Booking Guidelines for BKI, KCH and PEN Stations
Contents
Introduction
General Booking Guidelines
Shipper Details
Consignee Details
Addtl. Info Details
FWB/FHL Transmission
Flow chart
FWB/FHL transmission process
Booking amendments process
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Introduction
Teleport has strategically partnered with POS Aviation (PASB) to enhance its cargo handling
capabilities at KCH, BKI, and PEN stations. This collaboration leverages the strengths of both
organisations, with PASB appointed as the Cargo Terminal Operator. To facilitate seamless
communication and data exchange, both entities employ their respective cargo management
systems, interconnected through Electronic Data Interchange (EDI) messaging.
The success of this EDI linkage between Teleport’s Smartkargo system and PASB’s cargo
management platform hinges on the complete, accurate, and prompt entry of booking details.
This meticulous approach to data entry is essential to ensure a flawless flow of information,
crucial for the efficient handling of shipments.
This document is crafted to be an authoritative guide on the booking procedures and the specific
details required for managing shipments inbound to or outbound from KCH, BKI, and PEN
stations. It aims to streamline the process, ensuring clarity and efficiency in operations.
General Booking Guidelines
Shipper Details
Fields to check in Shipper Details:
Field
Status
Character format
FWB character limit
Name
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
Address 1
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
Address 2
Optional
Alphabetic, numeric,
hyphen, full stop or
space only
35
City
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
17
State
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Country
Mandatory
Alphabetic only
2
Zip Code
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Telephone
Optional
Alphabetic or numeric
only
25
Consignee Details
Fields to check in Consignee Details:
Field
Status
Character format
FWB character limit
Name
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
Address 1
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
Address 2
Optional
Alphabetic, numeric,
hyphen, full stop or
space only
35
City
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
17
State
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Country
Mandatory
Alphabetic only
2
Zip Code
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Telephone
Optional
Alphabetic or numeric
only
25
Addtl. Info Details
Fields to check in Addtl. Info Details:
●
Harmonized System Code: Numeric only (no spaces or full stops between characters),
separated by commas if there are more than 1 HS Code applicable.
Note: HS code is MANDATORY for shipments inbound, outbound or transit through MY stations.
HAWB Details
Fields to check in HAWB Details (if AWB has HAWB):
Field
Status
Character format
FHL character limit
Description
Mandatory
Alphabetic and
numeric only
11
Name
Shipper/Consignee
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
Address
Shipper/Consignee
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
35
City
Shipper/Consignee
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
17
State
Shipper/Consignee
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Country
Shipper/Consignee
Mandatory
Alphabetic only
2
Field
Status
Character format
FHL character limit
Zip Code
Shipper/Consignee
Mandatory
Alphabetic, numeric,
hyphen, full stop or
space only
9
Telephone
Shipper/Consignee
Optional
Alphabetic or numeric
only
25
FWB/FHL Transmission
Smartkargo system is streamlined for efficiency in transmitting FWB/FHL messages to PASB’s
system, automatically transmitting these messages six hours before the booked flight’s
departure. However, if an agent chooses to submit cargo to the PASB warehouse earlier than
this six-hour window, a manual process is required. In such cases, agents are advised to contact
Teleport’s Help Team at least one hour before they plan to submit their cargo. This step is
necessary to manually initiate the message transmission, guaranteeing that the booking details
are updated and visible in PASB’s system at the time of cargo submission.
Additionally, it is vital to maintain the accuracy of cargo information. Therefore, if there are any
amendments to the booking details post the initial FWB/FHL message transmission, agents
must promptly inform Teleport’s Help Team. The team will then take the necessary steps to
retrigger the FWB/FHL transmission with the revised details to PASB’s system. This protocol
ensures that all information remains current and reflects the actual status of the cargo,
facilitating a smooth and reliable freight process.
Flow chart
FWB/FHL transmission process
Booking amendments process