Interface Components Main Menu Bar Quick-Access Tiles Door Icons Cardholders Access Point Assigning Keys Guest Check-In Reading Keys Audit Trails SALTO – Access Interface Components The interface is divided into three sections: 1. Operator area 2. Main menu bar 3. Quick-access tiles Main Menu Bar The main menu bar options are described in the following table. MENU Access points Cardholders Keys Monitoring Hotel System DESCRIPTION Creates and controls access to access points, for example, doors, lockers, and rooms. It also enables the creation of zones to group and manage these access points. Controls who has permissions to use a key, for example, users and visitors. This menu also controls when and where the key can be used through the use of timetables. Enables keys to be added and deleted from the system. It is also used to check visitors in and out. Provides an audit trail of the site by tracking access point activity Enables guest check-in, check-out, and key control, for example, cancelling keys, for hotels Provides system audit functionality, tracking event and object modifications. This menu also contains specific administration functionality such as managing peripherals and scheduled jobs, and adding and deleting operators, operator groups, and partitions. There is also a calendar option that can be used to control access in different geographical areas, and configure holiday and special day periods. Quick-Access Tiles The home screen contains shortcuts for quick access to the most commonly used options. The quick-access tiles that are displayed vary according to whether you are accessing the Admin interface or the Hotel interface. The Admin interface quick-access tiles are listed in the following table. ACCESS Quick-Access Tile Users Audit trail Read key Delete key Zones Calendars User access levels Cardholder timetables Doors LOCATION Alternative Access Path Cardholders menu Monitoring menu Keys menu Keys menu Access points menu System menu Cardholders menu Cardholders menu Access points menu The Hotel interface quick-access tiles are listed in the following table. ACCESS Quick-Access Tile Check-in Check-out Copy guest key Read key Room status LOCATION Alternative Access Path Hotel menu Hotel menu Hotel menu Keys menu Hotel menu Door Icons When you create doors, different icons are displayed on the Doors screen. These icons vary, depending on the battery status of doors and whether they need to be updated. The icons are described in the following table. ICON Update required Unknown Battery status DESCRIPTION Indicates that a door needs to be updated. This icon is displayed in the Update required column. Indicates that the battery status of a door is unknown. This icon is displayed in the Battery column. Indicates the battery status of a door. This can be normal, low, or run-out. Cardholders Users A user is typically a member of staff who needs access to and within your site’s buildings. They are differentiated from other cardholders by the fact that they need regular, rather than occasional, access. Usually, they also have a greater level of access than other types of cardholders such as visitors. Creating Users To create a user, perform the following steps: 1. Select Cardholders > Users. The Users screen is displayed. Click Add User. The User information screen is displayed. Type a title, first name, and last name for the user in the Identification panel. If the user has a long stay, disable the key expiration For Reception, enable override privacy Access Point 1. Copy if the user has the same level of access as another user. Assigning Keys After you have created and configured a user, you can click Assign Key on the User information screen to assign them a key. See Assigning User Keys for more information. When you assign keys to users, different icons are displayed in the Key status column on the Users screen, depending on the key status. See Key Status Icons for more information. The key status is also displayed on the User information screen. The period for which keys are valid is shown on the User information screen and also in the Key Expiration column on the Users screen. Guest Check-In 1. Select Hotel > Check-in. The Hotel check-in screen is displayed. Some systems have time for start date, some don’t. If there’s no time to start, you cannot create another key while the room is occupied For double rooms, change the number of keys according to the number of guests staying in the room 2. Click Edit Key. A pop-up is displayed asking you to place the key on the encoder. 3. Place the key on the encoder when the LED light begins to flash. The check-in information is transferred to the key. A pop-up is displayed confirming that the operation was successful. 4. Remove the key and click OK. Reading Keys In the case of keys that are found and the owner is unknown, you can read the key details by placing the key on the encoder. To read a key, perform the following steps: 1. Select Keys > Read key. A pop-up is displayed asking you to place the key on the encoder. 2. Place the key on the encoder when the LED light begins to flash. A pop-up is displayed showing the key data – for example, the owner, expiry date, and the key access points. If you have enabled and configured specific tracks for keys, this information is also shown with other relevant technical data. See Configuring Tracks for more information about tracks. Audit Trails The Audit trail information screen shows a list of events for each access point. Each event has a date and time stamp. By default, it shows events for the previous seven days only. To see earlier events, you must define the specific date range in the Date/Time filter. See Filtering Audit Trail Data for more information. The audit trail and system auditor track different system information. The System auditor information screen shows system and operator events. The Audit trail information screen shows access point events only. You can view the audit trail information by selecting Monitoring > Audit trail. Using the PPD, you can select one specific lock to audit After downloading the information into the PPD, click Get PPD Events Printing and Exporting Audit Trail Lists You can select Monitoring > Audit trail and click Print on the Audit trail information screen to print a hard copy of the audit trail list, or export the list to a specified file format. Filtering Audit Trail Data You can filter the audit trail data by event date/time, access point, cardholder/operator, operation, and/or type. See Audit Trail Filters for more information. To filter the audit trail data, perform the following steps: 1. Select Monitoring > Audit trail. The Audit trail information screen is displayed.