[Your Name] [Your Position] [Date]
To: [Employee's Name] Subject: Preventive Suspension Pending Investigation
Dear [Employee's Name],
I hope this memo finds you well. I am writing to inform you that, following a preliminary investigation into an
alleged misconduct, the management has decided to impose a preventive suspension on you for a period of
three (3) working days, effective [start date] to [end date]. This suspension is a precautionary measure
intended to facilitate a thorough and unbiased investigation.
Nature of the Misconduct: The nature of the alleged misconduct is [briefly describe the misconduct], which
has raised concerns and warrants a more detailed inquiry. Please note that this preventive suspension does not
prejudge the outcome of the investigation but is necessary to ensure an impartial and fair process.
Purpose of Preventive Suspension: The primary purpose of this suspension is to prevent any potential
interference with the investigation process and to maintain a work environment free from disruptions during
this critical period. We emphasize that this is a standard practice in cases where a thorough investigation is
required.
Expectations During the Suspension:
1. Non-Attendance: You are required to refrain from reporting to work or entering the company
premises during the suspension period.
2. Cooperation: We expect your full cooperation during the investigation. You may be contacted for
further information, clarification, or statements as part of the investigative process.
3. Confidentiality: It is imperative that you maintain strict confidentiality regarding the nature of the
investigation and the details surrounding the alleged misconduct.
Investigation Process: The investigation will commence promptly, and you will be notified of the outcome
as soon as it is concluded. The aim is to conduct a fair, thorough, and timely investigation to ascertain the
facts surrounding the alleged misconduct.
Contact Person: Should you have any questions or require clarification during the suspension period, please
feel free to contact [Investigating Officer or HR Representative's Name] at [contact information].
We trust that you understand the necessity of this preventive suspension and appreciate your cooperation
during the investigation. We are committed to ensuring a fair and impartial process.
Thank you for your attention to this matter.
Sincerely,
[Your Name] [Your Position] [Contact Information]