This row is manual data entry only with the total budget in the leftmost column being a sum of the JUL - JUN columns This cell checks if the sum of the 'Actual' row (in the past only) + 'Current' & 'Future' months in the 'Budget' row = Budget Total above This row has a formula that gives "Past"/" Current"/"Future" depending on the current month with conditional formatting for colour This is a simple SUM =[Budget/Actual/revised]2rowsup - [Sub Totals ]@row The figures in the 'Actual' row are brought in from a third party finance application (still trying to determine if this is possible) This row checks if the cell is in the past and if so reports the ' Actual' figure above. If not in the past it reports the 'Budget' cell above