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Grade-Master-Documentation
Bachelor of Science in Information Technology (Pangasinan State University)
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DOCUMENTATION
GRADE MASTER
An Online Gradebook System
Proponents
Benasa, Ralph Lawrence J
De Guzman, Dexter James D.
Dionio, Jerald A.
Nava, Kimberly Ann
Sabado, Michael A.
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BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
Introduction
Grades are a justification of how a student excel in their studies. It does not
necessarily represent the intelligence of a student but rather the performance. These are
record of a student's achievement of the objectives of the course and may include several
methods of evaluation. They are generally written assignments, quizzes, examinations,
in-class work, and participation.
According to the PSU Student Handbook Article X Section 11, it is the student’s
right to have “access to school records and issuance of official certificates, the
confidentiality of which shall be maintained and preserved by the University”. In the
current Student Portal - Individual Evaluation Report of Pangasinan State University Urdaneta Campus, student report is being displayed in a tabular form consisting of the
grades, subjects, and remarks of a student. It is limited to providing the final grades for
each subject and tells whether the student passed or failed. The system does not contain
the sources of data or the scores from all of the assessments of the student that could
justify how the final grade is being computed. The system only captures the final grades
of students from the entered external computation of the respective instructor.
We hereby realized that the current system lacks information which is very
significant for a student’s self-evaluation. A piece of information that contains the raw
scores that would help students to take control of their learning and assessment and
giving them the chance to manage their learning and development more independently
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BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
(Dr
Thompson 2017).
This process helps students stay involved and motivated and
encourages self-reflection and responsibility for their learning.
Objectives of the Project
General Objective:
To develop a fully functional system that will serve as a medium for
keeping records of instructor such as their subjects, students, and the scores of
their students for future purposes and solve what the current system lacks
concerning the access of students to their records.
Specific Objectives
1. To collect the subjects handled by the instructors
2. Enable the instructors to record their student's data/scores.
3. To let the instructors edit, delete and maintain their records.
4. To allow the students to visit their portal and access their grades from their
enrolled classes.
Scope and Limitations
This study focuses on the development of a system that will be conducted and
implemented at Pangasinan State University Urdaneta Campus. It aims to resolve
accessibility issues regarding student's records and performance.
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PANGASINAN STATE UNIVERSITY – URDANETA CAMPUS
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
The
proposed system will require the instructors and students to create their account using
their current school id. This will allow the system to create a connection between the two
types of user. Their account will be independent from their existing record from the
registrar or the PSU Portal and is intended for their database. It will also collect the
scores of the students from the assessments of their instructors. The system will not
include student’s ledger accounts nor any transactions from the school cashier.
This study limits its coverage on the IT students and selected instructors of the IT
department of PSU-Urdaneta campus for sampling purposes.
Significance of the Study
The results of the study will be a great benefit to the following:
To the School. We believe that the success of this study will be a great benefit to the
university to feature a real time projection of student grade in their subjects and
consolidate the classes of the instructors.
To the Instructors. This study will be beneficial to instructors for it will guide them on
what to do with the scores of their students for easy monitoring and evaluation. This will
help them to minimize the complexity of how they keep records of their students using
the current spreadsheet software. They will be able to understand that scores must be
always made accessible to their students.
To the Students. The direct recipient of the output will be the students who will easily
monitor their scores for future evaluation once the system is developed.
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PANGASINAN STATE UNIVERSITY – URDANETA CAMPUS
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To
Future Researchers. The output of this study may serve as reference for the future
researchers for the improvement of the system on the near future.
Related Literatures
DEVELOPING A GRADING AND MONITORING SYSTEM: TOWARDS AN
EFFECTIVE ACADEMIC EVALUATION
Genesis Lalas, Dr. Dave E. Marcial
Abstract— Grading, monitoring, and reporting are varied activities involved in most
general academic evaluation. The researcher developed the Grading and Monitoring
System to address specific needs of end-users in Metro Dumaguete College (MDC) who
experienced manual and inefficient grade computation, limited chance for grade and
progress consultation between faculty and students, and inefficient distribution of reports
across departments. 1) GradeBook, with Activity Planner; 2) Student workspace for grade
and progress monitoring activities; and 3) Reports with applied analytics and statistics,
for Business Intelligence and decision support.
A. Research Design
The use of such study helped the researcher employ the following:
1) actual interview and observations to note the process of the grading and monitoring
activities; and
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2)
survey questionnaires to gather information and help determine the best possible solution
to mediate the current difficulties.
B. Research Environment
Metro Dumaguete College (MDC), a private non-stock and non-profit educational
institution founded by Mr. Wilfredo and Dr. Delma P. Manila with its humble beginning
way back August 13, 2002. C. Scope and Delimitation
This project primarily focused on developing a Grading and Monitoring System for use
in any department in MDC. Specifically, the development of the system covered only the
following processes:
1) Grading module which featured GradeBook, Activity Planner and notifications;
2) Monitoring which featured the Student Grade Workspace that covered Subject,
Semestral and Course progress; and
3) Reports which featured Cooperative reports to aid decision making and Statistical
reports for Business Intelligence.
CONCLUSION
Based on the findings, after the system had undergone thorough analysis of the problem
and design, the Grading and Monitoring System was successfully developed to help make
the grading and monitoring activities of Metro Dumaguete College (MDC) robust,
centralized, and more efficient and effective. The current practices of the grading and
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PANGASINAN STATE UNIVERSITY – URDANETA CAMPUS
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
monitoring activities in MDC is manual and time- consuming. The system have improved
the current activities with the implementation of integrated features and corresponding
functions which were highly accepted by the intended users during the study, considering
that the need to improve the manual system had been drastically improved in terms of
efficiency in the academic evaluation of the institution coupled with the robustness of
data and information. The developed system was considered to be useful, effective in
completing tasks, increased productivity and overall satisfaction with the use of the
system’s reporting modules that present trending data for easier analysis and better
decision making.
References:
Lalas, G., & Marcial, D. E., Dr. (2016, May). Developing a Grading and Monitoring
System: Towards an Effective Academic Evaluation [PDF file]. Retrieved from
https://uruae.org/siteadmin/upload/UH0516055.pdf
STUDENT GRADE MONITORING SYSTEM: A MOBILE APPLICATION FOR
PARENTS OF SAN BEDA COLLEGE ALABANG
Mark Cherwin L. Alejandria, MIT
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Abstract
The use of the Student Grade Monitoring System (SGMS) by the parents of San Beda
College Alabang will help them as well as the students in monitoring the grade
components submitted by the professors. This application will be developed using
Android Application that can run in different Android devices like mobile or even tablet
devices. Professors will be having a web-portal to encode the grade components. The
grades being entered will be viewed by the parents or even the students using their
Android devices.
Objectives of the Study
This study aims to develop a mobile application for parents in monitoring the academic
performance of their children. Specifically, this study aims to:
1. Show the students’ grading components such as quizzes, attendances, long test, exams
and class participation;
2. Provide communication from Parent to Teacher;
3. Help the students become aware of his/her academic status.
Significance of the study
The proposed mobile application will benefit the following:
Parents. They can easily monitor their child’s academic performances such as Class
Participation, Quizzes, Long Test, Exam etc.
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Teachers/Professors. They can be transparent in the computation of grades of the
students.
Students. They can be more aware of their academic status.
Program Chairs. The program can lessen parent inquiries with regards to their children’s
failing grades. The study is limited to the following:
Faculty Portal. The faculty members will use the username and password in order to enter
the online portal. They can manage the encoding of the grade components through Online
Application at the same time read parent’s messages.
Parent Mobile Application. This mobile application will be used by the parents to access
their children’s academic performance. They have to install the mobile apps to their
mobile devices to have access in the SGMS. They can communicate to the teachers
through messaging.
Reference:
Alejandria, M. L., MIT. (2016, February). STUDENT GRADE MONITORING
SYSTEM: A MOBILE APPLICATION FOR PARENTS OF SAN BEDA
COLLEGE ALABANG [PDF File]. Retrieved from https://www.sanbedaalabang.edu.ph/bede/images/researchpublication/UGONG/107Ugong_Vol_8_No.2_Feb._2016.pdf
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BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
METHODOLOGY
Research Design
Descriptive research is defined as a research method that describes the
characteristics of the population or event being studied. This method focuses more on the
“what” of the research subject than on the “why” of the research subject. In other words,
rather than focusing on the “why” of a particular event, descriptive research primarily
focuses on describing the nature of a population segment.
This study is a descriptive research with the use of interviews, surveys and data
gathering. This study conducts descriptive surveys to assess users’ profile and determine
their needs necessary in our system.
Developmental research is been defined as the systematic study of designing,
developing, and evaluating instructional programs, processes, and products that must
meet criteria of internal consistency and effectiveness. Developmental research is
particularly important in the field of instructional technology.
This study is a developmental research that aims to add features, improve and
enhance what the current system lacks. The proponents want to assess the need for a
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much
thorough record keeping and student access for a better self-evaluation by developing an
online system which will be named as “Grade Master”.
The iterative model focuses on an initial, simplified implementation, which then
progressively gains more complexity and a broader feature set until the final system is
complete.
When
discussing
the iterative
method,
the
concept
of incremental
development will also often be used liberally and interchangeably, which describes the
incremental alterations made during the design and implementation of each new iteration
(Powel-Morse 2016).
Figure 1. Iterative Model
The initial and requirement planning is a planning stage, used to identify any
specific details including hardware or software requirements as well as preparation for
the other stages to follow.
In this phase, the team planned about the hardware that they are going to use
which will be enough to run the software needed in order for the system to be carried out.
Furthermore, they also started gathering all the requirements needed for the the system to
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meet
the
expected output.
The second stage is analysis, which is performed to visualize the database models
will be necessary for this stage. The design stage also takes place here, wherein technical
requirements are established that are necessary to meet any needs determined in the
analysis stage.
In this phase, the team either create, maintain, or change the structure of the
database which is inline with the business rules in order for the system to function as
expected. Designing of the system might change as well as the process iterate which will
always depends on the latest analysis.
Next, implementation and coding processes begin. Any specification, planning
and design are implemented and coded at this point.
In this phase, the programmer will either start, change or continue to code where
the system will be updated or modified when a new analysis and design is prepared or a
new iteration takes place.
Fourth is the testing stage after the current build iteration is coded and
implemented by the programmer and the designer. These testing procedures are in
performed to identify any issues or bugs that have shown up.
In this phase, there will be a testing of the system for checking of errors and
anomalies after the latest implementation.
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BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
Finally, once the previous stages are completed, a thorough evaluation is
necessary of all development up to this stage, to identity what the system lacks.
In this phase, the team and clients or other parties are able to examine the project
and offer feedback regarding what needs to or can change.
Once these stages are finished by the team, the most recently built iteration of the
software are returned to the planning and development stage at the top for the process to
repeat itself over again.
Results and Discussion
After successfully creating a working prototype of our proposed system, it indeed
resulted in an interactive system. We manage to provide the expected behavior and all the
task are performable despite its simplicity. The requirements of the users are met which
ought to say the system is usable. We have added extra features to widen the capability of
the system and also included some options to be more usable and effective. The final
prototype was easy to use and interactive, both on the mobile and web versions. Actual
pictures of the systems are provided below for reference.
This is the sign-up and sign-in page of the system which will be the first
interaction upon using the system.
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Upon successful log-in as a instructor, you will be redirected to the Classes Tab,
which contains all of your handled classes and subjects.
If you are a student, you will be redirected to this page that let you choose which
class you wanted to visit and your assessment will be displayed.
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The
instructors can now add their students in their classes by filling up the required
information in the left pane of the page.
When the instructor is done setting up their class, they can now click the
Gradebook tab which allows them to add assessments and grades of their students.
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The
system also let the instructor make changes in their records if needed. Edit and delete
button are always visible at the right side of every assessments.
For account maintenance, the user can access the Account tab that let them access
their personal information and make changes. They can update their Name, ID and even
password. Advanced actions are also included such as Erasing all the data and
Permanently deleting their account. For caution, confirmation messages are executed.
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References
Innovative Architects. (n.d.). SDLC Models & Methodologies [COMPLETE GUIDE].
Retrieved June 11, 2020, from https://www.innovativearchitects.com/KnowledgeCenter/
basic-IT-systems/8-SDLC-models.aspx
TargetStudy. (2018, September 4). Grading System | GPA | CGPA | Advantages |
Disadvantages. Retrieved June 11, 2020, from https://targetstudy.com/articles/gradingsystem.html
Blogger, P. (2019, April 16). What is Iterative Development and How does it Work? .
Retrieved June 11, 2020, from https://www.planbox.com/what-is-iterative-developmentand-how-does-it-work
Perez, E. (n.d.). What is Data Analysis and Its Methods? | Utreee. Retrieved June 11,
2020,
from
https://www.utreee.com/what-is-data-analysis-and-its-methods%EF%BB
%BF/
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