UNIVERSITI TEKNOLOGI MARA
Cours Code
: IMD 161
Course Name
: Foundation of Records Management
Level
: Diploma
Credit Unit
: 3
Contact Hour
: 3
Course Status (Core/Non-Core)
: Core
Prerequisite
: None
ASSESSMENT/ COURSEWORK
FINAL ASSESSMENT
FINAL EXAMINATION
Refer to Official UiTM Examination Timetable
CONTINUOUS ASSESSMENT
PERCENTAGE
40%
PERCENTAGE
INDIVIDUAL ASSIGNMENT
Article Review
20%
GROUP ASSIGNMENT 1
Final Project (Proposal on Records Management)
30%
GROUP ASSIGNMENT 2
Filing Test
10%
CONTINUOUS ASSESSMENT
INDIVIDUAL ASSIGNMENT
Article Review
Student needs to obtain TWO (2) articles from reflective journals that are
related to any topic pertaining to records management. Students might refer
to their Scheme of Work for the topics. That article should be searched in a
reflective journal or online database, from the year 2015 until 2023. Both
articles must come from the same topic or sub-topic. Student needs to make
a COMPARISON between those two (2) articles.
Articles’ Example:
Article 1: Quality documentation and records management: a survey of
Turkish universities
Article 2: Strategies for Improvement of Records Management in Enhancing
Quality of Services in Institutions of Higher Learning: A Focus on Moi
University, Kenya
1.0 Guidelines:
a. Introduction of the Article
b. Objectives of the Article
c. Discussions of the Article
d. Conclusion of the Article
e. Bibliography (APA Citation Style)
f. Appendix (Attached with the original article).
2.0 Requirements
Student may use the given template by executing the following text
format: Arial | 11 | 1.5 spacing | Justify.
3.0 Submission
For the submission of the assignment, student need to submit it to their
lecturer in softcopy via U-Future OR hardcopy. Student MUST attach the
rubrics given to them in submitting this assignment.
SUBMISSION
WEEK
WEEK 6
CONTINUOUS ASSESSMENT
GROUP ASSIGNMENT 1
Final Project (Proposal on Records Management)
In a group of FOUR (4) to FIVE (5), students are required to prepare a
PROPOSAL for the establishment of a registry in any LOCAL AUTHORITIES
(PIHAK BERKUASA TEMPATAN) in Malaysia, for example Majlis Daerah
Kampar / Majlis Perbandaran Segamat / Majlis Bandaraya Kuantan. Students
should follow given the guidelines and highlight the importance process and
procedure in establishing the registry.
Proposal Guidelines:
a. Introduction
i.
Overview of records management program
ii.
The goals of records management program
iii.
Importance of records management program
iv.
Records management legislation
b. Organization background
i.
Background of the agency
ii.
Mission, Vision, Functions & Organization Chart
iii.
Department/Unit of the agency
iv.
List of Housekeeping and Functional Records (Rekod
Am dan Rekod Fungsian) of the agency.
v.
Location of the agency (with Google maps)
b. Proposal on Registry Establishment in ________________
i.
Types of registries propose (choose THE BEST with the
appropriate reason)
ii. Registry room requirements:
• Location
• Area and space
• Building materials and structures
• Equipment and equipment
SUBMISSION
WEEK
WEEK 13
• Temperature and humidity control
• Light
• Security of Registry Room and Record Room
• Fire prevention
• Prevention from pest agents
• Handling and record keeping
iii. Mail management
• Types of correspondence
• Circulation of correspondence
• Objective of mail room
• Mailroom operations
• Mail operations
• Delivery operations
• File management
• File room operations
• File storage
• File format
• File retrieval
• The physical maintenance of file
vi.
File classification
• Subject classification proposes
• Coding system proposed
vii.
Appraisal and disposition of records in registry
• Records appraisal process
• Objective of appraisal
• Important of appraisal
• Objective of disposition
• Important of disposition
• Principles of disposal
• Methods of records disposition
viii.
Budget estimation in setting up the registry.
c. Conclusion
References / Bibliography
At least 15 references from reliable sources and citation using APA Citation
(Alphabetical order)
Text Format:
Arial | 11 | 1.5 spacing | Justify.
Submission
For the submission of the assignment, students need to submit it to their
lecturer in soft copy via U-FUTURE OR hard copy. Students MUST attach the
rubrics given to them in submitting this assignment.
CONTINUOUS ASSESSMENT
WEEK
GROUP ASSIGNMENT 2
WEEK 12
Filing Test
In a similar group, students are given one (1) hour to do the FILING TEST. All
materials will be provided by the lecturer EXCEPT red and black pen, ruler,
pencil, easer, puncher, and other needed things during the test.
Lecturer will assist the student before the test starts. Marks will be given once
the FILING TEST is done.
RESOURCE PERSON / LECTURER
PHONE NO
EMAIL
ROOM
Azk/2023
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