Access: Revision
Revise the key terms and procedures
required to pass the Access part of
the practical exam.
Microsoft Access Mini-SOW 6/6
If a table in a database has 12
records and 7 fields. How many
invidiual pieces of data?
Collecting large Amounts of data is
sometimes called ‘Big Data’ and
Articial Intelligence algorytms and
can anelyse it looking for paterns.
List 5 organisations you think
keep databases – and write
down the sort of data you thin
they keep. Why do they need it?
Mail Merge
Using a database to quickly create
letters or other documents with
different people’s details on them.
TRY THESE
QUIZZES
Visit:
Basic Quiz:
https://forms.gle/kut9U2uGJoxsckiz5
Advanced Quiz:
https://forms.gle/MpFytS9PJJ8tYwd69
SPIRAL REVIEW
“
Using your books – write down 5 key questions on our topic from…
1
week
ago
1
week
ago
2
weeks
ago
3
weeks
ago
Challenge others in the class
4
weeks
ago
“
FLASH CARDS
Using the keyword cards attached to this point
create a set of ‘flash cards’
Each keyword has been
designed so it can be
printed, cut, folded and
glued to make a reusable
set of revision cards.
Test yourself with each keyword before turning it over to reveal the true definition.
Key word:
Write a definition:
Glossary &
Keyword
Spotlight
Write a sentence in which the word is used
correctly:
Create a question where the keyword is the
answer:
Got it!
Almost!
Not Yet!
Draw a small picture to help you remember this
keyword:
What other words are like this?
“
Paired Quiz
Look through your silent-self
quiz and your book.
Pick out details and ask your
partner questions about them.
Take it in turns to test each
other.
Quiz-Quiz-Trade
Activity.
Let’s learn some of
the key vocabulary
we will need!
(Print the keywords at the
end of the lesson.)
1. Walk carefully
around the
classroom
2. Stop and partner
up when the teacher
says so.
3. Take turns in asking
and answering your
questions.
4. Trade question cards
and go back to walking
carefully.
(shiniest shoes/longest hair/tallest goes first)
HOT SEAT
“
Who can answer the most number of Questions in just 1 minute?
Challenge: Just a minute
Who can say the most without also pausing, umming or erring?
Num/Lit Settler
Buy access to the rest
of the unit and get…
£30
11
RESOURCES
“
12
Up for the ultimate challenge?
CHALLENGE
CARDS
Try to complete the lesson activities on the PowerPoint at your own pace and speed.
When complete show your teacher to claim 5 DOJO POINTS!
Once complete – try the challenge on slide 21!!
Up for the ultimate challenge?
Try to complete the lesson activities on the PowerPoint at your own pace and speed.
When complete show your teacher to claim 5 DOJO POINTS!
Once complete – try the challenge on slide 21!!
Up for the ultimate challenge?
Try to complete the lesson activities on the PowerPoint at your own pace and speed.
When complete show your teacher to claim 5 DOJO POINTS!
Once complete – try the challenge on slide 21!!
Give your
writing a
boost!
Make use of
these words
to improve
your writing
and analysis.
Openers
▪ Firstly
▪ Additionally
▪ Moreover
▪ However
▪ Furthermore
▪ Similarly
Analysis
▪ Claims
▪ Because
▪ Compared to…
▪ This explains…
▪ Consequently.. .
▪ Makes clear…
Connectives
▪ Also
▪ Although
▪ Another...
▪ Therefore
▪ But also
Importance
▪ Significantly
▪ Cruically
▪ Fundamentally
▪ Deliberately
▪ Directly
▪ Pivotally
Categories
▪ Social
▪ Economic
▪ Political
▪ Religious
▪ Long Term
▪ Short Term
Comparing
▪ Alternatively…
▪ In contrast…
▪ Instead…
▪ On the other hand…
▪ However…
▪ Unlike…
Provisos (conditions)
▪ Despiite this…
▪ With this in mind…
▪ Provided that…
▪ Nevertheless…
▪ This allowed…
Evidence
▪ For example
▪ For instance
▪ To give an illustration
▪ This is shown by,,,
Conclusions
▪ In conclusion
▪ Above all
▪ Overall
▪ All things considered
QQT Question Cards
Q
Q
T
Q: What is a
‘text’ data
type?
Text is alphanumeric data, in MS Access it comes in two forms
‘short text’ (256 characters max) or long text (unlimited).
Q
Q
T
Q: What is a
‘Number’ data
type?
Any string of numbers, usually for used calculations or recording
values
Q
Q
T
Q: What is a
‘date/time’
data type?
Data that shows the date – usually in the dd/mm/yyyy format
(outside the US) and mm/dd/yyyy (inside the US).
Q
Q
T
Q: What is a
‘boolean’ data
type?
Boolean data types are one of two states ‘true’ or ‘false’. In
Access it is usually ‘yes’ or ‘no’.
QQT Question Cards
Q
Q
T
Q: What is
‘design view’
This function in MS Access allows you to enter the fields and
select the data type for that field.
Q
Q
T
Q: What is
‘datasheet
view’
Once you have set up the fields (headings) for your database
you can switch to datasheet view to enter the actual data.
Q
Q
T
Q: What is a
‘field’ in MS
Access
A piece of data you wish to collect
(e.g. name, age, d/o/b, address etc).
Q
Q
T
Q: What are
data types?
Each field is given a specific ‘data type’ – only that type of data
can be added. It is a form of data validation, to make sure the
correct data is entered in the correct place.
Alphanumeric
Boolean
Letters and numbers are
alphanumeric data, in MS Access
they come in two forms ‘short text’
(256 characters max) or long text
(unlimited).
Boolean data types are one of
two states ‘true’ or ‘false’. In
Access it is usually ‘yes’ or ‘no’.
Flat File
Database
Relational
Database
A database with just one table
Many tables linked together inside
one database.
Entity
Attribute
An ‘entity’ is what we call the
database as a whole.
An ‘attribute’ is a feature or
characteristic in the database
itself, e.g. a category like name,
or age
Datasheet View
Design View
Allows you to enter records into a
table you have already created using
the design view.
Lets you set out the fields (columns) in
your table and set their data types.
Records
Fields
A set of data put into a table about
one particular item or person (a row
of information)
The heading/category/column heading in
a table.
Primary Key
A unique number (like your EID)
that can identify a person’s data in
different tables.
Foreign Key
A primary key from one table
which appears in another table.
Referential
Integrity
This is what we say a database
has if one or more primary keys
exist in another table as a foreign
key.
Data Validation
Unsorted
Making sure the type of data
entered is of the correct type (E.g.
number, letter etc.). It does not
guarantee the data is accurate.
Records in a table that are not
sorted in any way.
Ascending
Descending
When data is sorted from the
smallest first (or alphabetically)
When data is sorted in reverse
order, with the largest force (or
the alphabet backwards)
Advanced
Filter/Sort
Toggle Filter
Sorting by one field and
then by a second in order.
Apply the advanced sort you have
just entered in Access
Query
Dynaset
A request for data from one or
many different tables.
The results from a query are
stored in a dynaset (stands for
Dynamic Subset).
Criterion
Logical
Operators
A value which needs to be
matched/met in order for data to
‘qualify’ to appear in the query
report.
Commands like AND, OR and
NOT that allow you to refine your
query search.
Conditional
Operators
Conditions you can attach to a
query search, such as greater
than “>”, less than “<“ and greater
than or equal to “”|>=“
Logical
Operators
Commands like AND, OR and
NOT that allow you to refine your
query search.
Wizard
Report
A user friendly method of creating
tables, queries and reports inside
MS Access
A means of presenting data from
a query in a more visually
engaging way for presentation to
management or customers.
Mail Merge
Report
Using a database to quickly
produce letters or documents for
many customers.
A means of presenting data from
a query in a more visually
engaging way for presentation to
management or customers.