WEB-BASED ENTRANCE EXAMINATION SYSTEM
WITH COURSE RECOMMENDATION
FOR OPOL COMMUNITY COLLEGE
Chapter 1
THE PROBLEM
Introduction
Information Technology has had an incredible impact on human life in the modern era, and
the good impact they have had on human society is unprecedented (Raja & Nagasubramani, 2018).
The tremendous rise of the Internet has made radical new methods of communication possible.
While traditional means of task completion are still in use, the Internet offers distinct advantages
(Abass & Olajide, 2017). The development of web-based entrance examinations is a significant area
of application for web technology that allows a user to manipulate data quickly with exceptional
speed of performance that affects our style of working is rarely used by schools in the Philippines.
A computerized entrance examination system is a type of software that falls under the
category of information systems. It enables the university to conduct entrance examinations
quickly and with reliability. It also saves time and effort by validating and checking responses, and
it can accommodate more students at once with a lesser number of errors. This application is also
handy because it minimizes the need for paper in transactions and processes.
Among the institutions in the Philippines that still use the traditional method of
administering the entrance examination is Opol Community College (OCC). Opol Community
College is a Higher Education Institution and member of Local Universities and Colleges (LUC)
located in Opol, Misamis Oriental. The school offers courses in different departments, namely
Teacher Education with Bachelor in Secondary Education (BSED) Major in English and Bachelor
in Elementary Education (BEED), Business Administration (BSBA) with majors in Financial
Management and Marketing Management, and Bachelor of Science in Information Technology
(BSIT). The aspiring students must pass the entrance examination to qualify for a specific course.
The Teacher Education department has the highest qualifying score. Out of 150 items, the
examinee must get 60 or above correct answers that are 40% of the total score to be qualified in
the Teacher Education department. The Business Administration department and Information
Technology department have the same qualifying scores which are lower than the Teacher
Education department. Out of 150 items, the examinee must get 45 or above correct answers that
are 30% of the total score to be qualified.
Taking the entrance examination of Opol Community College for new students and
transferees is conventional using a paper and pen test. The examination will take up to two (2)
hours to finish including the registration. The schedule of the exam is from Monday to Friday
except for Holidays. The examinee must come to school for registration and register their personal
information in a logbook. They will choose an exam schedule that will be twice a day, one in the
morning from 9:30 am to 11:00 am, and one in the afternoon from 2:30 pm to 4:00 pm. The
examinee must come to school during their scheduled exam, and bring with them a pencil and a
pen. After the examination, the examiner will gather the answer sheet for checking. Every day the
school can accommodate up to 60 examinees and the examiner will check the answer sheet
manually. The usual time for the examiner to finish checking the result of the weekly entrance
exam takes up to three (3) days or even a week before the release of the result. This is because of
the tedious process of manual checking and the availability of the examiner since he is also the
school nurse and the only one facilitating the exam process and accommodating the students. The
examinees will have to wait that long before they can see the result and become aware of whether
they qualified for their chosen course. There is also a policy from the BSBA department for the
incoming freshmen. Those examinees who pass the qualifying score must be a graduate of ABM
strand or ALS SY 2017-2018. Otherwise, they will undergo an Enhancement Program before
becoming qualified as a BSBA student. There are times where the enrollment has begun but the
release of exam results of the examinees is late. As a result, some students cannot easily decide
which course to enroll in.
These events encouraged the researcher to propose a solution by developing a Web-based
entrance examination system that has course recommendations intended for the incoming
freshmen and transferees of Opol Community College. The system will have features that may aid
the examiner and the examinees in a smooth and easy admission test. It may help the examiner to
facilitate the examination efficiently and get the result automatically in a short period. In addition,
the examinee may take the exam quickly and can view their result after the exam. Lastly, the
system will aim to recommend to the examinee the course they can take based on their exam result.
The proposed system aims to lighten the load of the examiner and help the examinees
decide as early as possible the course they want to take.
Statement of the Problem
Students’ first step before qualifying in their selected courses must first pass an entrance
examination. Pen and paper test exams are the most common method of taking entrance exams.
However, the traditional method is time-consuming since the examiner will prepare a large number
of exam questionnaires and answer sheets, resulting in an excessive amount of paperwork. It is
also a tedious task for the examiner to check the answer sheet manually and record the result of
each examinee by hand. Manually checking the exam can result in erroneous results and be time-
consuming. Students must also prepare items such as pens, pencils, and other necessities for taking
the exam. After the examination, they will have to wait up to a week before getting the result and
then decide whether to pursue their desired course or to select another after knowing their score.
As a result, delayed enrollment for undecided students and another workaround for the registrar’s
office during the enrollment.
Manually administering and taking the entrance exam is inefficient and inconvenient for
both the examiner and the examinee.
Conceptual Framework
In this study, utilization of the Input-Process-Output (Figure 1.1) model will show the
interaction of variables used in the design and the development of the Web-based Entrance
Examination System.
INPUT
Requirements
●
Gathering Data
a.
Problem statement and
PROCESS
Research Methodology
●
Method of Research
●
Method of collecting
Interview and observation
OUTCOMES
Web-based
Benefits of the System
Entrance
●
reports management.
System
●
Software
Improve and simplify the
admission test procedures and
Examination
data
solution
b.
OUTPUT
●
Secure, user-friendly, and
of the current process
Development Life
efficient delivery of
c.
Sample forms and reports
Cycle
admission tests.
d.
Entrance exam
requirements
● Related literature and
●
Provide convenience to both
the students and the
administering officer.
studies
Figure 1.1 Input-Process-Output Model of Web-based Entrance Examination System with
Course Recommendation for Opol Community College
The Input phase consists of the following details. The researcher will choose to conduct a
study on the Entrance Examination System since the students and the school are claiming that the
traditional process of admission tests is tedious and time-consuming. The problems stated in the
current process are an opportunity for the researcher by presenting a project that can eliminate those
problems. The researcher will also conduct a preliminary interview and observation method to
understand the processes involved in the current process. Gathering sample forms and reports is
also required which will serve as a guide in the preparation of form design and reports of the system.
Creating a flow chart of the current process will also be part of the data gathering, as it helps to a
better understanding of the steps and processes to be involved in the proposed system. The
researcher will also research the different works of literature and related systems to serve as a guide
in the development of the proposed system.
The Process phase will have the following details. The researcher will use The Agile
Iterative methodology. This strategy focuses on giving value in small amounts as quickly as
feasible. The software development process will be divided into numerous iterations, each of which
will offer enhancements or new features. When it comes to data collection, the researcher will
conduct interviews to learn more about the subject and acquire information. It entails one individual
questioning another for personal or specific information. Questions from a printed questionnaire
will be asked, and the answers will be recorded to summarize the findings.
This phase will follow the Software Development Life Cycle started with Analysis and
Quick Design, Data Analysis, System Design, and Prototype Cycle. The researcher will conduct
interviews with the users where the study will be conducted during the Analysis and Quick Design
phase. Users will have the opportunity to make suggestions and requests about how the system will
be created and improved. The researcher will create an initial design for the proposed system after
obtaining data. The researcher will examine all of the data, information, and user needs throughout
the Data Analysis phase. The project life cycle begins at this point. The researcher will interpret the
data and information needed to build the system, as well as assist in conceptualizing how the
proposed system can benefit the end-users. Analyzing end-user requirements is important to ensure
that the new system can satisfy their needs. During the System Design phase, the researcher will
begin developing the system. This phase will outline the requirements, features, and processes for
the proposed system to meet its functional requirements.
The Prototype Cycle phase will cover the process of creating a system model, demonstrating
the system, and refinement of the data collected. The researcher will first create a prototype model
based on the planned design, which will be shown to the users. The researcher will demonstrate the
function of the proposed system, the flow of how it works, and the functionalities of the elements
that are included in the proposed system after developing the prototype. The refining step will be
the last. The researcher will improve the proposed system based on the end-users additional
requirements at this stage. This will involve changes to the flow, functionality, and features based
on the needs indicated by the users. This will aid the researcher in the development of initial system
requirements.
The expected outcome of the proposed system will be the following. First, to improve and
simplify the admission test procedures and reports management. Second, to have a secure, userfriendly system that can efficiently manage the admission tests. Lastly, to provide convenience to
both the students and the administering officer.
Objectives of the Study
General Objective
The general objective of this study is to design and develop a Web-based Entrance
Examination System to manage the admission test of Opol Community College.
Specific Objectives
● To gather and analyze the system requirements needed for a Web-Based Entrance
Examination System.
● To design and develop the Web-Based Entrance Examination System with Course
Recommendation for Opol Community College that will:
o Allow the examiner to facilitate the examination efficiently and get the result
in a short time.
o Recommend the examinee the course they can take based on the exam result.
o Generate reports needed by the institution for academic operations.
● To test and evaluate the functionality and usability of the Web-Based Entrance
Examination System.
● To deploy the Web-Based Entrance Examination System upon the approval of the
administration of Opol Community College.
Significance of the Study
The study tends to benefit the student, the facilitator, and the institution. The system will
provide approaches that will change the way of dealing with an admission test. Thus, will make
the work faster, easier, minimize the use of paper, be more reliable, and reduce the time
consumed during the examination process.
To the Examiner, who is in charge of administering entrance examinations, the success of
this study will reduce their workload. They would be able to reduce their paperwork with the
help of this technology. As a result, the examiner's job may become less stressful, and errors
in checking examination papers are less likely to occur.
To the Examinee, they will not have to take their admission exam using pen or pencil; they
just have to create an account and be able to use the system on a computer or their mobile
devices. Since the entrance examination will be automated, the results will be released as soon
as they finish the exam, and the recommended course will be indicated from their exam result.
To the Institution, a computerized exam is a significant factor. They will not only be able
to accommodate a big number of students taking the exam, but they will also collect all results
in a short period. Preparations and costs of administering the examination can be lowered when
compared to manual examinations.
The study might also be a starting point for future researchers to integrate it into the
enrollment system of other Higher Education Institutions (HEIs).
Scope and Limitation
The proposed Web-based entrance examination system will be designed to be implemented
in Opol Community College.
The system will allow easy registration of the examinees and the presentation of the result
after the examination. It will redirect the examinee to a page to see the courses they are
qualified to enroll in.
The examiner will be allowed by the system to perform their task more quickly like creating
questionnaires or updating the existing ones. The exam will be a multiple-choice type of
question. Questions are based on five (5) subjects namely, English, Mathematics, Science,
Abstract Reasoning, and Filipino with four (4) choices and only one correct answer. The exam
will be set to ninety (90) minutes or equivalent to one and a half (1.5) hours.
The system will allow the examiner to view the result of the examinees and can generate
different types of reports like the list of examinees with their scores in each subject.
The proposed system will be limited to managing the admission test only, will be focusing
on resolving the issues, challenges on exams efficiency, and will not include pre-enrolment
processes like student evaluation.
Definition of Terms
Web-based Entrance Examination System. A type of admission test that utilizes modern
technologies and the internet to provide the incoming freshmen a platform to be qualified before
being admitted to a college or department.
Examiner. The person designated in the college or university to facilitate and monitor the
admission test.
Examinee. The person who will take the admission test. They can be either an incoming
freshman or a transferee.
Course Recommendation. The degree courses offered by each department are indicated
after the qualification of the examinee based on their exam score.
Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES
Foreign Studies
The COVID-19 outbreak has had a significant impact on how people live now. These are
the times when system reinvention is needed. The educational system is undergoing such a major
transformation, with a strong emphasis on eliminating physical contact in favor of virtual
alternatives.
Zulfikar et al., (2019), conducted a study to design a Computer Based Test (CBT) with
Linear Congruent Method (LCM) algorithm to randomize either the questions or the answer
choices throughout the system design phase for an entrance examination system. LCM's capacity
to randomize the question and answer of a new student entrance examination is working
effectively. It allows examiners to minimize cheating while also allowing objective, rapid, and
accurate assessment.
In Pulchowk, Nepal at the Institute of Engineering, Tribhuvan University, implemented the
RETIENAS (Real-Time Intranet Based Entrance Examination System). Before the
implementation of a fully implemented computer-based entrance examination, the university has
started with a manual system since its establishment. With the problems and challenges that arise
with the processing of their application form to the processing of the answer sheets, the university
developed an automatic answer sheet scanning and processing system, however, the application
form processing was manual. The Institute of Engineering decided to migrate into a fully automatic
computer-based system and conducted two-level entrance examinations. The first phase was
computer-based, while the second phase was semi-automatic. In comparison to the manual and
semi-automated approaches employed in the past, it was discovered that the completely automatic
computer-based entrance exam is more resilient, error-free, and efficient (Dawadi et al., 2018).
In Indonesia, a student admission system and entrance examination were developed in Setia
Bhakti Junior High School. The system was designed using the UML method and Simple Additive
Weighting (SAW) also known as the weighted sum method. Based on an analysis of the
Assessment system, it can provide reports on entrance test results as well as the ranking of grades
from prospective students, and it can also limit the usage of excessive paper and the possibility of
human error (Fransiska & Yakub, 2018).
Abass et al., (2017) presented the study on the development of a Web-based Examination
System using the Open Source Programming Model. The system was developed using the
combination of CSS, HTML, PHP, SQL, MySQL, and Dreamweaver. The researcher's
development of a Web-based examination system serves as an effective solution for evaluation
and offers more features that cannot be implemented in paper-based systems, such as real-time
data collection, management, and analysis, distributed and interactive assessment, and score
recording, to promote distance education.
In Baghdad University, Iraq, an Online Examination System was developed by Hameed &
Abdullatif, (2017) to effectively evaluate the student through an automated system. It was
developed using a client/server architecture. The client uses a web browser connected to the
internet or localhost and the server-side using PHP and MySQL. The study found that employing
an automated system produces quick and accurate findings in a short amount of time and that using
the system to evaluate students is effective.
Bobde & Chaudhari’s (2017) design of an online examination system overcomes some of
the issues encountered with manual examination systems, such as delays in result processing, filing
issues, increased risk of record loss, and difficulty in finding records. Maintenance of the system
is also a time-consuming and challenging task. The designed system proves to be efficient, quick
and saves a lot of resource material. As the data is instantaneously transported on the cloud, the
advancement proves to assist the educational institution's authorization in maintaining the safety
and integrity of its important data such as attendance records and exam results.
Local Studies
The efficiency of the system-based management method in an examination is demonstrated
in the study of Agatep (2018) on Assessment of Traditional and System-based Management
Examination in Computer in AMA Computer College in Olongapo City, Philippines. He used a
questionnaire and documentary analysis as part of his descriptive-analytical process. One hundred
and twenty (120) BSCS and BSIT students took part in the study. The result supports the
superiority of the System-based Management examination of Computer Subjects over the
Traditional examination method. This indicates that under the system-based management
examination technique, there are factors that influence student-respondents in taking an
examination. The efficiency is calculated based on the system's ability to maintain consistency and
reliability.
Bitanga (2018) researched Isabela State University's computerized entrance examination
system. She stated that the system's developers were using Wetherbe's PIECES framework. Some
of the characteristics and operations of their proposed system are automatic checking, irreplaceable
scores, no retaking, secured test banks, and unchangeable reports.
In Jose Rizal Memorial State University-Tampilisan Campus, Patayon et al., (2017),
developed a computer-based examination system. The system is developed in preparation for the
review of the Licensure Examination for Agriculturists of their agriculture-related graduating
students. The system utilizes web scripting languages and Content Management System (CMS) in
its development. It is found out that the developed system was accepted by the users because it is
highly accessible, functional, reliable, and usable.
Ferolin et al., (2015) developed a Web-based application to assist students in deciding
which higher education degree to pursue. This application will address issues with students who
have been dropped from colleges and universities and reassigned to other colleges and universities.
The web-based application will assist students in determining which colleges and universities offer
the courses they have suggested. The researcher applied an integrated Interest Test research design
to construct the web-based application. After a series of tests, the majority of the testers and target
users agreed that their project was usable and efficient.
Relation of Current Study to Previous Work
Colleges and universities use entrance examinations to evaluate which prospective students
are qualified for a certain college or department. According to studies and literature, the
conventional method of conducting entrance exams resulted in challenges and issues, which were
resolved by the design and development of a computer-based exam. The proposed system's
common features include the use of randomized questions or choices, automatic checking, and
unchangeable reports. However, one of the proposed system's distinctive features is the course
recommendation analytics, which will be based on the department's qualifying score matching the
examinee's exam score.
The studies and literature mentioned above assisted the researcher in gaining knowledge
and understanding on how to approach the research. It will also assist the researcher in obtaining
implications and support for the study's findings.
Despite the technical architecture utilized, the deployment of entirely automated or
partially automated entrance examination systems has assisted the institutional organizations that
have adopted these systems. This helps not just the school and its workers, but it also contributes
to the satisfaction of incoming freshmen students with their admissions experience.
Chapter 3
RESEARCH METHODOLOGY
Research Design
The researcher will be using the Agile Iterative Method of System Development Life Cycle
(SDLC) Approach to design the proposed system in this study. Iterative and incremental
development are the terms used to describe agile software development processes. The concept is
to divide software development into cycles (iterations). The agile approach involves seven (7)
phases: planning, gathering requirements, analysis and design, implementation, testing,
evaluation, and deployment. The representation of the SDLC approach is shown in Figure 1.
Figure 1 Agile-Iterative Model of SDLC Approach
Initial Planning
In this phase, the researcher will start observing the current process of the target
institution with their entrance examination. After identifying the issues and challenges of the
current process, the researcher will be looking at developing an enhanced system to improve
the process of entrance examination. To get full accessibility of conducting the study, the
researcher will be going to prepare a letter of intent to the College President of Opol
Community College (Appendix). This is to allow the researcher to interview the end-users
of the proposed system, which are the Facilitator/examiner and the incoming
freshmen/examinee. The gathering of initial requirements, the proposal of the main features
of the system, and the system requirements will be determined in this phase. A Gantt chart
(Appendix) will be used to monitor and keep track of the tasks and their progress.
Gathering Requirements
During the requirements gathering phase, the researcher will interview the examiner using
guide questions (Appendix) to determine the functional and non-functional requirements of the
proposed system. The interview question will be composed of questions regarding the process of
examinees registration, schedule of exam, examination proper, and releasing of exam result. In
this phase, the examiner will be asked to give suggestions and ideas regarding the improvement of
the manual process towards the web-based entrance examination. To have an idea of the necessary
data and required reports to be generated, sample forms and reports (Appendix) will be gathered.
Immersion to the current process might be helpful to better understand the administering of
entrance examinations from the examinee’s registration up to the release of the exam result.
Analysis and Design
The design phase will be represented by a conceptual design, database design, and
interface design.
Conceptual Design
Context Diagram – A context diagram will be created to show how the system will work,
as well as the external entities that are connected to it, the reports that will be generated,
and the data required for each report. It will also reflect the connection of data and reports
to the system's external entities, as to who contributes the data and what information these
entities receive.
Use Case Diagram – The interaction of users with each functionality will be illustrated
using a use case diagram. The use case diagram will aid in the mapping out of each user's
roles.
Database Design
Logical Database Design – The logical diagram will be used to define the system's data
requirements as well as the entities required to produce the required reports. It will also
assist in establishing what data and information must be maintained on file. The database
structure of the system will be built based on this diagram.
Physical Database Design – The entity-relationship diagram (ERD) will be the actual
database design to be used on the system. All tables and fields that correspond to the entities
and relationships identified in the logical diagram will be reflected.
Interface Design
This stage will be utilized to record the user interfaces associated with each user's
task and functionality. The Administrator, Program Head, and Student will be the three types
of users. At the start of this stage, user stories will be created. The administrator story, the
program head story, and the student story will be the three types of user stories. The exam
will be created or updated by the administrator, views the exam result, and generate a report.
The student will then register, take the exam, and pre-register for the course indicated by
their exam score, and the program head will view the list of pre-registered students in their
departments.
The information retrieved from the stories will be used to create interfaces that are
tailored to the needs of the users. Following the user stories, the Activity Flowchart and HiFi designs will be created.
Implementation
The system will be designed using a three-tier architecture. The presentation layer, the
application layer, and the database layer will make up this structure. The presentation tier is the
initial layer, which will be built using Moodle, an open-source Learning Management System
(LMS). The source code will be customized to fit the features needed for the development of the
proposed system. The system's features will be implemented in the application tier using PHP and
web scripting programming language. The data repository for the database layer will be the
MySQL database.
Figure 2 Three- Tier Architecture
Testing
The testing phase will follow after the development phase. Functional testing will be used
during the testing phase. Each respective user will test each module throughout the functionality
testing. The participants of the test will include two (2) representatives for the admin (facilitator),
three (3) representatives for the program head, and five (5) freshmen students. There will be three
separate sets of testing tasks for each user type (admin, program head, and student). Each of the
participants will be asked to perform the tasks relating to the functions of their corresponding
user type.
The admin participants will be asked to perform the functions under the Admin Module
such as login, managing questions, and viewing exam results. The program head will be asked to
create an account, search and view students who will be qualified to enroll in their respective
departments. The students will do the registration, take the exam, view the result of their exam,
and pre-register for the course recommended to them based on their score.
A Test Plan (Appendix) will be created to serve as a guide on how the testing procedure
will be done. The test will be conducted in the Computer Laboratory of Opol Community College.
A timekeeper will record the time spent for each participant from start to finish.
Evaluation
To determine how functional, time-efficient, and usable the system is, the researcher will
conduct a functionality and usability test. After the testing, the evaluation will take place.
Following completion of the exercises, each participant will be asked to complete a questionnaire
that will be used to evaluate the functionality and usability of the system. The Functionality
Evaluation (Appendix) will have a separate set of questions for each user, based on the test task
to be completed during testing, and the standard System Usability Scale (SUS) will be utilized
for the usability evaluation.
The ISO Standard 9126-1 will be utilized to determine the outcome of the functionality
evaluation. Functionality, Reliability, Usability, Efficiency, Maintainability, and Portability are
the six primary quality characteristics identified by the ISO 9126-1 software quality model. The
researcher, on the other hand, will mainly assess functionality and efficiency in terms of time
behavior.
The functionality of the system will be assessed based on the system's functional
requirements, and the testers' average numerical responses will be measured. The time behavior
aspect will be assessed by comparing the time spent using the manual method to the time spent
using the automated method. The average time spent utilizing the system to obtain admission test
results and other related tasks will be compared to the average time spent administering the exam
using the traditional method.
The researcher will use the standard System Usability Scale (SUS) instrument to assess
usability. The mean numerical response of the testers will be computed and evaluated in the same
way.
Deployment
To proceed with the deployment procedure, the school administration must give their
approval. The system’s implementation will be under the Opol Community College website if
the school administrators will approve the use of the system.
References:
Abass, O. A., & Olajide, S. A. (2017). DEVELOPMENT OF WEB-BASED EXAMINATION
SYSTEM USING OPEN-SOURCE PROGRAMMING MODEL. In Turkish Online Journal of
Distance Education.
Abass, O. A., Olajide, S. A., & Samuel, B. O. (2017). DEVELOPMENT OF WEB-BASED
EXAMINATION SYSTEM USING OPEN-SOURCE PROGRAMMING MODEL. In Turkish
Online Journal of Distance Education.
Agatep, J. L. E. (2018). Assessment of Traditional and System-based Management Examination in
Computer in AMA School. Am J Compt Sci Inform Technol, 6(2), 22.
https://doi.org/10.21767/2349-3917.100022
Bitanga, M. J. S. (2018). Assessing the Computerized Entrance Examination System Using
Wetherbe’s PIECES Framework. Advanced Science Letters, 24(11), 8448–8451.
https://doi.org/10.1166/ASL.2018.12585
Bobde, S., & Chaudhari, S. (2017). Web-Based Online Examination System. GRD Journal for
Engineering, 2. www.grdjournals.com
Dawadi, B. R., Bajracharya, T. R., Sapkota, R. C., Shakya, S., Mishra, A. K., Pahari, B. R., Baral, D.
S., Shakya, A., Panday, S. P., Timalsina, A. K., & Joshi, S. R. (2018). RETIENAS: Real-Time
Intranet Based Entrance Examination System at Institute of Engineering. Journal of the Institute
of Engineering, 13(1), 190–200. https://doi.org/10.3126/JIE.V13I1.20366
Ferolin, W. L., Fuentes, J. M., Prieto, J. F., Sarabia, J. P., & Adlaon, K. M. (2015). EDUCATIONAL
TECHNOLOGIES A WEB BAsED APPLICATIoN For AssIsTING sTUDENTs sELECTIoN
oF HIGHEr EDUCATIoN DEGrEE.
Fransiska, F., & Yakub, Y. (2018). Information Systems for New Students Assessment at Setia Bhakti
Junior High School Using the Simple Additive Weighting (SAW) method. Tech-E, 2(1),
undefined-undefined. https://doi.org/10.31253/TE.V2I1.281
Hameed, M. R., & Abdullatif, Firas. A. (2017). Online Examination System. IARJSET, 4(3), 106–
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Patayon, U. B., Mandawe, C. C., Pagador, C. R. M., Teopis, Y. M., & Quiboyen, Jr., E. C. (2017).
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Multidisciplinary Research, 29(1). https://doi.org/10.7719/jpair.v29i1.516
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Zulfikar, W. B., Fajar, A., Wahana, A., Maylawati, D. S., & Ramdhani, M. A. (2019). Linear
congruent method on computer-based test for new student admission. Journal of Physics:
Conference Series, 1280(2). https://doi.org/10.1088/1742-6596/1280/2/022021
Appendix A
Letter of Intent
November 3, 2021
DOLORITA NACUA ARAO, Ph.D.
School President
Opol Community College
Opol, Misamis Oriental
Good day, Ma’am:
I am currently enrolled at Xavier University – Ateneo de Cagayan under the graduate program,
Master in Information Technology. As a final academic requirement, I am working on the
development of a Web-based Entrance Examination System with Course Recommendation for
Opol Community College. The proposed system aims to improve the process of the traditional
method of paper and pen tests by automating the entrance examination.
I would like to ask permission from your good office to allow me to conduct the study in your
institution. Moreover, I am asking for your permission that I will be allowed to conduct interviews
with the students and the administering officer of the admission test. Rest assured that during the
gathering of data, the Data Privacy Act of 2012 will be highly observed. This means that all data
that will be gathered will be confidential and will be used solely in the development of the
proposed project.
Hoping for your favorable response.
Thank you so much.
Yours Truly,
RUBEN B. MADRIAGA
MIT Student, Xavier University
Approved by:
DOLORITA NACUA ARAO, Ph.D.
School President
Appendix B
Gantt Chart
Of Web-based Entrance Examination System with Course Recommendation for Opol
Community College
Phases
Initial Planning
Requirements
Gathering
Analysis and
Design
Implementation
Testing
Evaluation
Deployment
Oct
2021
Nov
2021
Dec
2021
Jan
2022
Feb
2022
Mar
2022
Apr
2022
Appendix C
Interview Questionnaire
XAVIER UNIVERSITY
Ateneo de Cagayan School of
Graduate Studies
Master in Information Technology Program
QUESTIONNAIRE FOR REQUIREMENTS GATHERING for Web-based Entrance
Examination System with Course Recommendation for Opol Community College
The researcher adheres to the policy stated in the Data Privacy Act of 2012 concerning the
privacy of data. Therefore, the participant is not allowed to use any student profile or records
during the demonstration on how the entrance examination procedure is done and the course
recommendation is processed.
Position:
Time of Interview:
Date of Interview:
Venue:
1. Why is the entrance examination conducted?
2. How often is the entrance examination?
3. When do you conduct the entrance examination?
4. What are the policies related to entrance examinations?
5. Who conducts the entrance examination?
6. How many students are taking the exam in a day?
7. How long does it take to finish the entrance examination?
8. What is the passing score for each department for an examinee to be admitted to a
department?
9. How does the result of the entrance examination affect the student’s selection of courses
to take?
10. How is the entrance examination process done?
11. What are the major activities in the entrance examination process?
12. Who are the persons involved in the entrance examination procedure?
13. How long does it take before the release of exam results?
14. What reports are generated after conducting the entrance examination?
15. How are these reports used in academic operations?
Appendix D
Sample Forms and Reports from Requirements Gathering
Appendix E
Test Plan