KYAMBOGO
UNIVERSITY
SCHOOL OF EDUCATION
DEPARTMENT OF FOUNDATIONS OF EDUCATION AND EDUCATIONAL
PSYCHOLOGY
PROGRAM:
GMEF
NAME:
EGESSA GERALD
REG NO:
23/U/GMEF/0607/PE
COURSE CODE:
EF 611
COURSE UNIT:
SEMINAR SERIES
LECTURER:
DR. OPIT ELIZABETH
SIGNATURE: …………………………………
TASK: Identify the steps used in organizing the academic mini seminar. Illustrate with examples
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Overview
This paper consists of the introduction which contains the thesis, body which consists of the
definition of terms, and the conclusion which contains the summary of the paper and my stand
point and the reference.
Introduction
Organizing a mini academic seminar is a process that involves a careful planning, coordination,
and execution to ensure productive and successful event. The steps in organizing the mini academic
seminar encompass various aspects (Guetterman et al., 2019).
Academics: This refers to the activities, pursuits, and endeavours related to education, learning,
and scholarly research within education institutions such as schools, college, universities, and
research organizations (Shannon, n.d.).
Organizing: Organizing in reference to academic mini seminar refers to the process of planning,
coordinating, and executing all the necessary tasks and activities required to host a successful mini
academic seminar.
Organising committee: This refers to a group of people or individuals responsible for planning,
coordinating, and overseeing various aspects of a mini academic seminar to take place.
Mini academic seminar: This refers to as a mini conference or colloquium, is a small
advancement that focuses on specific topics or themes with in a particular field of study (Shannon,
n.d.).
Steps: Steps in relation to mini academic seminar refers to the distinct and sequential actions or
activities that must be taken in plan, coordinated, and execute the seminar successfully.
Organizing a mini academic seminar involves several steps. Here are the steps illustrated with
examples (Hinkel, 2005).
Define the purpose of the seminar: This refers to determine or identify the specific goals and
objectives of the mini academic seminar; what knowledge or insights do you want participants to
gain. For example decide whether the seminar aims to discuss about influence of peer groups on
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students access to formal education, purpose should focus on how peer groups influence the
students’ access to formal education.
Select a topic: This refers to choosing a specific subject or theme around which the seminar will
revolve. It’s imperative that topic should be relevant to the purpose of the conversation and should
be of interest to the participants of the mini academic seminar.
Formulate the organizing committee members: This refers to the process of assembling a group
of individuals responsible for planning, coordinating, and executing all aspects of the mini
academic seminar series. Choose relevant and knowledgeable people and assign them
responsibilities. For example the chair person, the critique, the time keeper, the ICT technician and
the speakers etc.
Distribution of the topic: This refers to structuring the event in a way that explores various
dimensions, subtopics, and perspectives related to the theme. Make sure the topic selected is
relevant and distributed to the organizing committee and also to attendees in time to allow early
preparation and research about the topic.
Set a date, Time and Location: This lays the foundation to the events to success, this choices
impact attendance, logistics, and overall experience. It’s important to choose the suitable date and
time that accommodate the availability of the speakers and participates, select a physical or virtual
location for the event. Careful consideration and effective communication are key to ensuring that
participants can plan and prepare accordingly.
Create a Seminar schedule: This refers to outlining a detailed plan that specifies the timing,
sequencing, and content of various activities and sessions throughout the event. Develop a detailed
agenda that outlines the structure of the seminar. for example presentation times, question and
answer sessions, breaks, and any special activities. This will allow the critiques to give in their
submission and also responses to be given with in the specified time.
Promote the mini academic seminar: The organizing committee should use the available
promotional methods to raise awareness about the mini academic seminar. For example use of
posters, sending emails, and leveraging social media.
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Register participates: This refers to the process of collecting information and formalizing the
attendance of individuals who plan to attend. The organizing committee should set up a registration
system track, this will help to manage participates who will attend the mini academic seminar
series, for example making registration sheets, links etc.
Prepare materials and resources: This refers to gathering, creating, and organizing the necessary
items and information to support the mini academic seminar’s objectives and participants. the
organizing committee should gather all the necessary materials for the mini academic seminar, for
example presentation slides, hand-outs, and any required technological equipment to ensure
participants have what they need to make the presentation effective. Conduct the seminar: This
refers to the actual execution of the event, where participants, speakers, and organizers come
together to engage in presentations, discussions, and various activities. The day and time of the
mini academic seminar the organizers should welcome the participants and also introduce the
speaker. Follow the schedule closely, encouraging active participation through question and
answer session and discussions.
Set the ground rules: This refers to establishing guidelines and expectations for participants and
organizers to ensure that the event runs smoothly and productively. These rules help maintain a
respectful and organised environment. The ground rules should ensure that all participants feel
comfortable and respected. Some of the ground rules to be considered are, all participants should
have equal opportunities to speak and contribute, Participants should avoid interrupting each other,
everyone should refrain from using offensive language or behaviour, confidentiality of the
discussion should be respected.
Conclusion:
Mini academic seminar requires proper sequential steps in organizing it, and there for to have
a successful and effective mini academic seminar the above steps as illustrated should be put
in consideration.as per my stand this steps when followed well may help the organizers to plan
and execute a successful mini academic seminar.
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Reference:
Guetterman, T. C., Creswell, J. W., Deutsch, C., & Gallo, J. J. (2019). Process Evaluation of a
Retreat for Scholars in the First Cohort: The NIH Mixed Methods Research Training
Program for the Health Sciences. Journal of Mixed Methods Research, 13(1), 52–68.
https://doi.org/10.1177/1558689816674564
Hinkel, E. (2005). Handbook of research in second language teaching and learning. In Handbook
of Research in Second Language Teaching and Learning.
https://doi.org/10.4324/9781410612700
Shannon, S. L. (n.d.). a Guide To Academic and Scholarly Writing.
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