Higher Nationals
Internal verification of assessment decisions – BTEC (RQF)
INTERNAL VERIFICATION – ASSESSMENT DECISIONS
Programme title
BTEC HND in Computing
Assessor
Unit(s)
Internal Verifier
Unit 06: Managing a Successful Computing Project
Managing a Project on the environmental impact of digital transformation
Assignment title
Student’s name
List which assessment criteria
the Assessor has awarded.
Pass
Merit
Distinction
INTERNAL VERIFIER CHECKLIST
Do the assessment criteria awarded match
those shown in the assignment brief?
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justified by the assessor’s comments on the
student work?
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Has the work been assessed
accurately?
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Give details:
• Constructive?
• Linked to relevant assessment criteria?
• Identifying opportunities for
improved performance?
• Agreeing actions?
Y/N
Y/N
Y/N
Does the assessment decision need
amending?
Y/N
Y/N
Assessor signature
Date
Internal Verifier signature
Date
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Date
Confirm action completed
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Higher Nationals – Summative Assignment Feedback Form
Student Name/ID
Unit Title
Unit 6 Managing a Successful Computing Project
Assignment Number
1
Assessor
25/07/2023
DateReceived1stsub
mission
Submission Date
DateReceived2ndsubmissio
n
Re-submission Date
Assessor Feedback:
LO1.Establish project aims, objectives and time frames based on the chosen theme
Pass, Merit & Distinction
P1
P2
P3
M1
Descripts
LO2. Conduct small-scale research, information gathering and data collection to generate knowledge
to support the project
Pass, Merit & Distinction
Descripts
P4
M2
D1
LO3. Present the project and communicate appropriate recommendations based on meaningful conclusions
drawn from the evidence findings and/or analysis.
Pass, Merit & Distinction
P5
P6
M3
D2
Descripts
LO4. Reflect on the value gained from conducting the project and its usefulness to support sustainable
organisational performance
Pass, Merit & Distinction
P7
M4
D3
Descripts
Grade:
Assessor Signature:
Date:
Assessor Signature:
Date:
Resubmission Feedback:
Grade:
Internal Verifier’s Comments:
Signature & Date:
* Please note that grade decisions are provisional. They are only confirmed once internal and external moderation has taken place and grades decisions have
been agreed at the assessment board.
MSCP/2021/22/Remote working
Assignment Feedback
Formative Feedback: Assessor to Student
Action Plan
Summative feedback
Feedback: Student to Assessor
Assessor signature
Date
25/07/2023
Student signature
MSCP/2021/22/Remote working
Date
Pearson
Higher Nationals in
Computing
Unit 6: Managing a Successful Computing Project
MSCP/2021/22/Remote working
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MSCP/2021/22/Remote working
Date: 25/07/2023
(Provide Submission Date)
Higher National Diploma in Computing
Assignment Brief
Student Name /ID Number
Unit Number and Title
Unit 6: Managing a Successful Computing Project
Academic Year
2021/20222018
Unit Tutor
Assignment Title
Managing a Project on the environmental impact of digital transformation.
Issue Date
Submission Date
IV Name & Date
Submission Format:
The submission should be in the form of an individual report written in a concise, formal business style
using single spacing (refer to the assignment guidelines for more details). You are required to make use
of headings, paragraphs, and subsections as appropriate, and all work must be supported with research
and referenced using Harvard referencing system. Please provide in-text citation and a list of references
using Harvard referencing system.
Please note that this is an individual assessment and your report should include evidences to that you
have conducted a research to collect relevant data individually.
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Unit Learning Outcomes:
LO1 Establish project aims, objectives and timeframes based on the chosen theme.
LO2 Conduct small-scale research, information gathering and data collection to generate knowledge to
support the project.
LO3 Present the project and communicate appropriate recommendations based on meaningful
conclusions drawn from the evidence findings and/or analysis.
LO4 Reflect on the value gained from conducting the project and its usefulness to support sustainable
organizational performance.
MSCP/2021/22/Remote working
Assignment Brief and Guidance:
Research Theme: The environmental impact of digital transformation Research
Topic: The impact of digital endpoint devices and ways to reduce environmental damage.
“The amount of data created and stored globally is expected to reach 175 Zettabytes by 2025, a six-fold
increase from 2018. This will demand additional hardware and power consumption, which; in turn, will
increase the environmental impact of the digital sector and there is already increasing attention on the
environmental footprint of ICT equipment and services as they become more widespread in all aspects
of human life. It is the responsibility of everyone to take action in addressing the challenges of climate
change, as professionals we must also seek ways that the digital sector can play its part. While digital
technologies are one of the sectors that have achieved greater efficiency; achieving about 100 times
more computation power from the same amount of energy per decade, it remains unsustainable. The
sector must continue to seek ways in which it can continue to support and drive innovation while
addressing the global climate emergency for a greener and fairer future.”.(Pearson, 2022)You are
expected to carry out small-scale research in order to explore the impact of digital endpoint devices and
ways to reduce environmental damage, from the standpoint of a computing professional. The research
that you carry out can be based on an organization that you have access to gather sufficient information
to investigate the environmental impact of digital transformation.
The report should include,

A comprehensive project management plan

Evaluation of data collection methods and data analysis tools and/or techniques should be
provided

Appropriate recommendations should be provided

Reflect on the value gained from conducting the project and its usefulness to support sustainable
organisational performance
]
MSCP/2021/22/Remote working
TASK – 01
1.1 Define the scope of the project and devise aims and objectives of the project that you are going to
carry out. You also should include a brief introduction to the selected company, digital endpoint
devices they use and the impact of them to the environment, explanation to the project and other
relevant information about the research.
1.2 Produce a comprehensive project plan including the following.

Cost, scope, time, quality, communication, risk, and resources management plan

Comprehensive Work Breakdown Structure (WBS) with clearly defined activities and milestones

Gannt chart to illustrate project schedule with realistic time allocated for each activity and clearly
defined deadlines for milestones.
TASK – 02
Carry out a research to investigate the impact of digital endpoint devices and the ways to reduce
environmental damage’ by applying appropriate qualitative and quantitative research methodologies
and critically evaluate the reliability, accuracy and the appropriateness of the research methods
applied. your answer also should include a critical evaluation of the project management process and
a justification to the selected research methodologies.
TASK – 03
3.1 Analyse research data collected to support your research project using appropriate tools, techniques
and critically evaluate how selected tools, techniques uphold authenticity and the accuracy of the data
collected.
3.2 Draw valid conclusions and recommendations from the research data analysed and communicate your
recommendations to the top management of the organization through an action plan. The action plan
should include a justification to the recommendations suggested.
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TASK – 04
Reflect on the objectives of the project and your own learning experience gained through following a
quality research and the project management process. Critically evaluate the ways in which the
research project carried out supports the organization to sustain its performance while reducing
environmental damage and how the project specifically supported you to improve your own learning
and performance .
MSCP/2021/22/Remote working
MSCP/2021/22/Remote working
Grading Rubric
Grading Criteria
LO1 Establish project aims, objectives and timeframes based on the
chosen theme
P1 Devise project aims and objectives for a chosen scenario.
P2 Produce a project management plan that covers aspects of cost, scope,
time, quality, communication, risk and resources.
P3 Produce a work breakdown structure and a Gantt Chart to provide
timeframes and stages for completion.
M1 Produce a comprehensive project management plan, milestone
schedule and project schedule for monitoring and completing the aims and
objectives of the project.
LO2 Conduct small-scale research, information gathering and data
collection to generate knowledge to support the project
P4 Carry out small-scale research by applying qualitative and
quantitative research methods appropriate for meeting project aims and
objectives.
M2 Evaluate the accuracy and reliability of different research methods
applied.
D1 Critically evaluate the project management process and appropriate
research methodologies applied.
MSCP/2021/22/Remote working
Achieved
Feedback
LO3 Present the project and communicate appropriate recommendations
based on meaningful conclusions drawn from the evidence findings and/or
analysis
P5 Analyse research and data using appropriate
tools and techniques.
P6 Communicate appropriate recommendations as a
result of research and data analysis to draw valid and meaningful
conclusions.
M3 Evaluate the selection of appropriate tools and techniques for
accuracy and authenticity to support and justify recommendations.
D2 Critically evaluate the research and data analysis tools used in
the project development stages..
LO4 Reflect on the value gained from conducting the project and its
usefulness to support sustainable organisational performance
P7 Reflect on the value of undertaking the research to meet stated
objectives and own learning and performance.
M4 Evaluate the value of the project management process and use of
quality research to meet stated objectives and support own learning and
performance.
D3 Critically evaluate how the project supports sustainable
organisational performance.
MSCP/2021/22/Remote working
.
Table of Contents
1
TASK-01........................................................................................................ 18
1.1
Introduction......................................................................................................... 18
1.2
Digital Endpoint Devices use Sri Lanka Air Force Base Ratmalana ..................... 19
1.3
The Impact of Digital Endpoint Devices to the Environment.............................. 20
1.4
P1 Devise project aims and objectives for a chosen scenario. ........................... 21
1.5
Objectives and Aim of the project to .................................................................. 22
1.6 Project Management Plan (P2 Produce a project management plan that covers
aspects of cost, scope, time, quality, communication, risk and resources.) ................. 22
1.7 P3 Produce a work breakdown structure and a Gantt chart to provide
timeframes and stages for completion.......................................................................... 29
2
TASK-02....................................................................................................... 30
2.1 P4 Carry out small-scale research by applying qualitative and quantitative
research methods appropriate for meeting project aims and objectives. .................... 30
2.2
3
Methods of Qualitative Research ....................................................................... 31
TASK-03........................................................................................................36
3.1
P5 Analyse research and data using appropriate tools and techniques. ............ 36
3.2 P6 Communicate appropriate recommendations as a result of research and
data analysis to draw valid and meaningful conclusions. ............................................. 39
4
TASK-04....................................................................................................... 40
4.1 P7 Reflect on the value of undertaking the research to meet stated objectives
and own learning and performance. ............................................................................. 40
References ............................................................................................................. 41
Managing a Successful Computing Project
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Assignment No 01
Figure 1 work break down structure .................................................................................. 29
Figure 2 Gantt chart ........................................................................................................... 30
Figure 3 project management process ................................................................................ 34
Figure 4 Daily usage of mobile phones ............................................................................. 37
Figure 5 How important those devices .............................................................................. 38
Figure 6 Do you have any alternative ................................................................................ 39
Table 1 cost of management plan ..................................................................................... 24
Table 2 communication plan .............................................................................................. 27
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Assignment No 01
Acknowledgement
The success of this assignment will depend greatly on my dedication to it, as well as the
encouragement and guidance of many others. I would like to take this opportunity to thank
all those who have contributed to the successful completion of this assignment. First of all,
I would like to thank the faculty on the ESOFT campus for their involvement,
encouragement, suggestions, and valuable guidance throughout this assignment. My family
and friends also support me in various stages of my assignment.
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Assignment No 01
1
TASK-01
Define the scope of the project and devise aims and objectives of the project that you are
going to carry out. You also should include a brief introduction to the selected company,
digital endpoint devices they use and the impact of them to the environment, explanation
to the project and other relevant information about the research.
1.1 Introduction
Rapid advances in digital technology and the widespread adoption of digital transformation
in various fields have revolutionized the way we live, work and interact. From the
proliferation of smart devices to cloud computing and artificial intelligence, the digital
revolution has brought undeniable advantages in terms of efficiency, productivity, and
convenience. However, as the world becomes more digital, it is important to critically
examine and understand the environmental impact of this digital transformation.
The study explores areas such as energy consumption, e-waste, resource utilization, and the
total ecological footprint associated with digital technologies and infrastructure.
Introduction to the selected organization
Sri Lanka Air Force Base is home to the No. 4 VVIP Helicopter Squadron, the No. 8 Light
Transport Squadron and the 61 Helicopter Flight. In addition to the flying formations, it
presently houses a number of support formations as well. Namely, the No. 27 Regiment
Wing, the No. 2 Electronics and Telecommunication Engineering Wing, the Aeronautical
Engineering Support Wing, the Air Field Construction Wing and the Base Hospital.
Overall, the operations at Sri Lanka Air Force Base Ratmalana include training, aircraft
maintenance, task force deployment, humanitarian assistance, and civil aviation support.
The base plays a key role in maintaining the operational readiness and capability of the Sri
Lanka Air Force while contributing to national security and national well-being.
What is Digital Transformation?
Digital transformation is the incorporation of computer-based technologies into an
organization's products, processes and strategies. Organizations undertake digital
transformation to better engage and serve their workforce and customers and thus improve
their ability to compete. (Pratt, 2021)
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Assignment No 01
1.2 Digital Endpoint Devices use Sri Lanka Air Force Base Ratmalana
The Sri Lanka Air Force (SLAF) utilizes a variety of digital terminals to support operations
and improve communications, situational awareness and efficiency. Here are some
examples of digital terminals used in SLAF.
1. Computers and laptops: Computers and laptops are used extensively by SLAF
personnel for administrative tasks, data analysis, mission planning, and other
operational purposes. They allow employees to access and process information,
communicate with each other, and collaborate on various projects.
2. Mobile device: Mobile devices such as smartphones and tablets are used by SLAF
personnel to communicate, access real-time information, and perform tasks on the go.
These devices are loaded with applications and software that aid in tasks such as
weather monitoring, flight planning, navigation and communications.
3. Radio and communication systems: Digital radios and communications systems
play a key role in ensuring effective communication between SLAF personnel both on
airfields and during operational deployments. These systems enable secure voice and
data communications, enabling coordination and information sharing between aircraft,
ground forces and command centers.
4. Display system: Digital display systems are used in various operations centers and
command posts to provide real-time situational awareness and display critical
information. These systems may include large screens, video walls, or single monitors
displaying data from radar systems, surveillance cameras, aircraft tracking systems, and
other sources.
5. Aircraft Avionics: SLAF aircraft are equipped with advanced avionics systems such
as digital displays, multi-function control panels and electronic flight instruments.
These digital endpoints provide pilots with critical information about aircraft
performance, navigation, weapons systems and mission-specific data to improve flight
safety and operational efficiency.
6. Unmanned Aerial Systems (UAS): SLAF uses unmanned aerial systems, commonly
known as drones, for a variety of purposes including surveillance, reconnaissance and
surveillance. These UAS are equipped with digital endpoint devices that allow
operators to control and monitor drone flight, sensors and data transmission.
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Assignment No 01
These endpoint devices contribute to SLAF's operational capabilities, situational
awareness, and communications infrastructure. They enable efficient information
exchange, improve decision-making processes and support the overall effectiveness of
the Sri Lanka Air Force's mission.
1.3 The Impact of Digital Endpoint Devices to the Environment
The use of digital endpoint devices by the Sri Lanka Air Force (SLAF) can have both
positive and negative environmental impacts. Here are some considerations:
Positive Impacts:
1. Reduced paper consumption: The use of digital devices reduces the need for paperbased documents and records, resulting in reduced paper consumption. This helps
conserve natural resources and reduce deforestation associated with paper production.
2. Energy efficiency: Many digital end devices such as computers and laptops are
designed to be energy efficient. It consumes less power compared to traditional devices,
resulting in less energy consumption and lower carbon emissions. Good energy
management practices can further improve the energy efficiency of these devices.
3. Remote communication and collaboration: Digital devices facilitate remote
communication and collaboration, allowing staff to connect virtually instead of
physically traveling to meetings and training sessions. This may help reduce travelrelated carbon emissions and environmental impact.
Negative Impacts:
1. Electronic waste: The use of digital devices leads to the generation of electronic
waste (e-waste) when the devices reach the end of their life cycle. Improper disposal
and inadequate recycling of electronic waste can lead to environmental pollution and
health risks. To mitigate this impact, it is important for SLAF to implement good
electronic waste management practices.
2. Power consumption: Digital devices can be energy efficient, but energy
consumption across SLAF's digital infrastructure, including servers, data centers, and
network equipment, must be considered. Energy-intensive operations can lead to
increased carbon emissions and environmental impact unless energy conservation
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Assignment No 01
measures such as using renewable energy sources and optimizing energy consumption
are implemented.
3. Extracting and creating resources: The manufacture of digital devices requires raw
material extraction and manufacturing processes that consume resources and energy.
The extraction and processing of materials such as rare earth elements used in electronic
components can have negative environmental impacts if not managed sustainably.
1.4 P1 Devise project aims and objectives for a chosen scenario.
Project definition
A project is a temporary endeavor with a specific goal, usually involving a series of planned
tasks or activities, carried out to produce a unique product, service, or result. A project is
often carried out by a team or organization to achieve a specific goal within a defined
timeframe and budget.
Project management is the discipline of effectively planning, executing, managing and
completing projects. It involves managing various aspects to ensure successful completion
of the project.
Project attributes
Project attributes refer to characteristics or qualities that describe a project. These attributes
provide information about scope, time, cost, quality, resources, communication, risk, and
stakeholder expectations relevant aspects of the project. Here are some common project
attributes.
1. Scope - The project scope indicates the boundaries and extent of the work to be
done. It helps you manage expectations by defining what is included in your project
and what is excluded.
2. Aim - A project aim is the overall goal or objective that the project seeks to achieve.
It represents the desired outcome or outcome that the project team and stakeholders are
working toward. Project aims are often set early in the project to provide clear direction
and focus for project activities.
3. Objective - A project objective defines a specific goal or result to be achieved in a
project. Clarify project objectives and desired results.
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Assignment No 01
4. Deliverables - A deliverable is a tangible or intangible product, service, or result
produced
by a
project.
These
are important
deliverables
for
achieving
project objectives.
1.5 Objectives and Aim of the project to
Aim
Comprehensively explore the environmental impacts of digital devices throughout their life
cycle, including the manufacturing, use and disposal stages, and identify effective strategies
and solutions to reduce environmental damage.
Objectives
Investigate the environmental impact of digital terminals and develop actionable strategies
and recommendations to mitigate this impact, promote sustainable operations, and reduce
environmental damage due to the lifecycle of electronic devices.
1.6 Project Management Plan (P2 Produce a project management plan that
covers aspects of cost, scope, time, quality, communication, risk and
resources.)
A project management plan is a comprehensive document that describes the approach,
strategies, and procedures to follow when executing a project. It serves as a roadmap for
project managers and stakeholders, providing a clear understanding of project goals, scope,
deliverables, schedule, resources, risks, and other key elements.
As a major defense organization, the Sri Lanka Air Force relies on a wide range of digital
terminals to support operational, communications and administrative functions. Despite the
many benefits of these devices, their manufacture, use and disposal contribute to
environmental degradation. It is important to understand the specific challenges faced by
the Sri Lanka Air Force organization and develop a comprehensive plan to reduce the
environmental impact of digital devices.
This project management plan focuses on assessing the use of digital devices within the Sri
Lanka Air Force organization and identifying areas where environmental damage can be
mitigated. This plan will provide valuable insight into the environmental footprint of
digital devices by conducting a thorough analysis of organizational processes, procurement
practices, energy consumption, and e-waste management.
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Assignment No 01
Quality control will be an important aspect of this project management plan. It sets out the
actions and criteria that must be put in place to ensure accurate data collection, reliable
analysis and actionable recommendations.
Finally, the plan includes a change management strategy that takes into account changes
and modifications that may occur during the project. Describe the process for incorporating
new information, adapting to changing requirements, and ensuring the relevance and
effectiveness of project results.
The Sri Lanka Air Force organization will be able to actively contribute to reducing the
environmental impact of digital devices by implementing this project management plan.
The insights and recommendations generated through this project will provide valuable
insights to help organizations adopt sustainable practices and promote responsible
consumption and disposal of digital devices.
Project description
Find the main reasons behind the excessive use of endpoint digital devices at Ratmalana
Air Force Base, Sri Lanka, and solutions that can be taken to avoid wasting energy and
misusing devices regularly used in the operations and workplace regularly.
Cost Management Plan
A cost management plan is an outline of a project's estimated costs and required resources
and how to use and control them. This document is an important part of the project planning
process and helps keep project costs within budget. As a project manager, you can use this
plan to monitor expenses throughout a project and make adjustments as needed. (Lee, 2023)
To monitor and control overall cost efficiency, there are other accounts and books of
account for this project and where these accounts are created, the project manager should
have the most current information possible on the expenses of project-related. At the end
of the month according to the project schedule, the project manager must submit to the
project sponsor a cost accounting and performance indicators of the plan. During the
weekly project situation meeting, the project manager calculates the submitted
cost estimates and accepts them. The digital transformation project manager for this project
has listed the necessary costs below, as they are important considerations during project
implementation.
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Assignment No 01
A small project budget is a big constraint. Therefore, project budgets were normalized and
alternative methods (online meetings) were initiated.
Table 1 cost of management plan
Description
Cost
Internet form ISP
Conducted the online meetings
Traveling cost
Conducted the interviews physically Rs. 3500.00
Other expenses
Cost while conducting the research
Total expenses
Rs. 1080.00
Rs. 2500.00
Rs. 7080.00
Scope Management Plan
Managing the scope of a project is like driving a car. If you don’t keep your eyes in front
of you, the car veers off the road. Similarly, if you don’t control your project scope, the
project gets off track. A scope management plan outlines the processes involved in
executing your project and serves as a guideline to keep the project within specific limits.
(Asana, 2022)
Within this project, scope management is the responsibility of the project manager
to control scope and control the progress of the project with well-defined statements. A
specific plan for management policies, roles and responsibilities, scope management,
change management, and separation of duties structure should be included in the scope
management document. The purpose of this project is to explore and assess the
environmental impact of digital transformation in relevant organizations. Additionally, the
scope statement includes many other things. For a project to be successful, the project
manager defines and plans the project with a clear outline of what the project is about, its
goals, shortcomings, and expectations. When you lead a project, you need the right people
on board to meet your project goals. Also, they should have a clear understanding of their
role.
Role
Responsibility
Sponsor
The project sponsor is an important project stakeholder whose
resources are invested in the project.
Project Manager
The project manager identifies key issues to be resolved,
engages sponsors and stakeholders, and determines how the
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Assignment No 01
issues can be addressed. What are the goals and scope of the
project and what activities will produce the desired results.
Team Members
The heart of any project and the true motive of the work is its
members.
Time Management Plan
Time management in project management is about allocating resources to complete tasks
on time while staying within the approved budget. Successful time management requires a
developed schedule or timeline for the project and an account of obstacles that could
interfere with progress. (mondayblog, 2022)
Time is a terrible resource to waste. It is the most valuable resource of a project.
Every delivery you expect to make has a time limit. Therefore, without proper time
management, a project can lead to disaster. When it comes to project time management, it's
not just the project manager's time, but the project team's time as well. Scheduling is the
easiest way to manage project time. In this approach, project activities are estimated and
duration is determined based on resource usage for each activity. In addition to estimating
and allocating resources, costs have always played an important role in time management.
This is due to the fact that overtime is quite expensive.
Time management is not a complicated subject, but it's actually surprisingly different. As
a project manager, you also need to manage the time it takes to plan and coordinate
months in advance. Project managers need to keep their teams successful and eliminate
time wastage at all costs. So, this project period was managed very well and we found two
things "urgent and important" to manage time properly to make this project a success in a
short period of time. By focusing our attention on the most urgent needs first and then on
the relevant ones, we were able to manage the project time quickly and successfully.
Getting a project done quickly and successfully is a higher skill for the project creator.
Time management plays a big role in project.
Quality Management Plan
Quality Management is the act of overseeing all activities and tasks that must be
accomplished to maintain a desired level of excellence. This includes the determination of
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Assignment No 01
a quality policy, creating and implementing quality planning and assurance, and quality
control and quality improvement. (AcqNotes, 2023)
Project quality management is a process of considering how a project should proceed to
achieve the desired quality for project deliverables. It requires project managers to
continuously measure the quality of project-related activities and processes. In project
quality management, standards are established in advance to measure deliverables, and
steps must be taken throughout the project for proper adjustment.
The ultimate goal of project quality management is to ensure the deliverables meet the
needs and expectations of the customer, the stakeholders, or the client, depending on the
end user.
Most project managers will approach a project with the desire to achieve the best possible
outcome, but many factors can prevent this from happening. Even with the best team and
best tools, the outcome of a project may not be perfect without project quality management
measures.
The quality control program was presented not only by project managers, but also by
quality experts. They will give you tips and suggestions that will help the quality of your
project. Both team leaders and organizations embrace quality requirements and structures.
Project managers and quality experts provide appropriate recommendations on quality
levels to ensure consistent quality. Quality assurance and quality management should be
performed with all functions and their impact on quality. We all demonstrate the quality of
the project and its feasibility with the help of our experts.
Communication Management Plan
The key to successful project management is to ensure regular communication with team
members and project stakeholders. After all, communication delays can slow progress,
especially within the project team. Implement project management tools and file-sharing
apps to increase team efficiency. For best results, streamline communication and file
sharing on one platform when possible.
The purpose of this arrangement is to clarify project communication requirements and
methods of communication
to ensure project
success.
This
project
provides
recommendations on method of how the author communicate about the environmental
impact of digital transformation. A plan for managing communications.
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Researchers create communication management strategies to build communication
systems. It acts as a contact form for your project's environmental impact assessment and
provides all the up-to-date information you need. A communication matrix that maps the
project's communication needs to meetings and other types of communication is part of this
type of communication management plan. For this effort to be successful, researchers must
take the lead. The Communication Matrix contains the communicated requirements. The
communication matrix acts as a communication guide, identifying who to contact and who
is responsible for communication.
Table 2 communication plan
Communication Objective of
Type
Communication
Face to Face
Introduce the
Frequency Audience
Once
Owner
Deliverable
Researcher Researcher Determined
project and
and the
review project
project
objectives and
sponsor
work loads
management
approach
Weekly project
Meeting to
Weekly
Researcher Researcher Updated
meeting
review requested
and the
action
action plan
project
register
sponsor
Weekly project
Current position
Weekly
Researcher Researcher Project
review
of the project
Project gate
Present closeout
As
Researcher Researcher Phase
review
of project phases
required
and
completion
and kickoff to
project
report and
next phase
sponsor
phase
status
kickoff
Project work
Review of any
As
review
additional work
required
Researcher Researcher Updated
work plan
associated with
the project
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Researchers should remind respected people and all required participants to review the
agenda of the meeting prior two days to the scheduled meeting. Meeting minutes will be
distributed within 24 hours after each meeting.
Risk Management Plan
Project risk management is the process of identifying, analyzing, and responding to all risks
that arise throughout the project lifecycle in order to keep the project on track and achieve
its goals. Risk management is not just reactive. Identifying potential risks in the project and
how
to
control
them
should
be
part
of
the
planning
process.
(https://www.projectmanager.com/blog/risk-management-process-steps)
The environmental impact of a digital transformation project categorizes all relevant risks
and concludes how these risks are discovered, analyzed, recorded and reported. Implement
risk management and take countermeasures throughout the life of the project.
Each hazard must be identified and classified in order to implement protective measures
successfully. Projects can be evaluated and rejected by risk managers to reduce the risk for
the team. With the support of the risk manager, the project manager was able to handle the
tasks effectively. Risks have been assessed, denied, and identified. The risk of project
management planning is that enough time, funds, and volunteers are allocated, and the vital
circumstances and personal concerns of members of the team are not taken into account.
Resource Management Plan
The environmental impact of a digital transformation project resource management
program includes all the tools to show when and how the project will be impacted. The
environmental impact of digital transformation projects requires the competence and
expertise of those involved in the execution of the project from a specific task and financial
perspective. Project funding is required at various stages of the project lifecycle. The
project duration is one month and weekly hours are normal. Not all resources are needed
every week, so these resources are temporarily disconnected from the project. Stronger
teams, stronger negotiations, and stronger talent management plans will help you manage
your resources effectively and easily.
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1.7 P3 Produce a work breakdown structure and a Gantt chart to provide
timeframes and stages for completion.
Work Breakdown Structure (WBS)
A WBS is necessary for all projects, regardless of size. It is a must for project management.
A WBS displays the project's whole scope broken down into manageable deliverables. If a
WBS is absent, a project will take longer than expected to complete. Without the WBS,
project managers may also overlook some crucial tasks. As a result, the project may suffer
from a lack of a WBS. Most project managers create an actionable list of tasks. This can
lead to some deliverables being overlooked. A list can sometimes be onerous and prevent
the project manager from properly segmenting a large project into manageable segments.
Looking at the list does not help people comprehend the project. A list is made by one
person. Looking at the list, people do not know who has created the list. These are a few
of the main disadvantages of making an activity list. On the other hand, a WBS has many
benefits. No actionable is missed while using a WBS. The job can be divided up into
manageable work packages, and the WBS illustrates how these work packages are drilled
down. Stakeholders and the team contribute to the creation of a WBS.
Automatically attempting to gain their support, contributes to an improvement in their
performance. WBS creation is a technique that enables the team to visualize the project and
enhance the project plan.
Figure 1 work break down structure
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Gantt chart
A Gantt chart is a type of bar chart commonly used in project management to show project
schedules. Visually represent the start and finish dates of the various tasks and activities
that make up your project. A Gantt chart provides a timeline view of a project, allowing
project managers and team members to understand task order, duration, and dependencies
between tasks.
Figure 2 Gantt chart
2
TASK-02
Carry out a research to investigate the impact of digital endpoint devices and the ways
to reduce environmental damage’ by applying appropriate qualitative and
quantitative research methodologies and critically evaluate the reliability, accuracy
and the appropriateness of the research methods applied. Your answer also should
include a critical evaluation of the project management process and a justification to
the selected research methodologies.
2.1 P4 Carry out small-scale research by applying qualitative and quantitative
research methods appropriate for meeting project aims and objectives.
Qualitative research methodology
Qualitative research is a research methodology which deals with understanding human
beliefs, behavior, values and perceptions of certain social or non-social issues within their
own environmental contexts. Qualitative research methodology makes use of open-ended
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questions and motivates participants to express their thoughts and views openly with no
limitations. Qualitative research works towards understanding not only “what” people
think, but also “why” do they think in a particular way. The participants themselves explain
their thought process behind a particular choice or opinions in their answers and qualitative
research methodology analyses the data gathered to result in conclusions that can be
generalized for a larger population of similar kind. Qualitative research is highly driven by
social sciences like sociology, anthropology and psychology. Hence, it allows the
researcher to dive deep into the data collection process and search for as much qualitative
data as possible with no limitations on the questions asked and answers given by the
participants. (voxco, 2023)
2.2 Methods of Qualitative Research
One-on-one interview
Conducting interviews is one of the most common qualitative research methods. It is a
personal interview conducted for one respondent at a time. These interviews can be done
in person or over the phone and usually last from 30 minutes to hers 2 hours or more. When
in-depth interviews are conducted face-to-face, you are more likely to read the respondent's
body language and match your answers.
Focus groups
Focus groups are also one of the most commonly used qualitative research techniques in
data collection. Focus groups typically include a limited number of respondents (6-10) from
the target organization. Now you can send online surveys to focus groups on a variety of
devices and collect responses with the push of a button.
Case Study
The case study method has become a valuable and high-quality research method. As the
name suggests, it is used to describe an organization or entity. While this method may seem
daunting, it is one of the easiest ways to conduct research because it requires a deep
understanding of how data is collected and how conclusions are drawn from it.
Process of Observation
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Qualitative observation is a research process that uses subjective methods to gather
systematic information or data. It is a research process that uses subjective methods to
gather information and data as it focuses on qualitative observations. Qualitative
observations help equalize differences in quality above all else.
Methods of Quantitative Research
Quantitative research is a systematic investigation of phenomena by gathering quantifiable
data and performing statistical, mathematical, or computational techniques. Quantitative
research collects information from existing and potential customers using sampling
methods and sending out online surveys, online polls, and questionnaires, for example.
(Fleetwood, 2023)
Survey
Survey research is the foundation of any quantitative outcome research method and study.
Surveys are used to ask questions to a sample of respondents using different types such as
online
surveys,
online
polls, paper
surveys, and
web
interception
surveys. Researchers want to know what their interviewers think about the digital
devices they use and their impact on the environment, and how to minimize their negative
impact on the environment.
This
study
used
both
qualitative
and
quantitative
research
methods.
Qualitative research methods have allowed us to better understand the experiences and
perspectives of officials and other staff members.
Due to reduced travel budgets and time savings for officers at various SLAF stations, online
interviews were used for information gathering, allowing different perspectives to be
included in the interviews.
1.
Open-ended questions were asked to individuals to gather more
individualized information on the same topic.
2.
Officers whose responses were limited to "yes" or "no" decisions or
multiple choice questions to closed surveys.
We were able to quantify and analyze numerical data extracted from the official SLAF
database using quantitative research techniques. Using this method, I was able to collect
statistically accurate data.
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Reliability, accuracy and the appropriateness of the research methods
Validity in research is concerned with the accuracy and truthfulness of scientific findings
(Le Comple and Goetz 1982: 32). A valid study should demonstrate what actually exists
and a valid instrument or measure should actually measure what it is supposed to measure.
There are many types of validity and many names have been used to define the different
types of validity. Campbell and Stanley (1966) have defined two major forms of validity
that encompass the many types. They refer to "internal" and "external" validity, terms
which are today used in most nursing research textbooks. Denzin (1970) used the
distinction between internal and external validity and applied it to qualitative research.
Internal validity is the term used to refer to the extent to which research findings are a true
reflection or representation of reality rather than being the effects of extraneous variables.
External validity addresses the degree or extent to which such representations or reflections
of reality are legitimately applicable across groups. (Brink, 1993)
Reliability is concerned with the consistency, stability and repeatability of the informant’s
accounts as well as the investigators’ ability to collect and record information accurately
(Selltiz et al 1976:182). It refers to the ability of a research method to yield consistently the
same results over repeated testing periods. In other words, it requires that a researcher using
the same or comparable methods obtained the same or comparable results every time he
uses the methods on the same or comparable subjects. It further requires that the researcher
has developed consistent responses or habits in using the method and scoring or rating its
results and that factors related to subjects and testing procedures have been managed to
reduce measurement error. (Brink, 1993)
Project management process
Projects are always very important and essential in building organizational capabilities and
creating new value. But guaranteeing the success of any new project is never easy. It is now
important to standardize project management methodologies by compiling project
management best practices and guidelines.
The environmental impacts of digital transformation projects are managed at various stages
such as initiation, preparation, implementation, and completion. Each phase contains a set
of activities specifically designed to complete it. At Project Initiation, the project is
initiated, its significance is discussed, and feasibility is determined. The idea wishes to be
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validated there. Here the organization is ready to seek advice, take action and make
decisions to improve its impact on the digital environment.
Project management is more structured and consists of a number of well-defined processes.
A project management process provides a seamless and consistent approach to managing
all your projects, increasing your chances of project success. There are many activities in
project management. However, many of these project management activities can be
grouped into five main processes.
Figure 3 project management process
Project Initiating
Initiating processes are used for initiating a new project or phase in the right manner. The
project manager must understand the goals and objective of the project or the phase clearly.
And the project manager must receive formal authorization from senior management to
start the project or phase. The project feasibility study within the constraints may also be
checked to be sure about the feasibility of the project. The project manager will also identify
all the project stakeholders who will be involved in the project in some ways.
(knowledgehut, 2023)
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Project Planning
Planning is a major and comprehensive activity in project management. There is a need for
developing an integrated project plan. Planning processes include elaborating the project
requirements & project scope, developing a detailed project schedule, making cost
estimation and budgeting, developing resource estimation, communication plans, risk
response planning, procurement planning and stakeholder engagement plan. All the
subsidiary plans are developed and integrated into a comprehensive plan. (knowledgehut,
2023)
Project Executing
Executing processes are used to carry out the plan. All the project works as identified in
the plan are executed as per plan. The right resources are brought on board and specific
tasks are assigned to them. Appropriate suppliers and service providers are also selected
and they are assigned specific project tasks. The deliverables of the project are created by
the team and the suppliers. The project manager also focuses on team building,
communication, quality assurance, stakeholder management with a clear focus with
complete all project deliverables. (knowledgehut, 2023)
Project Controlling and Monitoring
Monitoring the project progress and finding out variances regularly is critical to project
management. Taking recommended corrective action, preventive action and defect repairs
for fixing the variances are equally important to keep the project on track. Project progress
is monitored against the baseline of scope, time, cost and quality. Various change requests
are also monitored and controlled. These are processes are on-going throughout the project
lifecycle parallel to project executing processes. (knowledgehut, 2023)
Project Closing
Closing process group ensures that all the activities of the project or a phase are closed
properly. The project deliverables are handed over to the stakeholders. Lessons learnt are
compiled. All project documentations are archived ensuring that they are available for
future references. (knowledgehut, 2023)
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3
TASK-03
Analyse research data collected to support your research project using appropriate
tools, techniques and critically evaluate how selected tools, techniques uphold
authenticity and the accuracy of the data collected.
Data Analysis
Data analysis is the process of collecting, modeling, and analyzing data using various
statistical and logical methods and techniques. Businesses rely on analytics processes and
tools to extract insights that support strategic and operational decision-making. (Calzon,
2023)
3.1 P5 Analyse research and data using appropriate tools and techniques.
The easiest way to conduct interviews using the Zoom app. I can easily communicate with
them and hold virtual meetings with them. The app also includes tools like screen sharing
and recording that allow us to easily work together on cases. I have also used web browsers
to confirm the details collected about their use of digital devices. And surprisingly, some
of the data stays the same across the ages. This shows how good their management level is
across the fields. This shows that officers continue to use digital devices over time, which
can indicate a level of discipline and organization in their day-to-day work. WhatsApp was
originally used to set a date and time for an online interview by texting and calling guests.
The fact that officers use WhatsApp to book appointments further shows that they are techsavvy and perhaps more able to work with digital tools. It also demonstrates the ability to
adapt to new communication techniques and integrate them into their daily routine.
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Figure 4 Daily usage of mobile phones
The collected data is placed on this pie chart and shows that the majority of servicemen
spend more than 8 hours on their phones per day. Excessive use of mobile devices can
negatively affect productivity and increase environmental pollution, which can
contribute to the increased impact on the environment and nature caused by over usage.
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Figure 5 How important those devices
The data has been collected from the SLAF servicemen, it can be predicted that the network
links of the Air Force stations depend on these devices, more specifically, on the
communication methods, so they cannot be eliminated. But what we can do is replace
energy-intensive appliances with more nature-friendly ones. For example, older
smartphones may experience issues that go undetected during development and are
encountered later, so these devices can consume more power than most newer devices.
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Figure 6 Do you have any alternative
Most respondents in the "yes" category included replacing old refrigerators and televisions
with newer versions, thereby reducing greenhouse gas emissions. These officers appear to
have recognized the unknown effects of the older devices, but to confirm this I asked if
there were any processes to distribute that taught these and the answer was that they teach
how to use radios and other quick actions to send the information quickly.
3.2 P6 Communicate appropriate recommendations as a result of research and
data analysis to draw valid and meaningful conclusions.
Recommendation for reduce impact of digital end point devices to environment
When buying new digital devices, prioritize buying from manufacturers that have strong
sustainability policies and are committed to reducing their environmental impact. Look for
devices with minimal hazardous materials and longer life. Recommendation for Air Force
Bases is to repair and reuse broken equipment such as computers, printers, air conditioners,
and walkie-talkies. By demonstrating its commitment to environmental sustainability and
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ethical waste management systems, the Sri Lanka Air Force will launch demonstrations of
sustainable use and protection of the environment, further strengthening its position in the
community. It can also enhance the reputation of the Sri Lanka Air Force as a socially
conscious organization.
Educate your employees about the environmental impact of digital devices and how to
mitigate that impact through employee awareness and education. Encourage eco-friendly
habits, such as shutting down your computer at the end of the day.
It can reduce the release of chemical gases that raise the temperature in the environment.
This reduces our carbon footprint and contributes to a sustainable future. This simple and
efficient way to make your workplace even more energy efficient.
4
TASK-04
Reflect on the objectives of the project and your own learning experience gained
through following a quality research and the project management process. Critically
evaluate the ways in which the research project carried out supports the organization
to sustain its performance while reducing environmental damage and how the project
specifically supported you to improve your own learning and performance.
4.1 P7 Reflect on the value of undertaking the research to meet stated objectives
and own learning and performance.
This study was very helpful in achieving the stated objectives for several positive reasons.
1.
The study first uncovered key questions about the causes of Air Force
organization's use of environmental waste.
2.
It has helped develop methodologies to prevent or minimize these impacts
and reduce damage to the environment.
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