Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
Date: May 2013
D
DOE&CD-SCU-BSIP-003-R0_BSIP
Document Title: Bi-Annual Safety Inspection Procedure
Document Owner: Gen. Supervisor-DOE&CD
Review Interval: 48 Months
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Bi-Annual Safety Inspection
Procedure
© Copyright 2013, Saudi Aramco. All rights reserved.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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This is an "UNCONTROLLED COPY" printed for reference only
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
Page 2 of 12
This is an "UNCONTROLLED COPY" printed for reference only
Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
Table of Contents
No.
Contents
Page
No.
Purpose
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2
Scope
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3
Roles and Responsibilities
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4
Critical Equipment Safety Inspection Lists
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5
Inspection Procedure
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6
Corrective Action and Follow Up
7
Standard Non-compliance Report Format
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Trend Analysis / Root Cause Analysis
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Revision Summary
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DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
Page 3 of 12
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
1. Purpose
The purpose of this procedure is to define the Bi-Annual Safety Inspection (BSI) process which provides a
formal inspection system to identify deficiencies in facilities, equipment, work areas and documentation. Its
objective is to ensure rig operators are fulfilling the safety requirements in line with the corporate and D&WO
policy of providing and maintaining a safe and healthy work environment.
2. Scope
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The scope of this procedure is applicable to Saudi Aramco Drilling Rigs (SAR), all contractor rigs (Except for
new rigs that have completed the Pre-Commencement Inspection during the six month interval), D&WO
Services Department, and D&WO Facilities. This procedure does not supersede corporate requirements,
where these procedures conflict with corporate requirements, corporate requirements will apply.
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3. Roles and Responsibilities
A. Field Compliance Coordinator Team Lead
1) Shall develop an annual BSI schedule to visit and inspect each rig/facility under his area of
responsibility twice (2) per year with six (6) month intervals.
2) Ensure that a detailed BSI (MODU / Onshore) for each rig/facility under his area of responsibility is
completed twice (2) per year (as far as is reasonably practicable) as per the developed schedule
(Refer to DIH/DOE&CD website / on-line forms).
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3) Review all BSI reports submitted by the Field Compliance Coordinators under his area of
responsibility for accuracy.
4) Submit the finalized BSI reports to the Compliance Unit Administrator and the Compliance Unit
Supervisor.
5) Participate in the inspections as required and provide coaching to new Field Compliance
Coordinators.
6) Schedule a follow-up visit as required for select rigs/facilities, based on risk factors, to determine the
status of corrective actions and prepare a follow up report by completing the NCR form.
7) Ensure that the most current version of the BSI document is used.
8) Provide training and mentoring support to Field Compliance Coordinators, as required.
B. Field Compliance Coordinator
1) Complete a detailed BSI, for each rig/facility under his area of responsibility, as per the developed
schedule and process.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
2) When amendments to the schedule are required, inform the Field Compliance Team Lead as soon
as is reasonably practicable.
3) Before visiting any rigs/facilities, obtain a copy of the most recent NCR for that rig, this will be the
base document for the inspection and will be updated as required.
4) Coordinate all rig/facility inspections at least three (3) days in advance with Department Focal
Points and Rig Foreman.
5) Send an email to Compliance Unit Administrator on the first day of arrival at the rig/facility location,
when moving between rigs/facilities.
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6) Hold an Opening Meeting at the rig/facility location before commencing the inspection;
Senior rig crew will be present, as a minimum; Contractor PIC.
b.
The D&WO Liaisonman will be present.
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a.
7) Conduct the inspection and verification which include the following areas:
Check and verify the status of the open findings from the previous inspection report and carry
forward any open items in the current Non-Compliance Report (NCR) form (reference
DIH/DOE&CD web site).
b.
BSI Checklist (MODU / Onshore / D&WOSD - reference DIH/DOE&CD web site).
c.
Quality of In-Field Attest Audit, if conducted by department Safety Advisor.
d.
Rig Safety Officer Assessment (RSTC Checklist - reference DIH/DOE&CD web site).
e.
Flare Gun and Cartridges Verification.
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a.
8) Hold a closeout meeting at the rig/facility location after completing the inspection and verification.
a.
Senior rig/facility crew will be present, as a minimum; Contractor PIC.
b.
The D&WO Liaisonman will be present
c.
Document all observations and findings via the established reporting formats.
d.
Review the findings and clarify with rig management any identified items.
e.
Give clear concise guidance for areas of improvement.
f.
Complete a signoff sheet, all personnel present at the closeout meeting will sign and this will be
submitted with the final report.
.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
9) Submit a DRAFT copy of the final deficiency action list to the drilling contractor PIC and the SA
Liaisonman before leaving the rig/facility.
10) Prepare and complete the BSI reports and submitted to the Compliance Unit Team Lead within two
(2) days of completion of the inspection.
The BSI report shall include the following documents:
A cover page and cover page/ follow-up visit report (reference DIH/DOE&CD web site).
b.
NCR (reference DIH/DOE&CD web site).
c.
BSI Checklist (reference DIH/DOE&CD web site).
d.
RSTC Checklist (reference DIH/DOE&CD web site).
e.
In-Field Attest Audit Report, if conducted by department Safety Advisor.
f.
Signed closeout meeting attendance sheet.
g.
Verify report is completed, as required.
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a.
11) Conduct follow-up visits for select rigs/facilities, based on risk factors, and update the status of the
findings on the NCR sheet and forward the report to the Field Compliance Coordinator Team Lead
and Compliance Unit Supervisor.
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12) Ensure that the most current version of the BSI document is used.
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C. Compliance Unit Administrator
1) Ensure that all relevant submitted reports are uploaded into the Compliance Unit’s Data Base.
2) Ensure that all BSI report documents are collated ready for submittal to the relevant Superintendent.
3) Prepare a cover letter for each complete BSI report, addressed from the Supervisor, Compliance
Unit to the relevant Rig Superintendent.
4) Update the schedule and input the date(s) of completion for the respective rigs/facilities once the
final reports are published.
D. Compliance Unit Supervisor
1) Ensure that inspections under his responsibility are conducted to schedule.
2) Review and finalize BSI reports with the relevant Compliance Unit Field Compliance Coordinator
Team Leads.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
3) Sign the cover letter and issue the BSI reports in an email addressed to the respective
Superintendents, and cc respective Department Managers, DOE&CD Division Head, respective rig
Liaisonman, Field Compliance Coordinators, Department HSE Focal Point and Compliance Unit
Administrator.
4) In conjunction with the Compliance Unit Field Compliance Coordinator Team Leads, develop
improvement strategies to address identified generic trends and advise DOE&CD Division Head.
E. Department Safety Advisors
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5) Review and finalize the follow-up reports. Sign the cover letter and issue the follow-up reports in an
email addressed to the respective Superintendents, and cc respective Department Managers,
DOE&CD Division Head, respective rig Liaisonman, Field Compliance Coordinators, Department
HSE Focal Point and Compliance Unit Administrator.
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1) Assist the department and the rigs/facilities with implementation improvement strategies.
2) Monitor the close out of identified items and make the Rig superintendent aware of outstanding
items.
3) Follow-up and provide status updates of the BSI findings in the monthly DOE&CD/Department
Safety Advisors Communication Meeting.
4) Arrange the needed logistics to facilitate DOE&CD Field Compliance Coordinators visits (Offshore
only).
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5) Coordinate all rig inspections with rig foreman.
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6) Perform Trend Analysis of all findings from all inspection reports.
7) Perform a Root Cause Analysis (RCA) of all repeat / reoccurring inspection deficiencies.
F. Superintendent
1) Monitor the closeout of identified deficiencies.
2) Ensure a RCA of all repeat / reoccurring inspection deficiencies is conducted.
4. Critical Equipment Safety Inspection List
A. Priority 1 - Past Accident History
1) Cranes, Forklift and Lifting Gear.
2) Accumulator and BOP’s.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
3) Mud Pumps.
4) Draw-works and Hoisting System.
5) H2S and Fire Protection System (Detection and Response).
6) SCR Module and Cabling.
7) Generators.
B. Priority 2 - High Potential Outcome
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High potential outcome if a future accident occurs in terms of harm to people (individual or group).
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2) Choke Manifold and HP Co-flex Hoses.
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1) Derrick and Crown Assembly.
3) Fall Protection Equipment.
4) Pipe handling Equipment.
5) Shakers, Centrifuges and Gas Separation Equipment.
6) Substructure.
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7) Flare-line and Ignition System.
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8) MCC Room.
C. Priority 3 - Operations Disturbance and High Cost
Operations disturbance and high cost effect of the outcome if equipment failure occurs.
1) Hand and Power Tools.
2) Mud Tanks and Circulating System/Piping.
3) Mud Watch System.
4) Drillers Panel.
5) Fuel Storage.
6) Compressed Gas Cylinders.
7) Rig Site Office and Communications.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
8) Rig Site Accommodation
5. Inspection Procedure
A. The team consists of trained personnel in investigations, or they have other skills or experience. The
inspection duration is four (4) days for an onshore rig and five (5) days for an offshore rig.
B. Each inspection team shall review the previous inspection report to confirm that the identified items have
been rectified.
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C. The inspection team shall review the rig inspection checklist and clarify with rig management any
identified items.
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D. The inspection team members shall report all unsafe conditions, unsafe acts, housekeeping
deficiencies, deviations from procedure and any other item which may directly or indirectly impact safety.
E. After noting the deficiencies, hazards or other deviations and suggestions for corrective actions, the
team shall ensure a report is submitted to the Compliance Unit Team Lead within two (2) days of
completion of the inspection.
F. Inspection of non-compliance items shall be tracked through D&WO safety inspection tracking system
findings.
6. Corrective Action and Follow-Up
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A. The rig Liaisonman/Contractor PIC shall initiate corrective actions as soon as possible. He shall consult
with the Department HSE Advisor and the area LPD when necessary.
B. The Rig Liaisonman shall ensure that a proper follow-up system is maintained. The Rig Superintendent
shall monitor the follow-up and close out of all identified items.
C. Where an IDLH (immediately dangerous to life or health) exists, it shall be controlled immediately.
D. Any deficiency not closed shall be identified and highlighted in the following inspection.
E. Superintendents must be informed in writing, of any identified deficiency that remains open for more
than ninety (90) days.
7. Standard Non-Compliance Report Format
A. Item
Insert the item number.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
B. Finding
Insert a description of the non-compliance, e.g. MACP not posted, no space out available, drills not
conducted.
C. Standard
Insert the applicable standard, e.g. HSERM/B/B-7b.
D. Action Required
Action required to comply with the applicable standards.
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E. Action By
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Who is responsible for the implementation of the standard and rectifying the deficiency, e.g. Pool Arabia,
Ensco, and Aramco? It may be necessary to identify individual personnel by name or job title, e.g.
Toolpusher, Electrician, Aramco Liaisonman.
F. Priority
1) Each identified deficiency must be given a priority of closeout ranging from 1 through 4:
a. Priority 1 - Close immediately.
b. Priority 2 - Close within two (2) weeks.
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c. Priority 3 - Close within ninety (90) days.
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d. Priority 4 - Negotiated closeout date.
G. Priorities Classification
1) Priority 1
Close immediately
These items shall be deemed immediately hazardous to life and or the safe operation of the rig.
These items should be closed immediately, if they cannot be closed before the inspection team
leaves the rig, suspension of operations should be considered.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
2) Priority 2
Close within two (2) weeks
These items shall not be immediately dangerous to life or the safe operating condition of the rig; they
may pose significant hazards which can be controlled for restricted period not greater than 2 weeks,
with adequate mitigations. If adequate mitigations cannot be implemented, this item should be
categorized as a Priority 1.
3) Priority 3
Close within ninety (90) days
4) Priority 4
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These items shall not be immediately dangerous to life or the safe operating condition of the rig, they
shall not pose a significant risk to personnel or the safe operation of the rig, and they shall require
minimal mitigation to control the hazard until a permanent remedy is implemented. If adequate
mitigations cannot be implemented, this item should be categorized as a Priority 2.
Negotiated closeout date
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H. Date Opened
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These items shall not be immediately dangerous to life or the safe operating condition of the rig; they
shall not pose a significant risk to personnel or the safe operation of the rig. They shall require a
significant amount of time to implement for example; equipment may have to be ordered, imported or
installed. Repairs that can only be completed when the rig is not working may be required.
Specialized training may be required that may have limited training providers with restricted training
schedules.
Enter date item was first recognized.
I.
Remarks
This will be a short statement to give guidance as to how this item can be closed.
8. Trend Analysis / Root Cause Analysis
All findings, as a result of any of the stated inspections identified in this procedure, shall have trend analysis
performed, generic / reoccurring deficiencies will be the subject of a root cause analysis.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
Page 11 of 12
This is an "UNCONTROLLED COPY" printed for reference only
Bi-Annual Safety Inspection Procedure
DOE&CD / SCU / BSIP-003
BSIP-003 / Continued
Revision Summary
Approval(s)
Rev No.
00
Date
Revision Summary
May 2013
Originator
DOE&CD /
SCU
Original Release
Custodian Approval
Review
Authority
RGW
ASG
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NOTE: Signed Original(s) are maintained within DOE&CD.
DOE&CD- SCU-BSIP-003-R0 / SMS No.1 / Created: 05/13 / Last Review: 05/13 / Next Review: 05/17
Owner: Gen. Supervisor-DOE&CD
Revision(s) identified by a Vertical Bar in the Right Margin
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