House Manager Program Schedule Daily Schedule Weekly Schedule Monday Groceries Meal Prep Master Bedroom Living Room + Front Entrance Tuesday Kid’s Room Garbages Wednesday Kitchen + Dining Area Laundry Room Bathrooms Meal Prep Thursday Downstairs Errands Friday Laundry Monthly Schedule Quarterly Schedule (1st week of new Quarter) Biannual Annual Spring Summer Fall Winter 3 3 4 4 4 4 4 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 7 7 7 7 7 7 8 House Management Cleaning Living Room Kitchen Bathrooms Bedrooms Laundry Garbage Hot Tub 8 8 8 8 8 9 9 9 9 Routine Management Groceries Miscellaneous 9 9 10 Kid Management Babysitting Morning Routine Evening Routine Bedtime Routine Long-term childcare Routine Things to Do Places to Eat Out with the Kids Homework Appointments 10 10 10 10 10 10 10 10 11 11 11 Project Management Trello Voxer 11 11 11 Travel Management Booking a Vacation Rental Building a Foundation Research Departure Process House Setup Arrival Process House 11 11 11 11 12 12 12 12 Car Management Dealership (Oil Change, Tire Change / Storage, Repairs, etc) Vehicle Information 12 12 13 Preferences Family Information Passport Information Health Insurance Family Doctor Pediatric Physiotherapist Chiropractor Massage Therapist Daycare and Learning Centre Name of Building Babysitters 13 13 13 13 13 13 13 14 14 14 14 Name Public School Information School School Year Name Bus Information Homecare Contacts Appliance Servicing Home Insurance Company Air Conditioner/ Heater Electrician Hot Tub Pest Control Fireplace Landscaping Plumbing Snow Removal Security Power Schedule Daily Schedule 1. Check Laundry 2. Daily Cleaning (see following weekly schedule) 3. Meals a. Lunch Time Served: @ Begin Prep: b. Supper Time Served: @ Begin Prep: 4. Dishes 5. Prep Coffee Maker 6. Prep kids’ Lunches 14 14 14 15 15 15 15 15 15 15 16 16 16 16 16 16 16 17 17 Weekly Schedule Monday Groceries 1. List all groceries to buy on a weekly basis a. Staple Items b. Necessities for the week 2. See Grocery Checklist Meal Prep 1. Breakfast: 2. Lunch: 3. Weekly Suppers: Master Bedroom 1. 2. 3. 4. 5. 6. 7. 8. Living Room 1. 2. 3. 4. 5. 6. Wash Sheets + Make Bed Clean Bathroom Wipe Down All Surfaces Wipe Down TV Dust Light Fixtures Dust Closet Shelves (monthly) Check Laundry Vacuum Vacuum Wipe Down Tables & Surfaces Clean Up Toys Organize Shoes Clean Windows Along Wall Wash Cushions (Monthly) Tuesday Kid’s Room 1. Wash Sheets, toys (biweekly) 2. Vacuum 3. Dust Surfaces Garbages 1. Bathrooms 2. Kitchen a. Garbage/Recycling Depending on the week b. Compost Wednesday Kitchen + Dining Area 1. Wipe Down Counters 2. Wipe Down Cupboards 3. Wipe Down Backsplash 4. Polish Stainless Steel Appliances 5. Scrub Sink Grate 6. Clean Garbage Disposal 7. Wipe Down Water Bottle Area 8. Clean Stove and Dishwasher (if needed) 9. Change WashCloths 10. Vacuum + Mop Laundry Room 1. 2. 3. 4. 5. 6. Bathrooms 1. 2. 3. 4. 5. Wipe Down Appliances Wipe Down Wall Around Washer Wipe Down Surfaces Clean Washer Drum (monthly) Vacuum Lint Trap Sweep + Mop Clean Toilet + Walls Around Toilet Clean Sink Clean Mirror Wipe Down all Surfaces Vacuum + Mop Meal Prep Thursday Downstairs 1. Clean Bathroom a. Mirrors b. Surfaces c. Toilets 2. Vacuum 3. Tidy Area 4. Wipe Down Surfaces Errands Friday Laundry 1. 2. 3. 4. Kids’ Laundry Owner’s Laundry Small Area Rugs Towels Monthly Schedule 1. Clean equipment around the house a. Charge Batteries 2. Clean Large Area Rugs 3. Wash Couch Covers 4. Clean Dishwasher a. Run Vinegar Through and Scrub Off Build Up 5. Restock Owner’s inventory a. Keep at least 2 of everything stalked up 6. Clean Range Hood Filters Quarterly Schedule (1st week of new Quarter) 1. Clean Inside of Stove 2. Change Fridge Filter Biannual 1. Change Tires (Summer / Winter) 2. Deep Clean Main Rooms Annual Spring Summer Fall Winter 1. Wash Carpets 2. Check Exterior Damage a. Make sure water is flowing away from house and not sitting in puddles b. Roof (damage, leaking, etc.) c. Damaged Siding / Chipped Paint 3. Have Gutters Cleaned 4. Summer Tires 1. Pest Control (Ants, Hornets, etc.) 2. Clean Garage 3. Prepare Sporting Equipment 1. Confirm Snow Removal 2. Winter Tires 3. Winterize Sporting Equipment 1. Painting 2. Snow removal House Management Cleaning Living Room 1. Vacuum 2. Wipe down all surfaces 3. Tidy Toys Kitchen 1. 2. 3. 4. 5. 6. Vacuum Mop (disinfectant) Sink (Clean sink grate and basin) Clean Garbage Disposal Wipe Down Counters Wipe Down Fridge a. Doors + Handles b. Inside Drawers + Surfaces 7. Stove (Wipe down surface; check inside) 8. Backsplash (wipe down around stove) 9. Range Hood (wipe down) Bathrooms 1. 2. 3. 4. 5. 6. 7. Toilet Walls Around Toilet Sink Mirror Bath / Shower Dust Light Fixtures / Vents Vacuum + Mop Bedrooms 1. Wash + Change Sheets (Weekly) a. Kids’ Sheets, Blankets, Toys 2. Laundry (twice a week) 3. Vacuum 4. Make Bed 5. Clean Bedside Tables / All Surfaces 6. Wipe TV Laundry 1. Tuesdays and Thursdays (dependant) 2. Sheets a. Master (weekly) b. Kids’ (biweekly) 3. Coats, Jackets, Mitts, Toques, Shoes, etc. (weekly) 4. Area Rugs (weekly) 5. Couches (monthly) Garbage 1. Garbage Day -— [DAY] a. Put out night before b. Compost (weekly) c. Garbage and Recycling (alternating weeks) Groceries 1. Big shopping day — [DAY] 2. Small shopping day — [DAY] 3. Grocery List Sheet Miscellaneous 1. 2. 3. 4. 5. Light bulbs Calling/Scheduling service/Repairs Managing all service providers (Lawncare, snow removal, car cleaning...) Selling stuff Organizing stuff like cupboards, closets, garage. Kid Management Babysitting Morning Routine 1. 2. 3. 4. 5. Wake up @ [TIME] Watch Show until [TIME] Breakfast @ [TIME] Get Ready For School @ [TIME] Leave House For Bus Stop @ [TIME] Evening Routine 1. Hang Clothes and Bags 2. Empty Lunch Boxes 3. Play until [TIME] Bedtime Routine Long-term childcare Routine Things to Do Places to Eat Out with the Kids Homework Appointments Project Management Trello Voxer Travel Management Booking a Vacation Rental Building a Foundation 1. 2. 3. 4. Location (Proximity to what?) Type of place How many rooms (guests?) Dates & Flexibility 5. Who should be involved for sign-off 6. Budget (per night) / CAD Research 1. AirBnB, VRBO, Google “Vacation Rentals (Insert Place)”, etc. 2. Combine List of Top 10 in a Google Doc a. Review Format: i. Example: - Location / Pool + Hot Tub / 5 Bedrooms (12 Guests) $____ CAD / Living Room opens up to Outside (Website) 3. Insert All Options in Designated Trello Card 4. Review with owners 5. Begin Negotiation Departure Process House Setup 1. Cars: 2. Unplug all unnecessary appliances 3. Turn down the heat to 17*C // AC off 4. Empty Fridge 5. Take out all garbage 6. Turn off all lights 7. Lock all windows and doors 8. Close curtains 9. Turn off water 10. Suspend Cable/internet Arrival Process House 1. Meal prep: 2. Groceries: 3. Purchasing: Car Management Dealership (Oil Change, Tire Change / Storage, Repairs, etc) Name: Address: Phone Number: Email: Contact: Vehicle Information Model: License Plate: Insurance: Registration: Preferences Family Information Passport Information Passport #: Expiry: Birthdate: Eye Colour: Height: Health Insurance Medical Number: Birthday: Expiration: Family Doctor Phone Number: Address: Name: Pediatric Physiotherapist Name/Place: Phone Number: Address: Chiropractor Phone Number: Address: Website: Name: Massage Therapist Name: Phone Number: Email: Address: Daycare and Learning Centre Name of Building Address: Phone: Fax: Director: Email: Other contacts: Fee: Babysitters Name Phone Number: Email: Pay Rate: Availability: Additional Info: Public School Information School Address: Phone: Website: Name: School Year Name First Day of School: Last Day of School: Grade: Class #: Teacher’s Name: Email: Bus Information Bus #: Morning pick up (time): Evening Drop Off (time): Homecare Contacts Appliance Servicing Company: Phone Number: Home Insurance Company Company: Phone Number: Email: Address: Managing Director: Email: Air Conditioner/ Heater Contact: Address: Phone Number: Ext: Fax: Email: Website: Electrician Name/Company: Phone Number: Email: Hot Tub Company: Address: Phone Number: Pest Control Name/Company: Phone Number: Email: Fireplace Name/Company: Phone Number: Email: Landscaping Name/Company: Phone Number: Email: Fee: Plumbing Name/Company: Phone Number: Email: Fax: Address: Snow Removal Name/Company: Phone Number: Fee: Length of Season: Security Name/Company: Account #: Alarm reporting (Phone Number): Power Name/Company: Phone: Email: Address: Website: