Higher Nationals
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INTERNAL VERIFICATION – ASSESSMENT DECISIONS
HND in Computing
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Assessor
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Unit 14:
Business Intelligence
Unit(s)
Assignment title
Applying BI solutions
to enhance and improve business operations
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Distinction
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Higher Nationals - Summative Assignment Feedback Form
Student Name/ID
Unit 14:
Unit Title
Business Intelligence
Assignment Number
Assessor
Submission Date
Date Received
1st submission
Re-submission Date
Date Received 2nd
submission
Assessor Feedback:
LO1 Discuss business processes and the mechanisms used to support business decision-making.
Pass, Merit & Distinction
Descripts
P1
M1
D1
LO2 Compare the tools and technologies associated with business intelligence functionality.
Pass, Merit & Distinction
Descripts
P2
M2
D2
LO3 Demonstrate the use of business intelligence tools and technologies
Pass, Merit & Distinction
Descripts
P3
P4
M3
D3
LO4 Discuss the impact of business intelligence tools and technologies for
effective decision-making purposes and the legal/regulatory context in which
they are used.
Pass, Merit & Distinction P5
P6
M4
D4
Descripts
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Pearson Higher Nationals in
Computing
Unit 14: Business
Intelligence Assignment 01
General Guidelines
1. A Cover page or title page – You should always attach a title page to your assignment. Use previous
page as your cover sheet and make sure all the details are accurately filled.
2. Attach this brief as the first section of your assignment.
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Word Processing Rules
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The font size should be 12 point, and should be in the style of Time New Roman.
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a reference list.
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reduced to A REFERRAL or at worst you could be expelled from the course.
Student Declaration
I hereby, declare that I know what plagiarism entails, namely to use another’s work and to present it as
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Higher National Diploma in Business
Assignment Brief
Student Name /ID Number
Unit Number and Title
Unit 14 :
Academic Year
2021/2022
Business Intelligence
Unit Tutor
Assignment Title
Business Process Support Mechanisms
Issue Date
Submission Date
IV Name & Date
Submission format
The submission should be in the form of an individual written report. This should be written in a
concise, formal business style using single spacing and font size 12. You are required to make use
of headings, paragraphs and subsections as appropriate, and all work must be supported with
research and referenced. Follow Harvard referencing system for in-text citations, reference list and
the bibliography.. The recommended word limit is 4,000–4,500 words, although you will not be
penalised for exceeding the total word limit.
Unit Learning Outcomes:
LO1 Discuss business processes and the mechanisms used to support business
decision-making.
LO2 Compare the tools and technologies associated with business intelligence
functionality
LO3 Demonstrate the use of business intelligence tools and technologies
LO4 Discuss the impact of business intelligence tools and technologies for effective
decision-making purposes and the legal/regulatory context in which they are used
Assignment Brief and Guidance:
Data and information are core to any organizational business process. Meaningful information is
a necessity to drive profitable business actions. The concept of Business Intelligence (BI) has
evolved through technologies such as Decision Support Systems (DSS) to a number of tools,
technologies, architectures and methods which involves data cleaning, data integration, data
mining, data evaluation and data representation. Hence BI can be identified as a software suite of
software and services to transform data into actionable intelligence and knowledge.
Scenario
Yard of Ale is a large-scale brewery in Sri Lanka and well establish company control 20% market
share of beer market which is the 2nd biggest market share from entire beer market. The company
have automated production line include mills, Brewhouse and bottling plant and each control by
separate embedded software system not allowed to access operational data stores but can be
configured to generate CSV or excel operational data file at the end of each batch. The company
consists of multiple departments responsible for each operations of the organization such as
Production, Engineering, HR/Legal, finance, Sales and marketing, Procurement, Administration,
Quality control, Research and development, IT and each and every department have its own
operational systems to record keeping purposes and each operational application software
developed by professionally. Each department manages by a department manager. For an
example, production department manages by the production manager and he is responsible for
manage all production related operations in sub departments. Mills ,Brewhouse ,Bottling plant,
raw material and finish products stores and each sub department managed by operational
manager. This hierarchical configuration replicates throughout most of the department. Upper
management of brewery required to consolidate all these data in to one data warehouse with the
data contain in the legacy system as well. Other than that upper management required to
incorporate every external data about company and products from various data collection and
research agencies the business intelligent system. Those external data available as JSON/XML data
files, plain text reports, social media comments/posts and all negative and positive online
comments about organization and products.
Upper management of company believe more you know about organization and the external
environment you have better completive advantage. Have potential to control bigger market
share and effectively become number 1 beer in Sri Lanka
Task 1
Analyse the business processes and the supporting processes of the organization given in
the scenario and differentiate between semi structured and unstructured data. Evaluate
the benefits and drawbacks of using application software to handle the business processes
in Yard of Ale.
Task 2
Compare how strategic, tactical and operational decisions are supported within the
organization for business decision making process. You have to furthermore compare and
contrast how various information systems (TPS,MIS,DSS) could be utilized to enhance those
decisions with related to key features of BI framework . Justify your answer with relevant to
the functionalities of business intelligence.
Task 3
Chief Engineer is the tactical manager of engineering department who oversees all repairs and
maintenance of the total eight sectors of the factory that include water purification plant, Mill,
Brewhouse, bottling plant, waste treatment plant, factory maintenance and repair/ fabrication
shop. Each sector consists of two or more sub sectors and each subsector have 4- 10 of
machines. Chief engineer requires to track the maintenance and repair all the machineries with
minimal disruption to production and he must maintain healthy inventory of spare parts which
consist of over 5000s items, track the progress of every jobs, Identify problematic arias, Track
engineers and mechanics work logs and efficiency and monitor system downtime.
3.1. Explain what business intelligence is and the tools and technologies associated with it by
taking relevant examples to the organization given in the scenario.
3.2. Design a Managerial dash board for chief engineer using various data visualizations
methodologies that includes 6-8 widgets to present required information. Apply appropriate
customizations that can utilize to improve the managerial dashboard designed above . Critically
evaluate how your Dashboard design and the suggested enhancement could optimize chief
engineer’s performance by delivering accurate and reliable information to increase his
effectiveness.
Task 4
4.1. Discuss how organizational decision-making process can be improved by implementing
business intelligence tools. Conduct a research to identify the organizations that have utilized
new business intelligent innovations and trends to improve their performance and to extend BI
systems to target audience, provide better competitive advantage within the market.
4.2. Sharing data within the organization through a BI tool can raise legal, ethical and
professional concerns. Explore the legal issues that may result when using business intelligence
tools (Eg: Data protection laws, Cyber security, etc.) and evaluate how the chosen organization
and extend the target audience / gain a competitive advantage by securely exploiting Business
Intelligence tools.
Grading Rubric
Grading Criteria
LO1 Discuss business processes and the mechanisms
used to support business decision-making.
P1 Examine, using examples, the terms ‘Business
Process’ and ‘Supporting Processes’.
M1 Differentiate between unstructured and semistructured data within an organisation.
D1 Evaluate the benefits and drawbacks of using
application software as a mechanism for business
processing.
LO2 Compare the tools and technologies associated
with business intelligence functionality
P2 Compare the types of support available for business
decision-making at varying levels within an
organization.
M2 Justify, with specific examples, the key features of
Achieved
Feedback
business intelligence functionality.
D2 Compare and contrast a range of information
systems and technologies that can be used to support
organisations at operational, tactical and strategic
levels.
LO3 Demonstrate the use of business intelligence tools
and technologies
P3 Determine, with examples, what business
intelligence is and the tools and techniques associated
with it.
P4 Design a business intelligence tool, application or
interface that can perform a specific task to support
problem-solving or decision-making at an advanced
level.
M3 Customise the design to ensure that it is user
friendly and has a functional interface.
D3 Provide a critical review of the design in terms of
how it meetsa specific user or business requirement and identify
what customisation has been integrated into the
design.
LO4 Discuss the impact of business intelligence tools
and technologies for effective decision-making
purposes and the legal/regulatory context in which
they are used
P5 Discuss how business intelligence tools can
contribute to effective decision-making.
P6 Explore the legal issues involved in the secure
exploitation of business intelligence tools.
M4 Conduct research to identify specific examples of
organisations that have used business intelligence
tools to enhance or improve operations
D4 Evaluate how organisations could use business
intelligence to extend their target audience and make
them more competitive within the market, taking
security legislation into consideration.
Task 01 .............................................................................................................................. 24
Yard of Ale........................................................................................................................ 24
Business Intelligence ........................................................................................................ 24
The organization's operational and supporting procedures. ....................................... 25
Business Process ............................................................................................................... 25
Important of Business Processes ................................................................................. 26
Examples of Business Process ...................................................................................... 27
Steps of Business process .......................................................................................... 27
Types of Business Process ............................................................................................ 29
Operational Process ...................................................................................................... 30
Benefits of Operational Process ............................................................................... 30
An example of an operational process in the industry ........................................... 31
Management Process .................................................................................................... 31
Importance of Management Process ....................................................................... 32
Functions of a Management Process ....................................................................... 32
Management Process Example ................................................................................ 33
Supporting Process ....................................................................................................... 33
For illustration, support processes comprise .......................................................... 33
Importance of Supporting Process .......................................................................... 34
Sales Process .................................................................................................................. 42
Sale Process Steps ...................................................................................................... 42
Sales Process Benefits................................................................................................ 43
Employee management ................................................................................................ 44
Employee Management Steps .................................................................................. 44
Financial Reports .......................................................................................................... 45
Financial reporting steps .......................................................................................... 45
The Yard of Ale's Financial Reporting ................................................................... 47
Data categories .............................................................................................................. 48
Purpose of Data Categories ...................................................................................... 48
Structured data .......................................................................................................... 49
Semi-Structured Data ............................................................................................... 50
Unstructured Data..................................................................................................... 51
Difference between Structured, Semi-structured and Unstructured data ........... 52
Types of data used in the Organization ................................................................... 53
Application Software .................................................................................................... 54
Utilization of application software to manage Yard of Ale's business procedures
.....................................................................................................................................55
Benefits of application software ............................................................................... 56
Drawbacks of Application Software ........................................................................ 56
Evaluation of the advantages and disadvantages of application software use in
business processes ...................................................................................................... 57
Task 02 .............................................................................................................................. 65
Organizational Level ....................................................................................................... 65
Strategic Management ................................................................................................. 65
Tactical Management ................................................................................................... 66
Operational Management ............................................................................................ 66
Types of decisions made in the Organization ............................................................. 67
Examples of Decisions to yard of Ale .......................................................................... 68
Information Systems ........................................................................................................ 68
Type of Information System ........................................................................................ 69
Transaction Processing System (TPS) ..................................................................... 69
Management Information System (MIS) ................................................................ 70
Decision Support System (DSS) ............................................................................... 71
Executive Support System (ESS) ............................................................................. 72
Compare of information systems in different levels of management related to yard
of Ale ........................................................................................................................... 74
BI Platform ....................................................................................................................... 76
Purpose of BI Platform ................................................................................................ 76
Key features of business intelligence functionality .................................................... 77
Justification For Key Features of Business functionalities for Yard of Ale......... 80
Activity 03 ......................................................................................................................... 82
Business Intelligence ........................................................................................................ 82
Example of BI ............................................................................................................ 82
BI Tools and Technologies ........................................................................................... 83
Compare tools and suggest tool and technologies .................................................. 88
Dashboard for the Engineering Department's tactical manager ............................. 91
Home Form ................................................................................................................ 91
Login Form ................................................................................................................ 91
Dashboard .................................................................................................................. 92
Machinery Report ..................................................................................................... 94
Employee Management............................................................................................. 95
Brew House ................................................................................................................ 96
Mill .............................................................................................................................. 97
Bottling Plant ............................................................................................................. 98
Water Purification Plant .......................................................................................... 99
Waste Treatment Plant ........................................................................................... 100
Factory Maintenance .............................................................................................. 101
Customization of the designed BI tool to ensure user-friendly and functional
requirements ............................................................................................................ 102
Critical Evaluation for yard of Ale with Functional and non-functional
requirements ............................................................................................................ 103
Task 04 ............................................................................................................................ 104
Contribution of business intelligent tools to effective decision .................................. 104
Organizations that have implemented BI and benefitted from it .......................... 105
Implementation of BI that shares data-related worries and problems. ................ 108
Legal Issues in BI ........................................................................................................ 109
legal concerns with the secure use of business intelligence tools ............................ 110
Evaluate the organizations could use business intelligence to extend their target
market and increase their competitiveness. .......................................................... 112
Conclusion ................................................................................................................ 114
Reference ........................................................................................................................ 115
Image References ........................................................................................................... 119
Yard of Ale
Yard of Ale is a sizable brewery with a reputable company that holds the second-largest market
share in the entire beer business, controlling 20% of the country's beer market. A bottling
plant, a brewery, and other automated production facilities are all part of the company's
automated production line. These facilities are all managed by independent embedded
software systems, which aren't allowed to access operational data stores but can be set up to
produce a CSV or Excel operational data file at the conclusion of each batch.
Various departments within the company, including those in charge of production,
engineering, human resources and legal matters, finance, sales and marketing, procurement,
administration, quality assurance, research and development, and information technology, are
each in charge of carrying out the organization's daily operations. Each department has its own
operational record-keeping systems and professional-developed operational application
software. Each department is led by a department manager.
Business Intelligence
Figure 1 Business Intelligence
Business intelligence (BI) refers to a collection of procedures, frameworks, and tools that
transform unprocessed data into actionable knowledge that helps businesses operate
profitably. It is a collection of tools and services for converting data into knowledge and
information that can be used. (guru99, 2022)
The organization's operational and supporting procedures.
Business Process
Figure 2 Business Process
A business process is an action or series of actions that fulfil a certain organizational objective.
Business procedures should deliver consistent results, have clear objectives, and be as specific
as feasible.
Business process management (BPM) is a methodical strategy for enhancing processes, which
aids organizations in achieving their objectives. Business process outsourcing may be used by
an organization if cost or resource limitations prevent it from carrying out specific business
operations internally. Many businesses use a third-party service provider to handle specific
company responsibilities, such payroll, human resources (HR), or accounting. (techtarget,
2022)
Important of Business Processes
•
They aid companies in recognizing and comprehending the actual work necessary
to maintain operations and meet set goals.
•
They divide that task into systematic, repeatable processes that staff members may
adhere to for dependable results.
•
Organizations can more correctly forecast the resources they need by using
repeatable processes that result in predictable results. This reduces the risk of
providing important resources in excess or inadequately.
•
The consistency and repeatability of well specified business results reduces the
possibility that employees would adopt workarounds or ad hoc procedures that may
slow down work flow and raise error rates.
•
Teams can discover and eliminate inefficiencies and performance bottlenecks to
enhance performance by better measuring the efficacy and efficiency of the
different phases within the process; this is the cornerstone of continuous
improvement.
•
Teams are more able to spot opportunities for the application of technologies,
including robotic process automation (RPA), to increase effectiveness or efficiency.
Examples of Business Process
Consider the hiring process for new staff in an HR department. There are many steps in the
process, starting with posting the job opportunity and ending with onboarding the employee.
A straightforward procedure might like the following, but this can differ from organization to
organization:
•
The HR manager publishes the job update.
•
Numerous prospects apply on a website. The HR executive evaluates the applicants
and selects the most suitable ones.
•
The chosen candidates receive calls for the recruitment's subsequent stages.
•
At the very end of the hiring process, the ideal candidate is selected.
•
There are wage and policy negotiations.
•
The candidate receives the offer letter and accepts it.
Steps of Business process
•
Set Goals
Decide what you want to accomplish and specify the goals for each step of a process. It can
be to increase performance, streamline processes, and free up management to concentrate on
expanding the company.
•
Plan the Process
Start the process planning once the goals have been established. This frequently necessitates
focus groups with all process stakeholders.
When and who will work on what? What software is required to accomplish business
objectives? The team could benefit greatly from a productivity management application like
Asana while deciding on each phase of the company process.
•
Map the Process
Create a map of the process workflow now that it has been determined. List the materials users
require. When and who performs what? Which equipment is needed?
...as well as any other crucial component.
Analyse each step after that. What needs enhancing? What takes the longest or uses the most
resources? To make the procedure more understandable, could anyone provide examples?
When developing the business process, take all of this into account.
•
Assign each task in the process
Determine which jobs company can automate and which ones the workers will handle when
users implement your strategy.
•
Test the Process
Do a test on a dummy. This is their chance to spot errors and discrepancies early and make
the necessary corrections.
•
Implement
That's right, start the process now.
•
Monitor, Review & revise
Paying attention to their processes is the first step toward improving them. The processes are
not optimized just because tasks are being accomplished.
Suboptimal procedures waste resources and money for the company. Deadlines may be missed
and work may be done again or not at all.
See if the team has any advice by checking in with them. there are able to develop better
methods of doing things and, consequently, deliver value by monitoring new processes.
•
Repeat at Scale
Once users 've found a gold standard process, scale it up across the entire organization because
pretty much everything should have a business process.
Types of Business Process
•
Operational process
These are the company's primary operations. The core values, vision, and mission of the
company are intimately tied to these procedures. They are also referred to as fundamental
processes. These procedures require additional care because they are the company's main
sources of income. It's crucial to close the gaps and make the required adjustments to these
procedures. The firm will grow as a result of the evaluation of these processes after it is
finished.
•
Managing Process
Managing processes refers to the procedures used to plan, arrange, coordinate, and oversee all
corporate operations. These procedures have objectives in mind. It entails encouraging and
assisting the team in reaching their goals. These procedures also aid in establishing a course
for the company's future expansion. These operations include regulating routine duties,
instructing staff on how to do jobs well, introducing a new product, etc.
•
Supporting Process
These are the procedures that have no bearing on how a service or product is delivered to a
customer. However, they aid the company in developing a setting where the core operations
may operate more effectively. The term "supportive process" derives from this. These are the
procedures that fall under the purview of the accounting, human resources, and any other
departments that assist in carrying out the core operations of the company.
Operational Process
Figure 3 Operational Process
These processes, which are also known as primary ones, deal with the core business and value
chain and provide value to the customer's experience by assisting in the creation of a good or
service. Operational procedures are fundamental company actions that achieve goals like
revenue generation. (techtarget, 2022)
Here are some instances of this:
•
Taking orders from clients
•
Taking care of product payments
•
Control of bank accounts
Benefits of Operational Process
•
Achieving objectives
So have a better chance of accomplishing a goal if users have a clear operations procedure in
place than if business just go in without a strategy.
•
A product of higher quality
Focusing on the four components of the operations process can help to make sure that the
product company are releasing into the market is of the highest caliber.
•
Customer fulfillment
They are far more likely to have happy consumers if they properly planned, developed,
executed, and analyzed the product.
An example of an operational process in the industry
A modest toy business chooses to conduct a test run after deciding they want to create a new
action figure. To prepare for it, they determine what equipment will be required to manufacture
it, who will supply the parts, how much funding a run would need, and so forth. They choose
their suppliers, obtain the funding, and prepare the machinery for the run-in order to be ready.
They then carry out the run. Finally, they evaluate the run to determine what may be improved
before the action figure is formally released.
Management Process
Figure 4 Management Process
Managing any activity, business, or project involves following a set of essential processes in
order to achieve the best results possible in line with the strategy and vision that have been
established. The management process entails stages to completely manage any specific
activity, project, or business on a continuous basis. These phases include planning, organizing,
staffing, leading, and controlling the resources. To be able to meet the business requirements
as effectively as possible, these processes must be carried out by managers or company leaders.
(mbaskool, 2022)
Importance of Management Process
Planning out the what, how, and by when they intend to accomplish their targeted business
goals is essential for any business or activity to flourish. Any person who attempts to randomly
start a task or a business and tries to finish it will always sputter and fail because they are
unprepared for the procedures. An organized and well-thought-out management strategy is
crucial in this situation. Any business or individual that wants to finish a task or project needs
to use management processes. In contrast to strategic management, which focuses on an
organization's long-term objectives as well as its overall vision and the procedures necessary
to attain them, management processes are typically more concerned with operations and
efficiency.
Functions of a Management Process
•
Planning
In management, planning is the process of deciding which goals and actions are appropriate
to pursue, and then figuring out what tactics to employ, what actions to take, and what
resources are required to attain the goals.
•
Organizing
By defining working partnerships, employees can combine their efforts to accomplish shared
organizational goals.
•
Leading
Defining a vision, influencing, persuading, inspiring, and motivating employees are all part of
this role.
•
Staffing
Enlisting and recruiting employees for positions within the various teams and departments in
an organized manner.
•
Controlling
Analyze the accomplishment of objectives, enhancement of performance, and capacity for
action. Set up procedures that will assist them in establishing standards so that they can assess,
contrast, and decide
Management Process Example
Any project, business, or activity can use management processes. The fundamental idea is to
organize, create a team, and execute the strategy to get the intended result. The management
procedure of a vehicle company is an example. The automaker must schedule its output using
a sales plan, a marketing plan, the amount of people needed, the amount of investment needed,
etc. The car manufacturer will make arrangements for workers, capital, and equipment to
construct the cars once the plan is complete.
The hiring step will assign the appropriate personnel to each position, such as engineers,
designers, shop floor workers, financial and marketing professionals, and sales
representatives. The team leader will then make sure everyone is collaborating and will
manage the company through ongoing process review and monitoring.
Supporting Process
Operations that support the core processes are referred to as supporting processes. A
supporting step in the manufacturing example may be hiring production workers.
Subprocesses, choices, and actions could also exist. (high-tech-guide, 2022)
The supply of information technology, financial, and human resource services, as well as the
delivery of goods and services to internal customers, are examples of support processes.
For illustration, support processes comprise
•
Human Resource Administration
•
procedures for financial management
•
Facility management, cleaning and upkeep, building and property management
•
IT operations
•
Processes for sourcing and purchasing (supplier selection processes, purchasing
services, purchasing materials, sourcing human and financial resources, etc.)
•
Processes for managing vendors
•
Organizational management, everyday tasks, and operational procedures
•
process for managing risks
•
procedures for security management
•
Processes of quality management
•
Processes of corporate governance
Importance of Supporting Process
Support activities can cross functional boundaries, and they frequently do. For instance,
building internal capacity supports an organization's capacity to offer required goods or
services, even while it does not directly benefit external customers.
Although support processes don't directly benefit customers, it doesn't imply they aren't
significant to an organization. Support processes can be crucial and important to organizations
since they have a direct impact on their capacity to carry out core operations successfully.
Core business processes of Yard of Ale
Department
Production
Core Business Process
•
Supporting Process
Set rules and pay attention to
producing a plan
each
stage
of
the
manufacturing cycle. Assist
in monitoring and directing
each step of the
brewing process.
•
Guaranteeing product quality
Check
each
production
product
item's
method
quality.
and
Make
certain and examine the
product's quality.
•
Locating and calculating the A list of the required goods.
determines how much or
inputs
how much of the
items should be provided.
Engineering
•
Performing
creative,
practical Creation of cutting-edge
activities
machinery
to
produce
goods.
HR/Legal
•
Education and Employment
Appointing and training
new workers.
•
Uphold company policy and law. Make sure that labor laws
are adhered to strictly
•
Finance
Reporting on finances
A list of all the funds,
expenses,
and
financing
options that are available.
regularly reporting and
measuring
•
keeping of records
Everyday
recording,
checking, and evaluating a
company's financial
transactions
Sales
and
•
Marketing and advertising
Marketing
Chooses
which
magazines, websites, and
media outlets to use to
market
the
products
company's
and
services.
discounts or extra
marketing techniques.
•
Sales and customer service are
Responsible for trying to
provided.
upsell
customers
and
ensuring their pleasure. The
company actively seeks to
address any concerns that
can
cost
it
clients
by
contacting consumers with
surveys
and special incentives.
Procurement
•
Analyzes the performance of Keep
suppliers
track
comprehend
of
and
all
the
provisions of the contract in
order to fairly evaluate the
performance of the supplier.
responsible for making
the
V
purchases
the
company
requires
to
function.
•
Conformity to business rules
Ensure that all its purchases
comply with the policies of
the company.
help the business maintain
cost
effectiveness.
Administration
•
Upkeep of resources
Provides HR-related advice
and
recommendations
to
management and staff at the
Center.
Ensure
departments
have
that
the
and workers
the
facilities they require.
•
Provide the business with security Install
safety measures
for the business
Quality Control
•
Preservation of quality control
Normalizing
volumetric
solutions
and
documenting
standardization.
Keep the labeling procedure
consistent across all records
and
phases.
Note
the
operational and reference
standards for the objects.
Research
Development
and
•
Evaluation of new releases and
Determining the product's
improvements
specifications,
the
manufacturing costs, and
the production schedule.
V
evaluates
the
company's
products to see if they are
still useful. provides team
members
with
the
opportunity to verify that the
products meet requirements,
resulting
in
high-quality
products for
the firm.
IT
•
Website
and
communication, Set up virtual and online
system development
conferences.
upkeep
and
repair of email systems.
Consult
the
staff
and
departmental leaders. Users
can modify the security
system
by
adding
or
removing users. Layout the
website as desired. Verify
the
usability of the website.
Table 1 Core business processes of Yard of Ale
V
Beer production process stages
Figure 5 Beer production process stages
•
Step 01: - Malt Milling
Users need sugar to make beer, and people get sugar from sprouted barley. The fermentable
sugar in malt is found in the outer shell of the inner core, which is currently starch. Humans
must now open the shell in order to expose the starch for transformation.
It is best to purchase a grinder with an adjustable drum when purchasing a grinder for brewing.
This allows users to fine-tune the degree of malt grinding. When the malt is ground too finely,
the wort becomes mushy and filtering becomes difficult, making it difficult to collect the malt
mash (wort) into the next brewing vessel.
•
Step 02: - Mashing
Saccharification is the process of converting starch in grain into fermentable sugar by
combining ground malt and hot water. If the mashing process is completed at a temperature,
it is referred to as infusion mash. Saccharification is commonly performed at 65°C in British
ale beer brewing. The mash is then kept at 65°C for one hour to allow the maltose in the grain
to be released by the enzyme in the malt.
However, for some beers, a step mash is recommended. The temperature of the mash bed is
raised in a step mash, allowing the different parts of the starchy endosperm to be broken down.
o Proteases at 35°C-45°C (95°F-113°F): Dissolving the protein matrix that
holds the starch granules.
o At 45°C-55°C (113°F-131°F), glucanases: The hemicellulose gums are
being broken down.
o Amylases between 61°C and 67°C (141.8°F-152.6°F): Make fermentable
sugars from starch granules and larger sugar molecules.
Before lautering, you usually "mash out," which means heating the mash to around 77°C
(170°F). This inhibits much of the enzymatic activity.
•
Step 03: - lautering
The residual sugar can be removed from the mash by filtering it with hot, fresh water. There
will be a lot of sugar left in the malt if it is not washed. Additionally, filtration can help them
get a high extraction efficiency. Then should place the brewing pot with the clear wort in it.
It's important to match the exiting wort with the incoming water while filtering. The mash bed
could dry out if water is added too gradually. The mash could overflow if they add water too
rapidly. These circumstances will make the brewing day difficult and reduce their
productivity.
•
Step 04 Wort Boiling
Numerous intriguing things take place during the crucial step of brewing beer while it is
boiling, including:
o Mashing can effectively inhibit the activity of the enzyme, but boiling will
entirely inactivate it. Mashing can only stop the activity of the enzyme. It
enables the fermentation tank's wort composition to be fixed (FV).
o Boiling the wort can kill any unwelcome bacteria, leaving a clear and lovely
wort for the yeast to work with.
o Adding hops will make the beer bitter because hops contain alpha acids. The
hops' alpha acids must be isomerized during the wort's boiling process. It is
simpler to dissolve the "iso-acid," which is created during isomerization,
making it easier to add bitterness to beer.
o Evaporation of volatiles: When barley germinates, a substance known as smethyl-methionine (SMM) is produced. The awful dimethyl sulfide (DMS),
which gives beer its corn-like smell and fragrance, is preceded by SMM.
SMM is easily removed by a thorough boiling, therefore DMS rarely shows
up in the beer.
o Protein will condense while boiling because tannins and wort protein will
interact during boiling to create clumps. These clumps will gradually
enlarge while the water is boiled. The clumps eventually reach the bottom
of the container when they are large enough to do so.
•
Step 05: - Clarification
Proteins coagulate in the kettle at two different locations. One is the "hot break," which occurs
at the beginning of the boil and may be identified by the scum that forms on top of the wort.
The "cold break," when the wort is quickly chilled on the route to the fermentation tank and
resembles miso soup, is another stage. Additionally, most contemporary brewers "whirlpool"
the brewhouse after the boil as well. This also aids in wort clearing.
When brewers swirl, the wort is pumped very quickly, generating a whirlpool as the name
suggests. It enables a cone-shaped formation of hops and trub in the kettle's or whirlpool's
middle. It is removed when the wort is pumped from the kettle to the fermentation tank from a
location above the trub cone.
•
Step 06: - Cooling
The wort must be cooled down once it has been boiled because it will be extremely hot. Only
then can the yeast be added, and the fermentation process may start. The heat exchanger will
transfer the cleared wort to the fermentation tank. The wort quickly cools to 7–35°C as it goes
through the heat exchanger, depending on the type of beer being made.
The heat exchanger functions by having wort enter through the hot water input on one side
and cold water or glycol enter through the cold water side. The cold water/glycol will then
absorb the heat from the wort. They did not touch the wort even while cold water or glycol
cooled it.
•
Step 07: -Fermentation
Users can begin adding yeast once the wort has cooled and been added to the fermentation
vessel. As soon as yeast is added to the wort, fermentation starts. Primary fermentation is
another name for the fermentation process' initial phase. The yeast will start to consume the
sugar in the wort as it gets going, which will result in the production of alcohol and carbon
dioxide. The liquid will gradually transition from sweet to finished beer as the sugar is
converted to alcohol.
In addition, the beer may contain certain phenolic and ester flavoring substances, depending
on the yeast employed. Belgian wheat beer with hefeweizen flavoring contains 4-vinyl
guaiacol and isoamyl acetate.
The fermentation process will proceed at a significantly slower rate for 5 to 7 days. This is as
a result of the yeast having previously metabolized the sugar and halted the process. The yeast,
together with the marine oil, hops, protein, and other solids that sink, will sink to the bottom
of the fermentation tank once the process is over. Users can pour part of the solids that have
accumulated at the fermenting tank's bottom during this time. However, don't dump too much
since they can lose some valuable yeast. By the time the fermentation has gone on for 7 to 10
days, it might be finished, however some types of beer might take longer. After fermentation
is finished, the beer can be chilled to help further yeast and sediments removal. The following
batch of brewing or pouring can benefit from the accumulated yeast. The beer must then be
condition.
•
Step 08: - Conditioning
The intricate process of fermentation can occasionally leave undesired sediment in the beer.
To improve the beer's clarity at this point, conditioning is required. The conditioning process
will work to keep the undesirable flavor compounds below the flavor threshold because the
freshly fermented beer may also contain some flavor compounds that are not necessary for the
beer flavor.
The beer will be stored during the conditioning process between 32- and 39.2- degrees
Fahrenheit (0 and 4 degrees Celsius), where the turbid proteins and polyphenols will condense
and settle to the bottom of the light tank. The beer will also get more refined and full-bodied
throughout this time.
•
Step 09: -Packaging
Beer can be packed and sold once it has finished conditioning. But some inspections are
required to make sure the beer complies with criteria before packaging and
selling it. Numerous checks could be necessary, however the following are the most important
ones:
•
Beer's shelf life will be impacted by the amount of dissolved oxygen (DO), which
will give the beverage a papery taste. For additional information, please click
"Guide to beer off-flavors: papery (oxidized)"
•
Check the beer's CO2 level to make sure it is carbonated appropriately for its style.
•
Make sure there aren't any harmful germs or other pathogens.
•
Check the beer's color and bitterness to see if they are in accordance with
requirements.
Sales Process
Figure 6 Sales Process
A sales process is a planned, specified flow of actions taken to convert a prospective lead into
a customer. From the first point of contact to the final closed contract, it includes every stage
of the prospective customer's sales journey. Having a clear understanding of their sales process
is beneficial for any company that sells goods or services. (unito, 2022)
Sale Process Steps
•
Prospecting: - This phase of the process includes all the various ways the business
finds leads, or potential clients.
•
Preparation: - How do users tell if a lead has a decent possibility of turning into a
customer? How can users prepare them for their first meeting with the sales team?
This process typically involves creating marketing content.
•
Approach: - How does the sales team get in touch with prospective clients?
•
Presentation: - The first pitch that the sales team makes to a lead is covered in this
stage. A project supporting this stage of the sales process can involve creating
collateral and slide slides.
•
Handling objections: - This stage involves researching probable objections from
customers and creating standard solutions.
•
Closing: - What steps are necessary to complete a possible deal? Perhaps a security
review is necessary, or the contract has to be written by an outside team.
•
Follow-up: - After a contract is successfully closed, the sales process is not over.
What can the sales team do to keep their most recent client from leaving them? Even
better, is there a recommendation system in place to multiply a single new
customer?
Sales Process Benefits
•
Initial stage of construction went without a hitch.
•
Simplified new employee training
•
Improved communication and clarity among the team
•
Simple reporting
•
Leads can be more easily filtered based on their distinct stages.
Employee management
Figure 7 Employee management
The goal of employee management is to assist your staff in performing at their highest level and
helping your business achieve its objectives. Employee management is a thorough procedure
that covers almost all facets of human resources. (high5test, 2022)
Employee Management Steps
•
STEP 1: ADOPTE A POLICY FOR OPEN COMMUNICATION
As a manager, They must foster an atmosphere of openness and security for the staff.
Employees can express their thoughts and opinions there without worrying about being judged
or criticized. To keep everyone up to date on company news, they can send out announcements
and updates.
•
STEP 2: SET CLEAR EXPECTATIONS
Before users make any goals, be certain that they are aware of what needs to be done. Then,
when users communicate it to the employees, be as clear and concise as they can. Their
personnel can begin working right away if they are aware of the objectives and expectations.
Setting SMART goals is a great way to make sure that company expectations and goals are
crystal clear.
•
STEP 3: INVEST IN EMPLOYEE DEVELOPMENT
Employee motivation can be maintained and professional growth can be aided by giving them
new challenges and responsibilities. They could increase their skill set and offer more to the
business.
•
STEP 4: CREATE A SENSE OF TRUST
Employee morale and motivation are affected by how much they trust the company. Employees
will most likely be unmotivated and perform poorly at work if they don't feel that company trust
them enough.
•
STEP 5. PROVIDE REWARD AND RECOGNITION
By rewarding the staff, users demonstrate their appreciation for their hard work. Most
businesses have a rewards program that is closely related to worker performance. Employees
are thus encouraged to increase productivity and efficiency in order to receive compensation.
Financial Reports
Figure 8 Financial Reports
The practice of recording and conveying financial performance over certain time periods,
often on a quarterly or annual basis, is known as financial reporting. Financial reports are used
by businesses to compile accounting data and present their current financial situation.
Numerous financial data are available for public scrutiny and are crucial in the estimates of
future profitability, industry position, and growth. (indeed, 2022)
Financial reporting steps
•
Step 01 -Make a Sales Forecast
Making a spreadsheet with company sales performance over the last three years is the first step
in creating a sales prediction. Use a separate section for each sales line, then set up columns for
each month of the first year. Columns should be arranged on a quarterly basis for years two
and three.
Make three separate blocks: a pricing block, a unit sales block, and a third block for multiplying
units by unit cost (to calculate the cost of sales).
Cost of sales is crucial since it enables accurate gross margin calculation. Once the math is
done, users can produce a reliable sales prediction that is supported by previous financial
information.
•
Step 2 – Create a Budget for Expenses
Once they have predicted your sales, users should figure out how much it will cost them. Both
fixed expenditures (such as rent and wages) and variable costs should be included when
preparing an expense budget (marketing and promotional expenses). So will need to provide
preliminary estimates for costs like interest and taxes because they can't be totally predicted.
Users can multiply the predicted tax percentage rate for taxes by the estimated loan balance.
By multiplying the projected debt balance by an assumed interest rate, anyone may calculate
interest.
•
Step 3 – Create a Cash Flow Statement
Cash flow statements and their significance for the company were already discussed. They are
typically developed using the sales forecast, the elements of the balance sheet, and other
projections. Companies should use historical financial information to generate cash flow
projections. Users should split down the cash flow statements into 12 months if the company
is still relatively new. Estimates of company cash flow are also connected to the manner they
invoice.
For instance, the cash flow statement will reflect that they only received 80% of the bills inside
the month (while business need 100% to fulfill the expenses) if a customer has the option to
pay for their services after 30 days.
•
Step 4 – Estimate Net Profit
Users should utilize the figures from the cash flow statement, expense projections, and sales
forecast to determine net profit. The net profit can be calculated by deducting costs, interest,
and taxes from the gross margin.
This stage is crucial because it acts as a profit and loss statement that enables business to
develop a thorough business projection for the following three years.
•
Step 5 – Manage Assets and Liabilities
User need to be able to handle assets and liabilities that won't be included in the profits and
loss statement if so want to calculate the company's net worth at the conclusion of a fiscal year.
Make an approximate calculation of the amount of cash
that anticipate having on hand each month, considering accounts receivable, inventory, land,
and equipment. Calculate the liabilities, debts from outstanding loans, and payables after that.
•
Step 6 – Find the Breakeven Point
If the business expenses are equal to the volume of sales, they have reached the breakeven
point. Users should be able to get this analysis with the help of the three- year income forecast.
The overall revenue should exceed the whole expenses in a successful business. This kind of
information is essential for prospective investors because they want to feel certain that their
money is going into a business that is growing steadily.
The Yard of Ale's Financial Reporting
According to the yard of ale, the department of finance is fully in charge of financial reporting,
but the CEO and board of directors of the company ultimately approve it. The financial
department verifies the contents of the financial reports that the sales and marketing
department also provides depending on the sale of beer to clients. The finance department
creates reports detailing revenue, expenses, tax payments, the cost of purchasing goods, staff
salaries, and the worth of departmental assets. These reports are methodically created with the
assistance of the department's financial specialist and verified by the tactical manager of the
finance department. Additionally, it is sent to the CEO and the board of directors, who are
upper-level management officers. This is how the finance department handles financial
reporting.
Data categories
The definition of the data that is processed within your company is provided by the data
categories. Data objects are another name for data categories. New data categories that are
handled by the organization's systems, processes, and activities can be created by the admin.
Administrators can add new categories and edit information about data categories, including
categorization, classification, and tags. The fact that each data category can be connected to
many processes, activities, and systems means that changes can have an immediate impact on
many these things. (complyon, 2022) There are three different types of data categories that we
need to research and learn about in accordance with our business process. They are structured,
semi-structured, and unstructured.
Purpose of Data Categories
•
Risk Reduction
o restricting access to personally identifiable data (PII)
o Control where and how intellectual property is accessed (IP)
o limit the attack surface to important information
o Add classification support to DLP and other apps that enforce policies
•
Governance/Compliance
o Find out which data is covered by the GDPR, HIPAA, CCPA, PCI, SOX,
and other laws.
o Give protected data metadata tags to enable further tracking and controls
o Enable quarantining, legal holds, archiving, and other measures necessary
to comply with regulations.
o Provide support for "Right to be Forgotten" and Data Subject Access
Requests (DSARs)
•
Efficiency and Optimization
o Optimize content access based on kind, usage, etc.
o Discover and eliminate stale or redundant data Move heavily utilized data
to faster devices or cloud-based infrastructure
•
Analytics
o Enable metadata tagging to optimize business activities
o Inform the organization on location and usage of data
Structured data
Figure 9 Structured data
Information that has been formatted and translated into a clear data model is referred to as
structured data. The unstructured data is mapped into pre-designed fields so that it may be
readily extracted and read by SQL. Structured data is perfectly exemplified by SQL relational
databases, which have tables with rows and columns. (astera, 2022)
Examples of Structured Data
Both people and machines produce this kind of data. Machine-generated structured data can
take several forms, including barcodes, weblog statistics, and POS data like quantity. Like
how spreadsheets are a classic example of structured data produced by people, anybody who
works with data has probably used them at least once in their career. Structured data is simpler
to analyze than both semi-structured and unstructured data because of how it is organized.
Semi-Structured Data
Figure 10 Semi-Structured Data
The data sets could occasionally fall into the semi-structured or partially-structured category,
which is another distinction between structured and unstructured data. Semi- structured data
is a subset of data that possesses a few recurrent and distinguishable traits. It is not constrained
by a strict structure like that required for relational databases. Semi- structured data is made
more manageable by organizational features like metadata or semantic tags, but it still has
some variability and inconsistency. (astera, 2022)
Examples of Semi-Structured Data
Delimited files are a type of data format that is semi-structured. It has components that allow
the data to be divided into several hierarchies. Similar to digital pictures, which lack a
predefined structure themselves but do possess some structural characteristics, these images
are semi-structured. A smartphone photograph, for instance, would have structured attributes
like a geotag, device ID, and date/time stamp. After being saved, photos can additionally
receive tags like "pet" or "dog" to give them structure.
Unstructured Data
Figure 11 Unstructured Data
Unstructured data is described as information that is present in its purest form. Due to its
intricate organization and structure, this material is challenging to process. Unstructured data
management can organize data in a data store in a logical, preset way using information from a
variety of sources, such as social network postings, conversations, satellite imagery, IoT sensor
data, emails, and presentations. Structured data, on the other hand, refers to data that adheres to
predetermined data models and is simple to analyze. Examples of structured data are credit card
numbers that are appropriately ordered and customer names that are alphabetized. (astera,
2022)
Examples of Unstructured Data
Any information that is not in a specified format is considered unstructured data. This could be
a section of a book with significant information in it or a webpage. Log files that are difficult
to separate could also be considered an example of unstructured data. Analysis of social media
posts and comments is necessary.
Difference between Structured, Semi-structured and Unstructured data
Properties
Structured data
Semi-structured
Unstructured data
data
Technology
The foundation is a Its
relational
foundation
is Based on binary and
database XML/RDF
table.
character data.
(Resource
Description
Framework).
Management
Transactions
of Concurrency
transactions
strategies of many
types
are Absence
modified
from concurrency
and mature immature DBMSs.
management
Versioning
rows,
over It
is possible to Versioned
tables, and version
tuples
Flexibility
in
its
across entirety
tuples or graphs.
It is less flexible and Compared
depends
and
transaction
transactions
Version control
of
on
to There is no schema,
the organized data, it is and
schema.
it
is
more
more flexible, while flexible.
unstructured data is
less flexible.
Scalability
Scaling DB schema
is
Robustness
Scaling
is
really complicated
less It can scale up more.
than
challenging.
with structured data.
Quite strong
Modern technology,
-----------------------
not widely used
query effectiveness
Complex joining is
enabled
It's possible to make Only
through queries
structured queries.
anonymous nodes.
on queries
supported.
Table 2 Difference between Structured, Semi-structured and Unstructured data
text-based
are
Types of data used in the Organization
Department
Structured data
Semi-Structured
Unstructured data
data
Production
Quantity
of Web-based product
products
in
a files
Photos
for
emergency teaching
database
Engineering
HR/Legal
Information
about json system file
Machine directions
assets in normalized
Machines
excel files
instructions
Employee database
file
Government
Details
database file website file
Database
about the
Department, Survey
including cost data
Finance
user
documents
of Bank
business profits and
emails
in Money-related
response
paperwork
losses
Sales and marketing A list of sold-out
Excel
goods in a database
spreadsheet Posts and videos for
with
customer advertisements
information
Procurement
Finance charges and Patterns of product Documents relating
taxes
purchases
formal
and to policies
budget
choices.
Administration
Items
with
a Online document
Records of assets
barcode
Quality control
Displays
showing
of
product finished
quality
Research
development
data Material
and Conclusions
product testing
and Reliable analyses of
product the materials
temperature records
from Electronic
exchange
conclusions
research
data Writings from the
for
the field of study
of
IT
Responses
clients
from business
JSON file
system Sales
posting and
sensitive documents
recovery
Table 3 Data types used in yard of Ale Company
Application Software
Figure 12 Application Software
Application software is a type of programming that executes in response to customer demand.
Application programming was made possible via framework programming. Machine
programming is frequently composed in high level dialects. It's for a specific reason in
programming. The fact that the term "application programming" has such a broad definition is
one of its most important considerations. That's pretty much it. Any client software is
commonly referred to as a "application" in this sense. Thus the common proverb "there's an
application for that." The word "application programming" is frequently used to refer to
collections or packs of individual programming apps, while the term "application program" is
used to refer to a single application. This is because "programming" is typically used to ask for
many different programs, whereas "program" relates to a discrete, countable single unit.
(geeksforgeeks, 2022)
Utilization of application software to manage Yard of Ale's business procedures
Department
Processes
Application
Production
Production process
Manufacturing
System
Execution
software,
management
Project
Asset
software,
Management
Software
Engineering
Engineering process
Computer-aided
design
Software, Word processing
programs
HR/Legal
HR/Legal process
HRIS
Software,
Time
Tracking
Software,
Business
Recruitment
Software
Finance
Finance process
Financial
Management
Software, Payroll software,
Billing software, Accounts
software
Sales and marketing
Sales and marketing process Marketing
Software,
Desktop
publishing
programs,
Relationship
Customer
Management
Software, Sales, Marketing,
and PR Software
Procurement
Purchasing
materials/products
Administration
Procurement
and software,
management
Inventory
managing their inventory.
Management System
Administration process
Office
System
Management
Quality control
Quality control process
Quality
Management
System
Research and development
Research and development
R&D Management System
process
IT
IT process
MIS,
Database software,
Website Building System
Table 4 Utilization of application software to manage Yard of Ale's business procedures
Benefits of application software
•
Their one and only advantage is that it precisely satisfies customer expectations.
Client understands that he must use one explicit programming to complete his task
because it was explicitly prepared considering one rationale.
•
Businesses that use it can restrict access and consider ways to further monitor their
operations.
•
With the justification of health, regular updates from engineers for licensed
application programming were received. Additionally, the engineer regularly
dispatches staff to address any difficulties that might recur.
•
The likelihood of infections infecting handcrafted initiatives may be low if the
business that supports it can restrict access and should provide customers with a
plan to secure their location as well.
Drawbacks of Application Software
•
For engineers, developing application programming with defined goals in mind
can be highly expensive. This may have an impact on their budget and source of
revenue, especially if excessive effort is spent on a product that is ultimately
unworthy.
•
A real risk of being contaminated by a bug or other malicious projects exists when
application programming, which is used frequently by many of us, is published
online.
•
The process of creating them requires consistent communication between the
engineer and the backer, which takes time. This delays the entire creation process,
which may prove detrimental in some circumstances.
•
A programming program that is specifically designed for a given business venture
is unlikely to be closely synchronized with other well-known programming. This
is something that some offices could find to be the biggest obstacle.
Evaluation of the advantages and disadvantages of application software use in business
processes
A variety of tasks that would normally be challenging and time-consuming to do manually can
be automated with the help of business applications software. These programs dramatically
save expenses and save time by doing a variety of tasks in a matter of minutes. If not, businesses
like Yard of Ale will need to hire workers to perform these tasks. The growth of the firm is
accelerated with the right choice of business application software.
Many different functions, including accounting, inventory management, payroll, and word
processing, can be handled by small company software. In essence, the software oversees your
managing every duty of the company. The program's use is essential for automating
administrative tasks and reporting on any delays or advancement in those operations. This is
the basis for the yard of ale's usage of various operational application software on various
departments, which was created to carry out tasks. These operational applications can help
Yard of Ale create a data warehouse and make high-level choices.
Application
Benefits
•
Manufacturing
Execution
software
Drawbacks
Maintain accurate cost records.
•
Risks of change
System
MES software allows for the tracking of Employees don't always love
all important data on the production learning new technologies. The
floor. Costs for labor, supplies, scrap, bulk of the staff will need to
downtime,
equipment,
and
other accept organizational changes.
expenses are all covered. Real-time Make
sure
you
effectively
updates to each of these variables enable communicate
precise cost records and estimates.
•
Eliminate wasteful spending
with
company staff so that everyone
is aware of any changes
what they
need do to stay up to date.
and
Lack of clarity in managing your
inventory and other products could lead •
Risk in operations
to a lot of needless work. Using a MES
may help you identify areas where The
program
money is being wasted on pointless performs
items and employees.
occasionally
differently
anticipated.
than
This
frequently
results
from
inefficient
implementation
methods. This could be as a
result of a lack of tools,
inadequate
instruction,
or
anything else. At every stage of
the installation, make sure your
project
manager
oversees
ensuring the MES software is
operating correctly.
Computer-aided
design software
•
Conserves time
•
When
computers
Using computer-aided design software
malfunction
suddenly,
can help businesses save time and
work may be lost.
produce better, more effective designs in
a shorter amount of time.
•
Workplace
viruses
are
common.
•
Error reduction percentage
Since CAD software makes use of some •
It would be simple to
of the best tools, the percentage of
"hack" work
mistakes brought on by human design is
significantly
reduced.
HRIS Software
•
•
Integration of data
Additionally,
different
Security
system Security is one of the most
components may "talk to one other," important issues. Systems must
enabling more pertinent reporting and be
analytical
capabilities,
created
to
prevent
including unauthorized access to private
internal assessments and audits and data information
preparation for outsiders.
as
well
as
unintended disclosure of such
information. This frequently
•
Self-service is offered.
required
a
lot
of
"compartments"
HR might gain a lot of time from this different
and
levels
of
access
feature. Managers and supervisors can authority, all of which needed to
enter data (such as performance reports) be monitored and maintained.
or obtain data without notifying HR, and •
Staffing
employees can utilize the system to Larger
installations
will
amend their own data (such as
probably increase the cost of
changing their own addresses).
hiring an IT specialist to
manage the system.
Financial
•
Increasing Decision Making
•
Costly
Management
Software
Financial management facilitates better Financial management is a
decision-making.
It
disseminates
the
all
compiles
and costly endeavor for enterprises.
organization's A range of financial
control
financial data. The simple accessibility techniques are used in financial
and availability of all information helps management
for
cost
managers make defensible judgments measurement and control. It
based on data and facts.
takes a lot of effort and money
to use these technologies.
•
Checks for Adequate Capital
Calculating the money needed for a firm •
Problems
to launch and run operations is a crucial
Deviation
Identifying
task. The amount of money the company
will need to raise in order to get it on Finding the real reasons behind
time is forecasted
by
financial differences
management.
in
performance is not
actual
always
simple. Financial management
is worthless if the underlying
reasons of deviations are not
identified; only then can it be
used to regulate or
prevent deviations.
Marketing automation
•
Wider consumer reach
Software
•
Automated marketing may
come out as obtrusive.
Users can interact with and help
(almost) a limitless number of prospects Marketing automation can limit
thanks to automation. Good automation the personalization of the brand
software can respond to hundreds of by sending the same message to
inquiries and information requests, send everyone,
and
the
follow-up emails and calls to action, all communications run the risk of
without requiring user involvement.
being interpreted as spam. At
most, they will be removed. In
•
Resolve to forget
the worst case scenario, they
risk alienating
potential
Once installed, the program does customers by being seen as a
precisely what it promises to do: it hassle. Additionally, any errors
streamlines company marketing efforts will be blown out of proportion;
and gives the most likely prospects first without their knowing, an error
priority. The sales
personnel will save a lot of time
might be broadcast to thousands
because they won't have to spend it rather than just a few of people.
repeating the same tasks. They are freed
up to concentrate on closing sales and •
Assuming that everything
providing follow-up help thanks to
is automated, users might
automation.
pass
over
some
opportunities.
Customers
could
need
a
customized response or strategy
for
business
to
get
their
business. If business choose for
a regular email or download,
customers might think they are
being careless or not working
hard enough to get their
business.
Procurement
management software
•
Higher Visibility
•
Shake-Up of the System
One of the most obvious advantages of E-procurement
system
e-procurement systems is centralized adoption, like almost any other
data repositories, which significantly digital
transition,
is
improve supply chain visibility. Any accompanied by culture shock
authorized person can keep an eye on the because
of
a
company's
procure-to-pay lifecycle and evaluate resistance to embracing new
the data to find potential areas for system processing
optimization.
techniques
perceived software limitations.
•
Integration Challenges
Due
to
understanding
•
and
a
poor
of
Data Understanding Made Simpler objectives and a lack of
the
It takes everyone working together to planning, adopting the chosen eobtain and save data during the procurement
software
poses
procurement process. In such data- rich significant implementation and
situations, disparate data silos can hinder functionality problems.
collaboration, delay the procurement
cycle, and obstruct opportunities for
cost savings.
Office
management
•
Software
Enables
a
completely
•
company
digital
to
and
go •
almost
The expense of the initial
expenditure may prevent a
paperless
company from automating
Helps make a company experiment
tasks (source)
and determine what is crucial for •
Automation
automation
viewed as the panacea for
may
be
organizational problems or
competitive gaps.
Quality Management
•
putting the needs of the market first •
Production Disruption
Software
Companies can use QM to prioritize the Significant employee training is
needs of the market. It has a wide range required for the implementation
of applications and helps businesses of a Total Quality Management
better understand and satisfy consumer system in a company, which
wants.
takes some time away from
their regular work duties.
•
Effective
in
fending
off
competition
•
Reduces Originality
TQM techniques are very helpful in both
evaluating the opposition and creating a TQM's
emphasis
on
successful game strategy. The survival standardization as a means
of many
organizations has become a serious
of
ensuring consistency
task
issue as a result of the intense
stifles
innovation
competition.
originality.
and
Additionally,
it
prevents novel suggestions that
could
perhaps
boost
productivity.
R&D
management
•
system
It is easy to identify needs and
•
opportunities.
The process of research
takes time.
Understanding market demands based The
second
most
crucial
on trends is one of the early advantages element in the research process
of R&D. Knowing more about company is time. This process could be
customers
might
help
business very challenging if there are
determine whether a product will thrive insufficient tools, a solid plan,
or fail on the market.
•
or enough setup.
•
Calculate Brand Reputation
Information
that
is
erroneous or inaccurate
Users
may
evaluate
the
market
reputation of the brand through R&D. A study with bad design could
Understanding the behavior of our produce false feedback, ruining
customers enables them to ascertain the results. The approach to
what or how they perceive the brand, finding answers to problems can
enabling them to change it as necessary. change drastically considering
the material They've looked at,
seriously hurting the
company.
Management
•
Information System
Using a management information •
An expensive management
system, managers can quickly
information system must
acquire a snapshot of the company.
be set up and maintained.
To compete in the market, one can
Business
use
of
managers need to know
swiftly.
how to use MIS. It's
Additionally, they can enhance
important to stay current
communication
the
with the most recent trends
company. The firm can now better
because new tools are
manage its various divisions as a
always being released. The
result, and internal cooperation
update of the MIS system,
increases.
which involves additional
The well-organized information
costs and labor, is another
provided to managers can improve
problem.
organizational performance. This •
The information gained
type of information is constantly
will be useless and a waste
available and relevant because it is
of time and money if the
preserved digitally. In MIS, job
type of data the company
creation inside the company is
collects is not worthwhile.
these
businesses
•
facts.
can
Owners
move
within
owners
better handled.
Table 5 The advantages and disadvantages of application software use in business processes
and
Task 02 Organizational
Level
Figure 13 Organizational Level
Organizational Level refers to a level of the organizational structure of the Company chosen by
the Administrator for the Bonus Period's performance evaluation under the terms of this Plan.
This structure may include, without limitation, the Company, any Subsidiaries, any regions,
branches, or other geographic locations, as well as any business lines or subsets thereof.
(lawinsider, 2022)
Strategic Management
Setting policies, procedures, and goals in order to increase a company's or organization's
competitiveness is the process of strategic management. Strategic management typically
focuses on efficiently allocating personnel and assets to accomplish these objectives.
(investopedia, 2022)
Example of Strategic Management
Think about a big business that wishes to increase its online sales rates. The business will
create a strategy, convey it, implement it across the organization's numerous departments and
units, integrate it with employee goals, and carry it out in accordance with the strategy. Ideally,
an effective strategy will enable the business to accomplish its objectives through a single,
well-coordinated approach.
Tactical Management
Choosing an appropriate course of action to carry out a strategic plan or target is the
responsibility of tactical management. The collection of daily activities that support the
execution of long-term strategy are thus included in tactical management. Risk management,
frequent meetings, conflict resolution, and problem solving might all be part of it.
(fourweekmba, 2022)
Example of Tactical Management
If company believe that TV advertising is one of the finest methods for reaching the target
audience, the tactical strategy must carefully outline the particulars of the TV campaign.
Choosing a suitable message, organizing the creation of the ad, determining which channels to
air it on and when, and following up with potential customers who respond to the campaign
are all steps in building this plan.
Operational Management
The management of business procedures to achieve the best level of productivity within an
organization is known as operations management (OM). In order to increase an organization's
profit, it is concerned with transforming resources like labor and materials into products and
services as effectively as feasible. Teams in charge of operations management strive to
produce the maximum net operational profit by balancing costs and revenues. (investopedia,
2022)
Example of Operational Management
There is a lot of operations management in the healthcare industry. The current healthcare
system uses excessive amounts of pricey, technology, and emergency-based services. The
high cost of care frequently goes unpaid because of those without insurance. An abundance of
services in pricey settings places a burden on the government, those with health insurance, and
healthcare organizations themselves.
Types of decisions made in the Organization
Making decisions is a responsibility of the manager. It may be necessary to make difficult
decisions for the organization's overall welfare. There are three categories of business
decisions:
•
Strategic decision: -
Making decisions on strategy involves deciding what course of action the company should take
to continue thriving and achieving its goals. Senior management of the company makes these
choices. Their decisions are primarily based on how to improve organization value and
environmental impact.
•
Tactical decision: -
The application of strategic decisions at a local or functional level is what tactics are all about.
Midlevel managers are responsible for making these judgments, and they must be strategic in
nature. Most of the time, these choices are based on the targets or goals set by strategic
managers in order to achieve those goals. However, tactical managers are able and free to
create short-term plans to achieve the goal.
•
Operational decision: -
The tactical decisions' implementation is the subject of operational decisions. These choices are
typically regular ones created particularly to achieve tactical objectives.
Strategic decision
Tactical decision
Operational decision
long term
medium term
day-to-day
complex
less complex
simple and routine
made by senior managers
made by middle managers
made by junior managers
E.g.: -
E.g.: -
E.g.: -
•
Ordering goods on a
•
Adding
regular basis for the branches
business.
•
Deciding on special
new
•
offers for clients.
Construct
departmental
budget.
routine
supply orders for the
and
firm.
merchandise.
•
Placing
a
•
Deciding
consumer special
offerings.
on
•
Monitoring
and
checking
the
•
Create and put into
place
•
additional
Verifying
keeping
and
track
of
employee side of the
working spaces for
employee-side
business process.
departments
business processes.
Table 6 Comparison of operational, tactical, and strategic decisions
Examples of Decisions to yard of Ale
Figure 14 Examples of Decisions to yard of Ale
Information Systems
An information system is a comprehensive group of parts used to gather, store, and analyze data
as well as to provide information, knowledge, and digital goods. Various organizational levels
employ various IS to speed up the process.
Type of Information System
Figure 15 Type of Information System
Organizations often have three levels: operational, middle, and top level. Users at each level
have different information needs. To that goal, each level of an organization is supported by
several information systems.
Transaction Processing System (TPS)
A database system that maintains transaction programs uses a transaction processing system
(TPS) to assist users in processing data transactions. It keeps the acquisition of goods and
services for a certain organization in check and in balance. It oversees organizing product
distribution and inventories, controlling payments from payment accounts, and handling
wages and sales. As a result, it is quite useful for tracking online transactions because it gives
a brief window between the time a product is bought and when it is sold. (techslang, 2022)
For instance, banks that offer loans demand that a person's employer have an MoU
(memorandum of understanding) with the bank. The only thing the operational staff needs to
do when a borrower whose employer has an MoU with the bank applies for a loan is to check
the given paperwork. The documents for the loan application are processed if they satisfy the
standards. The client is recommended to meet with tactical management staff to discuss the
option of signing an MoU if they do not meet the standards.
Examples of transaction processing systems include:
•
Point of Sale Systems – records daily sales
•
Payroll systems – processing employees’ salary, loans management, etc.
•
Stock Control systems – keeping track of inventory levels
•
Airline booking systems – flights booking management
Management Information System (MIS)
MIS is the process of recording, storing, and processing data to provide information that
decision-makers may use to make daily decisions. It involves the use of information
technology, people, and business processes. Management Information Systems is the full
name of the acronym MIS. The goal of MIS is to gather data from many sources and generate
insights that promote company expansion. (guru99.com, 2022)
The tactical managers use the reports that the MIS system generates to monitor, regulate, and
forecast future performance by routinely analyzing the data with algorithms that aggregate,
compare, and summarize the findings.
For instance, data from a point-of-sale system can be utilized to examine trends in the sales of
both successful and unsuccessful products. Future inventory orders can be made using this
information, increasing orders for products that are performing well and decreasing orders for
underperforming products.
Examples of management information systems include;
•
Sales management systems – they get input from the point-of-sale system
•
Budgeting systems – gives an overview of how much money is spent within the
organization for the short and long terms.
•
Human resource management system – overall welfare of the employees, staff
turnover, etc.
Decision Support System (DSS)
A decision support system (DSS) is a computer software that an organization or corporation
uses to support decisions, judgements, and courses of action. A DSS sorts and examines
enormous amounts of data, amassing thorough knowledge that may be applied to problemsolving and decision-making. (investopedia, 2022)
The following are examples of the kind of data that a decision support application might
collect and display:
•
Comparative sales data from one week to the next;
•
predicted income figures based on sales projections for new products;
•
The effects of various choices.
An informational application, as opposed to an operational application, is a decision support
system. Users of informational applications can make more educated decisions by receiving
pertinent information from several data sources. Contrarily, operational applications document
the specifics of business transactions, including the information needed for a business's
decision-support requirements.
Examples of decision support systems include;
•
Financial planning systems – it enables managers to evaluate alternative ways of
achieving goals. The objective is to find the optimal way of achieving the goal. For
example, the net profit for a business is calculated using the formula Total Sales
less (Cost of Goods + Expenses). A financial planning system will enable senior
executives to ask what if questions and adjust the values for total sales, the cost of
goods, etc. to see the effect of the decision and on the net profit and find the most
optimal way.
•
Bank loan management systems – it is used to verify the credit of the loan applicant
and predict the likelihood of the loan being recovered.
Executive Support System (ESS)
Executive support systems (ESS) are tools used by senior managers to aid in decision- making.
ESS support the organization's strategic level. They deal with non-routine judgments that call
for discretion, analysis, and insight because there is no established process for coming up with
a solution. (paginas, 2022)
ESS are made to include information about outside factors, like as new tax regulations or
rivals, but they also use consolidated data from internal MIS and DSS. Senior managers can
view the data that is most important to them thanks to their filtering, compression, and tracking
of vital data. For instance, the CEO of Leiner Health Products, the biggest private- label
vitamin, and supplement producer in the US, has an ESS that gives him a real-time view of
the company's financial performance as indicated by working capital, accounts receivable,
accounts payable, cash flow, and inventory on his desktop.
The most cutting-edge graphics software is used by ESS, which can display graphs and data
from many sources. Senior executives frequently receive the information through a portal,
which presents tailored, integrated business content from several sources using a Web
interface.
Instead, ESS offer a generalized computation and communications capability that may be used
to solve a variety of problems as they arise. Even though many DSS are created to be extremely
analytical, ESS tend to use analytical models less frequently.
Transaction
Management
Decision
Executive
Processing
Information
Support System Support
System (TPS)
System (MIS)
(DSS)
System
(ESS)
Information
Transaction
Summary
Low-volume data Aggregate
Inputs
events
transaction data,
or massive
data:
high-volume data, databases
simple optimized
models
data
external,
for Internal
analysis.
Analytic models
and data analysis
tools
Processing
Sorting, Listing, Routine reports,
Merging,
Simple
updating
Low-level
Interactive,
models, Simulations,
Analysis
Graphics,
Simulations,
interactive
analysis
Information
Detailed reports, Summary
Outputs
and Special reports,
Projections
Lists, exception reports decision analyses, responses to
Summaries
responses
to queries
queries
User
Operations
Middle
Professionals,
Senior
personnel,
Managers
Staff managers
managers
Supervisor
Table 7 Difference between TPS , MIS ,DSS and ESS
Compare of information systems in different levels of management related to yard of Ale
Information system users can perform data gathering, storing, organizing, and distribution
tasks that are advantageous for enterprises for a variety of reasons. Many businesses utilize
information systems to manage resources and boost productivity. Some people use
information systems to be successful in global markets. Based on this, the Yard of Ale uses
these information systems at each of its three management levels. The decisions and tasks for
these three sorts of management levels have already been discussed. The usage of information
systems is possible for these judgments and actions. The tasks that information systems
perform at each management level within the Yard of Ale organization are shown in the tables
below.
Organization Information System
Management
Level
Level
Operational
Transactional
Management
processing
Operational
Process
•
system Level
for each departmental
(TPS)
employee to create an
employee
{Features:
•
It
is
•
track
of
so you may access it
and
not necessary.
use
it
for
commercial purposes.
These systems
respond
Keep
consumer information
human
intervention is
perform
their
personal information.
procedure;
thus,
file
containing
an
automated
•
Enter the information
and
very
quickly.
}
Tactical
Management
Management
Information
(MIS)
Middle Level
System
•
Providing
background
information
variety of issues and
on
a
{
helping managers
make
Features:
•
Can serve as a
medium
for
judgments.
•
recognize their
and
Provides
can
request
data
from
systems
at
the
operational
limitations.
•
MIS,
management
Businesses can
strengths
Using
employees in strategic
communication
•
better
a
summary of the
management level.
•
Create graphical and
text-based reports by
business
analyzing
}
and
condensing
the
operational level daily data.
Strategic
Decision
Management
System (DSS)
Support Top Level
•
Decision-makers
in
the ale management
yard
{
may
need
assistance with semiFeatures:
structured
and
•
cost control
unstructured
•
Saves time
problems. Individual
•
Improve
and group assistance.
efficiency
•
•
Assistance with the
Increases
CEO's subsequent or
organizational
associated decisions.
control
}
Table 8 Compare Information System and Organization Level in different level of Yard of
Ale
BI Platform
Figure 16 BI Platform
A business intelligence (BI) platform is a piece of software that aids in the collection,
comprehension, and visualization of data for businesses. It is the basis of a company's business
intelligence strategy, which outlines how the organization will use data to improve decisionmaking. (chartio, 2022)
Purpose of BI Platform
Modern business intelligence tools may make the data in your firm usable when properly
integrated. Business intelligence's main goal has always been to use data more efficiently, but
BI platforms greatly increase the efficiency of this process, creating a completely new
relationship with data.
Business intelligence tools let your firm manage and comprehend what is happening with
those gigabytes of data, which solves this challenge. Data then has new significance by
assisting us.
•
Understanding consumer behavior will help businesses create better products
•
better serve existing customers by getting to know them and their needs
•
operate a more effective firm by spotting possible problems early on.
Key features of business intelligence functionality
•
Executive dashboards
Business executives receive relevant, understandable real-time data from a customized
business intelligence dashboard, which speeds up decision-making and reduces response times
to both internal and external events. Executives require easy-to-understand KPIs and summary
data delivered on a regular, scheduled basis through customizable dashboards.
Why? Because customized BI dashboards make it possible for business users and executives
to quickly and easily access the data that is relevant to them and base essential choices on it.
More importantly, they can continuously monitor the performance of their business without
having to dig through a mountain of information.
•
Location intelligence
The capacity to map and visualize data in geographical representations is known as location
intelligence. Customers' geographic whereabouts are tracked in real-time data streams, which
can be a useful tool for organizations.
BI users may better understand customer behavior patterns and trends with the use of location
information, which will enable them to make more informed marketing and sales decisions.
Organizations can learn fresh views on their business operations, such sales per area, by
exploring and displaying data sets based on spatial components.
•
“What if” analysis
Businesses can evaluate the possible outcomes of important business decisions before they are
taken by using "what if" analysis. Users can create strategies to accomplish corporate goals
and steer clear of the standard "hit and miss" strategy using the data that is already available.
This facilitates accurate strategic planning by management.
Future situations can be simulated using artificial intelligence (AI), and prospective
repercussions of various actions can be evaluated. Businesses can use this kind of information
to guide their operational and long-term planning decisions. Businesses can also use predictive
analytics to evaluate consumer behavior and forecast future trends.
•
Interactive reports
Users are assisted in turning data into knowledge by interactive reporting. In order to promote
better decision-making, they enable users to better grasp the analysis contained in reports and
the underlying data that reports are based on. The user needs to be able to
o Investigate and examine reports
o Perform a slice-and-dice. OLAP evaluation
o Use analysis to illustrate data trends, such as moving averages and
regression
o To understand abnormalities in huge data sets, use time-series zooming to
scan the data.
o Set data alerts that draw attention to data exceptions using conditional
formatting.
•
Meta data layer
By removing the need for coding and SQL, a metadata layer simplifies reporting and enables
users and report authors to view and access data in straightforward business terms. Users do
not need to understand the intricacies of the underlying data or database; they only interact
with data at the meta data level.
Due to the ability to perform advanced analytics on the metadata layer rather than the
individual data items, a business intelligence product that supports the metadata layer is much
more powerful and effective than its rivals.
•
Ranking reports
By choosing precise criteria, this feature enables users to generate reports that rank categories
of data from several dimensions. Users may evaluate the best and worst performing areas of
the organization using ranking reports. Users may, for instance, produce a report that lists the
top 10 selling goods, geographic areas, or salespeople.
One of the main causes of erroneous reports is human mistake. This is where ranking reports
may help businesses automatically sort various data sets according to specific importance and
give their end customers a quick and simple way to choose which data sets require greater
focus.
•
Self-service data discovery
The proper data must be available in order to make an informed business decision, and a BI
solution should offer self-service features that let users quickly and simply access that data
while also receiving a pertinent explanation and comparison to get started. To enhance data
accessibility and use, BI solutions should also enable users to exchange data with various teams
inside the organization.
•
Integration with other systems
So that data can be easily shared and analyzed, a BI solution should be able to interact with
other systems used by the company. The tracking of key performance indicators (KPIs) and
other significant data metrics ought to be possible with this integration. Since there are
numerous integration possibilities, the BI solution can be customized to meet the unique
requirements of the business.
•
Cross-platform compatibility
A significant component of BI solutions is the capability to quickly communicate data between
various platforms, in addition to the requirement that a BI solution be interoperable with a
variety of different platforms. This makes it simpler for firms to collaborate on projects and
share data among various divisions.
Justification For Key Features of Business functionalities for Yard of Ale
For their successful business process, yard of ale should have the following critical elements
on their bespoke BI platform. The yard of ale BI platform should have the following essential
features: interactive data visualization (sales, income, employees, product materials,
departments-based information), report generation, quicker data mining and viewing, security
and data protection specifications, analytics (business and predictive), cloud-based solution,
data recovery, integration with operational level systems in the departments, self-service data
preparation and publish, share analysis content.
Features for creating sales statements, purchase statements, and customer sales processes
reports. Reports assist the user in turning information into knowledge. These reports can be
used by users to examine data, make predictions, and improve business processes. For
instance, yard of ale can boost productivity and identify problems if sales percent decline with
the aid of last year's beer sales total.
The analysis can be used to view and publish statistical data regarding beer product, monetary
gains and losses, sales volume, management information, and other information. In the yard of
ale, machine downtime can cost millions of dollars annually in lost revenue, repair costs, and
lost human productivity. By incorporating predictive analytics into the BI platform, managers
of manufacturing plants may monitor the operation and condition of equipment and anticipate
breakdowns. Additionally, it can gather data on future product sales and demand as well as
offer solutions.
Yard of Ale's BI platform has a data visualization tool that uses pie charts, bar charts, line
charts, and bubble charts. Statistics about personnel, beer sales, company quality, and other
company-specific information can be displayed in the data visualization. Heat maps, flow
maps, and other unique visual effects are examples of special charts. It's possible to make
charts and graphs interactive. Reports can be visualized using text visualization.
The Department of IT's user ID and password are required for users to use the BI platform.
They can use techniques included into the BI platform to encrypt the crucially analyzed and
generated financial reports. by introducing an alert message feature that notifies the user if any
unwanted access occurs. The security will increase.
Users may simply backup and retrieve their data from the BI platform in the event of a system
hack, server failure, technical issue with the device, etc. if there is an alternate server for backup.
Because of these BI platform features, Yard of Ale can overcome its business issues, empower
its staff, and ensure that crucial tasks are carried out correctly and successfully. The
capabilities offer yard of ale a seamless user experience and superior data-driven decisions.
Activity 03
Business Intelligence
Business intelligence (BI) is a technology-driven method for data analysis and information
delivery that aids managers, employees, and executives in making wise business decisions. In
order to make the analytics results available to business users for operational decision- making
and strategic planning, organizations collect data from internal IT systems and external
sources, prepare it for analysis, run queries against the data, and create data visualizations, BI
dashboards, and reports.
Better business decisions that help enterprises boost revenue, boost operational effectiveness,
and gain a competitive edge over rival companies are the goal of BI projects. In order to
accomplish that, BI combines analytics, reporting, and data management technologies with
several different data management and analysis approaches. (techtarget, 2022)
Example of BI
•
Lowe's Corp: - One of the first big-box retailers to use BI tools was Lowe's Corp,
which runs the second-largest home improvement retail chain in the country. It has
relied on BI technologies to streamline its supply chain, examine products to spot
any fraud, and address issues with group shipping fees from its stores.
•
Coca-Cola Bottling Company: - The daily manual reporting procedures used by
Coca-Cola Bottling had a drawback in that they limited access to real-time sales and
operational data. But the business completely optimized the process and saved 260
hours a year by swapping out the manual procedure with an automated BI system
(or more than six 40-hour work weeks). With only a few clicks, the team of the
organization is now able to quickly monitor indicators like delivery operations,
budget, and profitability.
BI Tools and Technologies
Business intelligence (BI) tools are categories of software applications that gather and analyze
massive amounts of unstructured data from both internal and external systems, including
books, journals, documents, health records, photos, files, emails, videos, and other business
sources. Although less versatile than business analytics tools, BI tools offer a mechanism to
gather data to primarily retrieve information through queries. To build reports, dashboards,
and data visualizations, these technologies also assist in preparing data for analysis. (microsoft,
2022)
1. SAP Business Object
Figure 17 SAP Business Object
A business intelligence tool called SAP Business Objects provides in-depth reporting,
analysis, and interactive data visualization. The platform places a lot of emphasis on areas like
digital supply chain, ERP, and customer experience (CX) and CRM. The self-service, rolebased dashboards that this platform offers are particularly nice because they let users create
their own dashboards and applications. SAP is a powerful program with a wealth of features
that is designed for all jobs (IT, end users, and management). However, the product's
complexity does increase the price, so be ready for that. (mopinion, 2022)
2. Datapine
Figure 18 Data pine
Even for non-technical people, Data pine’s all-in-one business intelligence platform simplifies
the challenging process of data analytics. Data analysts and business users may both easily
connect various data sources, do complex data analysis, develop interactive business
dashboards, and produce useful business insights thanks to data pine’s solution, which
employs a full self-service analytics strategy. (mopinion, 2022)
3. MicroStrategy
Figure 19 MicroStrategy
An enterprise business intelligence tool called MicroStrategy provides hyperintelligence,
cloud solutions, and sophisticated (and quick) dashboarding and data analytics. Users may
recognize new opportunities, spot trends, increase productivity, and more with this service.
Whether the incoming data is via a spreadsheet, cloud-based service, or enterprise data
program, users can connect to one or more sources. Anyone can access it from a PC or a
mobile device. However, setup can be complicated and need a lot of application knowledge
from a variety of parties. (mopinion, 2022)
4. SAS Business Intelligence
Figure 20 SAS Business Intelligence
Although powerful predictive analytics are SAS' most well-known product, it also offers a
fantastic business intelligence platform. Users can use data and metrics with this wellestablished self-service platform, which was established back in the 1970s, to make decisions
about their business. Users have several possibilities for customization when using their set of
APIs, and SAS assures high-level data integration and sophisticated analytics & reporting. To
provide you with extra contextual insights into your data, they also have a fantastic text
analytics option. (mopinion, 2022)
5. Yellowfin BI
Figure 21 Yellowfin BI
Yellowfin BI is an analytics platform and business intelligence solution that integrates
collaboration, machine learning, and visualization. Additionally, you can quickly sort through
a large amount of data using simple filtering (such as checkboxes and radio buttons) and
browse dashboards virtually anywhere thanks to the tool's adaptability in accessibility (mobile,
webpage, etc.). The wonderful thing about this BI solution is that you can easily use a no
code/low code development environment to upgrade dashboards and visualizations.
(mopinion, 2022)
6. QlikSense
Figure 22 QlikSense
A complete data analytics platform and business intelligence tool, QlikSense is a Qlik product.
QlikSense is always accessible and on any device. QlikSense is a very well-liked BI solution
because its touchscreen-optimized user interface. It is even more appealing because it provides
a unique associative analytics engine, advanced AI, and a high- performance cloud platform.
This platform has a feature called Search & Conversational Analytics that makes it possible
to ask queries and find new insights more quickly and easily using natural language.
7. Domo
Figure 23 Domo
Domo is a fully cloud-based business intelligence platform that combines data from various
sources, including as databases, spreadsheets, and social media. Both small businesses and
significant corporations use Domo. The platform provides visibility and analysis at the micro
and macro levels (including predictive analysis powered with Mr. Roboto, their AI engine).
Everything from cash balances to regional product sales rankings and estimations of the
marketing return on investment (ROI) for each channel. The steep learning curve and the
difficulty obtaining analysis for personal use from the cloud are Domo's only drawbacks.
Compare tools and suggest tool and technologies
BI software called data pine allows to integrate the data from many sources and analyze it
using sophisticated capabilities (including predictive analytics and artificial intelligence). Both
advanced users, such as data analysts, and regular business users can benefit from the
software's functionality. However, the easy drag-and-drop interface offers a visually intuitive
manner of entering the information and building potent charts and dashboards, just by applying
effective visual analytics. The SQL mode allows analysts to create their own queries. Drag &
drop interface that is simple, Utilizing simple predictive analytics, A dashboard with a lot of
interactive features, Multiple choices for reporting ,Artificial intelligence-based smart insights
and alerts There are some Features in Data pine. They do have mobile access, but you must
download their app and personalize the mobile interface in order to access the dashboards
directly.
Data scientists, text analysts, data engineers, forecasting analysts, econometricians, and
optimization modelers are just a few of the professionals SAS Business Intelligence caters to.
According to most users on Capterra and G2crowd, the complexity of the product and what it
delivers, the higher price range, and the limited customization choices, can all play a
significant role in determining whether this business intelligence tool is the best option. Five
key topics (visual data exploration and easy analytics, interactive reporting and dashboards,
collaboration, and mobile apps), Data exploration supported by machine learning, Capabilities
of text analytics, Dashboards and reports across devices, Arrangement with other programs
There are some Features in SAS Business Intelligence.
A business intelligence platform called SAP BusinessObjects is made for in-depth reporting,
analysis, and data visualization. Comprehensive analysis functions are rarely usable without
further user training, according to several reviewers. Additionally, there are comparably few
feature updates and quite expensive expenditures for each individual module. An enterprise
reporting system for BI, Role-based, self-service dashboards, Cross- company sharing,
Relationship between SAP Warehouse and HANA, Syncing with Office There are some
Features in SAP BusinessObjects.
Hyperintelligence, federated analytics, and cloud solutions are the main focuses of
MicroStrategy, a corporate business analytics software and mobility platform. Due to the
numerous parties involved and the in-depth understanding of the application required, some
users complain that the initial setup is complicated. The software is undoubtedly difficult
to use in order to "get it up and running," they will require very competent people. The data is
retrieved by hyperintelligence, Analytical federation, Deployment on the move, the
incorporation of voice technology, Cloud computing These are some Features in
MicroStrategy.
This BI analytics solution has a variety of capabilities, including a mobile app that is
compatible with both Android and iOS devices. It is a suite of products that includes
dashboards, signals, stories, data discovery, and data prep. Some customers complained in
their reviews that some crucial analysis features that are present in other BI platforms are not
present here. Additionally, they mentioned performance issues while working with bigger data
sets. five primary items (connect, transform, and understand company data: Yellowfin signals,
stories, dashboards, data discovery, and data prep.), Three BI and analytics domains
(enterprise analytics, embedded analytics, and analytical application builders), Using a
smartphone, Yellowfin signals, Data stories that persuade, Clever work These are some
Features in Yellowfin BI.
Domo is a business intelligence platform that includes several systems, starting with data
connectivity and ending with data extension through pre-built and custom apps from the Domo
Appstore. Be ready to learn because Domo is not designed for beginners because the learning
curve can be very high. However, training is available. Although their pricing structures are
opaque, users may presume that they are the most expensive option on our list based on the
information that is currently available online. Several built-in cloud connectors, ETL magic
feature, Automatic recommendations for visualizations, as an AI engine, Mr. Roboto and
Appstore Domo are some Features in Domo.
Figure 24 Comparison for the above tools
We are surrounded by enormous data, which is continually expanding. Businesses can
benefit greatly from utilizing BI and business analytics systems thanks to their wide range
of features. The handling of data will improve in consistency, dependability, flexibility, and
predictability. We wanted to help clients decide among the best tools on the market, and we
think that by carefully studying each product, consumers will be inspired to start researching
business intelligence tools and choose the one that is best for the company or division.
They provide us with a ton of performance speed and variety, and I must say that the program
really exceeded our expectations. For marketers with limited time, this is a fantastic marketing
BI solution. Perfect for keeping track of a project's development. The dashboards' interactivity
is without a doubt the feature. As a result, I like choosing data pine in this scenario.
Dashboard for the Engineering Department's tactical manager
There are eight departments in Yard of Ale. Each department is supervised by middle-level
(tactical) supervisors. Decision-making and management are facilitated by the usage of
business intelligence. The emphasis of this paper is on the Engineering division. The
engineering department's tactical management dashboard is depicted here. It features drilldown functionality, tables, filters, and data visualizations.
Home Form
Figure 25 Home Form
This is the home form for Yard of Ale.
Login Form
Figure 26 Login Form
This is Yard of Ale's login page. Here, we type our username and password in order to access
the dashboard.
Figure 27 Incorrect Username or Password in Login Form
Here, we type our username and password correctly in order to access the dashboard.
Otherwise view this page.
Dashboard
Figure 28 Dashboard
The middle management of the engineering department utilizes the business information
dashboard for the Yard of Ale. A high-level breakdown of the duties performed by the
engineering department will be shown on this screen. This screen shows several visualizations.
This search box allows us to look up additional departmental activity. The bell icon notifies
people of events or highlights work that needs to be done. It facilitates sending and receiving
messages between several departments. Side Bar shows access to
additional departments. Machines displays the total amount of machinery we have this month.
The number of spare parts utilized this month is displayed under Spare Parts. The number of
employees present for this month is shown in the workers. Today's activity demonstrates what
has recently been accomplished within Yard of Ale. Financial Report is the practice of
recording and conveying financial performance over certain time periods, often on a quarterly
or annual basis, is known as financial reporting. Financial reports are used by businesses to
compile accounting data and present their current financial situation. The Profit report is
according to generally accepted accounting principles, accounting profit is a company's entire
revenue (GAAP). It comprises the outright costs of conducting business, such as depreciation,
interest, and taxes, as well as operating expenses. Today Sales displays the customer's name,
the item he purchased, the price, and its status. Top Selling Products is Visible The most
popular items' names, prices, quantities sold, and sales revenue are displayed.
Figure 29 Dashboard Admin Bar
Admin bar is showing the Chief Engineer is the tactical manager of engineering department.
He supports the management of the admin profile and dashboard and control the engineering
department and logout.
Machinery Report
Figure 30 Machinery Report
It shows this month Machines Working Hours and Repairing Hours in the departments. This
Shows what department machines work heavily and what department machines Repair
regularly.
Employee Management
Figure 31 Employee Management
Employee management Shows count of employees working in each department and shows
the employees working hours of each department.
Figure 32 Water Purification Plant Employee Management For
example
hief Engineer clicks water purification plant working hours in Employee management side
then shows this page and the page shows employees working Hours in water purification plant
separately.
Figure 33 Employee Detail For Example
Chief engineer wants employee full details click employee name then shows this page
Brew House
Figure 34 Brew House
Brewhouse's production during this year is represented by the quantity produced. Price of the
raw materials is displaying the price fluctuations that occurred on various days when
purchasing raw materials.
Mill
Figure 35 Mill
Mill’s production during this year is represented by the quantity produced. Price of the raw
materials is displaying the price fluctuations that occurred on various days when purchasing raw
materials.
Bottling Plant
Figure 36 Bottling Plant
Bottling Plant production during this year is represented by the quantity produced. Price of the
raw materials is displaying the price fluctuations that occurred on various days when
purchasing raw materials.
Water Purification Plant
Figure 37 Water Purification Plant
Water filtration is demonstrated Every month, liters of water are cleansed. The raw material
price shows the price swings that happened on different days when buying raw materials. The
water used in the brewhouse is clear. Monthly water use for the brewhouse in liters.
Waste Treatment Plant
Figure 38 Waste Treatment Plant
Water that has been purified is displayed Every month, liters of wastewater are transferred to
a treatment facility. The raw material price shows the price swings that happened on different
days when buying raw materials. Water utilized to treat sewage is displayed Monthly liters of
water used for sewage treatment
Factory Maintenance
Figure 39 Factory Maintenance
Production Level is showing the number of hours the machine was idle throughout the year. The
Repairing Hours Shows what department machines Repair regularly. The raw material price
shows the price swings that happened on different days when buying raw materials.
Customization of the designed BI tool to ensure user-friendly and functional
requirements
As we modify the created BI system by including more significant and interactive elements,
the BI tool will be more functional and user-friendly based on the functional and nonfunctional needs. The above-mentioned requirements are met by the developed BI system. To
improve and guarantee the system's functionality and usability, additional features can also be
added to the BI system. The designed BI system will have features that can be added later, such
as the ability to generate reports with detailed information in csv, excel, or pdf format, a backup
feature to recover private information if something untoward happens to the BI system, and
integration with operational management systems to access operational data in the engineering
department.
There are numerous ways to backup sensitive data in a system, including employing cloud
storage, an alternative server, or retaining created physical printed documents. The most
common backup strategy is a cloud-based one. Users may access their data from anywhere at
any time with the aid of cloud-based backup, which also helps to prevent data loss, cut down
on system storage requirements, lower system development costs, and safeguard data. Many
well-known cloud storage companies exist, including Google Drive, Back blaze, OneDrive,
IDrive, Amazon Web Services (AWS), and others. With the use of this function, the user may
be able to recover private information if the system is down or otherwise compromised by
cybercrime.
Users may be able to obtain operational level information from the operational systems in each
sector, according to the integration of operational management system to access operational
data in the department sectors. For instance, the Tactical manager of the engineering
department can be able to verify and make decisions by integrating these details in the BI
system if the bottling plant sector has a system to track how many bottles have been brought
from the regular customers and how many new bottles have been brought from the supplier.
Additionally, customers do not need to obtain daily reports and statements on productivity
from system users at the operational level. The chief engineer can see and verify the details
directly in the BI system.
These are the specific characteristics and functionalities that can guarantee the BI system's
usability and functionality with the tactical manager of the engineering department. By
utilizing these functionalities, users will be able to do jobs and functions quickly and
effectively.
Critical Evaluation for yard of Ale with Functional and non-functional requirements The
scenario's functional requirements and non-functional requirements were considered when
designing the BI tool. The BI tool system was designed with the help of the Adobe XD tool.
Each feature of the business intelligence tool is described and shown in a screenshot.
According to his or her position within the engineering department's tasks and responsibilities,
the tactical manager has access to the system. The tool has a login panel so that the system's
user (the tactical manager of the engineering department) can use it whenever they want by
entering their user ID and password. After a successful login, the dashboard will appear. There
are numerous features built for the user in the dashboard panel depending on the scenario. They
are overall amount of machinery we have this month is shown in Machines. Under Spare Parts,
it shows how many spare parts were used this month. The workers section displays the total
number of employees for this month. Today's activity serves as a reminder of recent
accomplishments made within Yard of Ale. Financial reporting is the practice of documenting
and communicating financial performance over specific time periods, sometimes on a
quarterly or annual basis. Businesses compile accounting data and present their current
financial condition in financial reports. According to generally accepted accounting principles,
a company's total revenue is its accounting profit (GAAP). It includes both operating expenses
and the direct costs of doing business, such as depreciation, interest, and taxes. The name of
the consumer, the item he purchased, the price, and its status are all displayed by Today Sales.
And Visible Top Selling Products The names, costs, quantities sold, and sales revenue of the
most popular products are shown. Utilizing the logout option on each panel, the user can exit
the system. Each feature has been created as a result to satisfy and meet the scenario's user and
business requirements. This is a description and evaluation of the BI tool system as it is
currently designed. The BI tool system is mostly dependent on the functionalities offered in
the scenario. There are some elements that can be tailored into the BI system in the future to
improve its usefulness and user-friendliness with a user and yard of ale corporation, in
accordance with the current technical development in IT and addiction to new technologies and
techniques. These traits are exceptional and have the power to alter how business is done in
the modern world. The popularity of BI tools in corporate organizations is expected to increase
in the future because to these advantages.
Task 04
Contribution of business intelligent tools to effective decision
The company's data shouldn't be the entire responsibility of any one department or superior.
Business intelligence solutions promote a sense of cohesion and transparency across all
departments, from marketing and sales to IT and HR. This ends informational bottlenecks that
would otherwise hinder employees' progress or keep them in the dark.
Eliminating data silos enables businesses to share their data with one another. But to do so
requires being mindful of how the data is shown. It is easier said than done, especially for
cross-team collaboration, to make sense of complex measurements and KPIs. Most
contemporary business intelligence systems contain capabilities that make presenting and
sharing reports a breeze. There are several data visualizations, chart formats, and integrated
sharing options included (think: email, Slack and so on).
Business intelligence solutions are also capable of spotting patterns and opportunities in
marketing and sales, in addition to analyzing the company's data. Which elements, for
instance, were responsible for their highest-earning month? What are their best-selling
products and top-performing marketing channels? Which campaigns are behind the curve?
Users feel more confident and can make better decisions when people are able to comprehend
these tendencies. Additionally, certain machine learning-based business intelligence (BI)
solutions may provide predictions and sales forecasts for businesses.
BI solutions use four major strategies to assist the company in making good decisions,
including interaction, data visualization, predictive analysis, and interconnection with other
resources. The dashboard and difference report ought to work quite well together. For instance,
if a person is viewing and evaluating the complete sales report, there should be some
interactivity. In-depth analysis of the report and the ability to identify sales by area, by product,
by time period, and other criteria will be made easier as a result. Data display accuracy is
essential since it facilitates understanding of the data. Instead of using simply words or voice
communication, a line graph might be used to explain monthly sales, for instance. In a manner
like this, a pie chart may be the best method of displaying component- wise contributions.
Correct visualization aids in data comprehension and helps business users reach wise
conclusions. Organizations may effectively solve issues by making decisions based on data
tracking and visualization. With the use of prior data and algorithms, some predictions can be
made, including the likelihood that customers would
return for repeat business, estimated revenue, anticipated region-specific sales, equipment
failure, and more. Companies offer clear and efficient solutions with the use of the prediction
analysis element in the BI tool. Upper management of the organization will make wise
judgments that assist in the future based on those answers. The analyst can create accurate and
efficient analysis processes that support effective decision-making by combining various
resources. Efficiency in decision-making can assist organizations save time and money while
identifying chances for business growth and dangers to the company's business operations.
Organizations that have implemented BI and benefitted from it
1. Lotte.com: BI Boosts Business Revenue
With 13 million customers, Lotte.com is the top online mall in Korea.
Challenge: With more than 1 million visitors each day to the website, business management
sought to know why customers leave their shopping carts empty.
Solution: Customer experience analytics, the first online behavioral analysis system used in
Korea, was introduced by the marketing planning team's assistant general manager. The
manager made use of the data to modify the website, perform targeted marketing, and
comprehend consumer behavior.
Results: After a year, there was an increase in customer loyalty because to the new BI analytics
program, and sales rose by $10 million. The modifications resulted from analyzing the reasons
why shopping carts are abandoned—like a drawn-out checkout procedure and unanticipated
delivery times—and resolving the issue.
2. BI Supports Decision Making Process, Baylis & Harding
A big and independent reseller can purchase premium toiletries and gift packages from Baylis
& Harding, a wholesale distributor.
Challenge: To improve decisions and grow the business, the organization needed to give
managers and executives more access to financial, customer, and sales data.
Solution: Managers and executives produced standard and custom reports using business
intelligence tools.
Results: Business managers and executives now have immediate access to the information
they need to take effective action. Without having to ask IT for a special report, they may
construct customized dashboards with KPIs pertinent to their areas of
concentration and communicate the objectives and performance information with their teams.
3. BI Accelerates Business Insights, according to Sabre Airline Solutions
For airlines, hotels, and other businesses in the travel sector, Sabre Airline Solutions offers
booking tools, revenue management, web and mobile itinerary tools, as well as other
technology.
Challenge: The pace of the travel sector is astonishingly quick. Additionally, Sabre's clients
required cutting-edge solutions that could deliver real-time information on customer behavior
and actions.
Solution: In order to store its massive volumes of data, Sabre created an enterprise travel data
warehouse (ETDW). The user-friendly environments of the Sabre executive dashboards offer
near real-time information with a 360-degree picture of the business health, reservations,
operational performance, and ticketing.
Results: More revenue and higher customer satisfaction have been attained as a result of the
scalable infrastructure, graphic user interface, data aggregation, and collaborative working
capabilities.
4. Univision: BI Increases Market Spend Efficiency
An American television network that broadcasts in Spanish for free is called Univision. It is the
nation's biggest source of Spanish-language material.
Challenge: Univision intended to consolidate and narrowly focus on targeted advertising
campaigns.
Solution: Programmatic TV is an automated and data-driven method for purchasing and
delivering advertisements against television programming. It includes ads offered via the web,
mobile devices, connected TVs, and set-top boxes as well as linear TV advertisements. The
business may increase the effectiveness of its programmatic advertising by supplying BI with
data from applications like Facebook, Google Analytics, and Adobe Analytics.
Results: After applying business intelligence, Univision had a first-quarter yield increase of
80%.
5 . New York Shipping Exchange: BI Reduces IT Dependency
A shipping technology business called New York Shipping Exchange (NYSHEX) is striving
to make international shipping easier.
Challenge: NYSHEX would manually extract data from its proprietary application and several
cloud apps, then input it into Excel to make sense of overall company performance. Few
people had access to the data in this time-consuming procedure, and the engineering team was
responsible for fulfilling the majority of report requests.
Solution: NYSHEX invested in BI, consolidated its data into one system, and provided access
to everyone within the organization, enabling users without technical experience to delve
further into analysis.
Results: In 2019, the company more than tripled the volume of shipments it made between
Asia and the United States thanks to business intelligence and other initiatives.
6. Stitch Fix: BI Connects Departments, Data and Processes
Online personal styling services for apparel and accessories are offered by Stitch Fix. The
business customizes clothing goods depending on size, price, and style using recommendation
algorithms and data analytics.
Challenge: The business wants to decrease returns, retain repeat clients, and cultivate wordof-mouth marketing through client referrals to friends and family.
Solution: Stitch Fix gathers information in BI throughout the purchasing process, so the more
a consumer purchases from Stitch Fix, the better the styling staff is able to understand their
fashion preferences. To decipher the various personal style elements, the corporation engaged
astrophysicists, a complex task that would be impossible without the robust analytics of BI.
Results: The company, founded in 2011, reported a client base of 3.4 million in 2020 and
revenues of $1.7 billion in the fiscal year 2020 using business intelligence to profile customers
and their preferences.
Implementation of BI that shares data-related worries and problems.
•
Analyzing information from several sources
The top problem for 27.4% of responding organizations is reporting/analyzing across different
systems or data sources, according to a Matillion survey. Any business, no matter how tiny, is
probably gathering information about how things work. The problem is that this data is
typically scattered throughout numerous systems and pieces of software. Data can be kept in
databases, spreadsheets, CRMs, ERP systems, and other places. Finding the information that
require when it is dispersed across several systems can be challenging.
•
Costly and difficult to justify BI's return on investment
Budgets and resources are limited everywhere, but small enterprises are particularly at a
disadvantage. Small and medium-sized firms have a lot of concerns about the expense of
implementing BI (SMEs). SMEs are discouraged by the expensive costs of purchasing the
necessary software. Additionally, a lack of resources makes it difficult and frustrating to
recruit qualified individuals such as data scientists, IT infrastructure specialists, and consulting
analysts. These barriers are further increased by concerns over the expensive infrastructure
expenditures needed to implement BI software. In the past, costly enterprise BI systems
required a lot of hardware. Along with raising the cost of deployment, setting up these data
warehouses and processors required expensive IT staff resources.
•
The proper metrics aren't being used by businesses.
Organizations measure financial KPIs rapidly, but they typically stop there. The fact that these
indicators are typically measured at the end of the year or quarter and are based on a reactionary
strategy despite their importance cannot be overlooked. Again, these are crucial to track and
report on, but SMEs ought to keep a closer eye on them. Here is where a corporation can
succeed with a well-thought-out BI approach. It's crucial to track performance and growth
using several suitable KPIs. This information can be used to benchmark within or between
departments and offices. The information can be used to contrast a company's performance
with that of its rivals on the outside.
•
Lack of a BI strategy that is clearly outlined
Despite having access to a lot of high-quality data, one of the most overlooked business
intelligence difficulties facing today's entrepreneurs and company
executives is the acute absence of strategy that underpins these insights. Even if this is better
than "going with their gut," they are still winging it without a clear data- driven approach. To
assist offer company data direction, fluidity, and value throughout the organization, users
should create a strategic roadmap using potent BI dashboards that provide interactive data
visualization. Any effective BI roadmap starts with an analysis of company current procedures,
the identification of important information stakeholders, and concludes with the choice of the
most appropriate technology.
Legal Issues in BI
•
Licensing
One of the most frequent legal problems that small businesses deal with is licensing. Make sure
that adhere to the licensing criteria set forth by the local government. If they don't, they'll
probably end up having to pay costs that they might have easily avoided. Depending on where
business operate, the cost of the license may change, but it is still required everywhere in the
nation.
•
Trademarks
Another surprisingly frequent legal problem that small firms encounter is trademarks. Prior to
naming or renaming the company or introducing any new products or services, make sure to
conduct thorough study. There's always a risk that if business can think of a name, someone
else has too, and it's entirely feasible that the other company already has the trademark. Even
if it was an honest mistake, trademark infringement is not the kind of legal trouble that want
to find oneself in.
•
Misclassification
As far as the government is concerned, be sure they classify their personnel correctly.
According to the Federal Department of Labor, "the misclassification of employees as
independent contractors is one of the most critical problems facing affected workers, firms,
and the entire economy." The Department of Labor takes this matter seriously, so before users
designate someone as an independent contractor, read the DOL's standards and, if they 're still
unclear, get in touch with the Nevada Department of Labor.
•
Ownership Agreement
It is highly recommended that they have a contract if the company has multiple shareholders.
When the company eventually separates or is sold, if there is no agreement in place, legal
disputes may and probably will result. Even if present shareholders are getting along well,
disputes can always arise, therefore it's better to leave no room for doubt as to who will receive
what. A lawyer with knowledge in this area should create the agreement, or at the very least,
supervise the process.
•
Time Conflicts
Make sure company overtime policies are clear and that they give advance approval for all
overtime. This will not only give us a useful financial control, but it may also keep them out of
legal issues.
•
Litigation
This is one problem that users have some control over. Avoid filing a case right away because
doing so requires paying legal fees, which, as anyone can undoubtedly assume, can add up
fast. It might be prudent to choose that route if users can negotiate a settlement of the
disagreement without going to court.
legal concerns with the secure use of business intelligence tools
There may be some legal concerns with the business intelligence technologies that are
employed for effective decision making.
•
Copyright problem
The provision of this rule makes it very difficult to control the problem of piracy and piracy
in the digital environment, even if it is one of the most fertile business environments for trading
digital content on the internet.
•
Security of corporate information
These days, everything is digital, including the tools, which are also software. So that the
analyzed data can be used, the software should only be used by authorized users. Privacy and
security are also legal issues due to how crucial they are and how necessary it is to keep them
protected. Maintaining data privacy is important, and data protection requires a high level of
security. There are numerous tools and methods accessible. The right way to use tools is for
the benefit of the business.
•
Storage and Quality of Data
Businesses are growing at an accelerated rate. Along with the tremendous rise of businesses
and major corporate organizations, more data is being produced. Everyone is finding it difficult
to store this enormous volume of data. For gathering and preserving vast quantities of
organized and unstructured data in their original format, two of the most popular data storage
choices are data lakes and data warehouses. A data lake or data warehouse runs into problems
when attempting to mix unstructured and inconsistent data from several sources. Lack of data,
inconsistent data, logical inconsistencies, and duplicate data all contribute to problems with
data quality.
•
Maintain Data Security Protocols is a must.
Be careful not to compromise data security to deliver reports or dashboards to end users. The
truth is that security procedures can be easily exposed by a third-party tool (that isn't fully
integrated into the app). I frame are an outdated technology that can expose users to clickjacking and phishing that is still used by many businesses’ intelligence tools.
•
Policy on Information Security
In an enterprise, information security policies are often high-level regulations that cover a
variety of security checks. The main information security policy of the company makes sure
that all employees who use IT resources within the company or on its networks abide by the
set rules and regulations. This paper has been provided for employees' signatures to confirm
their reading (which is usually done with the signing of the AUP policy). The purpose of this
policy is to inform staff members that there are standards for how to handle company data and
IT resources.
•
Policy for Disaster Recovery
A company's disaster recovery plan is often created as part of its larger business continuity
strategy, with input from both the cybersecurity and IT teams. The CISO and the teams will
respond to an event in accordance with the accident response policy. If the occurrence has a
significant negative impact on business, the business continuity plan will be put into action.
•
Communication/Email Policy
A company's email policy is a written document that formally outlines how employees can
use the electronic communication tools the business has selected. seen This policy applies to
chat systems, blogs, social networks, and email. This
policy's primary objective is to educate staff on what constitutes appropriate and improper
usage of company communication technologies.
Evaluate the organizations could use business intelligence to extend their target market
and increase their competitiveness.
Businesses generate, gather, and store enormous amounts of data every day in the world
humans live in. If data isn't saved for later use, the cost to the business increases. It's simple to
lose track of all the data because data analysis takes a long time. However, the entire data
analysis process is optimized and automated using BI. You can then make wiser business
decisions as a result.
Gaining better market intelligence
The same BI software that is used to increase competition intelligence may also be used to
gather market intelligence and analyze data more efficiently. This includes determining
consumer insights, purchasing trends, keeping an eye on consumer behavior, and forecasting
market trends. If all of this information is accessible from a single central location, businesses
can be more responsive to changes in the market. Due to this, business owners can organize
their manufacturing facility. They can reduce waste and increase the effectiveness of how their
products are made. BI may enhance market intelligence in several ways if we know how to
utilize it well.
Successful Business Model
It makes sense to concentrate more on making the business model more resilient and goaloriented when we have access to all the data, market insights, customer purchasing behavior
statistics, and competition market strategy. BI facilitates the study of both internal and external
business data for the organization.
Integration of Data
Most enterprises store data across numerous systems and in several different formats. Data
analysis and reporting become challenging and time-consuming as a result. By adopting a
business intelligence solution, they can lessen the complications associated with data that is
locked in different programs and spreadsheets. BI solutions leverage real-time data to create a
more comprehensive perspective of the business by integrating all the data in the
organization's many formats, directly with the current software solution. The numbers don't lie.
Complete business success is possible with a fully integrated BI solution.
Overall ROI of our marketing strategies.
Emails, AdWords advertising, social media tools, apps, and analytics are gradually displacing
conventional marketing strategies. To determine the return on their marketing investments,
small firms need BI. Business intelligence can produce analytical reports based on reports,
data, and facts rather than conjecture or gut feeling. Reports can help us identify what is and
isn't working for the business. So may get all the market knowledge that require from BI
analytics to decide where to invest the money. Most significantly, BI tools may assist
companies in identifying ineffective marketing tactics so that they can stop using them and
change the marketing budget.
Individualized Sales Plan
Understanding the companies, they are aiming to work with is always more crucial for sales and
marketing teams. As a salesperson, someone must familiarize themselves with the company's
numerous facets before proposing it. Annual sales numbers, merger data, competitor
information, trade policies, outsourcing partners, and other data. If the business is listed on a
stock exchange, users can quickly find out all this data. They will need to rely on their own
device if not.
Smartphone Information
Being able to access information while on the road has become essential for every organization
today. Businesses won't be able to acquire a competitive advantage if they can't access realtime data from anywhere at any time. From either smartphone, tablet, or laptop, a fully
integrated BI solution can give the firm the vital business data it needs to make quick, strategic
business choices. Anyone can close a new transaction, salvage an underperforming job, or
provide an existing customer improved service with real-time business data at their fingertips.
Making Decisions Quickly and Saving Time
Data from BI can aid in the expansion of the business. Businesses can swiftly extract facts
from massive amounts of disorganized data when they have BI in place. With rapid access to
business data, businesses may analyze internal data and make more effective business
decisions. In order to make better use of the information, BI teams ensure that the
organization receives real-time sophisticated business reports.
Conclusion
In the modern corporate environment, Yard of Ale collect and store massive amounts of data
from a variety of sources. If data is not used properly, Yard of Ale will have to deal with the
load and cost. Although it is technically conceivable to examine each piece of data to develop
corporate strategy, doing so would be time-consuming and expensive. Using BI, the process
can be automated in addition to being optimized.
BI helped us to overcome the challenge of organizing our corporate data. Spend more effort
gathering, managing, storing, and sharing data. Undoubtedly, a manager will suggest a
solution to all the concerns. One thing is certain, though: no one solution can accommodate all
our needs. Make a system that can accommodate all our corporate requirements. We believe
in this system's integration. a computer system that can comprehend our needs. Establish a
strong base for our business intelligence needs.
In the Yard of Ale, BI technology is extremely helpful. They produce, monitor, and store it.
Businesses are doing this for a reason, of course. Information is only helpful if we can break
it down and increase business flow. Bags of files are created by Yard of Ale in partnership
with its clients. Industry trends and purchase algorithms are included in these files. By
gathering, organizing, and analyzing data, administrators can gain more knowledge about their
clients, make more accurate predictions about the growth of their revenue, and minimize
technological faults.
Business information commonly takes the form of reports that are released weekly, quarterly,
monthly, and annually. Current BI applications operate swiftly and indefinitely. In a matter of
seconds, The Yard of Ale will be able to change its tactics in response to these discoveries.
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