JAM NICOLE MANILA
OBJECTIVE
An individual with exceptional project management, administrative,
presentation and writing skills, offering over nine years of experience.
To secure a challenging position to leverage my knowledge with
opportunities for career growth and implement new skills for the
organization.
WORK EXPERIENCE
CONTACT
Address:
Bldg. 42, Street 810, Zone 13
Msheireb, Doha - Qatar
Phone:
+974 5081 4322
Email:
jammanila@yahoo.com
February 2022 – Present
Executive Personal Assistant
Assets Hospitality (Subsidiary of Power International Holding)
DoubleTree by Hilton Doha Downtown – Team Member
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CORE SKILLS
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Business Writing
/Documentation
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Administrative Support
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Data Management
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Detail-Oriented
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Excellent Customer Service
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Dedicated Team Player
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Organizational Skills
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Interpersonal Skills
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Communication Skills
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MS Office Suite Proficient
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SAP
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DAMAS
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Provides support to COO, General Manager and other senior
executives by conducting calendar management through MS
Outlook, meeting coordination and travel arrangements
Schedule business and personal appointments for the COO and
General Manager and liase across departments to ensure seamless
scheduling
Handles incoming and outgoing correspondence, including mail and
e-mail
Provides support and communication with Hotel Managers
regarding their Hotels
Monitors and creates petty cash transactions and manage
reimbursements
Creates purchase requests for the HR and other departments
Creates reports and develops presentations for various meetings
Provides assistance and coordination to the Marketing Team by
proof-reading and editing presentations
Provided admin assistance in 3 HILTON Pre-opening Hotels before
and during FIFA 2022 and 1 HILTON Pre-opening Hotel in Oman
Performs routine cataloging and indexing to ensure efficient
document retrieval processes
Collaborates with the project management team to streamline the
documentation process
Efficiently handles time-sensitive and confidential documents
Oversee the receiving and filing of invoices from vendors and
customers, track payments, and reconcile bank and credit card
accounts
Recognize the lack of PO on invoices and documents and resolving
the issue
Provides assistance in reviewing and adjusting the organizational
charts
Assisted in FIFA Fan Village during the FIFA World Cup 2022
INTERESTS
January 2020 – February 2022
Executive Secretary
The Best Trading & Contracting Co. W.L.L.
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Research
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Social Media
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Photography
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Permanent Makeup Artist
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EDUCATION
2013-2015
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British College of Applied Studies
HND Business Management
2011-2012
Far Eastern University
Bachelor of Science in Nursing
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Provided secretarial, administrative and project support to the
General Manager and other team members
Managed office organization and general workflow from supporting
staff members
Composed, edited and proofread letters, memos, emails and
meetings
Prepared technical proposals for Tender Submission and follow up
with clients for submitted tenders and invoices
Conducted research, analyze and compile data and figures for
presentations and proposals
Collected, organized and formatted data from multiple sources
Updated different kinds of logs like the Tender logs and Project logs
Sent invoices to appropriate recipients to inform them of payments
due received or covered
Placed investigative phone calls when there are questionable
aspects of the invoice
Reported any past due invoices to appropriate channels
March 2019 – October 2019
Receptionist / Aesthetician
Violet Beauty Saloon
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Responsible for greeting visiting clients and partners and delivering
exceptional customer service assistance
Scheduled appointments, minimizing wait times and ensuring
customer satisfaction
Responded promptly to various telephone inquiries, emails and
resolving issues
Managed correspondence and recorded information and
performed other administrative duties assigned by Manager
Provided services related to the skin appearance and have done
semi-permanent make up services
November 2016 – December 2018
Executive Secretary / Document Controller
Speed Arrow Trading Contracting & Services
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Created project documentations to back up all the important
project elements
Sorted, stored and retrieved electronic and hard copy documents
on behalf of project team
Reviewed and updated technical documents (e.g. manuals and
workflows)
Controlled company and project documentation and maintained
confidentiality
Ensured all documentation meets formal requirements and
required standards
Performed secretarial and administrative tasks including drafting
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letters, memos, invoices, reports, and other documents for senior
staff
Interacted with the representing officials in meetings, events, or
gatherings and provided them the required information on behalf
of the senior officials
September 2014 – October 2015
Secretary / Document Controller
Kellog Brown and Root, Inc. (Subcontracted by CCC/TCC JV)
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Tracked, transmitted, and accurately file physical/ electronic
documents and correspondence
Prepared and maintained the data shared between the
departments and recording the information accordingly
Produced document progress reports for senior managers
Maintained confidentiality around sensitive information and terms
of agreement
Prepared reports on projects as needed
Ensured documents are shared at key times to facilitate timely
project completion
Planned and arranged travel schedules and reservation for the
superiors and executive management as needed
Scheduled and arranged important meetings and conferences
whenever required
Coordinated with the project manager and insured all the team are
continuously updated on the progress of the work
Sorted, stored and retrieved electronic and hard copy documents
on behalf of clients and industry professionals