Effective Time
Management
Shoaib Uddin
ID: 19701002
Agenda
➢
➢
➢
➢
➢
➢
16/08/2023
Introduction
Benefits of Effective Time Management
Challenges of Time Management
Key Principles of Time Management
Time Management Techniques
Conclusion
Effective Time Management
2
Introduction
Time management is the deliberate and systematic practice of planning,
prioritizing, and allocating one's available time to tasks, activities, and goals
in a way that maximizes productivity, minimizes wastage of time, and fosters
a balanced and fulfilling life.
16/08/2023
Effective Time Management
3
Benefits of Effective Time
Management
➢ Increased productivity
➢ Reduced stress and anxiety
➢ Improved work-life balance
➢ Enhanced self-discipline and focus
16/08/2023
Effective Time Management
4
Challenges of Time Management
➢ Procrastination
➢ Lack of motivation
➢ Perfectionism
➢ Overload of tasks
16/08/2023
Effective Time Management
5
Key Principles of Time Management
16/08/2023
1
2
3
4
5
Set Clear Goals
Prioritize Tasks
Specific, measurable,
achievable, relevant,
time-bound goals
Eisenhower Matrix
(Urgent/Important)
Plan and
Organize
Avoid
Multitasking
Minimize
Distractions
Daily, weekly, and
monthly planning
To-do lists, digital
tools, etc.
Focus on one task at
a time for higher
efficiency
Identify common
distractions (phone,
social media, etc.)
Create a distractionfree workspace
Effective Time Management
6
Time Management Techniques
Pomodoro Technique
Eat the Frog
Batching and Delegate
Work in focused intervals
(e.g., 25 minutes) followed
by short breaks.
Tackle the most
challenging task first.
Group similar tasks
together for efficiency.
Once you complete the
task, you'll experience a
sense of accomplishment
and relief. This feeling can
boost your motivation and
productivity for the rest of
the day.
Assign tasks to others
when possible.
After completing four
Pomodoros, take a longer
break of about 15 to 30
minutes. This extended
break allows you to
recharge and reflect.
16/08/2023
Effective Time Management
7
Give me six hours to chop down a
tree and I will spend the first four
sharpening the axe.
Abraham Lincoln
16/08/2023
Effective Time Management
8
Conclusion
Time management is not just about being busy; it's about being productive
with purpose. By embracing strategies like prioritization, planning, and
focused execution, you're not only optimizing your productivity, but also
creating space for personal growth and well-deserved moments of relaxation.
16/08/2023
Effective Time Management
9
Thank you.