BOARD OF DIRECTOR’S MEETING
June 27, 2019
Minutes of the Meeting
Date:
June 27, 2019
Time:
10:00 A.M.
Facilitator:
LUBEL A. BAÑARIA
Principal
Meeting Agenda:
1. Election of Officers
2. Roles and Functions of Officers
3. PTA Accomplishment Projects 2018-2019
4. Treasurer’s report
5. Presentation of School Improvement Plan 2019-2022
6. MOOE Utilization FY 2019
7. School Rules and Regulations
8. Form 137 & Birth Certificate
9. Other Matters
• Accomplished Project
• Project Proposal for SY 2019-2020
Proceedings:
1. Meeting was called to order at exactly 10:00 AM. Mrs. Lubel A. Banaria, the Principal, called the
meeting to order. Then, followed by the opening prayer led by Mrs. Tobias.
2. Mrs. Lubel A. Banaria, gave some insights on the purpose of the meeting and the present needs
of school which needed assistance.
3. To ensure that the school is still on its core, an election of officers was conducted among the
board of directors.
Whereas, the following officers were elected after series of nomination and motion to close:
President: Mrs. Maria Luz Quimbo
Vice Pres: Mrs. Rosemarie Tobias
Secretary: Ms. Mae Ann Jean Justol
Treasurer: Mrs. Rudith Retutas
Auditor: Mrs. Corazon Juanga
Bus. Manager: Mrs. Irene Balucan
Mrs. Amelie Delfin
4. Mrs. Lubel Banaria, discussed to the board the roles and function of the Officers
CHAIRPERSON/ PRESIDENT
• Act as the presiding officer of the council
• Presents any report for which the chairman is responsible
• Prepares agenda for meetings in consultation with the principal
• Makes herself/himself available to the wider school community for consultation and
information sharing
• Works with the principal regarding directions of the School Governing Council
VICE – CHAIRPERSON/ V- PRES
• Be prepared at all meetings and acts as proxy at any function as required in the absence of
the Chair
• Be aware of the duties of the chair in the event of that person’s absence
• Provides positive, candid input to the chair, on occasion when such advice is seen as
necessary or appropriate
• Assists in publishing the work of the Council.
SECRETARY
• Assists with the writing of reports and correspondence when necessary
• Files paper works into governing council files
• Assists in the preparation and circulation of Council agenda
• Records and documents accurately minutes of all council meetings
• Provides all council members legible copies of the minutes of at least 7 days prior to the next
meeting
• Takes the attendance and apologies of the Council during the meeting.
TREASURER
• Takes charge of the fund receipts and disbursements of the SGC
• Keeps the money and the valuable of the SGC on a book that the Council designates
• Keeps and have charge of books of accounts
• Prepares an audited report of all SGC funds and disbursements and meetings
AUDITOR
• Assists the treasurer in the processing of all financial transactions and records
• Audit funds, receipts and disbursements for submission to the council
• Assists the treasurer in keeping a clear record book of accounts
PRINCIPAL (Executive Officer)
• Plans meeting, time and format
• Arranges for information to be communicated to all Council members before and after
meetings
• Prepare Council Meeting agenda in coordination with the Chairman and Secretary
• Provides the council accurate and clear information necessary for decision-making
• Arranges report to be available to all council members
• Keeps the Council up-to-date with new initiatives that are occurring.
5. Mrs. Retutas presented the PTA project for SY 2018-2019. She also reported the money incurred
6. Ma’am Lubel A. Banaria, School Principal the Final Enhanced School Improvement Plan SY 20192020 and the MOOE utilization from January 2019 up to present. Transparency Board was
posted near the school gate to update parents of the utilization of MOOE, PTA Fund, Canteen
Fund, Donations Received and fun raising in terms of its finances.
• Ma’am reiterated the school rules and regulations.
• She also emphasized the proper attire in entering the school campus.
• On Friday, pupils shall wear their P.E. uniform of BSP/GSP uniform.
• Reminded the parents of the transferees to follow up the Form 137 of their children
from their previous school and those parents whose children have not yet submitted
their NSO Birth Certificate.
7. Ma’am Lubel also shared the accomplished project last SY
8. Mrs. Maria Luz Quimbo, the newly elected president took time to present the project proposal
of the board of directors for SY. 2019-2020. Agreed upon their discussion that they the PTA will
donate the following as their project for SY 2019-2020.
a. Flag Pole
b. Television per classroom
Fund Raising events had been brought up as a way to solicit funds for the said projects.
Feedbacking:
Parents agreed to implement the proposed project for School year 2019-2020.
Prepared by:
Mae Ann Jean P. Justol
PTA Secretary
BOARD OF DIRECTOR’S MEETING
June 25, 2018
Minutes of the Meeting
Date:
June 25, 2018
Time:
9:00 A.M.
Facilitator:
Floriza Patagoc
SGC Adviser
Meeting Agenda:
1. Election of Officers
2. Roles and Functions of Officers
3. Project Proposal for SY 2018
Proceedings:
1. The SGC Board Meeting was called to order at exactly 9:00 AM by Mrs. Floriza Patagoc, SGC
adviser. The meeting was opened through an opening prayer.
2. Mrs. Patagoc reminded the board on matters about School Improvement that would cater the
needs of the school and the learners in general.
3. As part of the School improvement, the board of directors and the school must see to it that
school goals should stick to its core, thus an election of officers was held to ensure that PTA is
properly guided. After series of nomination and motion to approve and close, the following
were the elected officers.
President:
Mrs. Rosemarie Tobias
V- President: Mrs. Rudith Retutas
Secretary:
Mrs. Floriza Patagoc
Treasurer:
Mrs.
Auditor:
Bus. Manager:
4. Roles and Functions of Officers
CHAIRPERSON/ PRESIDENT
• Act as the presiding officer of the council
• Presents any report for which the chairman is responsible
• Prepares agenda for meetings in consultation with the principal
• Makes herself/himself available to the wider school community for consultation and
information sharing
• Works with the principal regarding directions of the School Governing Council
VICE – CHAIRPERSON/ V- PRES
• Be prepared at all meetings and acts as proxy at any function as required in the absence of
the Chair
• Be aware of the duties of the chair in the event of that person’s absence
• Provides positive, candid input to the chair, on occasion when such advice is seen as
necessary or appropriate
• Assists in publishing the work of the Council.
SECRETARY
• Assists with the writing of reports and correspondence when necessary
• Files paper works into governing council files
• Assists in the preparation and circulation of Council agenda
• Records and documents accurately minutes of all council meetings
• Provides all council members legible copies of the minutes of at least 7 days prior to the next
meeting
• Takes the attendance and apologies of the Council during the meeting.
TREASURER
• Takes charge of the fund receipts and disbursements of the SGC
• Keeps the money and the valuable of the SGC on a book that the Council designates
• Keeps and have charge of books of accounts
• Prepares an audited report of all SGC funds and disbursements and meetings
AUDITOR
• Assists the treasurer in the processing of all financial transactions and records
• Audit funds, receipts and disbursements for submission to the council
• Assists the treasurer in keeping a clear record book of accounts
PRINCIPAL (Executive Officer)
• Plans meeting, time and format
• Arranges for information to be communicated to all Council members before and after
meetings
• Prepare Council Meeting agenda in coordination with the Chairman and Secretary
• Provides the council accurate and clear information necessary for decision-making
• Arranges report to be available to all council members
• Keeps the Council up-to-date with new initiatives that are occurring.
5. Mrs. Tobias, newly elected President together with the board of directors proposed a school
project which was beneficial both for the school children and the community where school
privacy and security is the utmost concern. Thus, everyone agreed to build a school gate, as the
PTA project for SY. 2018-2019.
Prepared by:
FLORIZA R. PATAGOC
PTA Secretary
Minutes of the Meeting
Community Stakeholders Review on ESIP/AIP
School Project 2019-2020
July 1 2019
Date:
July 1, 2019
Time:
1:00 P.M.
Facilitator:
LUBEL A. BAÑARIA
Principal
Meeting Agenda:
1.
2.
3.
4.
5.
6.
Enrollment Profile
Review of ESIP/ AIP and Project Accomplishment for CY 2019
Project for SY 2019 and update
Source of Funding
Workplan
Target Date to accomplish
Proceedings:
1. Meeting was called into order by the PTA Secretary at exactly 1:00 PM. Mrs. Lubel A. Bañaria,
School Principal, guided the Board of Directors and appreciated their efforts on implementing
projects for the school.
2. Mrs. Lubel Banaria, presented the Midyear Project Monitoring to the board as per result of
the accomplished project of the Annual Improvement Plan for CY 2019.
3. Mrs. Lubel Banaria informed parents of the enrolment profile for School year 2019-2020 to be
covered by the funding of the school project for the school year.
4. The chairman, Ms. Quimbo, chaired the open forum by presenting the school project for SY
2019-2020 which were the flag pole and television per classroom.
5. Source of Funding: The body agreed that the funds will come from the donations of parents
for School Year 2019-2020 which will be collected by the PTA treasurer. The expected deadline
is on September 15, 2019.
Project
Flag Pole
Timeline
August to September
Source of Fund
PTA Donations
Television
September
November
PTA Donations
to
Persons Involved
Teachers and Staff,
parents
Teachers and Staff,
parents
6. Proposed target to accomplish the Flag Pole is on September 2020. Television is expected to
be accomplished on December 2020.
Prepared by:
Mae Ann Jean P. Justol
PTA Secretary
Minutes of the Meeting
Community Stakeholders Review on ESIP/AIP
School Project 2018-2019
July 2018
Date:
July 9, 2018
Time:
1:00 P.M.
Facilitator:
LUBEL A. BAÑARIA
Principal
Meeting Agenda:
1.
2.
3.
4.
5.
Enrolment Profile
Project for SY 2018 and update
Source of Funding
Workplan
Target Date to accomplish
Proceedings:
1. Meeting was called into order by the PTA Secretary at exactly 1:00 PM. Mrs. Lubel A.
Bañaria, School Principal, guided the Board of Directors and appreciated their efforts on
implementing projects for the school.
2. Mrs. Lubel Banaria informed parents of the enrolment profile for School year 2019-2020
to be covered by the funding for the school year.
3. The chairman, Ms. Quimbo, open the forum by presenting the school project for SY 20192020 which were the flag pole and television per classroom.
4. Source of Funding: The body agreed that the funds will come from the donations of
parents for School Year 2019-2021 which will be collected by the PTA treasurer. The
expected deadline is on September 15, 2019.
Project
School Gate
Timeline
July to September
Source of Fund
PTA Donations/ King
and Queen of Hearts
Fund Raising
Persons Involved
Teachers and Staff,
parents
5. Proposed target to accomplish the School Gate is on September 2020.
6. Agenda has been moved and approved by the Board for Resolution.
Prepared by:
FLORIZA R. PATAGOC
PTA Secretary