MS EXCEL Interview Questions for freshers and
experienced :1. What is Microsoft Excel
Microsoft Excel is said to be a spreadsheet application or an electronic worksheet
that is helpful for storing, analyzing data, manipulating data, and organizing
reports.
2. Provide the different types of data formats available in Excel
Accounting, Date, Percentage, Number, and Text are the different data formats
available in Excel.
3. Define Format Painter
If you want to copy the format of a cell, text, image etc and apply on another text,
the Format painter is used.
4. Define cells in Excel
The place where we store the data is called a cell.
5. Why to use comments in Excel?
Comments in Excel are used to describe a formula given in a cell and leave notes
for the users for any extra/special information.
6. How will you add comments in Excel?
To add comments in Excel, perform the below actions:
 Right-click on the cell
 Select “Insert” from the toolbar
 Click “Comment”. Comment box appears. You can enter the required
information here.
7. List out the charts available in MS Excel
Pie, Bar, Scatter, Line are some of the available charts in MS Excel, which is
useful to provide graphical representation of a report/analysis.
8. What is Ribbon in Excel
A specific area that runs at the top of the application, comprised of toolbar and
menu items is called a Ribbon. There are various tabs available in ribbon
containing a set of commands to use in the application.
9. What is the shortcut key to hide the ribbon in Excel?
Ctrl+F1 is the shortcut key to hide the ribbon in Excel
10. How will you protect a sheet in Excel?
To protect the worksheet in Excel, navigate to Menu bar -> Review -> Protect
sheet -> Password. Provide a password to protect the worksheet and avoid
copying the data.
MS EXCEL Interview Questions
11. What is the function used to get the total of columns and rows in
Excel?
To get the total of columns and rows in Excel, use the function ‘SUM’.
12. How many report formats are available in Excel?
Report, Compact and Tabular are the formats available in Excel.
13. What is the use of ‘IF’ function in Excel?
To verify whether the conditions are true or false, the function ‘IF’ is used in
Excel.
14. Give the advantage of Look Up function in Excel
To return a value for array, you can use the function Look Up
15. What is the shortcut key to delete the blank columns?
To delete the blank columns in Excel, press Ctrl+-.
16. How many rows and columns are present in Microsoft Excel 2013?
There are 1048576 rows and 16384 columns in Microsoft Excel 2013.
17. Provide the syntax for VLookUp
The syntax for VLookUp is given below:
VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])
18. How the errors are highlighted in Excel?
The different errors displayed in Excel are #REF!, #DIV/0!, #NUM, #N/A,
#NAME, and #VALUE!.
19. While evaluating formulas in Excel, what is the operations order
used?
PEMDAS is the acronym given for the order of operations in Excel.
P – Parenthesis/ Brackets
E – Exponentiation (^)
M – Multiplication
D – Division
A – Addition
S – Subtraction
20. Provide the major functions performed in Excel
The major functions performed in Excel are SUMIF, INDEX/MATCH,
VLOOKUP, IFERROR and COUNTIF.
21. In excel, what is the function used to get the length of a string?
Use the function ‘LEN’ to find the text string length.
22. Describe volatile functions
When there is a modification performed in the worksheet, make use of volatile
function to recalculate the formula repeatedly.
23. Provide the list of volatile formulas
TODAY(), NOW(), and RAND(. are the highly volatile formulas. INDIRECT(),
OFFSET(), INFO(), and CELL(. are the other volatile formulas.
24. Provide the shortcut for find and replace
Ctrl+F is the shortcut key to open the find tab and Ctrl+H is the shortcut to open
find and replace tab.
25. How will you open the spellcheck dialog box using a shortcut key?
To open a spell-check dialog box, the shortcut key is F7.
26. To perform auto-sum on the rows and columns, what is the
shortcut?
‘ALT=’ is the shortcut to perform auto-sum on the rows and columns.
27. How will you open a new Excel workbook using a shortcut key?
Ctrl+N is the shortcut to open a new Excel workbook.
28. Can you give us the different sections in a Pivot Table?
Filter Area, Columns Area, Values Area, and Rows Area are the sections available
in Pivot Table.
29. What is Slicer in Excel
The 2010 version Excel has the feature called Slicer in Pivot Table. With the help
of Slicer in Pivot table, users can filter the data while selecting one or more
options in slicer box.
30. Who designed the Bullet Chart?
Stephen Few is a dashboard expert who designed Bullet Charts and this chart has
been extensively acknowledged as one of the topmost graphical representation to
show the performance report.
31. What are the different types of data filter available in Excel?
Date filter, Text Filter and Number Filter are the different types of data filter
available in Excel.
32. What are the popular methods to transpose a data set in Excel?
Using Transpose function and Paste Special Dialog Box are the two (2. methods
to transpose a data set in Excel.
33. Is it possible to remove duplicates in Excel from a data set?
There is an in-built feature in Excel to remove duplicates from a data set. Steps to
remove duplicates is given below:
Select Data -> Select ‘Data’ tab -> Click ‘Remove Duplicates’.
34. Provide the two macro languages available in MS Excel
Visual Basic Applications (VBA. and XLM are the two (2. macro languages
available in MS Excel.
35. Mention the event used to check the status of a Pivot Table
modification
Use the event ‘PivotTableUpdate’ to check the status of a Pivot Table modification
in a worksheet.
36. What is the syntax of SUBSTITUTE function in Excel?
Syntax of SUBSTITUTE function in Excel:
‘SUBSTITUTE(text, oldText, newText, [instanceNumber])’
37. What is the syntax of REPLACE function in Excel?
Syntax of REPLACE function in Excel:
REPLACE(oldText, startNumber, NumberCharacters, newText)
38. What are the keys used to move to the previous worksheet in
Excel?
The keys Ctrl + PgUp is used to move to the previous worksheet in Excel
39. What are the keys used to move to the next worksheet in Excel?
The keys Ctrl + PgDown is used to move to the previous worksheet in Excel
40. Which filter is used to analyse the list that is employed with
database function?
Advanced Criteria Filter is used to analyse the list employed with database
function.
41. What is the shortcut key to minimize the workbook?
The keys ‘Ctrl+F9’ is the shortcut key to minimize the workbook.
42. How will you cancel an entry using the shortcut key?
‘Esc’ key is used to cancel the entry in Excel.
43. Will we be able to change the font and color of the multiple sheet
tabs?
Yes, we can easily change the font and color of the sheet tabs in Excel.
44. What are the key elements to give a best dashboard?
The key elements such as Minimum distractions, visual presentation of
information, easy to communicate, and provide useful data to the business stands
out to be the best dashboard.
45. What are the new enhancements available in Excel latest version?
Slicers, Tables, IFERROR, Powerpivot, and Sparklines are the new enhancements
available in Excel latest version.
46. Is it possible to close all the open excel files at a time?
Yes, it is possible to close all the open excel files at a time.
47. In Excel, what is Name Manager?
We give a name for a cell or a Range which is called Name Manager. Using the
Name manager, Table gets managed.
48. Which symbol is used to lock or fix the reference?
The symbol ‘$’ is used to lock or fix the reference.
49. What is the advantage of Freeze panes in Excel?
If you want to lock a specific column or row, Freeze panes can be used.
50. Do you think we have unique address for each cell?
Yes, we have a uniue address for each cell based on the value of the row and
column.
1. 1. How Do You Provide Dynamic Range In ‘data Source’ Of
Pivot Tables?
We follow the steps in following order to provide Dynamic
Range in ‘Data Source’ of Pivot Tables:
1. Create a Named range using Offset function.
2. Base the pivot table using the Named range created in
Step 1.
2. 2. If You Add Either New Rows Or New Columns To The
Pivot Table Source Data, The Pivot Table Is Not Updated
Even When You Click On ‘refresh Data’. Why And What Is
The Solution?
This happens because the newly added data is outside the range of
Pivot table’s underlying data. To cure this either provide dynamic
range to the Pivot Table or manually update the pivot table’s source
data.
VBA For Excel Interview Questions
3. 3. Is It Possible To Make Pivot Table Using Multiple
Sources Of Data?
Yes, if the multiple sources are different worksheets in the same
workbook.
4. 4. By Any Means Can You Repeat ‘row Headings’ In The
Pivot Table?
Yes, however this option is available in Excel 2010 or later.
VBA For Excel Tutorial
5. 5. Is It Possible To Display The Text In The Data Area Of
Pivot Table?
No, it’s not possible as we could only show text either in ‘Row
Labels’ or ‘Column Labels’. However, if needed, we can show count
of text records.
Microsoft Excel Interview Questions
6. 6. Upon Refreshing A Pivot Table, It Always Loses The
Formatting Like The Column Width. How This Can Be
Corrected?
Format loss in Pivot Table can be stopped by simply changing the
pivot table options. Go to “Pivot Table Options” and turn on the
“Enable Preserve Formatting” and disable the “Auto Format”
option.
7. 7. Can You Change The Default Summary Function For
Data From Count To Sum?
Unfortunately, we can’t change default settings of the data fields.
However, by default, if any cell in the selected range is blank or text,
it will be default to COUNT else to SUM.
Microsoft Excel Tutorial
Microsoft Word Interview Questions
8. 8. When You Link To A Pivot Table Cell, A Getpivotdata
Formula Is Created. How Would You Avoid This?
In Excel 2007 or later, by disabling the ‘Generate GetPivotData’ and
in previous versions by manually giving the cell reference instead of
using the mouse pointer to locate the cell.
9. 9. How Would You Enable Automatic Refresh In Pivot
Table Upon Opening The Workbook Without Using
Macros?
This can be done from Pivot Table Options. Go to “Table Options” –
> Data –> Select ‘Refresh data when opening the file.
Microsoft Powerpoint Interview Questions
10. 10. How Can You Hide The Error Values In Data Field Of
Pivot Table?
This can be done from Pivot Table Options. Go to “Table Options” –
> “Layout & Format” –> Enable “For error values show:” and
provide the value to be shown for error values. Leave it empty for
Null values.
Microsoft Word Tutorial
11. 11. Which 3 Report Formats For Pivot Tables Are Available
In Excel 2007 Or Later?
Compact, Report and Tabular.
Microsoft Entity Framework Interview Questions
12. 12. How Can You Disable Automating Sorting In Pivot
Tables?
Go to ‘More Sort Options’ after you right click on ‘Pivot Table’ and
choose ‘Sort’ menu. Then click on ‘More Options’ and finally
uncheck the ‘Sort automatically when the report is created.”
VBA For Excel Interview Questions
13. 13. Which Event Do You Use To Check If A Pivot Table Is
Modified?
Event ‘PivotTableUpdate’ in worksheet containing that ‘Pivot Table’.
Microsoft Powerpoint Tutorial
14. 14. Which Option Is Used To Add Column(s) In Pivot
Tables To Compute The Values In Run-time?
For Eg. If The Underlying Source Table Contains Cost
Price And Sales Price, How Would You Compute ‘profit’.
We can use ‘Calculated Field’ to dynamically insert formulated
values.
15. 15. How Will You Check The Memory Consumed By Your
Pivot Table In Kilobytes?
You can display the memory used by a pivot cache, by using the
following VBA properties of Pivot Table.
Pivot Cache.Memory Used
– It returns the total memory used in bytes. Divide the result by
1024 to have it in Kilobytes.
1. 1. What Is The Order Of Operations Used When Evaluating
Formulas In Excel?
Following is the order of precedence in Excel formulas:
 Parentheses (Brackets)
 Exponentiation (^)
 Multiplication or Division
– both have equal precedence and is evaluated based on
whichever comes first.
Addition or Subtraction
– both have equal precedence and is evaluated based on
whichever comes first.
An easy way to remember this is by the acronym PEMDAS – which
is the first alphabet of each operator.

2. 2. What Is The Difference Between A Function And A
Formula In Excel?
A formula is a user-defined expression that calculates a value. A
function is pre-defined built-in operation that can take the specified
number of arguments. A user can create formulas that can be
complex and can have multiple functions in it.
For example, =A1+A2 is a formula and =SUM (A1:A10) is a
function.
VBA For Excel Interview Questions
3. 3. What According To You Are The Top 5 Functions In
Excel?
While there are 450+ functions in Excel and there is no set criterion
to select the top five, here are the ones I believe are worthy:
VLOOKUP
COUNTIF
SUMIF
IFERROR
INDEX / MATCH
I have chosen the above functions as these are not very basic and
are quite useful for someone who does analysis in Excel. You can
also consider the following functions – SUMPRODUCT, TEXT,
SUM, AVERAGE, and LEN/LEFT/RIGHT/MID.





Again, there is no right or wrong answer to this. Just make sure you
know the functions that you mention.
4. 4. What Is The Difference Between Absolute And Relative
Cell References?
In Excel reference refers to a cell reference – such as A1 or range
reference – such as A1:A10.
Relative References:
These are cell references that change when you copy and paste the
formula that has the references. To give you a simple example, if
you put =A10 in cell A1, and then you copy cell A1 and paste it in cell
A2, the reference would change to A11. This happens as this is a
relative cell reference and it changes relative to the cell its copied
from.
Absolute References:
These are the references that remain the same and don’t change
copy and paste the formula that has the references. For example, if
you put =$A$10 in cell A1 and then copy cell A1 and paste it in cell
A2, the reference would still remain $A$10. The $ sign before the
column alphabet and the row number makes it absolute.
VBA For Excel Tutorial
5. 5. What Are The Different Types Of Errors You Can
Encounter In Excel?
When working with Excel, you can encounter the
following six types of errors:
#N/A Error:
This is called the ‘Value Not Available’ error. You will see this when
you use a lookup formula and it can’t find the value (hence Not
Available).
#DIV/0! Error:
You’re likely to see this error when a number is divided by 0. This is
called the division error.
#VALUE! Error:
The value error occurs when you use an incorrect data type in a
formula.
#REF! Error:
This is called the reference error and you will see this when the
reference in the formula is no longer valid. This could be the case
when the formula refers to a cell reference and that cell reference
does not exist (happens when you delete a row/column or
worksheet that was referred in the formula).
#NAME ERROR:
This error is likely to a result of a misspelled function.
#NUM ERROR:
Number error can occur if you try and calculate a very large value in
Excel. For example, =194^643 will return a number error.
Microsoft Excel Interview Questions
6. 6. How Can You Tackle Errors When Working With Excel
Formulas?
There are various ways you can tackle the errors in Excel:
 You can highlight the errors using conditional
formatting. This requires using the ISERROR function
in conditional formatting.
 You can use the IFERROR function in Excel to get a
specific value in case the formula returns an error.
 You can use ISERROR to get TRUE in case there is an
error and FALSE in case there is not.
 You can use IFNA function to tackle the #N/A error.
7. 7. Which Function Would You Use To Get The Current
Date And Time In Excel?
The following functions can be used:
TODAY ()
– This function takes no argument and would return the current
date value.
NOW ()
– This function takes no argument and would return the current
date and time value.
Remember that that dates and times are stored as numbers in
Excel. So you can perform operations such as addition/subtraction
with these dates.
Microsoft Excel Tutorial
Excel Data Analysis Interview Questions
8. 8. How Can You Combine The Text From Multiple Cells
Using A Formula?
To combine text from different cells, you can use any one
of the following three methods:
TEXTJOIN function
– If you’re using Office 365 subscription, you will have the
TEXTJOIN function available in your version. Click here to read
how it works.
CONCATENATE function
– If you want to combine values in cell A1 and A2, you can use the
formula =CONCATENATE (A1, A2).
Ampersand (&) operator:
This works just like the CONCATENATE function. To combine text
strings in cell A1 and A2, use the formula =A1&A2.
9. 9. What Formula Would You Use To Find The Length Of A
Text String In A Cell?
You can find the length of a string in a cell using the LEN function.
For example, if you want to know the length of the string in cell A1,
you can use the formula =LEN (A1).
Excel pivot tables Interview Questions
10. 10. What Is The Syntax Of The Vlookup Function?
VLOOKUP is definitely one of the most popular Excel functions.
And this is also one of the most asked Excel questions that I have
seen in interviews.
Here is the VLOOKUP syntax:
=VLOOKUP (lookup_value, table_array, col_index_num,
[range_lookup])
lookup_value
– this is the look-up value you are trying to find in the
left-most column of a table. It could be a value, a cell
reference, or a text string. In the score sheet example,
this would be your name.
 table_array
– this is the table array in which you are looking for the
value. This could be a reference to a range of cells or a
named range. In the score sheet example, this would be
the entire table that contains score for everyone for
every subject
 col_index
– this is the column index number from which you want
to fetch the matching value. In the score sheet example,
if you want the scores for Math (which is the first
column in a table that contains the scores), you’d look in
column 1. If you want the scores for Physics, you’d look
in column 2.
 [range_lookup]
– Here you specify whether you want an exact match or
an approximate match. If omitted, it defaults to TRUE –
approximate match.
If you’ve time, I recommend going this VLOOKUP function guide I
created with 10 practical examples.

Advanced Excel Charts Tutorial
11. 11. How Would You Get Rid Of Leading / Trailing / Double
Spaces In A Text In Excel?
To get rid of leading, trailing, and double spaces, you need to use
the TRIM function.
For example, if you have a text string in cell A1 and you want to
remove the spaces, you can use the following formula:
=TRIM (A1)
Note that it doesn’t remove single spaces between words.
Excel TRIM function does a good job in removing spaces in Excel;
however, it fails when you have non-printing characters (such as
line breaks) in your data set. To remove non-printing characters,
you can use a combination of TRIM and CLEAN functions.
If you have some text in cell A1 from which you want to remove
spaces, use the below formula:
=TRIM (CLEAN (A1))
Excel Power View Interview Questions
12. 12. What Are The Known Limitations Of The Vlookup
Function?
The VLOOKUP function is mighty useful, but it also has a
few limitations:
It can not be used when the lookup value is on the right. For
VLOOKUP to work, the lookup value should always be in the leftmost column. Now this limitation can be overcome by using it with
other formulas, it tends to make formulas complex.
VLOOKUP would give a wrong result if you add/delete a new
column in your data (as the column number value now refers to the
wrong column). You can make the column number dynamic, but if
you planning to combine two or more functions, why not use
INDEX/MATCH in the first place.
When used on large data sets, it can make your workbook slow.
VBA For Excel Interview Questions
13. 13. When Would You Use The Subtotal Function?
When you’re working with tabular data, you can use the SUBTOTAL
function to get variety of subtotals – such as AVERAGE, COUNT,
MAX, MIN, and STDEV.
One of the highlights of SUBTOTAL function is that it allows you to
ignore hidden/filtered cells. So if you have a huge data set and you
filter it based on criteria or hide some rows, SUBTOTAL function
will automatically update to give you the result from the visible cells
only.
Of course, if you don’t want the data of filtered/hidden cells to be
ignored, you can do that too.
Advanced Excel Functions Tutorial
14. 14. What Are Volatile Functions? Can You Name A Few?
A volatile function calculates the formula again and again
(whenever there is any change in the worksheet). This can slow
down the workbook considerably.
A very simple example of a volatile function is the NOW() function
(to get the current date and time in a cell). Whenever you edit any
cell in a worksheet, it gets recalculate. This is fine if you have a small
data set and less number of formulas, but when you have large
spreadsheets, this could significantly slow down the processing.
Here is a list of volatile formulas:
Highly volatile:
RAND (), NOW (), TODAY ()
Almost volatile:
OFFSET (), CELL (), INDIRECT (), INFO ()
Q1. How To Debug A Vba Code?
To start to debug a Visual Studio project, attach to a process, break into code, step
through code, run to the cursor, run to a function on the call stack, set the next
statement,step through Just My Code, stop debugging, restart debugging, or
detach from a debugged process.
Specify the configurations for the debug and release versions of a
program.
 Set start options (command-line arguments, working directory,
remote machine).
 Debug at design time.
 Enable just-in-time debugging, which launches the Visual Studio
debugger when a program running outside Visual Studio encounters
a fatal error.
 Set breakpoints for source lines, assembly instructions, and call stack
function. Specify conditions, hit counts, and execution location.
Q2. How Can You Hide Or Show The Ribbon?

To Hide and show the ribbon you can press the CTRL+F1 key or Double click on
one of the ribbon tabs-such as Home, Insert, or Page Layout.
Q3. Is It Possible To Make Pivot Table Using Multiple Sources Of Data?
If the multiple sources are different worksheets, from same workbook, then it is
possible to make Pivot table using multiple sources of data.
Q4. I Have Converted My Ms Access Database To A Current Conversion. I Am
Getting Conversion Errors?
Design specs have changed in new releases of MS Access. Visit the on-line help
option for “conversion and compatibility” that explains different portions of
Access databases that will have difficulty converting. Some reprogramming may
be required.
Q5. What Does A Red Triangle At The Top Right Of A Cell Indicates?
A red triangle in the cell indicates the comment associated with the cell. If you
place mouse on it, it will show the comment.
Q6. What Is The Use Of Vlookup And How Do We Use It?
Vlookup is used to find the data in the large spreadsheet by lookup value in
another worksheet. To use the Vlookup function, we should have common values
in both data. For example, we want to search the phone number of a person. So,
in order to find out the phone number, we will need the concerned persons name.
Q7. Is It Possible To Display The Text In The Data Area Of Pivot Table?
No its not possible to dislplay the text in data area of pivot table.You could display
the text fields in the Row and Column areas, and show a count of the records in
the data area or we can combine Custom Number Formats with the Pivot Table to
produce Text based wers.
Q8. Can You Tell Me About Some Of The Newer Enhancements To Excel
Recently?
Some of the new enhancements you can mentions in your wer are as
follows are:
 Powerpivot
 Tables
 Slicers
 Sparklines
 IFERROR
With the names, you also need to add some details of particular enhancements.
Q9. What Filter Will You Use, If You Want More Than Two Conditions Or If You
Want To Analyse The List Using Database Function?
You will use Advanced Criteria Filter, to analyse the list or if more than two
conditions should be tested.
Q10. What Is The Most Unusual Thing You Have Used Excel For?
Here you need to mention those things which helped you for exploration and
learning new things.You may some points in your wer like :

I used excel to create stunning screen mockups and wowed my
clients.
I have used excel to generate and clean a list of tags for the blog i
write(if).
 I wrote a small macro to send updates to twitter.
Q11. I Want To Add A Toolbar To My Spreadsheet That When Clicked, Brings Up
Userform1?

Assign the toolbar button to this macro, which should be in a standard
VBA module:
 Sub Show Form ()
 Userform1.Show
 End Sub
Q12. How You Can Add A New Excel Worksheet?
To add a new Excel worksheet you have to insert worksheet tab at the bottom of
the screen.
Q13. Using Excel Is There A Way To Close All Open Excel Files At Once Instead
Of Closing Them One At A Time?
Yes, you can close down all your Excel files at once by using the
following instructions:
1. Hold down the Shift key.
2. Choose File + Close All from the menu. Holding down the Shift key
changes Excel’s File + Close command to a File + Close all command.
Q14. What Are Worksheets?
A worksheet is a collection of cells where you keep and manipulate the data. A
worksheet begins with row number one and column A.Each cell can contain a
number, text or formula. A cell can also reference another cell in the same
worksheet, the same workbook or a different workbook. By default, each Excel
workbook contains three Worksheets.When you open Excel, Excel automatically
selects Sheet1 for you.The name of the worksheet appears on its sheet tab at the
bottom of the document window.To select one of the other two worksheets,simply
click on the sheet tab of Sheet2 or Sheet3.
Q15. What Does The If Function In Excel?
IF function is used in Excel to check whether certain conditions are true or false.
If the condition is true then it will give the result accordingly and if the condition
is false the result or output will be different.
Q16. What Is The Ribbon And When Would You Use It?
The Ribbon is the strip of buttons and icons located above the work area
beginning with Excel 2007.The Ribbon replaces the menus and toolbars found in
earlier versions of Excel.Above the Ribbon are a number of tabs, such as Home,
Insert, and Page Layout. Clicking on a tab displays the options located in this
section of the ribbon.
Q17. What Is A Macro In Excel?
Excel Macro is the set of instructions that is recorded by users for repetition
purposes. It is created by the users for repetitive instructions and functions they
perform on a regular basis.
Q18. What Filter Should We Use, If You Want More Than Two Conditions Or If
You Want To Analyze The List Using Database Function?
You should use “Advanced Criteria Filter” to analyze the list or test more than two
conditions.
Q19. How Can I Hide Or Show The Ribbon?
By pressing the CTRL key and pressing the F1 key to toggle you can see and hide
the ribbon.
Q20. How You Can Resize The Column?
To resize the column you have to change the width of one column and then drag
the boundary on the right side of the column heading till the width you want. The
other way of doing it is to select the Format from the home tab, and in Format
you have to select AUTOFIT COLUMN WIDTH under cell section. On clicking on
this the cell size will get formatted.
Q21. How To Protect The Macros You Create So People Cannot See Or Alter
Them?
To protect the Macros: In the Visual Basic Editor, go to Tools > VBAProject
properties, lock the project for viewing, and enter a password.
Q22. Tell Me About The Benefit Of Using Formula In Excel?
Formulas in spreadsheet programs such as Excel are used to perform calculations
on values entered and stored in the program.Excel’s main function is to interlink
cells,through the use of formulas, so that the formula cell changes when data is
inputted into linked cells. The best way to store information in spreadsheets is
through the use of formulas.Formulas can range from basic mathematical
operations-such as addition and subtraction-to complex engineering and
statistical calculations.
Q23. How Can You Add, Rename Or Remove Worksheets?
To add a worksheet: Touch + next to the last worksheet tab
To remove a worksheet: Touch the sheet tab, then touch x to delete the
worksheet
To rename a worksheet: Touch twice on the name of a worksheet
Q24. Why Does Excel Have Two Macro Languages?
Early version of Excel used a macro language called XLM.The VBA language was
introduced in Excel 5 and its vastly superior in every way.XLM has been phased
out , so you should use VBA for new macro development.
Q25. What Is The Quick Way To Return To A Specific Area Of Spreadsheet?
By typing in Name Box you can return to a specific area of spreadsheet in quick
way.
Q26. Is There A Way To Apply The Same Formatting To Every Sheet In A
Workbook In Excel?
Yes. To do this, you will need to right click on one of the worksheet tabs and then
choose Select All Sheets. After you do this any formatting that you apply or text
you enter will show up on all the sheets in your workbook. In order to eliminate
certain sheets from the changes, hold down the Ctrl key and click on the tab of the
worksheet you want excluded from the others. You can also group sheets by
holding the shift key and selecting the worksheet tab.
Q27. How Would You Provide A Dynamic Range In “data Source” Of Pivot Tables
In Ms Excel?
To provide a dynamic range in “Data Source” of Pivot tables, first create a named
range using offset function and base the pivot table using a named range created
in the first step.
Q28. What Are Dashboard And Why Do Organisations Use It?
Dashboards often provide at-a-glance views of KPIs (key performance indicators)
relevant to a particular objective or business process (e.g. sales, marketing,
human resources, or production).The term dashboard originates from the
automobile dashboard where drivers monitor the major functions at a glance via
the instrument cluster.
Dashboards give signs about a business letting the user know something is wrong
or something is right.Dashboards typically are limited to show summaries, key
trends,comparisons, and exceptions.
There are four Key elements to a good dashboard which help
organisations to work effectively:
*Simple, communicates easily
*Minimum distractions.
*Supports organized business with meaning and useful data
*Applies human visual perception to visual presentation of information
Smart organizations are doing everything they can to find every opportunity to
drive their business and helpthem stay ahead of their competition. To uncover
these opportunities ,decision-makers need easy access to a very wide range of
information and they need advanced visualizations to help them analyze and
understand the data.One way decision-maker get easy access to data is through
dashboards. Modern dashboard technology enables dozens of reports to be
combined into a single, easily-consumable, visual representation.
This ability to consolidate many reports has been the biggest breakthrough in the
last five years and has redefined what we think of as a “dashboard”.Dashboards
are highly interactive, self-contained environments that hold the wers to many
standard questions of business operations.
Q29. Does Each Cell Have Unique Address?
Yes, each cell has a unique address depends on the row and column value of the
cell.
Q30. What Types Of Workbook Protection Are Available?
Excel provides three ways to protect a workbook:
 Require a password to open the workbook.
 Prevent users from adding sheets, deleting sheets, hiding sheets, and
unhidingsheets.
 Prevent users from changing the size or position of windows.
To protect protect a workbook you can activate the workbook to be protected,
then choose Tools – Protection – Protect Sheet. You will be asked to provide a
password (optional).If you do provide a password, that password will be required
to unprotect the workbook.
Q31. Is It Possible To Change The Color And Font Of The Sheet Tabs?
Yes we can change the color of sheet tabs. By right clicking on sheet tabs and you
will get option change color but i didn’t find any option to change the font of sheet
tabs.
Q32. How Can You Resize The Column?
There are two ways to resize a column:
1. To change the width of one column, drag the boundary on the right
side of the column until you find your desirable width.
2. Select the Format from the home tab, and in Format, select the
AUTOFIT COLUMN WIDTH under cell section. Click on this to
change the cell size.
Q33. How Do I Resize Columns And Rows To Better Fit The Data In Ms Excel?
1. Move the mouse in between any two labels (Rows/numbers or
Columns/letters).
2. The pointer will turn into a vertical (letters) or horizontal (numbers)
line with arrows on both ends.
3. Simply drag the column or row to the desired size.
Q34. Is There A Way To Protect The Macros I Create So People Cannot See Or
Alter Them?
Go to Tools > VBAProject properties, lock the project for viewing, and enter a
password.
Q35. How Can You Resize The Column And Rows?
The width of columns and height of rows can be adjusted to better fit
your data in a few different ways:
1. Use the format button- The Format button in the cells group
under the Home tab can also be used to adjust widths and heights.
Simply select the cells that need to be adjusted,then click on the
Format button and choose either Row Height or Column Width. Type
in your desired number, and the cells will adjust.
2. Drag the border- Hover your arrow over the border between the
column or row labels. Then click and drag the border to widen or
narrow the size of each cell.The columns to theright or rows below will
adjust to make room for your changes.
3. You can make several columns or rows the same width or height.
Select your desired columns or rows by clicking on the labels while
holding down either the shift key or control key. Then use any of the
methods described above, and all of the columns will be made the
same width or rows the same height.
Q36. How Do I Run A Macro Every Time A Certain Cell Changes Its Value?
There is an event called Worksheet Change which is triggered when a value is
entered (it will not fire when a formula result changes). One of the arguments to
this event is ‘Target’ which is a reference to what changed.
Since this event will occur whenever a value changes –
you can use the target to see if it is the cell you are interested in:
Private Sub Worksheet Change (ByVal Target as Range)
If Intersect (Target, Range (“C5”)) Is Nothing Then
Exit Sub
Else
‘The cell you are monitoring has changed!
‘Do whatever you need to do…
End If
End Sub
Q37. What Are Cells?
The area where data is stored is known as cell.
Q38. What Is Pivot Table And Why We Use It?
Pivot table allows quick summarizing of large data. We can calculate the field and
arrange the data in presentable way in just few minutes. Most of the Excel experts
believe that Pivot table is the most powerful tool.
Q39. How Can I Unprotect A Vba Project Using Code?
You cannot. A workaround is to simulate keystrokes with the Send Keys method.
Q40. What Are The Advantages Of Using Formula In Excel Sheet?
Formula makes it easy to calculate the numbers in Excel sheet. It also calculates
automatically the number replaced by another number or digit. It is used to make
complex calculations easy.
Q41. How Can You Format A Cell? What Are The Options?
We can format a cell by using the “Format Cells” option and there are
6 options:1. Number
2. Alignment
3. Font
4. Border
5. Fill
6. Protection
Q42. Is It Possible To Call A Macro From The Condition True Or False Side Of A
Worksheet Formula? I.e. If(a2=”ok”,run Macro1,run Macro2)?
Basically, the wer is No. You can write functions in VBA that you can call from
worksheet cells, but these functions can only return a value. They can’t modify
other cells or alter any part of the Excel environment. (You may be able to use a
worksheet change event to call the macro.)
Q43. How Do You Make Two Data Fields Appear Side-by-side, Instead Of In
Separate Rows?
After adding the two fields to the pivot table’s data area, drag the Data field
button to the right, onto the cell that contains the word ‘Total’. There’s a picture
here that shows the ‘Total’ cell.
Change pivot table data to horizontal layout.And to keep related data
from spreading horizontally off of the screen and to help minimize
scrolling,click Show in Compact Form.
 In compact form, fields are contained in one column and indented to
show the nested column relationship.
 To outline the data in the classic PivotTable style, click Show in
Outline Form.
 To see all data in a traditional table format and to easily copy cells to
another worksheet, click Show in Tabular Form.
Q44. Do You Use Vba To Automate Your Work In Excel.if Yes, How Often Do You
Use It?

You may say that yes, you use Visual Basic for Applications(VBA) to automate
your tasks in Excel by writing so called macros.And then share the process of
using VBA with your interviewer smartly that you use VBA by step by step i.e
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STEP-1 Enabling VBA(To enable VBA you have to use the File,
Options and select Customise the Ribbon.You then have tick the
Developer box to allow the Developer icon to appear).
STEP-2 Insert a module(To insert a module you use the command
Insert,Macro,Module).
STEP-3 Entering text.
STEP-4 Each module you create is given a default name(Module1,
Module2 and so on – but you can rename it quite easily by typing a
new name into the Properties box at the bottom left)
STEP-5 The beginning and the end(All programs in VBA have to
start and end in a particular way. The first line has to read Sub
name() where name is the name you want to give your program.Sub
is short for Subroutine but more of this later).
STEP-6 Getting the message.
STEP-7 Running the program(To run the program you can simply
click on the green “play” arrow in the Visual Basic toolbar).
STEP-8 Input(to find out how to get information back from the user
– i.e. let them input something.This makes use of another VBA
command, InputBox, but pay attention because it is a little more
tricky than MsgBox).
Q45. What Is A Dashboard And What Are The Important Things We Should Keep
In Mind While Creating A Dashboard?
Dashboard is a technique used to present important information through
graphical representation. It is helpful in presenting huge data in a single
computer screen so it can be monitored with a glance.
There are few things which should be taken care of, while preparing
the dashboards:
 Minimum distraction
 Simple, easy to communicate
 Important data
 Few Colors
 Relevant graphs
 Dashboard should be on single computer screen
Q46. How Can You Increase The Number Of Rows And Columns In A
Worksheet?
The amount of rows in a worksheet is fixed i.e 1,048,576 , so you cannot increase
the amount of rows. What you can do is insert rows into part of a spreadsheet. It
will have the effect of pushing rows down, but it will not increase the amount of
rows in the worksheet.And same with columns they are also fixed(16384) it’s not
possible to increase,you can start a new Excel workbook and trfer your data.
Q47. How To Prevent Someone From Copying The Cell From Your Worksheet?
If you want to protect your worksheet from being copied, go into Menu bar >
Review > Protect sheet > Password.
By entering password you can prevent your worksheet from getting copied.
Q48. How Cell Reference Is Useful In The Calculation?
In order to avoid writing the data again and again for calculating purpose, cell
reference is used. When you write any formula, for specific function, you need to
direct excel the specific location of that data. This location is referred as, cell
reference. So, every time a new value added to the cell, the cell will calculate
according to the reference cell formula.
Q49. What Is Microsoft Excel?
Microsoft Excel is an electronic spreadsheet program, created by multiple highly
skilled engineers from Microsoft. It enables users to organize, format, and
calculate data with formulas using a spreadsheet system broken up by rows and
column.
We also use this tool for storing, organizing and manipulating the data. In
addition, it also offers programming that supports VBA, and we can use external
database to make dynamic reports, analysis etc. Smart use of this program saves a
lot of time and helps in creating our own applications too.
Q50. How You Can Sum Up The Rows And Column Number Quickly In The Excel
Sheet?
By using SUM function you can get the total sum of the rows and columns, in an
excel worksheet.