Ged 106 Purposive Communication TRUE OR FALSE 1. resume and cv are one and the same. F 2. position paper aims to generate support on an issue. T 3. you do not need to write a cover/ application letter if you are mailing your resume to your employer. F 4. a cover letter ideally has 2 or more pages. F 5. proofread the letter after submission. F 6. the purpose of the cover letter is to interview the employer. F 7. use Sir/ Madam to avoid addressing inappropriately. T MULTIPLE CHOICE 1. 3 sections of resume, except: hobbies and interest 2. not a main part of a letter. letter 3. type of business correspondence for internal communication within an organization. memorandum letter 4. not a part of sociopolitical analysis paper. political view 5. type of academic paper that present one stand or view point. position paper 6. when you are preparing for your application/ cover letter, you should bear in mind the following important tasks except: describe your previous educational background in detail 7. not a description of a business letter. informal 8. when you should send a cover letter. every time you 9. send your resume to an employer 10. not an example of an academic vitae. science fiction stories 11. form of writing that can be defined as a form of expository cost which should be precise, semiformal. academic writing 12. part of position paper where you state your main arguments and sufficient arguments. body IDENTIFICATION 1. audience analysis plays an important part in the writing process. A 2. confidence is necessary to establish authority. A 3. 2 types of citing sources are being applied in paper. B 4. the first pov is employed all throughout the paper. B 5. word contractions are usual site in papers. B 6. precise used of punctuation marks. A 7. grammatical in/accuracy affects the credibility of a writer. A APPLICATION 1. war on drugs 2. who performs academically better girls or boys 3. climate change 4. activism 5. optional wearing of facemask in public places Reviewer Lesson 6: Communication for Work Purposes Preparing the Cover/ Application Letter - When you are applying for a new position, a cover letter is extremely important as your resumé or curriculum vitae (CV). - The purpose of the cover letter is to persuade your reader to consider reading your resumé. Writing a Job Application Letter or a Cover Letter - A job application letter or a cover letter is like a sales letter in which you sell your knowledge and competence. - When you are writing the application letter, bear in mind to achieve the four important tasks: o Catch the reader’s attention purposively. o Tailor it to the company, to the employer, and to the job. o Persuade the reader that you are a qualified applicant for the job. o Request an interview. - After writing the application letter, use the checklist below to make sure your letter has already met the needed information. o The title of the job, source of your information and the statement of your objective have to be clear. o There should be a summary of your qualification for the job. o Indicate that you enclosed your CV or resumé. o Request for an interview. o Identify the job. Include any information that is not included - Before submitting your application letter, proofread it carefully. Free it from grammatical mistakes and organizational inconsistencies. Check also for correct punctuations, margins, spacing, and right letter format. The Content of the Cover Letter - The Introductory Paragraph o Your first paragraph must be very convincing. It tells your reader that you are the best person for the job. It also emphasizes that you have the set of skills and experience that make you the ideal candidate for the post. - The Main Section o The main section of your cover letter should show the summary of your qualification, organized around the job description and person specification. Describe in this section what you have accomplished, your expertise, and your special skills needed for the job. - The Closing Paragraph o Your closing paragraph should be written concisely and neatly. It should make clear what action the reader will be taking after reading your cover letter. But don’t sound arrogant. Designing the Curriculum Vitae - CV or resumé describes your education, competence, and experience. It defines what kind of applicant you are for the job. It determines if you are the right person for the job. - As one of the essential requirements for job hiring, your CV should demonstrate to any prospective employer why they should hire you above any of the other skilled candidates who have presented themselves for employment. Basic Rules of CV Writing - In writing a curriculum vitae (CV) or resumé, like other forms of business writing, you should always consider its reader. Resumé vs. Curriculum Vitae - A resumé is a brief summary of skills and skills over one or two pages. It is short with noparticular format rule and highly customizable. The goal of a resumé is to make an individual stand out from the competition. A resumé does not have to be ordered chronologically; it does not have to cover the whole career. The resume contains three simple sections: name and contact information, education, and work experience. - A CV, on the other hand, is more detailed and can be more than two pages. It covers your entire career history. It has a clear chronological order listing the whole career of the individual. Online Interviews - Many companies conduct online job interviews, since these interviews are more cost effective. - Online interviews require technology which has become mainstream in business. - One of the most typical online interviews is the webcam job interview. Webcam interview requires a camera, which is very convenient nowadays, as most of the laptops have built-in webcams. - The interviewer usually conducts interviews using popular video conferencing applications like Skype, Zoom Cloud or Google Meet. Physical and virtual meetings - The outset of technology and the advancement of internet connectivity give favors to many businesses. - Businessmen, investors, entrepreneurs, sales agents and clients can do more business transactions over video conferencing. However, there are some business enterprises that still use face to face meetings because they believe they are still effective. Virtual Meeting and its Benefits - Virtual meetings can be done using technological innovations like computers and software applications. Face to Face Meeting and its Benefits - Face to face meetings are the usual meetings that are conducted by people in the same venue and in person. - Meeting people face to face is freer than it is held online. People can express their thoughts and feelings using their body language, hand gestures, and facial expressions. Hence, they can communicate better and misunderstandings are less likely to happen, - Feedback is an important aspect of face-to-face meeting. Getting feedback from the attendees provides input in the development of something that requires cooperation and teamwork. - Face to face is the best for brainstorming and planning. It can establish stronger relationship and create better teamwork; people can understand each other very well. - Megan Baker and Jelena Milutinovic of the Australian Institute of Business suggest the top benefits of faceto-face communication, and scenarios where digital should be the last choice. o Stronger working relationships o Perception of thoughts and feelings o Engagement and innovation o Addressing sensitive issues o Clear and concise communication Face-to-Face and Online Meetings Etiquette - Virtual meeting etiquette is a whole new idea that many people have to learn, compared to face. To help you keep your meetings productive and professional, follow these seven simple virtual meeting etiquette rules that every professional should know. o Know your surroundings o Dress appropriately o Listen carefully o Unmute your microphone when you wish to talk o Speak clearly o No food, please o Remain seated and stay present Writing Correspondence via Print or Email - Business letters o are formal letters used for business-tobusiness, business-to-client, or client-tobusiness correspondence. o A business letter uses a formal language. The style of the letter depends on the relationship between the parties concerned. o In writing a business letter, the most important element that you need is to ensure its accuracy. o Writing Center of the University of North Carolina explained that business writing should be clear and concise. Hence, in writing you take care that the documents would not turn out to be an endless series of short, choppy sentences. Keep in mind that your purpose is to communicate the information and be understood by your reader. - Endorsement and Follow-up Letters o these letters are rarely written or seldom required at work. o A follow-up letter is as important as other forms of communication. It is an effective means of establishing a good relationship between you and the recipient. Writing Netiquette - What is netiquette? The term refers to the right manner or protocol for communication on the internet. - Texting o Always consider your audience and your company, and choose words, terms, or abbreviations that will deliver your message appropriately and effectively. Know your recipient. Use appropriate symbols and codes. Never abuse text messaging. Don’t text - Email o very useful for messages for personal or business purposes. It contains slightly more content than a text message. - Memos o one of the most adaptable document forms used in professional settings. - Letters o are written communications usually sent to intended recipients that are outside the organization. o In writing letters, observe the seven (7) main parts: Letterhead/logo: Sender’s name and return address The heading: names the recipient, often including address and date Salutation: “Dear ______ ” use the recipient’s name, if known. The introduction: establishes the overall purpose of the letter The body: provides the details of the message The conclusion: restates the main point and may include a call to action The signature line: often includes the contact Lesson 7: Communication for Academic Purpose Academic Writing - Academic writing refers to a style of expression that researchers use to define the intellectual boundaries of their disciplines and specific areas of expertise. Stylistic Elements of Good Academic Writing - The accepted form of academic writing in diverse disciplines can vary considerably depending on the intended audience and the organizational outline. However, most university-level academic papers require careful attention to the following stylistic elements: o The Overall View Unlike journalistic or fiction writing, the overall structure of academic writing is formal and logical. Thus, it is important to take note of the following points: The paper must be cohesive and possess a logically organized flow of ideas There should be transitional devices or narrative links The introduction should include an explanation of how the rest of the paper is organized and all sources are properly cited o Language use language that fits your audience and matches your purpose. Inappropriate language uses can undermine your argument, damage your credibility, or alienate your audience. o Academic Tone refers to the writer's voice in a written work. It is what the readers might perceive as the writer's attitude, bias, or personality o Academic Diction refers to the linguistic choices a writer makes to effectively convey an idea or a standpoint. Avoid the use of the following: cliché phrases metaphors or figures of speech colloquialisms jargons big words meaningless words platitudes pejoratives contractions o Punctuation To establish the narrative tone of their work, scholars rely on precise words and language. Semi-colons Colons Hyphens Dashes Exclamation points Academic Conventions - The most important aspect of academic writing is citing sources in the body of your paper and providing a list of references as either footnotes or endnotes. Evidence-Based Reasoning - Coursework often asks you to express your own standpoint about the research problem. However, what is valued in academic writing is that viewpoints or opinions are based on what is often termed, evidencebased reasoning. o Thesis-Driven Academic writing is “thesisdriven.” This implies the following: The starting point is a particular perspective, idea, or position applied to the chosen topic of investigation, such as, establishing, proving, or disproving solutions to the research questions posed for the topic. The starting point is a particular perspective, idea, or position applied to the chosen topic of investigation, such as, establishing, proving, or disproving solutions to the research questions posed for the topic. o Complexity and Higher-Order Thinking Academic writing addresses multifaceted issues that require higher-order thinking skills applied to understanding the research problem such as creative, critical, logical, and reflective thinking as opposed to, for example, prescriptive or descriptive thinking. Refining Academic Writing - To improve your academic writing skills, you should focus your efforts on four key areas: o Clear Writing o Excellent Grammar o Credible and Scholarly Sources Credibility is defined as the quality or power of inspiring belief. o Consistent Stylistic Approach. ACADEMIC PAPERS - Socio-Political Analysis Paper o defined as an analysis of the economic, social, and political factors that shape a particular country or situation and how these factors impact the lives and thoughts of the people. o a powerful tool for understanding how countries work and what might be done to help them cope with their challenges in order to reform and to set Page 8 of 27 their priorities in a way that make them more likely to succeed. o Guidelines in Writing a Socio-Political Analysis Paper A Clear Introduction. The Problem The Thesis The Roadmap - - A Well-organized Body part where you develop your thesis and defend it with detailed evidence A Strong Conclusion you should restate the main ideas; summarize the main concepts or key arguments of the paper and reinforce it without repeating or rewording the introduction or body of the paper; draw a conclusion based on the information; and include suggested courses of action and possible solutions or recommendations. Position Paper o aims to generate support on an issue. o based on facts that provide a solid foundation for the authors’ argument. o the authors should use evidence to support position, such as statistical evidence or indisputable dates and events; validate position with authoritative references or primary source quotations; examine the strengths and weaknesses of the position; and evaluate possible solutions and suggest courses of action o Guidelines in Writing a Position Paper A Clear Introduction The Clever Hook The Identified Issue The Authors’ Position A Well-organized Body the nerve center of the paper where you develop your thesis and defend it with detailed evidences. A Strong Conclusion you should restate the main ideas; summarize the main concepts or key arguments of the paper and reinforce it without repeating or rewording the introduction or body of the paper; draw a conclusion based on the information; and include suggested courses of action and possible solutions or recommendations. Researched-based Documented Essay o piece of writing in which the authors incorporate information such as facts, arguments, and opinions taken from the writings of authorities in a particular field. o presents and supports the thesis by relying on outside or secondary sources for development. o Guidelines in Writing a Research-Based Documented Paper A Clear Introduction The Clever Hook The Identified issue The Authors’ Position A Well-organized Body the nerve center of the paper where you develop your thesis and defend it with detailed evidences. A Strong Conclusion. you should restate the main ideas; summarize the main concepts or key arguments of the paper and reinforce it without repeating or rewording the introduction or body of the paper; draw a conclusion based on the information; and include suggested courses of action and possible solutions or recommendations.
