LOGO
Management of Change Procedure
Document Control
Document Title:
Management of Change Procedure
Document Number:
EMS-PRO-007
Version Number:
1
Review Date:
Insert Date
Next review:
Insert Date
Prepared by:
Insert Author
Version History
Version
Date
Author
Approved by
Brief Description of Changes
1
Insert Date
Insert Author
Approval
Authority
First Version
Management of Change Procedure
1.
Purpose
To ensure that any changes to the organization processes/activities which can be planned /
unplanned, sudden/ gradual takes into consideration relevant risks assessments and the
institution of appropriate corrective measures so as to minimize negative impact to the
environment.
2.
Scope
This procedure applies to all processes/ activities and operations conducted by Insert Company
Name employees and contractors.
3.
References
• ISO 14001:2015 Standard
4.
Associated Documents
• Management of Change Records
5.
Responsibility
The Head of Department are responsible for the implementation and operation of this
procedure.
The EMS Representative is responsible for monitoring effectiveness of change management
activities.
6.
Definitions
Insert abbreviation for company for document control purposes:
(Insert company name)
Commented [CvR1]: For Example:
WWISE
World Wide Industrial and System Engineers
EMS
Environmental Management System
7.
Activity Description
As part of managing change, the Insert Company Name shall address planned and unplanned
changes to ensure that the unintended consequences of these changes do not have a negative
effect on the intended outcomes of the environmental management system. This procedure
will take effect when any change relating to the following needs, take place:
• planned changes to products, processes, operations, equipment or facilities;
• changes in staff or external providers, including contractors;
• new information related to environmental aspects, environmental impacts and related
technologies;
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Management of Change Procedure
• changes in compliance obligations.
Implementation for change
Appropriate information on the change to be released and appropriate training related to the
change to be provided to all those affected by the change.
Prior to handing over a physical change for normal use, an acceptance check is carried out to
ensure;
• The changes have been carried out in accordance with the authorized change proposals
• All actions from the review process, including any studies conducted have been
satisfactorily completed and all outcomes included
• The physical change has not introduced and any unforeseen risk
A formal review is carried out to access the actual impact of the change against the intent
impact and reasons for any deviations
On an ongoing basis, the overall system allows for the revision of operation procedures
maintenance requirements and emergency preparedness response plan.
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