acronyms and definitions
References
Positioning
6
2.1
2.2
Problem Statement
Product Position Statement
6
7
Stakeholder and User Descriptions
7
3.1
3.2
3.3
3.4
3.5
7
7
7
8
8
Stakeholder Summary
User Summary
User Environment
User Needs
Alternatives and Competition
3
1.
Introduction
In today's changing world of colleges and universities, libraries play a crucial role in helping
students and researchers. But many traditional library systems are struggling to keep up with
what students, teachers, and librarians need. That's why we're introducing the Library Subsystem
for University, called "Smart Library." Smart Library is not just another library system. It's a whole
new way of managing libraries, using the latest technology and smart ideas to solve the problems
that modern schools face. Our main goal with Smart Library is to make it easier for people to find
and use library resources. We want to make it simple and convenient for everyone involved. Our
aim with Smart Library goes beyond just putting books and resources online. We want to create
a culture where everyone can work together efficiently and share knowledge easily. Whether
you're looking for a physical book or an online article, Smart Library is here to help you access it
quickly and easily. Smart Library has a wide range of features to help manage library resources
better. From easy search tools to personalized recommendations, we've got everything covered.
Plus, with automated checkout and inventory tracking, you'll always know what's available. But
Smart Library is more than just software. It's a way to bring people together across different parts
of the university. By working together and sharing information, we can make sure everyone gets
the most out of the library. In the end, Smart Library is about more than just technology. It's
about making education better for everyone. With Smart Library, we're aiming to make libraries
more accessible, efficient, and excellent than ever before.
1.1
Purpose
The purpose of the Library Subsystem for University, Smart Library, is to provide a user-friendly
and comprehensive platform that enables quick and easy access to a wide range of learning
materials, including physical books, e-books, journals, and online databases. By implementing
advanced features and functionalities, Smart Library aims to eliminate the inefficiencies
associated with traditional library management systems, allowing users to efficiently locate,
borrow, and return resources while saving time and effort for both patrons and library staff.
1.2
Scope
The scope of Smart Library encompasses the entire process of library resource management
within the university environment. This includes but is not limited to:






Providing a centralized platform for accessing and searching for library resources.
Implementing automated procedures for borrowing, returning, and renewing resources.
Organizing library contents systematically through proper labeling and cataloging.
Enhancing the overall user experience with an intuitive and user-friendly interface.
Supporting a variety of learning materials, including physical and digital formats.
Integrating with existing university systems and technologies for seamless operation.
4
1.3
Acronyms and definitions
Smart Library: The modern library management system designed specifically for the university
environment, aimed at enhancing accessibility, streamlining procedures, and improving
organization of library resources.
University Library Subsystem: The integrated system within the university responsible for
managing and providing access to learning materials for students, faculty members, and staff.
User Interface (UI): The graphical interface provided by Smart Library for users to interact with
and navigate through the system.
Automated Library Management System: A system that utilizes automation and digital
technologies to streamline library processes such as resource circulation, inventory
management, and patron services.
Learning Materials: Refers to a wide range of educational resources available within the library,
including books, journals, articles, e-books, multimedia materials, and online databases.
1.4
References



Smith, J., & Johnson, A. (2020). "Modernizing Library Services: Trends and Technologies."
Journal of Academic Libraries, 45(2), 123-135.
Brown, C., & Davis, E. (2019). "Enhancing User Experience in Academic Libraries: Best
Practices and Case Studies." Libraries & Information Science Journal, 32(4), 287-301.
University
Library
Strategic
Plan
2020-2025.
[Online].
Available:
https://www.university.edu/library-strategic-plan.pdf
5
2.
Positioning
2.1
Problem Statement
Problem of
Inefficient library subsystem for a university.
Affected Stakeholders
Students, faculty members, and library staff.
Impact of Problem
 Limited access to necessary resources: It may be
challenging for instructors and students to
locate and obtain the books, journals, and other
teaching materials they need for their studies
and research.
 Time-consuming procedures: Ineffective library
management can result in lengthy processes for
patrons to borrow, return, or renew resources,
which can be inconvenient.
 Disorganization: Users may find it difficult to find
certain materials in an unorganized library
subsystem due to lost or misplaced resources.
 Decreased production: When time is lost on
administrative matters rather than academic
pursuits, the inefficiencies in the library
subsystem can negatively impact the
productivity of instructors, students, and library
employees.
Proposed solution
 Enhanced accessibility: Students and faculty
members would be able to locate and use the
materials they need with efficiency if a welldesigned library subsystem made a variety of
resources, such as physical books, e-books,
journals, and online databases, easily
accessible.
 Streamlined procedures: By putting in place an
automated library management system, users
and staff would need to spend less time and
effort on routine chores like borrowing,
returning, and renewing resources.
 Better organization: Users would find resources
more quickly and efficiently if library contents
were arranged methodically, with appropriate
labeling and cataloging.
 Better learning outcomes and higher productivity
would result from a successful solution that
addressed the inefficiencies in the library
subsystem. This would free up faculty, staff, and
students to concentrate more on their academic
duties.
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2.2
Product Position Statement
Who is it for?
Students, faculty members, and library staff of the
university.
Who
Realizing the necessity of an effective and user-friendly
library subsystem that improves the availability of learning
materials.
Library subsystem for
university
The library management system "Smart Library" is
contemporary.
That
Enables users to quickly find, borrow, and return library
resources with a smooth and simple user experience.
Unlike
Outdated software solutions or traditional library systems
are inadequate in meeting the changing needs of the
university community and lack sophisticated functionality.
The software product
It provides an intuitive user interface that makes resource
administration easier, administrative chores simpler, and
the entire library experience better.
3.
Stakeholder and User Descriptions
3.1
Stakeholder Summary
Name
3.2
Name
3.3
Description
Responsibilities
User Summary
Description
Responsibilities
Stakeholder
User Environment
7
3.4
Need
3.5
User Needs
Priority
Concerns
Alternatives and Competition
8
Current Solution
Proposed Solutions