The Checklist
HSSE INSPECTION CHECKLIST AND MAIN FINDINAGS
BUILDING: Administrative Building and Common areas
INSPECTION CARRIED OUT BY: Abdulaziz Al Sulayyim
OVERALL RISK RATING : High
DATE OF INSPECTION: 05/11/2023
DATE OF SUBMISSION: 07/11/2023
EMAIL: AAlsulayyim@adi.edu.sa
WORKING ENVIRONMENT
M
ITEM
a) HSSE / Safety Policy statement posted and shared with staff.
b) Working temperature
c) Adequate ventilation
d) Adequate lighting
e) The environment is not dusty
f) Noise hazard accepted
g) CCTV Operations and Physical Security
h) Manholes around the place are covered and safe
PM
NM
√
N/A
Risk level
High
Low
Low
Low
Medium
Medium
High
Low
√
√
√
√
√
√
√
HOUSEKEEPING
M
ITEM
a) Inspection area tidy, clean and well organized
b)Steps and stairs clear of obstructions and clean
c) Tripping hazards
d) Chemicals and hazardous materials storage, disposal and labelled
e) No smoking signage
f) Waste management
PM
√
√
√
NM
N/A
Risk level
Low
Medium
Low
High
High
High
√
√
√
FIRST AID AND EMERGENCY
M
ITEM
a) Emergency contact information (HOTLINES)
b) Employyes trained in emergency procedures (evacuation & fire)
c) First aid kit
d)Automated external defibrillator (AED)
e)Evacuation maps are available
Confidential information
PM
NM
√
√
√
√
√
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
N/A
Risk level
High
High
High
High
High
Page 1
The Checklist
KITCHEN AREAS
M
ITEM
a) Surfaces and floors are clean
b) Fire extinguisher /Fire blanket
c) Storage
d) Cooking/Electrical appliances
e) Kitchen hoods, ducts, and suction fans are clean from greases
f) Wet chemical fire suppression system at the kitchen hood
PM
√
NM
N/A
Risk level
Low
High
High
Medium
√
√
√
√
√
√
g) Waste Disposal
High
FIRE PRECAUTIONS
M
ITEM
a) Fire extinguishers (available/inspected)
b) Fire hose (available/inspected)
c) Fire pump and jockey pump (available/inspected)
d) Fire Rated Construction
e) Breeching Inlet/Fire Department Connection/Fire hydrant
f) Employees trained to use fire-fighting equipment
g) Emergency lighting
h) Escape routes
i) Fire exit doors
j) Pull station /brek glasss
k) Smoke/heat detectors
l) Sprinkler system
m) Evacuation plan procedure
o) Assembly points
p) Participation of Fire drill annually
q) Participation of Fire drill annually
r) Emergency exit signage
PM
√
√
NM
N/A
Risk level
High
High
High
High
High
High
High
High
High
High
High
High
High
High
High
High
High
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
ELECTRICAL SAFETY
M
ITEM
a)warning signs
b)Standard operating procedure (SOP)
c) Trailing leads hazards
d) Plugs, sockets and extension cord
e) Electrical equipment grounded
f) Electrical rooms are (maintained,clean, clear of obstruction and
ventilated)
g) Electrical panels are covered .
Confidential information
PM
NM
√
√
√
√
√
√
√
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
N/A
Risk level
High
Medium
Medium
High
High
High
Medium
Page 2
The Checklist
MECHANICAL
M
ITEM
PM
a) warning signs
b) Mechanical
Standard operating
procedure
(SOP)
c)
rooms are
(maintained,clean,
clear of obstruction and
ventilated)
NM
√
√
√
N/A
NM
N/A
√
√
√
√
High
Medium
High
High
Low
Low
√
√
√
e) Emergency stop buttons
f) Leakage/ spill
g) AC systems
Risk level
LPG TANKS & GAS CYLINDERS
M
ITEM
a) Solenoid valve is available and functional
b) Gas detectors (available/inspected)
c) Liquefied petroleum gas (LPG) tanks maintained /inspected
d) Safe Work Procedure for gas usage and transport
e) Compressed gas cylinders secured with chain
f) Contents of cylinders properly identified
g) Cylinders are stored safely
h) Empty cylinders are separated from full cylinders
Confidential information
PM
√
√
√
√
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Risk level
High
High
High
High
Page 3
The Checklist
Severity of Risk (impact)
Minimal : 1 = first aid injury
Minor : 2 = medical aid injury, minor illness, minor property damage.
Substantial : 3 = lost time injury or illness, temporary disability, potential injury, substantial property
damage.
Severe : 4 = Severe (death, serious injury or illness with more than 2 days in the hospital, permanent
disability, extensive property damage.
Likelihood of Risk
(Probability )
Unlikely=1
May Happen=2
Likely=3
Very Likely=4
Risk Value = Likelihood of Risk X Severity of Risk
Risk Level
R = 10 up to16, Very High Risk (take immediate action to eliminate the risk or implement appropriate controls to lower the risk)
R = 6 up to 9, High Risk (take immediate action to eliminate the risk or implement appropriate controls to lower the risk)
R= 4 up to 11, Medium Risk (take timely action to implement appropriate controls to lower or minimize risk)
R= 0 up to 3, Low Risk (continued operation is permissible with minimal controls)
Risk Assessment Matrix
LEGENDS :
M: Meet the safety requirements
PM : Partially Meet the safety requirements
NM: Not Meet the safety requirements
N/A: Not applicable
Final Result
M
PM
NM
0
21
37
OVERALL RESULT
M
PM
NM
0%
36%
64%
Confidential information
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 4
The Main Findings
HSSE INSPECTION CHECKLIST AND MAIN FINDINAGS
BUILDING : Administrative Building and Common areas
DATE OF INSPECTION: 05/11/2023
INSPECTION CARRIED OUT BY: Abdulaziz Al Sulayyim
DATE OF SUBMISSION: 07/11/2023
OVERALL RISK RATING : High
S.NO
EMAIL: AAlsulayyim@adi.edu.sa
MAIN FINDINAGS
LOCATION
RISK LEVEL
All ADI premises
High
Poor CCTV Operations
1
Access Control & Time Attendance
2
ACTION REQUIRED
ACTION BY
OBSERVATION
•It has been observed that CCTV is not
performing well having lags and not live-timing
due to connectivity, DVR etc.
•Only 64 cams partially working
•Many blind spots are found.
SFCL
ACTION REQUIRED:
•93 cams must be fully operated.
RECOMMENDATIONS (To be discussed later
on)
•Increasing surveillance camera quantities as
per site survey.
•Upgrade the exciting system.
TIME FRAME
one week
OBSERVATION
•There is no system to protect access to all ADI
facilities.
•Time attendance is not available.
All ADI premises
High
ACTION REQUIRED:
There is a new system developed by Dahua
that can be used to do both of the above
observations in one device (biometric), using
AI software. Access card is not recommended
for ADI business, neither for employees, subcontractors nor for students.
SFCL
TBD
SFCL
3 days
NOTE:
(Dahua Technology is a world-leading videocentric AIoT solution and service provider).
3
It has been observed there is no Permit-to-work (PTW) such as Hot
work permit, general permit, working at height, Confined Spaces entry,
Fire protection impairment permit, etc..
Confidential information
All ADI premises
High
ACTION REQUIRED:
The PTW is a mandatory procedure for ADI
facilities operations on a daily basis, also it is
mandatory for insurer's claims, especially the
hot work permit and Fire protection
impairment permit).
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 5
The Main Findings
It has been observed that all Fire Pump sets (Jockey, Electrical, and
Diesel) are in OFF mode due to some leakages , this critical point lead
to not having pressurized water flow in the sprinkler system and fire
hose reel.
4
Pumps Room
ACTION REQUIRED:
•The fire pumps shall repair immediately to
avoid system failure, notice that the test shall
be performed by a specialized company so
that no water leakage occurs during the
testing.
•Consideration shall be given to proper
maintenance of the firefighting water pump
system. Based on Standard No. (25) from
American National Fire Protection Association
(NFPA).
•Electrical fire pumps are required to run once
a week at least (10) minutes.
•Diesel engine pumps should be run once a
week at least (30) minutes.
•As per Saudi civil defense and SBC code, fire
pump shall be listed and approved by any of
the following:
FM, UL, LPCB, BSI, VDS, UL, IBS, PSB, KTL, ITS,
WFRC
•The design of the fire pump and water tank
needs to re-evaluate by a third-party
company.
SFCL
Immediate action
within 3 weeks.
High
ACTION REQUIRED:
•All fire alarm panels must be repaired
immediately to avoid system failure.
•Service provider of fire safety systems (i.e.,
fire alarm, fire pump, fire suppression system,
and sprinkler systems, etc.) to provide method
Statement for testing and maintenance of
each system, the rectification of the system,
planning, and schedule or frequency of testing
and maintenance, etc. in accordance with SBC
and NFPA codes.
SFCL
Immediate action
within 3 weeks.
High
ACTION REQUIRED:
•Fire suppression system and fire Alarm
system shall be installed (aerosol, CO2,
NOVEC, or FM200). As to optimize the cost, a
CO2 fire suppression system is applicable for
this room.
•The generator room and all similar rooms
must be cleaned and maintained well, not
containing combustible materials such as
clothing and so on.
•Considering the redesigning of the room, we
do not want dust to affect the extinguishing
system and release it for nothing.
SFCL
4 weeks
High
Fire Alarm System: It has been observed that all fire alarm panels are
in OFF mode as well as the fire alarm panel of the suppression systems
FM200 is OFF due to test issues.
•Administrative building
•Main storage
•SFCL offices
5
It has been observed that there is no fire suppression system or fire
alarm system as well as poor housekeeping.
6
Confidential information
Generator room
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 6
The Main Findings
•It has been observed the pressure gauge of FM200 cylinder, is
overcharging meaning the contents are under too much pressure or
the room has temperature issues (it must be on the green section).
•Poor housekeeping below the raised floor.
GF, COMM.Room (Data
centre)
7
High
ACTION REQUIRED:
•Service provider of fire safety systems (i.e.,
fire alarm, fire pump, fire suppression system,
and sprinkler systems, etc.) to provide method
Statement for testing and maintenance of
each system, the rectification of the system,
planning, and schedule or frequency of testing
and maintenance, etc. in accordance with SBC
and NFPA codes.
•The surface below the raised floor must be
clean from any waste material, dust
accumulations, etc.
SFCL
Immediate action
within 3 weeks.
SFCL
8 weeks
Fire Rated Construction (penetrations): It has been observed that all
cabling shafts are exposed.
8
Confidential information
All ELEC,COMM.Rooms
Medium
ACTION REQUIRED:
•Fire-rated walls must extend to the ceiling, all
gaps and penetrations must be covered by
approved fire-stop material.
•The method of sealing shall restore the
original fire-resistance rating of the enclosure
as required by NFPA 2001, 2018, Section 8.5.4.
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 7
The Main Findings
Unsecured ( Substation units)
All substation units in
ADI premises
9
Medium
ACTION REQUIRED:
Fence or Protective barriers must be placed.
SFCL
4 weeks
ACTION REQUIRED:
•As per SBC 801 code (304.1): Waste material,
accumulations of waste paper, wood, hay,
straw, weeds, litter, or combustible or
flammable waste or rubbish of any type shall
not be permitted to remain on a roof or in any
court, yard, vacant lot, alley, parking lot, open
space, or beneath a grandstand, bleacher,
pier, wharf, manufactured home, recreational
vehicle or other similar structure.
•All flammable liquids shall be removed from
ADI premises or you can use the proper safety
cabinet (fire-rated).
•Rearrange all storage rooms according to the
category of each material on shelves
considering the separation of combustible
materials from others.
•West management plan must be provided.
•Any material should have a Safety Data Sheet
(SDS).
SFCL
Immediate action
within 2 days
•Unsafe storage of combustible and flammable liquid (Gasoline).
•There is no waste management plan.
10
Confidential information
Main Storage Room
High
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 8
The Main Findings
Unsafe transporting , storage of Compressed gas cylinders
It is usually practiced
around ADI premises
11
High
Poor Relocatable power (extension cord)
12
Confidential information
SFCL offices
High
ACTION REQUIRED:
Be aware that compressed gas must meet the
following:
•Contents must be properly identified.
•Clearly identify the empty cylinders from
others.
•Protective caps on all cylinders when not in
use.
•Provide proper storage, safe moving,
handling and ventilation area.
•Compressed gases must be Secured with a
chain around upper third of cylinder, or in a
storage cage.
ACTION REQUIRED:
•As per Saudi Building Code (SBC 801 fire
code): Extension cords and flexible cords shall
not be a substitute for permanent wiring.
•Relocatable power taps (extension cord) shall
be used as a temporary solution of the
polarized or grounded type, equipped with
overcurrent protection, and shall be listed in
accordance with UL 1363 and SASO.
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
SFCL
Immediate action
within 1 day
SFCL
Immediate action
within 1 day
Page 9
The Main Findings
Poor housekeeping
13
14
There is no fire extinguisher ,fire blanket in kitchens
•Rooftop.
•Elevator room.
Medium
ACTION REQUIRED:
•Area must be clean from any waste material,
dust accumulations, etc.
SFCL
Immediate action
within 3 days
All kitchens
High
ACTION REQUIRED:
•One ABC powder Fire extinguisher and one
fire blanket must be added for each Kitchen.
SFCL
Immediate action
within 3 days
G,1ST&2nd Floors
High
ACTION REQUIRED:
•6 first aid kits (4 kits for each floor) and 2
AEDs.
SFCL
There is no first aid kits and AEDs
15
Confidential information
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
• Aid kits = one
week
•AED = 4 weeks
Page 10
The Main Findings
Portable Fire Extinguishers Adjusmnet :It has been observed that the
height of fire extinguishers is higher than NFPA, SBC standard
ACTION REQUIRED:
•Please follow below image instruction
All ADI Fire Extinguishers
places
16
Low
Fire Department Connection not inspected /tested
17
Outside ADI perimeter
walls
High
Behind the main Store
Room
High
ACTION REQUIRED:
•Service provider of fire safety systems (i.e.,
fire alarm, fire pump, fire suppression system,
and sprinkler systems, etc.) to provide method
Statement for testing and maintenance of
each system, the rectification of the system,
planning, and schedule or frequency of testing
and maintenance, etc. in accordance with SBC
and NFPA codes.
•The surface below the raised floor must be
clean from any waste material, dust
accumulations, etc.
SFCL
2 weeks
SFCL
one week
SFCL
Immediate action
within 1 day
SFCL
4 Weeks
SFCL
3 days
SFCL
TBD
Uneven walking surfaces hazard
18
19
There are no Evacuation maps
All floors of
Administrative Building
High
20
There are no Assembly points
All ADI premises
High
21
There is no Emergency lighting
All floors of
Administrative Building
High
Confidential information
ACTION REQUIRED:
Remove or utilize the area for required traffic
signage.
ACTION REQUIRED:
•Evacuation maps must be added as per
building requirements.
•Locations will be decided by HSE head.
ACTION REQUIRED:
•Assembly points must be added as per
building requirements.
•Locations will be decided by HSE head.
ACTION REQUIRED:
•To be agreed with Facilities Lead.
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 11
The Main Findings
(No smoking signage) is not available.
22
All ADI premises
High
TBD
Low
ACTION REQUIRED:
•Smoking signage must be distributed around
ADI facilities as per HSE requirement.
SFCL
2 weeks
TBD
TBD
High
ACTION REQUIRED:
When a fire alarm is triggered:
•The HVAC must be shut down to avoid the
spread of smoke/fire.
•The elevator must go down to the ground
level and its doors must open automatically.
SFCL
4 Weeks
High
ACTION REQUIRED:
•Remove
•Such action not representing ADI DNA,
Security patrolling must be applied each 20
minutes for (24/7). Conducting security patrols
is one of the core services provided by a
security guard company and is one of the
primary duties of the security personnel.
SFCL
Continuously
Security signage (no-photos-or-video-allowed)
23
24
It has been observed that the fire alarm system is not integrated with
HVAC systems and elevators.
All floors of
Administrative Building
TBD
•It has been observed there is Fire remnants.
•Writing on ADI walls.
25
Confidential information
All ADI premises
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
Page 12
The Main Findings
26
A standard operating procedure (SOP) are not in place
Confidential information
As per room/facilities
requirement
Low
•A standard operating procedure ( SOP), is a
set of step-by-step instructions compiled by a
manufactory to help workers carry out routine
operations.
•SOPs aim to achieve efficiency, quality
output, and uniformity of performance while
reducing miscommunication and failure to
comply with industry regulations.
•It should be posted inside electrical,
mechanical rooms, etc..
HSSE_INSPECTION_HECKLIST_AND_MAIN FINDINAGS_ADI
SFCL
4 Weeks
Page 13