EDUCATIONAL VISITS RISK ASSESSMENT
EDUCATIONAL VISIT
SUBMITTED BY
DATE SUBMITTED
DATE OF VISIT
ADULTS ATTENDING
No. of pupils
attending
RISK IMPACT
IMPACT LEVEL
DESCRIPTION
NOT SIGNIFICANT
Negligible injuries not needing medical treatment
MINOR
Minor injuries causing temporary impairment needing medical
treatment
MODERATE
Illness and/or injury requiring hospitalization
MAJOR
Illness and/or injury resulting in permanent impairment
SEVERE
Fatality
RISK PROBABILITY
PROBABILITY LEVEL
DESCRIPTION
HIGHLY UNLIKELY
Rare chance of an occurrence
UNLIKELY
Not likely to occur under normal circumstances
POSSIBLE
May occur at some point under normal circumstances
LIKELY
Expected to occur at some point in time
HIGHLY LIKELY
Expected to occur regularly under normal circumstances
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RISK SEVERITY MATRIX- based on Impact and Probability Levels
IMPACT x
PROBABILITY
NOT
SIGNIFICANT
MINOR
MODERATE
MAJOR
SEVERE
HIGHLY
UNLIKELY
LOW
LOW
LOW / MED
MEDIUM
MEDIUM
UNLIKELY
LOW
LOW / MED
MEDIUM
POSSIBLE
LOW
LIKELY
LOW
LOW /
MED
LOW /
MED
LOW /
MED
MEDIUM
MEDIUM
MED /
HIGH
MED /
HIGH
MED /
HIGH
MED /
HIGH
HIGH
HIGHLY
LOW / MED
MEDIUM
MED / HIGH
HIGH
HIGH
LIKELY
RISK SEVERITY LEVEL selects corresponding Severity Level from matrix above based
upon Impact and Probability Levels
RISK MANAGEMENT
Risk Management Process
 A Hazard is: a danger of risk
 A risk is: exposure to harm
 A control measure is: actions that can be taken to remove or reduce the
potential of exposure to the hazard
Risk management process:
1.) Identify the hazard
2.) Assess the risk
3.) Control the risk
4.) Record your findings
5.) Review the controls (did they work?)
Possible risk factors:
 Mechanical
 Biological
 Environmental
 Physical
 Ergonomic
 Chemical
Before the visit
Hazard/Risk
Risk Management/Control Measures to Implement
(Inc. severity level
without control
measures in place)
Residual
severity level
(with control
measures in
place)
2
Journey to and from Destination
During the visit / activities
Other
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All risk assessments must consider:
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Has the Risk Assessment been shared with children and staff? Do staff have a paper
copy with them for the trip, including lists if all pupils, a plan for the day and staff
mobile phone numbers?
How will you ensure your risk assessment is ‘dynamic’ on the day of the visit? What
may need to change at the last minute. For example, how will weather affect each
stage of your trip and your planned activities?
If walking is required, have maps / walking routes and safe road crossing routes been
considered?
Are participant numbers being checked at appropriate times?
Has the group been warned of potential hazards in advance?
If necessary, have specific arrangements been made to supervise these areas
particularly carefully?
Are participants aware of the procedure in areas where there is traffic? (e.g., if
walking, is it pairs, crocodile, groups? - may participants run? - are participants aware
of the procedure at road crossings? etc.)
Has a clear recall system been arranged if the group is working away from you?
Do participants understand this and will they be able to respond effectively?
If a rendezvous for the group has been arranged after a period of time, does each
participant and member of staff know exactly where and when to meet?
Do participants know what action they should take if they become separated from the
group? Is on-going risk assessment being conducted, and if necessary the
programme adapted to suit changed or changing circumstances (Plan B)?
At the end of the visit are appropriate arrangements in force for the dismissal of
participants? Has the Visit Leader reported back to the Educational Visits
Coordinator?
Has the group been debriefed and any relevant follow-up work completed?
Have all loose ends been tied up, e.g., paperwork, finance, thank you letters/email to
volunteers, etc?
Have all staff and helpers involved in the visit been thanked for their input?
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