MINUTES OF THE MEETING
TMC- ASC & TMCC Audit Findings
MEETING DATE AND
TIME
VENUE / LOCATION /
ADDRESS
April 25, 2022 / 2:00 PM to 3:00 PM
The Medical City Clark, 3rd Floor Executive Conference Room
ATTENDEES
Hanz Christian P. Contreras
Rowel Bidez
Wilfredo Caringal
Anna Marie Christy Bartillad
Jean Mariz L. Rosales
Jahla Aquino
Sofialyn G. Porras
MINUTES
COMPLETED BY
Sofialyn G. Porras
AGENDA
-
Senior Finance Manager
Accounting Head
AMD Manager
CMD Manager
Credit & Collection AM
PHIC Officer
SFM Secretary
Senior Finance Manager Secretary
ACTION ITEMS
PERSON
RESPONSIBLE
ASC

TMC ASC Cash Variance vs.
Trial Balance

Already communicated to Ms. Arlene & Ms. Bea
subject for follow up regarding trial balance tagging.

Actual count of petty cash
fund

For observation, subject for reimburse which ever
come first, 50% utilized. ( 5K- 10K)
ASC

Unplanned/ Late Purchase
( Abono by the managers)

Auditors recommendations for Liquidation and
Reimbursements Sample
ASC

Cashier personal belongings

Security Control, Locker & CCTV Installations.

MMU Inventory count
variances Dec.- Feb. 2022

Operational work flow, In and out recording of the
items.
MMU

Unexplained Variances

Excising process should be study regarding the HIS
system in and out tagging.
MMU & IT

Miscellaneous Deposit

2021 Adjusted already

Expired Items

Monitored by the QCD and reported on the
purchasing meeting.

Income generated supplies
expenses & income of the
unit
SCUTTERED SUPPLIES AT
THE WAREHOUSE

Should be addressed to the financial analyst
regarding the office supplies budget.
Duplicated Unliquidated CA
named by Sir Abner and Sir
Christian due to EP Purposes
Purchase order President &
CEO Approval





For observation only
ASC & GSD
MMU/ ACCTG
ASC/ QCD
ACCTG/ MMU
TIMELINE
ASAP
ASAP
ASAP
ASAP
ASAP
ASAP
DONE
DONE
ASAP
MMU
ASAP

Excising process should be reviewed by the auditor
Already practice by the hospital
Page 1 of 2
Purchasing &
Laboratory
Purchasing
ASAP
DONE


Forex Rate

2017 Passbook

Accounting
2021 Adjusted
Subject for passbook updated and money transfer
for the existing Account with the authority of the
signatories.
DONE
CMD
ASAP

Cash In bank assurance

Bank statement already presented.

Late report of CMD

Time difference due to admitting collection.

RFID not registered

Van rental only and trip ticket should be supported
to the Cash Advances.

Large amount of CA

Due to underman, additional manpower for
recommendation
Purchasing/ HRD

MOLE Cashier

For GSD Recommendation additional CCTV
CMD/ GSD
ASAP

AR Balances

Reported to Collection Meeting
Credit &
Collection
DONE

AR Corporate Account Trial
Balances vs Schedule for
Dec- Feb. 2022
PHIC AR 2018- 2021 Long
outstanding of Collectibles
PHIC Refilling of the RTH for
the year 2021

For process of Accounting (Ms. Darren)
Acctg.
ASAP


Accounting
DONE
CMD
DONE
Housekeeping/
GSD
ASAP

It’s a nationwide issue not only on the TMC Clark
PHIC


PHIC for process due to additional requirements
( Eg. CTC)
PHIC
PN for AGJ Approval

Old process should be observed 500K Up- CFO
Approval 1M Up- President & CEO Approval
AMD

PHIC Collection Process

Due to KB & MB Limitations upon sending

Doctors Accreditation

MDO Secretaries for process.

Page 2 of 2
ASAP
ASAP
ASAP
DONE
PHIC/ IT
DONE
MDO
ASAP