Social Media Project By : Aubakirova Dariya (ITM-2104) Kim Veronica (ITM-2104) Kayrulla Asylmurat (ITM-2104) Zheldibayev Madi (ITM-2104) Kassym Ubaidolla (ITM-2102) Group: ITM-2104, ITM-2102 Table of content 1. Introduction 2. Social media platform 3. Organizational analysis 4. Risk analysis 5. Project conclusions 6. Project analysis 6.2 Project Plan revisited 6.3 Teamwork evaluation Introduction Our initial proposal centered around the integration of Slack, Trello, and Google Docs platforms to create a comprehensive solution for the client. Upon presenting our initial proposal, feedback from the client became a pivotal aspect of project development. It became evident that our proposed solution, while comprehensive, required refinement and adjustment to align more precisely with the client's specific requirements. The evolution of the project, driven by client feedback, not only influenced the project's scope and approach but also paved the way for a more effective and tailored solution. In the following sections, we will delve into the details of the changes made, the lessons learned, and the development of the final report, which fully encapsulates our client's vision. Social media platforms Slack Limitations in Scope and Costs The free version's 10,000 message limit may hinder longterm record-keeping and historical data retrieval, affecting project scope over time if key information becomes inaccessible. Limited shared file storage space could require additional investment in storage solutions, increasing project costs. Risks Absence of advanced project management tools may require additional platforms, increasing complexity and potential for miscommunication. Advantages in Scope and Costs Real-time team collaboration via direct messages and channels. Trello and Google Drive integration for improved teamwork. Mobile accessibility for members of the team who are on the go. Social media platforms Trello Advantages About Trello Trello is a well-liked platform for collaboration and project management. It can be a useful addition to project management workflow, supporting you in monitoring assignments, due dates, and advancement Limitations The free edition has limited analytics and project reporting. Simple features in contrast to expensive project management software. Absence of dependencies for complex tasks. Interface that is simple to use and allows team members to adjust with ease. Boards, lists, and cards for visual project management. Integration for improved usefulness with a range of additional tools. Social media platforms Google Docs Why Google Docs? Google Docs is ideal for teamwork, offering a collaborative platform for corporate document sharing and co-creation, useful for internal teams preparing social media content. Limitations Document organization can be challenging with multiple files, and Google Docs offers fewer project management features than specialized tools, with collaboration that may not be as advanced. Advantages Cloud-based Google Docs allows locationindependent access, real-time multi-user document collaboration, and is integrated with Google Drive for easy file management. Organisational analysis Organizational Change Transition from centralized to decentralized communication with Slack integration. Slack channels eliminate departmental silos, promoting cross-functional collaboration. Trello boards increase transparency and accountability in project management. Adaptation and Data Governance Introduction of new tools requires upskilling and digital literacy for employees. Implementation of effective change management to ensure smooth transition. Need for robust data governance policies to maintain data integrity and security across platforms. Risk Mitigation and Strategic Planning Potential risks include information overload and data fragmentation across platforms. Security measures are crucial due to the cloud-based nature of Slack, Trello, and Google Docs. Pilot testing, KPIs, regular check-ins, and a feedback loop are essential for successful implementation. Multi-factor authentication and data backups are recommended to protect company information. Risk Analysis Risk Breakdown Structure Risk Analysis Project conclusions Privacy and Security Content Strategy Future of project Given the sensitive nature of the client's work, ensuring data privacy and security was paramount. Extensive measures were implemented to safeguard sensitive information. A solid content strategy was developed to ensure that the information shared on the platform was valuable, relevant, and compliant with industry regulations. The client aims to enhance the platform with advanced tools and analytics for operational optimization. Insights gained underscore the value of adaptability and communication, which will benefit future projects. My areas of expertise Project plan revisited Original Project Plan Project Initialization – 3 weeks Social Media Strategy Development – 2 weeks Internal Collaboration Enhancement – 2 weeks Document Collaboration System Setup – 3 weeks External Communication Strategy – 3 weeks Idea Capturing System Implementation – 2 weeks Project Review and Finalization – 2 weeks Total Duration: 17 weeks Executed Project Project Initialization – 4 weeks Social Media Strategy Development – 3 weeks Internal Collaboration Enhancement – 2.5 weeks Document Collaboration System Setup – 3.5 weeks External Communication Strategy – 2 weeks Idea Capturing System Implementation – 2 weeks Project Review and Finalization – 2 weeks Total Duration: 19 weeks Differences and Reasons Scope: The project's scope slightly expanded due to the integration of extra tools in the Internal Collaboration Enhancement phase. The client requested specific applications that were not initially anticipated. Time: The project overran by 2 weeks. The extra time taken in the project initialization phase and the social media strategy development phase contributed significantly to this delay. Costs: Due to the extended time and changes in scope, there was a 10% increase in the overall budget. Resources: We had to bring in an additional IT expert to handle the implementation of new tools requested by the client. Lessons Learnt and Impact on Future Projects Team Effectiveness Checklist Thank you for attention!
