(LETTERHEAD)
Month Date, Year
First Name Last Name
Title
Company
Address
Address
City, Province
Postal Code
Dear Ms/Mr. Last Name:
(Optional)
RE: “Title of Position” Vacancy
Opening Paragraph (2-3 sentences)

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
Open with a strong statement that captures the interest of reader.
Make reference to the position (if not as above)
What is in it for them to read further and look at resume
Middle Paragraph(s)

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Connect your top skills/abilities/accomplishments to their needs.
Demonstrate you have what they are looking for
Mention any value added qualifications – particularly if you can tie into some news about the
organization (e.g. significant expansion/new product line, etc.).
Closing Paragraph

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Reinforce your excitement about this opportunity. Ask for a meeting to discuss their needs in
more detail and determine how you fit.
Indicate availability (or will call) to arrange a mutually convenient time to meet
Sincerely yours/ Yours sincerely/ Yours truly/ Respectfully, etc. (Your preference)
SIGNATURE
Type Name
Attachment/Enclosure
General comments
 On same “letterhead” as your other marketing documents such as Resume
 Maximum one page
 Keep lots of “white” space. i.e. don’t cram in info by expanding margins
 Avoid word “I” and “my” especially at beginning of paragraphs and sentences.
 Request “meeting” not interview.