lOMoARcPSD|30196020
Point of Sale Inventory System
Information in Technology (South East Asian Institute of Technology, Inc)
Studocu is not sponsored or endorsed by any college or university
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
GALORIO STORE INVENTORY MANAGEMENT SYSTEM
(GSIMS)
_______________________________________________________
A Project Study
Presented to
The Faculty of
South East Asian Institute of Technology
_______________________________________________________
In Partial Fulfillment
of the Requirement for the Subject
IT 228: System Analysis and Design
______________________________________________________
By:
ANGUS, EDZEL REEVE C.
ALCOMENDRAS, WENDHEL L.
BARRO, JOSEPH V.
CADAYONA, CARIL CRIS J.
CALIGDONG, EUGENE D.
March 2021
Project Proposal
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Name of Proponents:
Angus, Edzel Reeve C.
Alcomendras, Wendhel L.
Barro, Joseph V.
Cadayona, Caril Cris J.
Caligdong, Eugene D.
1.0 Proposed Case Study Title
(GSIMN) Galorio Store Inventory Management System
2.0 Area of Investigation
Palkan Polomolok South Cotabato
3.0 Cited Problems
3.1 A cash register does not provide the option to keep a check on the
customer payments and receivables. So, without a billing solution, it
needs to keep track of these things manually, which again takes up a
lot of the time.
3.2 Manual work and slow cash flow, the bill might be unclear or they
might be wrongly billed because they do there service manually.
3.3 Managing inventory with paperwork and manual processes is tedious
and not secure. And it doesn’t easily scale across multiple warehouses
with lots of stock.
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
3.4 Some products didn’t sell due to spoilage, damage or theft can be
supply chain problems, such as storage and loss not notice by the
customers that affect the income of the store.
3.5 Inventory is hard to identify or locate in the warehouse, it leads to
incomplete, inaccurate or delayed shipments. Receiving and finding
the right stock is vital to efficient storage operations and positive
customer experiences.
4.0 Functions of the Proposed System
An automated and intuitive billing solution makes things easier in such a situation
and to determine the appropriate quantity and type of input products, in-process
products, and finished products, thereby simplifying production and sales
operations and lowering costs by maintaining them at an optimum level.
5.0 Features of the Proposed System
5.1.1 Generate bill becomes easier and fuss free, since you are no more
required to do hand billing.
5.1.2 Keep an eye on the stock, it becomes easier for you to cut down on
the shrinkage, thereby improving flow of materials and money.
5.1.3 Create estimates of the products so that the customer is aware of
the products that they bought.
5.1.4 In this system the product is organize in the system according to
their price, types of product and stock available.
5.1.5 To lessen the use of paper and pen of the cashier.
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
5.2 Programming Language and Database
5.2.1 Front End: Virtual Studio 2015
5.2.2 Back End: Microsoft SQL Server Management Studio version 2019
6.0 Reason for the Choice
Galorio Store Inventory Management System will help the Management of the
store to provide the best service to customers by ensuring the availability of their
required goods and this necessitates the introduction of an optimized and
automated payment mechanism through which they can accurately log and track
the amount of hours expended by their workers on employment or activities,
efficiently gather cost data, rapidly produce correct invoices, and execute
accounting functions.
7.0 Target Users/Beneficiaries.

Owner

Cashier

Customer

Researcher
Chapter I
INTRODUCTION
Background of the Study
Inventory Management System is a combination of billing system and
inventory that will assist the Galorio Store in their sales and inventory, generation
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
of sales report, and printing of receipt. It is a hardware and software-based
business solution that use the product price to be calculated automatically by
scanning the products.
The owner and the cashier can both benefit from this system. It will
provide fast and reliable service in keeping the sales and fast updating of
changes of product price. Using this system will give much greater accuracy in
product selling and management. It will give confidence to the user because it is
accurate, secure and efficient, where transaction entry records necessary details
on the customer, products buying, price and date while also updating inventory
records.
An inventory management system (or inventory system) is the process by
which you track your goods throughout your entire supply chain, from purchasing
to production to end sales. It governs how you approach inventory management
for your business. Inventory changes constantly. Throughout each day, sales,
returns, new receipts even damage and theft affect your inventory levels. While
daunting, effective inventory management and inventory control are the most
important jobs in a successful retail or wholesale business.
An inventory management system is the combination of technology
(hardware and software) and processes and procedures that oversee the
monitoring and maintenance of stocked products, whether those products are
company assets, raw materials and supplies, or finished products ready to be
sent to vendors or end consumers.
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
The Galorio Store was named after the owners, Mr. Leonardo Galorio and
her wife Mrs. Dolores Galorio. This public establishment started in the year 1991,
selling products. But in the year 2018, they decided to add security in the store
because of the recent robbery incident on the store. Galorio Store is situated
along the Purok-2 Brgy.Palkan Polomolok, SouthCotabato.
Objectives of the Study
General Objectives
-
To develop and Implement the Inventory Management System for
Galorio Store.
Specific Objectives

To lessen the time consumed on every sales and inventory transaction
by not using a log book and pen.

To provide the store a system that can help them maintaining the
quality of the products.

To easily track the product that will be located.

To establish a system that give a discount to the citezin of palkan that
always buy, based on their total amount bought.

To create a system that can easily generate the following reports; sales
invoice, daily sales, sold products, daily and monthly sales and
inventory.
Scope and Limitation of the Study
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Scope of the Study
-
The proposal aims to establish the better way of making good services
to the customers. The system is capable of fastest giving information or
about the product, it can monitor the available and unavailable stocks,
tracking and notifying the product, giving the total sales at the end of
the day and backup the file. It is also capable of printing the records of
the product.
Limitation of the Study
-
The proposed system will not cater online transactions because the
system is automated and it will use barcode scanner to identify the
product.
Significance of the Study
This IT project intends to provide an accurate and effective Inventory
Management System which will benefit the following:
The Management
Has full access and control to the system, it can contribute such as
monitoring of every user activity and review overall daily sales.
Cashier
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
The person that will basically use the system who is in-charge of
tracking, recording, and selling of the products price for faster
transactions.
Developers
This study will enhance their skills, knowledge, and critical thinking
in advance technology by developing a system, that lessen the workload.
The Customers
The system gives benefits to the customer for good and safe
product that they buy. Also, the time being consume if they ask for the
information of the product whether it is available or unavailable, if their
cashier use the manual process.
Future Researchers
This study would serve as a guide in the area of Inventory
Management System. The project serves as a basis of the study. It
helps to improve their knowledge about the benefits of having an
automated inventory instead of manual. Also encourage them to made
a computerize system.
Conceptual Framework
Flow of the Study
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Input
Process
Create a report

transaction.
Check the



View all report.

Calculate
discount.
product price.

Add a new

Create sale


Provide


price.
product.
Display Product
Discount.

Display a new
add products.

Produce sale
invoice.

Update and store
the product price.
Add new a


Calculation of the
sale transaction.
accurate total
report.
Calculate sale
invoice.
invoice.
Produce all sale
s and inventory
Store a new
product.
product.

Output
Produce sale
report.

Display/Print
Product price.
Figure 1.0 Inventory Management System Flow of the Study.
Definition of Terms

Inventory Management – Inventory Management is a systematic
approach to sourcing, storing, and selling inventory both raw materials and
finished goods. In business terms, inventory management means the right
stock, at the right levels, in the right place, at the right time, and at the
right cost as well as price
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY

National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Point of Sale (POS) - A Point of Sale (POS) is technically a system in a
retail store from which you conduct the sale of physical goods. In a store,
a POS is where the checkout happens, orders are processed and bills are
paid.

Sales - Sales include all those activities which involve the transfer of
ownership of goods and services from distributors to the customers.
Selling is the process of finding the customers and transferring the goods
to them for money.

Product - A product is the item offered for sale and A product can be a
service or an item.
Chapter II
RELATED LITERATURE AND STUDIES
FOREIGN LITERATURE
Title: International Journal of Physical Distribution & Logistics
Management
Author: Harrington, T.C., Lambert, D.M. and Vance, M.P.
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Year Published: 1 September 1990
Source:
LOCAL LITERATURE
Title:
Author:
Year Published:
Source:
FOREIGN STUDY
Title:
Author:
Year Published:
Source:
LOCAL STUDY
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lOMoARcPSD|30196020
SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
Title:
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
Author:
Year Published:
Source:
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