Functionality Statement
M-FILES AND CONTENT REDACTION
VERSION 1.1 | LAST UPDATED 27 OCTOBER 2023
M-Files does not currently offer built-in content redaction tools. You can use compatible third party tools to redact
files.
1. Client-Side Redaction
Client-side redaction refers to a process where users manually redact areas in individual documents. There are
many tools available for this use and we have tested and found compatible these solutions:
•
Foxit PhantomPDF Business 8
•
Adobe Acrobat Pro DC
These are client-side tools that can be purchased for each end-user. It is fairly simple to use these tools: Check out
the file in M-Files and open it to the editor. Then use the redaction tools in the editor to redact content and finally
save the changes and check in the file.
Image 1: Redaction tools in Adobe Acrobat Pro DC.
Notice that when you use these tools, the text underneath the redacted area is unindexed. If you redacted every
occurrence of "John Smith" in the document and saved the new version to M-Files, you can no longer find the
document with the search term "John Smith". Additionally, if you share the redacted file electronically, the
recipient cannot find out what was redacted by opening the file in another application.
2. Server-Side Redaction
Server-side redaction refers to a process where many documents are redacted based on specific logic. With these
tools you can set, for example, all social security numbers to be hidden from all documents in a specific location.
There are many server-side redaction tools available that you may be able to integrate with M-Files. If you are an
M-Files employee, contact Product Management for more details. If you are an M-Files partner, please contact
your M-Files contact person or go to m-files.com/about/contact.
M-Files Corporation | www.m-files.com | sales@m-files.com | support@m-files.com