ADDIS ABABA UNIVERSITY
College of Business and Economics
Department of Accounting and Finance
Accounting Software Application
Sage 50/Peachtree Guide for the
Computerized Accounting Simplified
Project
October 2023
How to Start Peachtree?
1. Start
2. All Programs
3. Peachtree Quantum 2010-Accountants Edition
(Folder)
4. Peachtree Quantum 2010-Accountants Edition
(Icon)
– Peachtree Start up Screen/Welcome Screen
How to Create Company on Peachtree?
1.
2.
From Start up screen select Create a new company Button
Create a New Company Wizard
1. Create a New Company-Introduction
1. Next
2. Create a New Company-Choice of Peachtree Company
1. Peachtree Premium Accounting 2010
2. Next
3. Create a New Company Information
1. Company Name: Your name
2. Address Line 1: 6th Killo
3. Business Type: Corporation
4. Next
4. Create a New Company-Set up
1. Build Your own chart of Accounts
2. Next
How to Create Company on Peachtree?
5.
Create a New Company-Define Account Segments
1.
2.
6.
7.
8.
9.
No, I do not want to use Account Masking
Next
Create a New Company-Accounting Method
1. Accrual
2. Next
Create a New Company -Posting Method
1. Real Time
2. Next
Create a New Company-Accounting Periods
1. 12 monthly accounting periods per Year
2. Next
Create a New Company-Fiscal Year
1.
2.
January 2023
Next
10. Create a New Company-Finish
1.
Finish
How to Close a Company?
1. From the File Menu, select close company
2. Start up Screen /Welcome Screen will be
displayed
How to Open a Company?
1. From the Start Up Screen, Select open an existing
company
2. From the Open an Existing Company Window
1. Select your Company
2. Ok
How to Create Users?
1. Maintain Menu
2. Users
1. Set Up security
3. User Security---Window
1. New User Button
2. Create Administrator
1. User Name yourname
2. Password: yourpassword ( 7+ characters long & alphanumeric)
3. Save
4. Close
5. Note: Close your company and Reopen
How to View Audit Trail Report?
1.
2.
3.
4.
5.
6.
7.
From Reports & Forms Menu
Choose Company…Option
Select a Report or Form Window
Select Audit Trail Report
Display Button
Audit Trail Report window
Close
How to Set up General Ledger Chart of Accounts?
1.
Maintain Menu 2. Chart of Accounts…option 3. Maintain chart of Accounts Window
Account ID Description
Account Type
(Write)
(Write)
(Select)
Click on
1110
Cash and Cash Equivalents
Cash
Save
1140
Trade Receivables
Account Receivables
Save
1141
Provision for Doubtful Accounts
Account Receivables
Save
1150
Inventory
Inventory
Save
1151
Provision for Stock Impairment
Inventory
1210
PPE: Building
Fixed Asset
Save
1210-C1
Accu. Deprn.-Building
Accu. Deprn.
Save
1210-C2.
Accu. Impa. Loss- Building
Accu. Deprn
Save
1220
Computers
Fixed Asset
Save
1220-C1
Accu. Deprn.-Comp.
Accu. Deprn.
Save
1220-C2
Accu. Impa. Loss- Comp.
Accu. Deprn
Save
1230
Truck
Fixed Asset
Save
1230-C1
Accu. Deprn.-Truck
Accu. Deprn.
Save
1230-C2
Accu. Impa. Loss- Truck
Accu. Deprn
Save
How to Set up General Ledger Chart of Accounts?
1.
Maintain Menu 2. Chart of Accounts…option 3. Maintain chart of Accounts Window
Account ID
(Write)
Description
(Write)
Account Type
(Select)
Click on
1240
Machineries
Fixed Asset
Save
1240-C1
Accu. Deprn.-Machineries
Accu. Deprn.
Save
1240-C2
Accu. Impa. Loss- Machineries
Accu. Deprn
Save
1250
Land –Right of Use
Fixed Asset
Save
1250-C1
Accu. Deprn.-Land
Accu. Deprn.
Save
1250-C2
Accu. Impa. Loss- Land
Accu. Deprn
Save
1310
Investment Property: Building
Fixed Asset
Save
1410
Intangible Asset: software
Other Asset
Save
2110
Accounts Payable
Accounts Payable
Save
2115
Income Taxes Payable
Other Current Liabilities
Save
2120
Rent Payable
Other Current Liabilities
Save
2220
Lease Payable: Non-Current
Long term Liability
Save
How to Set up General Ledger Chart of Accounts?
1.
Maintain Menu 2. Chart of Accounts…option 3. Maintain chart of Accounts Window
Account ID
(Write)
Description
(Write)
Account Type
(Select)
Click on
3110
Common Stock
Equity -doesn’t Close
Save
3115
Dividend
Equity-gets closed
Save
3220
Retained Earnings
Equity-Retained Earnings
Save
3230
Reserve for Transition to IFRS
Equity -doesn’t Close
Save
4110
Sales and Other Income
Income
Save
5110
Cost of Goods Sold f
Cost of Sales
Save
6110
Depreciation Expense
Expenses
Save
6120
Interest Expense
Expenses
Save
6130
Miscellaneous Expense
Expenses
Save
How to Enter General Ledger Beginning Balance?
1.
2.
3.
Maintain Menu
Chart of Accounts…Option
Maintain Chart of Accounts Window
1.
Account Beginning Balances
2.
Select Period Window
1.
Know the current period [From 10/1/23 through 10/31/23]
2.
Always select the Previous Period [From 9/1/23 through 9/30/23]
3.
Ok
4.
Chart of Accounts Beginning Balances Window
Account ID
Description
Account Type
Assets, Expenses
1110
Cash and Cash Equivalents
Cash
10,000
1140
Trade Receivables
Account Receivable
16,800
1141
Provision for Doubtful Accounts
Account Receivable*
-3,100
1150
Inventory
Inventory*
12,000
1151
Provision for Stock Impairment
Inventory
-3,000
1210
PPE: Building
Fixed Asset
52,500
1210-C1
Accu. Depreciation-Building
Accu. Deprn.
20,125
1210-C2
Accu. Impairment-Building
Accu. Deprn.
2,375
1220
Computers
Fixed Asset
1220-C1
Accumulated Depreciation-Co
Accu. Deprn.
1220-C2
Accumulated Impairment Loss-C
Accu. Deprn.
25,000
Liabilities, Equity, Income
How to Enter General Ledger Beginning Balance?
Account ID
Description
Account Type
Assets, Expenses
Liabilities, Equity, Income
1230
Truck
Fixed Asset
1230-C1
Accumulated Depreciation-T
Accu. Deprn.
125,291.00
1230-C2
Accumulated Impairment Loss-T
Accu. Deprn.
0.00
1240
Machineries
Fixed Asset
1240-C1
1240-C2
Accumulated Depreciation-M
Accu. Deprn.
Accumulated Impairment Loss-M Accu. Deprn.
1250
Land: Right of Use
Fixed Asset
1250-C1
Accumulated Depreciation-L
Accu. Deprn.
6,140.00
1250-C2
Accumulated Impairment Loss-L
Accu. Deprn.
0.00
1310
Investment Property: Building
Fixed Asset
80,000.00
1410
Intangible Asset: Software
Other Asset
20,000.00
2110
Accounts Payable
Accounts Payable
2115
Income Tax Payables
2120
Rent Payable
2220
Lease Payable: Non-Current
Other Current
Liability
Other Current
Liability
Long-term Liability
3110
Common Stock
Equity-Doesn’t Close
180,000.00
120,000.00
6,555.00
0.00
130,000.00
6,000.00
500.00
8,333.00
99,570.00
192,000.00
How to Enter General Ledger Beginning Balance?
Account ID
Description
Account Type
3115
Dividend
Equity-Gets closed
3220
Retained Earnings
3230
Reserve for Transition to IFRS
Equity-Retained
Earnings
Equity-Doesn’t Close
4110
Sales and Other Income
Income
0.00
5110
6110
Cost of Goods Sold
Depreciation Expense
Cost of Sales
Expenses
0.00
0.00
6120
Interest Expense
Expenses
0.00
6130
Miscellaneous Expense
Expenses
0.00
Totals
Trial Balance
Click OK to save and Exit
Assets, Expenses
Liabilities, Equity, Income
0.00
52,617.00
120,694.00
640,200.00
640,200.00
0
How to Maintain Customer [A/R] Subsidiary Ledger?
1.
2.
3.
Maintain Menu
Customers/Prospects option
Maintain Customers/Prospects window:
1. Customer ID: C01
2. Name: K
3. General Folder Tab
1. Billing Address: Saris
4. Sales Info Folder Tab
1. GL Sales Account:4110
5. Save
6. Customer ID: C02
7. Name: B
8. General Folder Tab
1. Billing Address: Piazza
9. Sales Info Folder Tab
1. GL Sales Account:4110
10. Save
How to enter Customer Beginning Balance?
1.
2.
3.
Maintain Menu
Customers/Prospects option
Maintain Customers/Prospects window
1. History Folder Tab
1. Customer Beginning Balances Button
2. Customer Beginning Balances Window
1. Customer Balances Folder Tab
2. C01
3. Invoices for : C01 K Folder Tab
4. Invoice No:51
5. Date: September 30, 2023
6. Amount: 7,300
7. Customer Balances Folder Tab
8. C02
9. Invoices for : C02 B Folder Tab
10. Invoice No:52
11. Date: September 30, 2023
12. Amount: 9,500
How to Maintain Vendor [A/P] Subsidiary Ledger?
1.
2.
3.
Maintain Menu
Vendors option
Maintain Vendors window:
1. Vendor ID: C01
2. Name: E
3. General Folder Tab
1. Mailing Address: Bole
2. Expense Account:1150
3. Save
4. Vendor ID: V02
5. Name: P
6. General Folder Tab
1. Mailing Address: Mexico
2. Expense Account:1150
7. Save
How to enter Vendor Beginning Balance?
1.
2.
3.
Maintain Menu
Vendors option
Maintain Vendors window
1. History Folder Tab
1. Vendor Beginning Balances Button
2. Vendor Beginning Balances Window
1. Vendor Balances Folder Tab
2. V01
3. Invoices for : V01 P Folder Tab
4. Invoice No:91
5. Date: September 30, 2023
6. Amount: 3,600
7. Vendor Balances Folder Tab
8. V02
9. Invoices for : V02 P Folder Tab
10. Invoice No:92
11. Date: September 30, 2023
12. Amount:2,400
How to Maintain Inventory Items?
1.
2.
3.
Maintain Menu
Inventory Items option
Maintain Inventory Items window
1. Item ID: M01
2. Description: B
3. Item Class: Stock Item
4. Price Level 1:400
5. Last Unit cost:200
6. Cost Method: FIFO
7. Stocking U/M: Cartoon
8. GL Sales Acct: 4110
9. GL Inventory Acct:1150
10. GL Cost of Sales Acct:5110
11. Save
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Item ID: M02
Description: H
Item Class: Stock Item
Price Level 1:55
Last Unit cost:25
Cost Method: Average
Stocking U/M: Each
GL Sales Acct: 4110
GL Inventory Acct:1150
GL Cost of Sales Acct:5110
Save
How to Enter Inventory Items Beginning Balances?
1. Maintain Menu
2. Inventory Items option
3. Maintain Inventory Items window
1. Beginning Balances Button
2. Inventory Beginning Balances Window
3. Select : M01
1.
2.
Quantity:35
Unit Cost:200
4. Select: M02
1.
2.
Quantity:200
Unit Cost:25
5. OK
How to take a Backup of company data files?
1. From File Menu
2. Select Back up option
3. Back up Company Window
1. Include Company name in the back up file name
2. Back up Button
4. Save Back up for ----as window
1. Save in: Choose Local disk (:/D) or Flash
2. Save Button
3. OK
How to Restore [open] a company data file?
1.
2.
3.
File Menu
Restore option
Restore Wizard-Select Back up file
1. Browse
1. Open Back up File Window
1. Look in : Desktop or Flash
2. Locate and select back up file
3. Open
2. Next
4. Restore Wizard-Select Company
1. A new company
2. Next
5. Restore Wizard-Restore Options
1. Next
6. Restore Wizard-Confirmation
1.
Finish
How to Delete a company data file?
1. You can not delete a company by being on Peachtree.
2. To Delete a company, first get informed about the company. To
get informed
1. Open the company you want to delete
2. Go to the Help menu then
3. Select the Customer support and service option
4. Select File Statistics
5. Data File Statistics for : ”your target company’s name ” window
displayed
6. At the bottom of the data files statistics window the address is
displayed.
Directory:
C:/Program
Files/Sage
Software/Peachtree/Company/Target company folder
3. Follow the address, locate the target company
4. Right click on the company folder and choose Delete.
1. Purchase Orders Tasks
1. Tasks Menu
2. Purchase Orders option
3. Purchase Orders window
1. Vendor ID: V01
2. Date: October 1,2023
3.
4.
5.
6.
7.
PO No.: P1
Quantity: 20
Item: M01
Unit Price:250
Journal
1.
2.
8.
9.
Save
List
Accounting Behind Screens
OK
4. Purchases/Receive Inventory Tasks
1. Tasks Menu
2. Purchases/Receive Inventory option
3. Purchases/Receive Inventory window
1. Vendor ID: V01
2. Date: October 4,2023
3.
4.
5.
6.
Invoice No.: GRN1
Apply to Purchase Order No: [No PO Selected]: P1
Received:20
Journal
1.
2.
7.
8.
Save
List
Accounting Behind Screens
OK
8. Purchases/Receive Inventory Tasks
1.
2.
3.
Tasks Menu
Purchases/Receive Inventory option
Purchases/Receive Inventory window
1.
Vendor ID: V03 (Add New)
1.
Press + on Key Board or double click or from list box click New or From Maintain menu
select Vendors
2.
Maintain Vendors Window
1.
Vendor ID: V03
2.
GL Expense Account:1150
3.
Save
4.
Close
2.
Vendor ID: V03
3.
Date: October 8,2023
4.
Invoice No.: GRN3
5.
Apply to Purchases
6.
Quantity:150
7.
Item: M01
8.
Journal
1.
Accounting Behind Screens
2.
OK
9.
Save
10. Payments Tasks
1.
2.
3.
Tasks Menu
Payments option
Payments window
1. Vendor ID: V01
2. Check no: CPV 001
3. Date: October 10,2023
4. Apply to Invoices
5. Invoice
1. GRN1: Pay 
6. Journal
1. Accounting Behind Screens
2. OK
7. Save
8. List
11. Payments Tasks
1.
2.
3.
Tasks Menu
Payments option
Payments window
1. Vendor ID: V02
2. Check no: CPV 002
3. Date: October 11,2023
4. Apply to Invoices
5. Invoice
1. 91: Amount Paid: 1,200
6. Journal
1. Accounting Behind Screens
2. OK
7. Save
8. List
15. Payments Tasks
1.
2.
3.
Tasks Menu
Payments option
Payments window
1.
Pay to the order of
1.
Name: ELPCO
2.
Check no: CPV 003
3.
Date: October 15,2023
4.
Apply to Expenses
5.
Quantity:1
6.
Description: Utility Expense
7.
GL Account:6110
8.
Unit Price: 150
9.
Journal
1.
Accounting Behind Screens
2.
OK
10. Save
11. List
17. Payments Tasks
1.
2.
3.
Tasks Menu
Payments option
Payments window
1. Vendor ID: V02
2. Check no: CPV 004
3. Date: October 17,2023
4. Prepayment 
5. Description: Purchase
6. Amount:2,000
7. Journal
1. Accounting Behind Screens
2. OK
8. Save
9. List
21. Quotes Tasks
1.
2.
3.
Tasks Menu
Quotes/Sales orders/Proposals option
Quotes window
1. Customer ID: C01
2. Date: October 21,2023
3. Quote No.: Q1
4. Quantity:130
5. Items:M01
6. Journal
1. Accounting Behind Screens
2. OK
7. Save
8. List
23. Sales Order Tasks [Outstanding Quote]
1.
2.
3.
Tasks Menu
Quotes/Sales orders/Proposals option
Quotes window
1.
List
2.
Select and Open Q1
3.
Convert Button
4.
Convert Quote Window
1.
Convert this quote to a
1.
Sales Order
2.
SO #: S1
3.
OK
5.
Tasks Menu
1.
Quotes/Sales Orders/Proposals
2.
Sales Orders
3.
Sales Orders Window
4.
List
5.
Select and Open Sales order : S1
6.
Date: October 23, 2023
6.
Journal
1.
Accounting Behind Screens
2.
OK
7.
Save/OK/SAVE
8.
List
24. Sales Order Tasks [New order]
1.
2.
3.
4.
Tasks Menu
Quotes/Sales Orders/Proposals
Sales Orders
Sales Orders Window
1. Customer ID: C02
2. Date: October 24, 2023
3. SO No.: S2
4. Quantity:30
5. Item: M01
6. Journal
1. Accounting Behind Screens
2. OK
7. Save/OK/SAVE
8. List
25. Sales/Invoicing Tasks
1.
2.
3.
Tasks Menu
Sales/Invoicing…
Sales Invoicing Window
1. Customer ID: C01
2. Date: October 25, 2023
3. Invoice No.: CSI1
4. Apply to Sales Order No.: S1
5. Shipped:130
6. Journal
1. Accounting Behind Screens
2. OK
7. Save/YES
8. List
27. Sales/Invoicing Tasks
1.
2.
3.
Tasks Menu
Sales/Invoicing…
Sales Invoicing Window
1. Customer ID: C02
2. Date: October 27, 2023
3. Invoice No.: CSI3
4. Apply to Sales
5. Quantity: 30
6. Item:M01
7. Quantity:50
8. Item: M02
9. Journal
1. Accounting Behind Screens
2. OK
10. Save/YES
11. List
28. Receipts Tasks
1.
2.
3.
Tasks Menu
Receipts
Receipts Window
1. Deposit Ticket ID: DT01
2. Customer ID: C01
3. Reference: R01
4. Receipt No.: CR1
5. Date: October 28, 2023
6. Apply to Invoices
1.
2.
7.
8.
9.
Invoice CSI 1
Pay 
Journal
1. Accounting Behind Screens
2. OK
Save/YES
List
29. General Journal Entry Tasks
1.
2.
3.
Tasks Menu
General Journal Entry
General Journal Entry Window
1. Date: October 29, 2023
2. Reference:M01
3. GL Account:3115
4. Description: Dividend
5. Debit:30,000
6. GL Account:3110
7. Description: Common Stock
8. Credit:30,000
9. Save
10. List
29. Receipts Tasks
1.
2.
3.
Tasks Menu
Receipts
Receipts Window
1. Deposit Ticket ID: DT02
2. Customer ID: C01
3. Reference: R02
4. Receipt No.: CR2
5. Date: October 29, 2023
6. Apply to Invoices
1.
2.
7.
8.
9.
Invoice 51
Pay 
Journal
1. Accounting Behind Screens
2. OK
Save
List
31. Account Reconciliation Tasks
1.
2.
3.
Tasks Menu
Account Reconciliation
Account Reconciliation Window
1.
Account to reconcile: 1110
2.
Statement Date: October 31,2023
3.
Statement Ending Balance: 60,650
4.
Status DT01: 
5.
Status DT02: 
6.
Foreign Deposits Adjust (Short path)
1.
Interest Income:200
2.
Date: October 31,2023
3.
Account:4110
7.
Status CPV001: 
8.
Status CPV002: 
9.
Status CPV 003: 
10. Status CPV 004: 
11. Bank Service Charge Adjust (Short path)
1.
Service Charges:500
2.
Date: October 31,2023
3.
Account: 6110
12. Un reconciled difference:0
13. OK
Reports & Forms
1. Reports & Forms Menu
2. Financial Statements
3. Select a Report or Form Window
1.
2.
3.
4.
<Standard> Income Stmnt
Display :(Net Income: 26,800)
<Standard> Retained Earnings
Display : (Ending Retained Earnings:49,417)
5.
6.
7.
8.
<Standard> Balance Sheet
Display :(Total Asset: 540,814)
<Standard> Cash Flow
Display: (Net increase <decrease> in cash: 50,650)
November: Change Accounting Period
• Change the accounting period to Period 11
• From Status bar click on period 10
• Peachtree will display the change accounting
period window
• In that window click period 11 and Ok and
confirm
• Continue doing the following tasks for the
month of November.
2. Purchase Orders Tasks
1. Tasks Menu
2. Purchase Orders option
3. Purchase Orders window
1. Vendor ID: V02
2. Date: November 2,2023
3.
4.
5.
6.
7.
PO No.: P2
Quantity: 200
Item: M02
Unit Price:30
Journal
1.
2.
8.
9.
Save
List
Accounting Behind Screens
OK
6. Purchases/Receive Inventory Tasks
1. Tasks Menu
2. Purchases/Receive Inventory option
3. Purchases/Receive Inventory window
1. Vendor ID: V02
2. Date: November 6, 2023
3.
4.
5.
6.
Invoice No.: GRN2
Apply to Purchase Order No [No PO Selected]: P2
Received:100
Journal
1.
2.
7.
8.
Save
List
Accounting Behind Screens
OK
22. Quotes Tasks
1.
2.
3.
Tasks Menu
Quotes/Sales orders/Proposals option
Quotes window
1. Customer ID: C02
2. Date: November 22,2023
3. Quote No.: Q2
4. Quantity:100
5. Items:M02
6. Journal
1. Accounting Behind Screens
2. OK
7. Save
8. List
26. Sales /Invoicing Tasks [Outstanding Quote]
1.
2.
3.
Tasks Menu
Quotes/Sales orders/Proposals option
Quotes window
1.
List
2.
Select and Open Q2
3.
Convert Button
4.
Convert Quote Window
1.
Convert this quote to a
1.
Sales Invoice
2.
Invoice #: CSI2
3.
OK/yes
5.
Tasks Menu
1.
Sales/Invoicing
2.
Sales/Invoicing Window
3.
List
4.
Select and Open Invoice No.: CSI2
5.
Date: November 26, 2027
6.
Journal
1.
Accounting Behind Screens
2.
OK
7.
Save/YES
8.
List
Reports & Forms
1. Reports & Forms Menu
2. Financial Statements
3. Select a Report or Form Window
1.
2.
3.
4.
<Standard> Income Stmnt
Display :(Net Income: 4,550)
<Standard> Retained Earnings
Display : (Ending Retained Earnings:53,967)
5.
6.
7.
8.
<Standard> Balance Sheet
Display :(Total Asset: 548,364)
<Standard> Cash Flow
Display: (Net increase <decrease> in cash: 11,750 )