VENDOR MANAGEMENT SYSTEM
VENDOR
ADMIN PROCUREMENT
START
Registration
Account Activation via e-mail
Company data entry
Submit company data for
verification
Revise company data
Check vendor data
No
Is the company
data valid?
Yes
Verified vendor data
END
PURCHASE REQUISITION
REQUESTOR
PROCUREMENT TEAM
START
Requestor creates Purchase
Requisition and Purchase
Requisition Line
PR is added to the procurement
team tasklist
PR sent to procurement team
Purchase Requisition diperbaiki
No
Is the PR complete?
Yes
Determine PIC for the PR
Determine method tender
and evaluation
Starting tender process
END
TENDER
PROCUREMENT COMMITtEE
VENDOR
START
Making procurement invitations
and invited vendors
Showing procurement invitation
Open registration
for invited vendors
Vendors register
Evaluation of vendor bid
document
Offering letter submission
Negitiate
Determine the potential winner
Announcing the potential
winners
Get information about potential
winners
Yes
Winner's appointment
Aggred?
No
Make a Purchase Order or
Contract
Make a refutation
No
is
refutation accepted
and valid?
END
PURCHASE ORDER MANAGEMENT
PROCUREMENT COMMITTEE
VENDOR
START
Complete Purchase Order details
Send Purchase Order to vendor
Receive Purchase Order
Agreed?
No
Review reasons for vendor
refusal
Enter the reason for rejection
Yes
Show vendor delivery plan
Agree with the
vendor's reasoning?
Yes
Purchase Order revision
Appoint another winner
END
No
MANAGEMENT PURCHASE ORDER
VENDOR
TIM PENGADAAN
START
Show delivery date information
according to PO
Yes
Is the product
delivery late?
No
The delivery plan notification
dosn't match
Conduct discussions with
vendors regarding delays
Show delivery date information
according to PO
Revised delivery date
Unable to deliver goods
Approval to superiors
Delivering products (according
to PO) and adding surat jalan
END