CREWING
MANUAL
FOREMOST GROUP’S
SAFETY MANAGEMENT SYSTEM
SAFETY MANAGEMENT SYSTEM
Honor.
Integrity.
Performance.
Foremost
Group
Manual 4 of 5
Our vision is to remain a premier provider of
ocean transportation services and a model of
excellence for our industry.
FOREMOST GROUP
TABLE OF CONTENTS
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual
Approved: OPS/KL
CHAPTER 1 – SHIPBOARD ORGANIZATIONAL STRUCTURE
1
2
3
General ....................................................................................................................................8
Job Descriptions of Sea Staff ...................................................................................................8
Seafarers - General Responsibilities ........................................................................................8
CHAPTER 2 - FAMILIARIZATION AND HANDOVER
1
2
3
4
5
On Board Familiarisation – Upon Joining ............................................................................... 10
Prior to Assuming Assigned Duties ........................................................................................ 10
Top Four Handover ................................................................................................................ 10
Junior Officers and Ratings Handover .................................................................................... 12
Postponement of Handover .................................................................................................... 13
CHAPTER 3 - CONDITIONS OF EMPLOYMENT FOR SEAFARERS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Recruitment of Seafarers........................................................................................................ 14
Audit of Manning Offices ........................................................................................................ 14
Operating Procedures – Manning Agents ............................................................................... 14
Fees ....................................................................................................................................... 15
Minimum Age ......................................................................................................................... 15
Medical Examinations ............................................................................................................ 15
Medical Certificates ................................................................................................................ 16
Special Medical Examinations ................................................................................................ 16
Recruitment of Seafarers........................................................................................................ 17
Seafarers’ Training and Qualification Requirements ............................................................... 18
Recruitment Criteria for Seafarers .......................................................................................... 20
Briefings and De-Briefings ...................................................................................................... 20
Seafarers’ Employment Agreements (SEAs) .......................................................................... 20
Early Termination of Seafarers’ Employment Agreement ....................................................... 21
Record of Employment ........................................................................................................... 23
Wages .................................................................................................................................... 23
CHAPTER 4 - HOURS OF WORK AND REST
1
2
3
4
5
Definitions .............................................................................................................................. 26
Records and Exceptions......................................................................................................... 26
Table of Shipboard Working Arrangements ............................................................................ 27
Management of Watchkeeping and Working Routines ........................................................... 27
Non-conformances to Rest hours ........................................................................................... 28
CHAPTER 5 - RELIEF AND REPATRIATION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
General .................................................................................................................................. 30
Crew Signing Off Prematurely ................................................................................................ 30
Crew Changes ....................................................................................................................... 31
Annual Leave ......................................................................................................................... 31
Notice of Readiness ............................................................................................................... 31
Relief due to Illness and Injury................................................................................................ 31
Compassionate Leave ............................................................................................................ 32
Wages during Illness .............................................................................................................. 32
Travel Expenses .................................................................................................................... 32
Excess Luggage ..................................................................................................................... 33
Control of Repatriation Expenses ........................................................................................... 33
Seafarers’ Compensation for the Ship’s Loss or Foundering .................................................. 34
Manning Levels ...................................................................................................................... 34
Transferring of Crew between Vessels ................................................................................... 34
Extension of Contract of Employment..................................................................................... 34
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16 Visas ...................................................................................................................................... 35
CHAPTER 6 - ACCOMMODATION, RECREATIONAL FACILITIES
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Accommodation ..................................................................................................................... 36
Recreational Facilities and Crew Welfare ............................................................................... 36
Shore Leave ........................................................................................................................... 36
Immigration Regulations ......................................................................................................... 37
Launch Service ...................................................................................................................... 37
Mail to the Vessel ................................................................................................................... 37
Mail from the Vessel ............................................................................................................... 38
Animals Onboard.................................................................................................................... 38
Accommodation Inspections ................................................................................................... 38
Port Visit by Family Members ................................................................................................. 38
Family Carriage ...................................................................................................................... 39
Food and Victualling ............................................................................................................... 40
Meal Times............................................................................................................................. 41
Water Supplies ....................................................................................................................... 41
CHAPTER 7 - MEDICAL CARE
1
2
3
4
5
Medical Care on Board ........................................................................................................... 43
Medical Officer ....................................................................................................................... 43
Medical Assistance at Sea ..................................................................................................... 43
Medical Attention and First Aid ............................................................................................... 44
Health and Safety Protection and Accident Prevention ........................................................... 44
CHAPTER 8 - APPRAISAL AND PROMOTION
1
2
3
Appraisal ................................................................................................................................ 46
Master and Chief Engineer Performance Evaluations ............................................................ 46
Promotions ............................................................................................................................. 47
CHAPTER 9 - ONBOARD COMPLAINT PROCEDURE
1
2
3
4
5
General .................................................................................................................................. 48
Dealing with Complaints – Onboard Procedures .................................................................... 49
Dealing with Complaints - Company ....................................................................................... 49
Dealing with Complaints – Flag State Authority ...................................................................... 49
Dealing with Complaints – National Authority ......................................................................... 50
CHAPTER 10 - DISCIPLINARY PROCEDURE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Disciplinary Procedure ........................................................................................................... 51
Level One – Verbal Warning .................................................................................................. 51
Level Two – Written Warning ................................................................................................. 51
Level Three – Dismissal ......................................................................................................... 52
Dismissal due to Incompetence .............................................................................................. 53
Negligence ............................................................................................................................. 54
Gross negligence ................................................................................................................... 54
Misconduct and serious/gross misconduct ............................................................................. 54
Complaints against Masters and Chief Engineers .................................................................. 55
Appeal .................................................................................................................................... 55
Fines and Sanctions ............................................................................................................... 55
Arms and Ammunition ............................................................................................................ 55
Criminal Acts .......................................................................................................................... 56
Display of Offensive Material .................................................................................................. 56
CHAPTER 11 - DRUG AND ALCOHOL TESTING
1
Pre-Employment Testing and Screening ................................................................................ 57
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Onboard Unannounced Periodic Alcohol Testing ................................................................... 57
Shore Unannounced Periodic Alcohol and Drug Testing ........................................................ 57
Alcohol Testing in Case of Accidents and Incidents................................................................ 57
Test Results ........................................................................................................................... 57
Alcohol Test Equipment.......................................................................................................... 57
CHAPTER 12 - ACCOUNTING PROCEDURE
1
2
3
4
5
6
7
8
9
10
Master’s Account .................................................................................................................... 59
Cash to Master ....................................................................................................................... 59
Change of Command ............................................................................................................. 59
Victualling Account ................................................................................................................. 60
Ordering Provisions ................................................................................................................ 60
Victualling Accounts Hand-over .............................................................................................. 61
Bonded Stores (Slopchest)..................................................................................................... 61
Extra Meals and Entertainment .............................................................................................. 62
Allotment and Request of Payment ........................................................................................ 62
Hold Cleaning Bonus .............................................................................................................. 63
CHAPTER 13 - TRAINING AND DEVELOPMENT
1
2
3
4
5
6
Seafarers’ Training ................................................................................................................. 64
Shore Based Training – Regulatory Training (STCW) ............................................................ 64
External Training .................................................................................................................... 64
Onboard Training Programme ................................................................................................ 64
Nautical Library ...................................................................................................................... 65
Onboard HSE Familiarization ................................................................................................. 65
CHAPTER 14.1 - THE MASTER, ROLE DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
General Responsibilities ......................................................................................................... 66
Emergency Situations ............................................................................................................ 66
Navigational Responsibilities .................................................................................................. 67
Presence on the Bridge .......................................................................................................... 67
Delegation of Responsibility ................................................................................................... 67
Voyage Preparation................................................................................................................ 68
Company’s Representative .................................................................................................... 68
Crew Management ................................................................................................................. 68
Responsibilities under ISM Code............................................................................................ 69
Cargo Responsibilities ............................................................................................................ 69
Maintenance of the Ship and Equipment ................................................................................ 70
Surveys, Ship’s Documents and Certificates .......................................................................... 70
Economic Responsibility......................................................................................................... 71
Correspondence, Records and Reports ................................................................................. 71
Casualty Reporting ................................................................................................................. 71
Shipboard Inspections ............................................................................................................ 71
3rd Party Inspections.............................................................................................................. 72
Training .................................................................................................................................. 72
Health, Welfare and Sanitation ............................................................................................... 72
Victualling ............................................................................................................................... 73
Ship’s accounts ...................................................................................................................... 73
Communications .................................................................................................................... 73
Change of Command ............................................................................................................. 73
Master’s Liabilities .................................................................................................................. 74
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CHAPTER 14.2 - THE CHIEF OFFICER, ROLE DESCRIPTION
1
2
3
4
5
6
7
8
9
10
Authority ................................................................................................................................. 75
General Responsibilities ......................................................................................................... 75
Emergency Situations ............................................................................................................ 75
Ship’s Safety Officer ............................................................................................................... 75
Officer of the Watch (OOW) ................................................................................................... 76
Alternate SSO ........................................................................................................................ 76
Deck Crew Management ........................................................................................................ 77
Mooring Stations .................................................................................................................... 77
Cargo Officer .......................................................................................................................... 77
Maintenance of the Ship and Equipment ................................................................................ 78
CHAPTER 14.3 - THE SECOND OFFICER, ROLE DESCRIPTION
1
2
3
4
5
6
7
8
Authority ................................................................................................................................. 79
General Responsibilities ......................................................................................................... 79
Emergency Situations ............................................................................................................ 79
Navigation Officer ................................................................................................................... 79
Mooring Station ...................................................................................................................... 80
Cargo Work ............................................................................................................................ 80
Officer of the Watch (OOW) ................................................................................................... 80
Medical Officer ....................................................................................................................... 81
CHAPTER 14.4 - THE THIRD OFFICER, ROLE DESCRIPTION
1
2
3
4
5
6
7
Authority ................................................................................................................................. 82
General Responsibilities ......................................................................................................... 82
Emergency Situations ............................................................................................................ 82
Officer of the Watch (OOW) ................................................................................................... 82
Mooring Station ...................................................................................................................... 82
Cargo Work ............................................................................................................................ 83
Maintenance of Ship’s Safety Equipment ............................................................................... 83
CHAPTER 14.5 - THE FORTH OFFICER, ROLE DESCRIPTION
1
2
3
Authority ................................................................................................................................. 85
General Responsibilities ......................................................................................................... 85
Specific responsibilities .......................................................................................................... 85
CHAPTER 14.6 - THE DECK CADET, ROLE DESCRIPTION
1
2
3
Authority ................................................................................................................................. 86
General Responsibilities ......................................................................................................... 86
Specific Responsibilities ......................................................................................................... 87
CHAPTER 14.7 - THE BOATSWAIN, ROLE DESCRIPTION
1
2
3
Authority ................................................................................................................................. 88
General Responsibilities ......................................................................................................... 88
Specific Responsibilities ......................................................................................................... 88
CHAPTER 14.8 - THE CARPENTER / ABLE BODIED SEAMAN, ROLE DESCRIPTION
1
2
3
Authority ................................................................................................................................. 90
General Responsibilities ......................................................................................................... 90
Specific Responsibilities ......................................................................................................... 90
CHAPTER 14.9 - THE ORDINARY SEAMAN, ROLE DESCRIPTION
1
2
3
Authority ................................................................................................................................. 91
General Responsibilities ......................................................................................................... 91
Specific Responsibilities ......................................................................................................... 91
CHAPTER 14.10 - THE CHIEF ENGINEER, ROLE DESCRIPTION
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Authority ................................................................................................................................. 92
General Responsibilities ......................................................................................................... 92
Specific Responsibilities ......................................................................................................... 92
Pollution Control ..................................................................................................................... 93
Presence in the Engine-room ................................................................................................. 93
Bunkering ............................................................................................................................... 93
Economic Responsibilities ...................................................................................................... 93
Training .................................................................................................................................. 94
Administration ........................................................................................................................ 94
Engine Room Watchkeeping .................................................................................................. 94
Duties in Port.......................................................................................................................... 94
Arriving, Leaving Port and Maneuvering ................................................................................. 95
Absence of the Chief Engineer ............................................................................................... 95
CHAPTER 14.11 - THE SECOND ENGINEER, ROLE DESCRIPTION
1
2
3
4
5
6
7
Authority ................................................................................................................................. 96
General Responsibilities ......................................................................................................... 96
Specific Responsibilities ......................................................................................................... 96
ER Machinery Maintenance ................................................................................................... 97
Safety Equipment ................................................................................................................... 98
Engine Room Crew ................................................................................................................ 98
Training .................................................................................................................................. 98
CHAPTER 14.12 - THE THIRD ENGINEER, ROLE DESCRIPTION
1
2
3
4
5
6
7
Authority ................................................................................................................................. 99
General Responsibilities ......................................................................................................... 99
ER Watchkeeping................................................................................................................... 99
In Port .................................................................................................................................... 99
ER Maintenance ..................................................................................................................... 99
Bunkering ............................................................................................................................... 99
Safety Equipment ................................................................................................................. 100
CHAPTER 14.13 - THE FORTH ENGINEER, ROLE DESCRIPTION
1
2
3
4
5
6
7
Authority ............................................................................................................................... 101
General Responsibilities ....................................................................................................... 101
ER Watchkeeping................................................................................................................. 101
In Port .................................................................................................................................. 101
ER Maintenance ................................................................................................................... 101
Bunkering ............................................................................................................................. 101
Safety Equipment ................................................................................................................. 102
CHAPTER 14.14 - THE FIFTH ENGINEER, ROLE DESCRIPTION
1
2
3
4
5
6
7
Authority ............................................................................................................................... 103
General Responsibilities ....................................................................................................... 103
ER Watchkeeping................................................................................................................. 103
In Port .................................................................................................................................. 103
ER Maintenance ................................................................................................................... 103
Bunkering ............................................................................................................................. 103
Safety Equipment ................................................................................................................. 103
CHAPTER 14.15 - THE ELECTRICAL ENGINEER, ROLE DESCRIPTION
1
2
3
4
Authority ............................................................................................................................... 104
General Responsibilities ....................................................................................................... 104
Specific Responsibilities ....................................................................................................... 104
Duties on Joining .................................................................................................................. 105
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In Port .................................................................................................................................. 105
Prior to Being Relieved ......................................................................................................... 105
CHAPTER 14.16 - THE ENGINE CADET, ROLE DESCRIPTION
1
2
3
4
5
Authority ............................................................................................................................... 107
General Responsibilities ....................................................................................................... 107
Specific Responsibilities ....................................................................................................... 108
Duties on Joining .................................................................................................................. 108
In Port .................................................................................................................................. 108
CHAPTER 14.17 - THE FITTER, ROLE DESCRIPTION
1
2
3
4
5
Authority ............................................................................................................................... 109
General Responsibilities ....................................................................................................... 109
Specific Responsibilities ....................................................................................................... 109
Duties on Joining .................................................................................................................. 110
In Port .................................................................................................................................. 110
CHAPTER 14.18 - THE MOTORMAN/OILER/WIPER, ROLE DESCRIPTION
1
2
3
4
5
6
Authority ............................................................................................................................... 111
General Responsibilities ....................................................................................................... 111
Watchkeeping ...................................................................................................................... 111
Duties on Joining .................................................................................................................. 111
Other Duties ......................................................................................................................... 111
In Port .................................................................................................................................. 112
CHAPTER 14.19 - THE COOK, ROLE DESCRIPTION
1
2
3
Authority ............................................................................................................................... 113
General Responsibilities ....................................................................................................... 113
Specific Responsibilities ....................................................................................................... 113
CHAPTER 14.20 - THE STEWARD / MESS BOY, ROLE DESCRIPTION
1
2
Authority ............................................................................................................................... 115
General Responsibilities ....................................................................................................... 115
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FOREMOST GROUP
REVISION HISTORY
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual
Approved: OPS/KL
Ch. /
Rev. #
Date
Originator Revision Description
00
14.11.2016
DPA
New Edition
03 / 01
01.08.2017
DPA
Sect. 10, added paragraph “10.5 The age bracket for current Officers, Crew and
candidates must be between 18 to 65 years of age. For current Officers and
candidates over 65 years of age, Foremost Group makes special evaluation in
each individual case to assess the qualifications, mental alertness and physical
health condition”.
09 / 01
01.08.2017
DPA
Sect 1.3 added: form C-24.1
08 / 01
15.01.2018
DPA
Chap. 8 para. 3.5 replaced “Marine HR” to “Crewing”
11 /01
30.12.2018
DPA
Chapter 11 para. 2.4 added: “or 0.05% blood alcohol level (BAC)”
03 / 02
30.12.2020
DPA
03 / 02
30.12.2020
DPA
07 / 01
30.12.2020
DPA
07 / 01
30.12.2020
DPA
Crewing Manual, Revision History
Section 2.1 revised line: All manning offices shall be subjected to an annual audit,
with a window period of 3 months on either side of the anniversary date if the
country of agency is not signatory to MLC 2006
Added Section 13.10 For special circumstances that SEAs will exceed duration
period of more than one (1) year, Flag Letter and approval must be sought.
Section 2.1 revised to read: The Master is the designated the “Medical Officer” and
assisted by the Second Officer, who in turn is responsible for:
Section 3.4 revised to read: If the medical urgency happens while the vessel is at
sea and the Master feels that immediate medical advice is required, he should
seek guidance from MedSea Services.
3.5 MedSea provides round-the clock medical service/advise/assistance to
patient(s) onboard Foremost Group ships.
• Contact details: Phone: +86 10-8468-7379 / Fax: + 86 10-6462-9111
• Email: bjsmaritime@internationalsos.com
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FOREMOST GROUP
SHIPBOARD ORGANIZATIONAL STRUCTURE
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Crewing Manual – Chapter 1
1
1.1
2
Approved: OPS/KL
General
The structure onboard the Company’s vessels consist of three different levels:
•
The Management Level, consisting of the Master, the Chief Engineer, the Chief Officer,
the 2nd Engineer, all together being responsible for managing, planning, leading and
controlling their subordinates and ensuring that all functions within their designated area
of responsibility are properly performed in compliance with the Company’s Safety
Management System;
•
The Operations Level, consisting of all other officers, maintaining direct control over the
performance of all functions within the designated area of responsibility, in accordance
with the Company’s procedures and under the direction and supervision of an Officer
serving in the Management Level of responsibility.
•
The Support Level, consisting of all other crew members onboard. Seafarers of the
Support level perform assigned duties under the direction of an individual serving in the
operational or management level onboard.
Job Descriptions of Sea Staff
2.1
The Job Descriptions are designed to provide every officer or rating with a formal outline of
the duties and responsibilities onboard.
2.2
Whilst these descriptions are as detailed as possible, there will always be additional work
that may be required depending on the particular ship or the situation at the time.
2.3
It should be remembered that these job descriptions apply to specific ranks and personnel
looking for promotion should make themselves fully familiar with the duties and
responsibilities of the higher rank to which they wish to progress.
2.4
If any officer or rating has any concerns with any item on the job description, he shall ask his
senior officer for clarification.
3
Seafarers - General Responsibilities
3.1
All seafarers employed on board Company’s managed ships are to comply with the relevant
international, national, and local regulations rules and regulations together with the
Company’s procedures, instructions and guidelines as stated in the Safety Management
System.
3.2
Seafarers must make themselves conversant and adhere to the Company’s policies for
safety, pollution preventions and general operations as documented in the SMS.
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SHIPBOARD ORGANIZATIONAL STRUCTURE
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3.3
Every seafarer should familiarize themselves with the use of all firefighting and lifesaving
equipment on board the vessel and should read the SOLAS and Fire Fighting Training
Manuals as soon as possible after joining the vessel.
3.4
Each crewmember should attend the onboard drills and exercises and undertake safety
training as required by the Master.
3.5
They should pro-actively report any dangerous situation / near miss which appears contrary
to safety of the operations.
3.6
A high standard of discipline and professionalism should be maintained.
3.7
All officers and ratings are to assume responsibility for their own personal safety by wearing
the correct personal protective equipment at all time.
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FOREMOST GROUP
FAMILIARIZATION AND HANDOVER
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Crewing Manual – Chapter 2
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1
On Board Familiarisation – Upon Joining
1.1
The Master is responsible for ensuring that all Seafarers have received familiarization
training upon joining the vessel.
1.2
When new crew or any supernumeraries join the ship, a guided safety tour must be
conducted by the Safety Officer or another of the ship’s officers as soon as practical.
1.3
Attendance is compulsory even for those who are re-joining and may be already familiar with
the vessel. The following subjects shall be included in the induction tour at minimum:
•
alarm signals;
•
locations of the emergency and lifeboat muster stations;
•
each joining crew member individual assigned emergency duties and muster points;
•
locations of the main items of safety equipment (lifejacket, lifeboat, rescue boat, nearest
fire extinguishers to cabin and workplace);
•
location of the hospital and first aid locker;
•
locations of the emergency exit from the engine room and accommodation spaces;
•
escape routes from workplace and cabin;
•
any special safety precautions.
Form H-10 HSE Familiarization Checklist needs to be prepared and filled for every person
sailing with the vessel, including supernumeraries, surveyors, inspectors and riding squad
personnel, etc.
1.4
2
2.1
2.2
2.3
3
3.1
Prior to Assuming Assigned Duties
The Chief Officer and Chief Engineer will specially introduce the new officers and crew to the
procedures, equipment, machinery, and its operation within their respective departments
before the new staff take(s) any responsibility or perform any watch-keeping duties. Prior to
commencing any assigned task all joining crew and are to be given at minimum an
introduction to:
•
onboard procedures for operation of equipment and machinery by the department head
or responsible officer;
•
a presentation of assigned duties as described in Chapter 14 of present manual.
•
location and contents of all company manuals;
•
onboard procedures e.g. pollution prevention measures, warning signs, garbage
separation, storage procedures, etc.;
•
use of life-saving and fire-fighting equipment;
•
the functions and responsibilities of the Designated Person Ashore;
•
instructions in first aid procedures, heavy weather, use of life saving equipment and
operation of fire extinguishing appliances
The Safety Officer shall verify that all Seafarers have a clear understanding of the items
discussed during the onboard safety familiarization. It is essential that every seafarer with
assigned emergency duties shall be familiar with these duties prior to the vessel’s departure.
Further to the basic onboard safety familiarization, all seafarers shall become familiarized
with their specific safety duties. The Master, C/O and C/E are responsible to ensure that the
applicable duties are clearly explained and each seafarer is directed to their position
description as contained in Chapter 14 of this manual.
Top Four Handover
For newly promoted Masters or a new Master joining the fleet, the Managers will schedule a
change of command that will allow sufficient overlap time for the incoming Master and the
outgoing Master to complete all handover formalities.
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3.2
The outgoing Master must ensure that the incoming Master has all the data pertinent to the
safe operation of the vessel and proposed voyage.
3.3
Form C-01, “Master’s Handover report” is intended to be a complete and informative set of
notes and information for the incoming Master that would assist him in the safe, efficient, and
economical operation of the vessel.
3.4
Similarly, form C-02 “Chief Engineer’s Handover Report” has been prepared to assist the
joining C/E to familiarize themselves with the ship, ER and condition of machinery and
equipment under their responsibility.
3.5
Forms C-03 and C-04, “C/O’s Handover Report” and respectively “2/E’s Handover Report”
are available to assist in handing over duties between these two ranks.
3.6
On the day of the hand-over of any of the top-four ranks (Master, C/E, C/O, 2/E), the
applicable forms are to be completed and scanned and sent by email to the Managers. For
the handover of C/E, C/O and 2/E, a copy of the handover report should be submitted to the
ship’s Master.
3.7
Whenever possible, if the vessel is in port, a handover period for all senior officers (top four),
of at least 24 hours is required.
3.8
During loading operations, the relief of Master and Chief Officer will be done, as far as
possible, at the completion of cargo operations and any inspections that may be ongoing. In
such cases, it is preferable to have the incoming Master and Chief officer joining the vessel
as soon as possible i.e. at anchorage or immediately after berthing if no anchorage.
3.9
During all changes of command, the outgoing Master or Chief Engineer must handover to his
successor all the ship’s documents. The relieving Master or Chief Engineer must satisfy
himself that all documents are in order.
3.10 Attention should be paid at the Masters’ handover to ensure that:
•
Ship’s certificates are all onboard, correct as per E-78 and E-79 (List of Ship’s
Certificates, Files 1 and 2) and valid for the intended passage;
•
Ship’s cash and all Master’s accounts are in order.
3.11 Attention is drawn to the item 1, “Bunkers” of the Master’s Hand-Over Report. Both incoming
and relieved Master are to jointly and personally check and confirm the quantity of bunkers
on board being accompanied in such check by the ship’s Chief Engineer. No change of
command should be done if figures are not agreed. The Office should be informed at once if
any discrepancy appears during the verification.
3.12 Upon joining, the Chief Engineer should make a thorough inspection of the machinery
spaces and report any major defects to the Master and the appropriate superintendent. If he
has any concerns about the items that may affect the seaworthiness of his vessel, the Chief
Engineer should raise them immediately through the Master also to the Managers.
3.13 Attention is drawn to the importance of verification of bunker quantities on board the vessel
at the time of change over. For any discrepancies, the incoming Chief Engineer is to advise
the Office through the Master and the change-over should be postponed until the figures are
agreed. The Master is to countersign the bunker figures. No future dispute on bunker
quantities and origin of shortages / excess of bunkers will be accepted by the Office and
each Chief Engineer will be personally responsible for any discrepancy.
3.14 The Chief Officer will always carry out a proper handover from when being relieved. This will
include a full review of the C/O's documents, records and paperwork relating to (but not
limited to):
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•
cargo planning, stability, loading etc.;
•
maintenance of the ship and her equipment;
•
crew working arrangements.
3.15 Comprehensive hand-over notes are to be prepared by the C/O to be relieved in addition of
C-03, summarizing the following:
•
cargo carried and past voyage operations related to cargo (bilges pumped out, hold
cleaning etc.);
•
deck maintenance status (works in progress, special precautions, paint stocks, condition
of maintenance equipment etc.);
•
ship’s equipment on deck side (condition of cranes/hatches/tanks/ void spaces/bilge and
ballast systems, hydraulic systems together with any relevant operating instructions and
particularities etc.);
•
calibration status and condition of measuring equipment including gas analysers,
personal toxiclips, location of hydrometers, etc.);
•
personal protective equipment stock;
•
pending requisitions and deck order, any urgent orders;
•
mooring and anchoring equipment, any issues, and operating instructions;
•
condition of safety equipment and load line related items, any problems, or pending
orders;
•
status of surveys and PMS items;
•
list of spare parts for hatch covers, safety equipment, painting machine(s) etc.;
•
vessel’s plans / drawings / manuals and all other forms in C/O’s custody including the
STCW records of hours of work and rest for the crew. Later should be prepared for all
deck crew till the day of hand over.
3.16 Together with the officer to be relieved, the incoming 2/E should take a joint tour of ER and
all machinery spaces. The condition and status of all machinery should be discussed. To
ensure a smooth handover, the 2/E to be relieved should prepare in advance of crew change
comprehensive hand-over notes containing:
•
status of all machinery both deck and in the ER, detailing the status, any repairs
required;
•
any relevant operating instructions;
•
list of defects for machinery items should be prepared as detailed as possible reflecting
the status of any spares ordered;
•
list of spare parts for the machinery under his authority, any items to be ordered on
urgent basis etc.;
•
list of ER stores on board, any items that are required to be ordered;
•
list of ER works in progress and planned for the incoming months;
•
status of safety equipment as per relevant checklists, any repairs required or spares /
replacement to be ordered;
•
any instructions relevant to operation of ME / manoeuvring and ER watch;
•
comments on the ER staff and their abilities;
•
any other pertinent information that may help the incoming engineer.
4
Junior Officers and Ratings Handover
4.1
On arrival, all new joiners should be introduced to the respective heads of departments.
4.2
On board familiarisation should be carried out as per H-10, HSE Familiarization.
4.3
A joint tour of the deck and ER should be taken into the company of the officer to be relieved
and the machinery/equipment/tasks under their responsibilities should be discussed,
explained, and demonstrated where applicable.
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5
5.1
Approved: OPS/KL
Especially for junior officers and Bosun – preparation of hand over notes is encouraged.
Postponement of Handover
The Master and Chief Engineers should be guided by the following:
•
the Chief Officer hand over it will be done regularly only at the end of the loading
operation. For discharging operations, the Managers require minimum one day of
handover between the incoming and relieved officer.
•
during bunkering operations, handover of Chief Engineer and 2/E will be postponed until
the end of the operation.
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1
Recruitment of Seafarers
1.1
The Company is committed to employment and development of sea staff of the highest
calibre and qualifications.
1.2
The procedure contained herewith applies throughout the process of recruitment and
placement of seafarers on board of Company’s managed vessels.
1.3
At the same time, this procedure takes precedence over any internal procedure of the
appointed manning offices/agents that may have a different approach to the minimum
requirements, conditions of employment and process of recruitment and placement.
1.4
The Company is recruiting seafarers through several approved overseas manning offices.
1.5
The Managers will enter into Manning Agreements with each of the appointed manning
agents.
1.6
The manning offices/agents’ responsibilities, authorities, obligations, and services are clearly
defined in the respective Manning Agreements. Nothing in the agreement shall be contrary to
or in violation of, applicable laws and regulations.
1.7
The manning agreements are subject to an annual review by Top Management at Foremost
Group for:
•
compliance with all MLC standards;
•
compliance with various Administrations requirements in respect of seafarers’
recruitment and placement;
•
ensuring that the manning agents have the capability to meet the agreed requirements.
Each manning office should ensure that the recruitment and placement process of seafarers
destined for the Company’s managed vessels will comply with the requirements stated in the
present manual in terms of:
•
training, qualification, and experience requirements for each position on board in
accordance with the relevant national and international rules and regulations, adequate
experience and medically fitness when appointed to the ship;
•
command of English language as per the intended position (rank) to be taken on board;
•
seafarers’ appraisal system;
•
verifying the correctness of personal documents and certificates;
•
evaluation of the anticipated future demand for trained personnel (when considering the
number of new staff to recruit).
1.8
2
Audit of Manning Offices
2.1
All manning offices shall be subjected to an annual audit, with a window period of 3 months
on either side of the anniversary date if the country of agency is not signatory to MLC 2006.
2.2
The scope of such an annual audit will include, but not limited to
•
compliance with ISM and MLC 1.4.5 and all other applicable administrations’ (flags)
provisions and requirements in respect of recruitment and placement process;
•
industry practices and managers’ procedures on recruitment and placement.
A suitably qualified auditor will be appointed by Top Management at Foremost Group.
2.3
Operating Procedures – Manning Agents
3
3.1
A copy of the present Crewing Manual detailing the Company’s manning procedures will be
produced for each manning agent by the HSQE Department.
3.2
Additionally, the HSQE department will ensure that each of the manning agents is receiving
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an updated copy of the Company’s SMS to ensure that all seafarers have access to latest
changes and revisions of the SMS prior to joining and at any time while on leave.
4
Fees
4.1
The Company ensures that each seafarer has access to finding employment on board ship
without any fees or other charges on his/her account.
4.2
The recruitment, selection and appointment process should ensure the identification of the
person best suited to the job and the Company.
4.3
Manning agents should ensure that all candidates are treated fairly, equitably, and efficiently,
with respect and courtesy, aiming to ensure that the candidate experience is positive,
irrespective of the outcome.
4.4
Furthermore, the agents should ensure that the recruitment and selection of staff is
conducted in a professional, timely and responsive manner and all documentation relating to
applicants is treated confidentially in compliance with the relevant employment legislation
4.5
No fees or other charges are borne directly or indirectly by the Company’s employed
seafarers nor by those seeking employment with the Company except other than the cost of
the seafarer obtaining a national medical certificate, the national seafarer’s book and a
passport or other similar travel documents, not including, however, the cost of visas which
are borne by the Company.
4.6
The manning offices will not impose any compensation, bonuses, or other incentives, to any
seafarer, directly or indirectly, for the services rendered in the process of recruitment and
placement on board the Company’s managed vessels.
4.7
All costs of visas (where required) will be borne by the Company.
4.8
If a seafarer is asked to pay any amount to a manning agent prior to being given a position
they should refuse to do so. If as a result, they are not appointed to a vessel, they are
requested to advise the Managers directly so that appropriate action can be taken.
5
Minimum Age
5.1
6
The employment, engagement, or work on board of any Company’s managed ships of any
person under the age of 18 is prohibited.
Medical Examinations
6.1
6.2
6.3
In accordance with MLC, 2006 the following requirements apply for all Company’s managed
vessels:
•
Seafarers are not allowed to work on any ship unless they are certified as being
medically fit to perform their duties at sea.
•
Seafarers’ medical certificates must have been issued by a duly qualified medical
practitioner and must still be valid unless the situation falls within the exception listed
below at 7.13.
•
Seafarers are entitled to another medical examination if a certificate is refused or a
limitation is imposed.
The medical examinations shall take place, whenever practical, at the Company’s appointed
/ approved hospitals or clinics or doctors and medical establishments certified to conduct
medical examination prescribed by the maritime authorities under STCW, MLC/ ILO
conventions.
Seafarers under the age of 45 years shall undergo a medical examination every two years.
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7
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Seafarers over 45 years of age shall undergo a medical examination every 12 months.
Medical Certificates
7.1
Each medical certificate shall be issued by a duly qualified medical practitioner. This applies
also to all certificates concerning eyesight.
7.2
The standard Company form for the medical certificate is C-22 Medical Certificate which
follows the ILO/WHO/MLC 2006 Guidelines for conducting Pre-sea and Periodic Medical
Fitness Examinations for Seafarers.
7.3
All medical certificates should be completed in English language.
7.4
Each medical certificate shall be valid for a maximum period of two years.
7.5
A certification for colour vision is valid for a period of maximum six years.
7.6
It is the responsibility of each appointed manning office and to ensure that all seafarers hold
valid medical certificates prior joining and their validity covers the intended tenure with a
reserve of minimum 2 months.
7.7
The validity of the medical certificate status should be verified prior to each nomination.
7.8
The original medical certificates are to be carried on board by the seafarer and handed over
to the ship’s Master on arrival. The ship’s Master shall retain them within the crew certificates
file and make them available during inspections. On completion of the seafarer’s tenure, the
Master should return the original medical certificate back to the seafarer.
7.9
A copy of the medical certificate should be retained by the manning agent.
7.10
The Company takes a very strong action line against non-disclosure of illness or a preexisting condition of any joining seafarer. Such non-disclosures can result in seafarers being
charged their repatriation costs and forfeiting the right to medical treatment paid by the
Company.
7.11
Matters pertaining to Medical Examinations and D&A tests are to be filed in individual’s
Personal Record Files and/or electronically.
7.12
On board of all managed vessels, each Master shall ensure that, always, each seafarer
holds a valid medical certificate. If, for any reason, the certificate is approaching its expiry
date, the Master shall endeavour to timely inform the Managers and the appropriate manning
office, giving as early notice as possible considering the ship’s trading pattern.
7.13
If a medical certificate expires during a voyage, the Managers will announce the competent
authority (Flag Administration). In most of the cases, the certificate will continue to remain in
force until the next port where a medical examination will be arranged. The maximum period
until a new certificate is obtained should not exceed three (3) months.
8
Special Medical Examinations
8.1
Any seafarer, who is discharged or repatriated (signed-off) due to medical reasons, shall
have to attend a post assignment medical with a Company nominated doctor arranged by the
appropriate manning agent.
8.2
Seafarers making frequent visits to doctors during their assignments could be subjected to a
stricter post assignment medical examination.
8.3
New recruits may have to undergo additional tests and examinations prescribed by the
Company doctors in accordance with the results of their pre-joining medicals and/or declared
medical history.
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Recruitment of Seafarers
9.1
The Company recognises that the employment of competent seagoing personnel is vital for
the safe and efficient operation of the managed fleet.
9.2
The recruitment and placement of all seafarers on board to Company’s managed vessel is
operated pursuant to each applicable Seafarer Employment Agreement (SEA) and to a
Collective Bargaining Agreement (CBA) where applicable.
9.3
The Company’s existing pool of seafarers has priority on assignment on the managed
vessels against new recruited staff. Promotion from within the fleet personnel is preferred to
new recruits.
9.4
Senior officers shall be promoted from within as far as practicable. When recruitment at
senior ranks is unavoidable, stringent selection procedures as detailed elsewhere in this
manual need to be observed.
9.5
Generally, the recruitment of seafarers is delegated to the appointed manning offices. The
Managers will notify the manning agents when the need to recruit a particular rank has been
identified. Final decision on employment will always stay with the Managers.
9.6
The following process should be applied throughout the recruitment process in each
appointed crew manning office:
•
All applications for employment should be screened in the appointed Manning Office;
•
Short listed candidates will be contacted to complete the Company’s Application Form
prior to the interview. Each short-listed candidate should meet the criteria for
employment stated below at 11.1.
•
On receipt of the completed application form, a background check should be carried out
on each candidate. Such check will include:
- ensuring that the seafarer complies with STCW requirements for serving on the
Manager’s vessels being duly certified for the position he/she is seeking and holding
the appropriate certificates and licenses for the position;
- his/her previous employment history correlates with the information supplied. Sea
service as entered in the application form should be in accordance with his Seaman’s
Book Records. If available, the national administration responsible with seafarers’
records and certification should be consulted in order to ensure the correctness of data;
- applicants who have had previous drug and alcohol and environmental violations
including serious accidents or incidents on board (due to their own action / error) or
those who have been previously dismissed for such reasons from other companies will
not be eligible for the selection process.
Each manning office shall make every effort to ensure suitable references are obtained for
each officer recommended for employment from his previous employer.
9.7
9.8
References are to include his/her overall performance in rank, reason for ceasing the
employment, confirmation on previous sea service records with particular attention to the
type and size of vessels.
9.9
If the background check is satisfactorily, an interview with the potential candidate is to be
scheduled. The interview is to be carried out by:
•
for new recruits on deck side - by a Master Mariner or an officer holding Class I (Deck)
as a minimum;
•
for new recruits on engine/electrical side - by a Chief Engineer or an officer holding
Class I (Motor) as a minimum;
During the interview, a check on the following documents should be carried out:
•
identity and travel documents;
9.10
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•
•
•
9.11
original certificates of all STCW modular courses and dates completed;
medical certificate;
Licenses / certificates suitable for the position applied and valid for the intended tenure
with a reserve of minimum 2 months.
It is of outmost importance that the manning offices are closely screening the authenticity of
all applicants’ certification including their certificates / licenses, training courses and medical
certificates.
9.12
Each candidate’s proficiency in English language should be assessed and confirmed during
the interview. Whenever practical, an English computer-based test is to be undertaken by
each officer candidate. At minimum for the top four Officers, an English Intermediate Level
score as described in Annex II of this Chapter is to be achieved. Records of English tests are
to be sent along with the application documents to the Managers.
9.13
In case that either English proficiency and/or theoretical test is failed on the first attempt,
each candidate has the option of taking again the test(s) within a two-week period. If test(s)
is failed again, the candidate is considered unsuitable for recruitment.
9.14
On completion of all above, for top four officers, the Manning Office should submit the
completed application form, reference check for new recruits and the interview appraisal
forms to the Managers along with copies of test results. Any other comments on candidate’s
aptitudes/background/requirements etc. should be submitted by email.
9.15
On receipt of an application for employment, the Mangers will ensure each prospective
candidate report (submitted by the manning agent) is evaluated for suitability and the agent
will be advised accordingly.
9.16
Prior being assigned on any managed vessel, each top-four candidate recommended for
employment by a manning agent should be interviewed in person or over the phone/Skype
as follows:
•
Candidates for deck department (Masters and Chief Officers) should be interviewed by
superintendent at Foremost Group either in person or over the phone;
•
Candidates for engine department (Chief Engineers, 2nd Engineers and Electrical
Engineers) should be interviewed by a superintendent.
Seafarers’ Training and Qualification Requirements
10
10.1
The STCW Convention of 1978 as amended provides basic requirements and standards of
qualification necessary for each position on board. Seafarers’ shall not work on board the
ship unless they are trained or certified in accordance with STCW. The minimum training and
qualification requirements are specified on Annex I of the present Chapter, which shall be
used as reference for employment.
10.2
The manning agents shall ascertain that candidates meet all minimum requirements for the
position sought and maintain records of all qualifications and training.
10.3
All officers and crew must be in possession of the current STCW model safety course
certificates.
10.4
The minimum qualification for all ships’ officers is a certificate of competency for their rank,
issued by the flag state of their vessel, together with any additional qualifications which the
flag state may require. This is in addition of each seafarer’s national certificate of
competency if different from the ship’s flag state.
10.5
The age bracket for current Officers, Crew and candidates must be between 18 to 65 years
of age. For current Officers and candidates over 65 years of age, Foremost Group makes
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special evaluation in each individual case to assess the qualifications, mental alertness and
physical health condition.
10.6
The manning agents are responsible to ensure all appointed seafarers are appropriately
trained, qualified, certified and experienced for the position filled. Annex I, “Mandatory STCW
Training Courses and Certification” is to be used as a cross reference by the manning
agents.
10.7
Seaman's documents must also be checked, both national and international i.e. validity of
passports, visas, and vaccination certificates.
10.8
Passport should be valid for the duration of the intended contract period with a reserve of at
least 2 months after the end of contract period as stated in the SEA.
10.9
All certificates related to the flag state of the vessel should either valid or applied for.
10.10 Manning agents are to assist with any Letters of Appointment as required by the seafarer to
obtain visas or renewals of documents
10.11 The local agent's details are to be provided to each seafarer to ensure smooth transit to the
vessel.
10.12 The ship’s local agents should be advised of the travel arrangements and personal details for
the on-signing crew member(s) and the ship's Master should be kept in CC by the Marine HR
executive responsible and/or by crewing agent.
10.13 All seafarers are required to carry on assignment, all their original documents, both national
and the flag related.
10.14 They shall also carry their seaman’s book, passport, national certificates including STCW
certificates, medical certificate, and any other training certificates they have previously
obtained.
10.15 Upon arrival on board, each seafarer should hand over all his/her documents and certificates
to the onboard Master who will check the following:
•
each required license and / or certificate is available;
•
validity of each certificate ensuring that a reserve of minimum 2 months aside of the
intended tenure for each certificate / license.
10.16 The Master shall also check that all required travel documents, visa, and vaccination
certificates are valid for the vessels trading pattern.
10.17 The Master must verify that the signing on crew member’s certificates and travel documents
are in order before signing off the personnel being relieved. In case of any doubt, the
Master shall immediately notify the applicable manning agent and the Managers.
10.18 On completion of such verification, the Master should advise the Managers (cc the
appropriate Manning Office) that the seafarer safely boarded the vessel and all certificates
are in order.
10.19 The Master will maintain all the certificates in the Crew Certificates File and make them
available during the inspections/surveys etc.
10.20 The Master shall ascertain that each crew member is only assigned to jobs and tasks that
are in line with his position, qualification, and experience and that the new crew members are
able to understand the key instructions for safe operation of the ship.
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Recruitment Criteria for Seafarers
11.1
11.2
12
All new recruits, before being considered for employment, should satisfy the following
experience criteria:
Rank
Master
Criterion
Minimum 12 months sea service as Master on similar type and size ships
C/E
Minimum 8 months sea service as C/E on ships with similar type of ME
C/O
Minimum 8 months sea service as C/O on similar type and size of ships
2/E
Minimum 8 months sea service as 2/E on ships with similar type of ME
2/O
Minimum 6 months sea service as 2/O or 3/O on similar type ships
3/O
Minimum 6 months sea service as 3/O on similar type ships
3/E
Minimum 6 months sea service as 3/E or 4/E on similar type of ME
4/E
Minimum 6 months sea service as 4/E on ships with similar type ME
ETO
Minimum 12 months sea service as ETO
BSN
Minimum 12 months sea service as BSN on similar type ships
A/B
Minimum 12 months sea service as A/B on similar type ships
O/S
Minimum 12 months sea service as O/S
M/M
Minimum 12 months sea service as M/M
FTR
Minimum 12 months as ship’s fitter plus a Class Welder’s Certificate
Cook
Min. 12 months as ship’s cook ashore or onboard, formal training
Any deviation from above criteria should be formally approved by the Managers.
Briefings and De-Briefings
12.1
The Manning Offices will ensure that each recruit is given access to the Company’s SMS to
ensure early familiarization with relevant procedures, forms, checklists etc.
12.2
All Masters and Chief Engineers are to be routed, as far as practical, via the Managers’ office
prior to joining a Company’s vessel for the first time.
12.3
Such briefing is to be of no less than one full day in the office, and to include all relevant
safety, health, environmental, operational (owners and charterers requirements), and
technical issues, changes in SMS etc.
12.4
If a Master or Chief Engineer, for any reason, is not able to visit the Office prior to joining
(emergency cases) a telephonic briefing may be accepted in lieu of the above.
12.5
In case of a telephonic briefing, the HSQE or technical staff for the concerned vessel shall
conduct the briefing.
12.6
For existing staff (returning seafarers) briefings and debriefings may be done in manning
agents’ office, by an authorised officer, on behalf of the Managers.
12.7
All briefings and de-briefings shall be recorded on the briefing and de-briefing form, as
applicable, and filed in the individual’s personal folder.
Seafarers’ Employment Agreements (SEAs)
13
13.1
The terms and conditions for employment of all seafarers on board of Company’s managed
vessels are set in a clear written legally enforceable agreement and are consistent with the
standards set in the MLC 2006.
13.2
Each agreement shall be signed both by the Seafarer and the Managers’ representative or
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an appointed manning agent on behalf of the Managers.
13.3
All Seafarers’ Employment Agreements shall to be written in English language.
13.4
Each seafarer is given the opportunity to examine and, if necessary, to seek advice on the
Seafarer’s Employment Agreement before signing it and to accept the SEA.
13.5
Each Seafarer Employment Agreement should be signed in duplicate, both seafarers and the
appropriate appointed manning office on behalf of the Company. Each seafarer will receive a
signed original of the SEA. The duplicate signed original will be retained in the respective
manning office with a copy sent to the Managers.
13.6
Terms and conditions of employment as prescribed in the SEA and applicable Collective
Bargaining Agreement (CBA) will be clearly explained to each seafarer, both in terms of
rights and duties, by the appointed manning agents.
13.7
Where a Collective Bargaining Agreement forms part of the seafarers’ employment, a copy of
that agreement will be made available both in the manning office and onboard the vessel to
which the seafarer is assigned. If the CBAs are not written in English, a translation will be
provided on board.
13.8
The Company’s Seafarers’ Employment Agreement is a standardized form and it is
distributed to all manning offices.
13.9
For all SEAs, their duration period should not be longer than one (1) year.
13.10 For special circumstances that SEAs will exceed duration period of more than one (1) year,
Flag Letter and approval must be sought.
Early Termination of Seafarers’ Employment Agreement
14
14.1
The termination notice for both seafarer and Company is in accordance with the terms and
conditions of the SEA and/or applicable CBA which will prevail if such will contradict any of
the provisions of this chapter.
14.2
In all cases, the notice to termination of SEA should not be less than fifteen (15) days.
14.3
Seafarers may terminate an agreement without notice in the following cases:
•
On compassionate grounds without any penalty to the seafarer (emergencies and
humanitarian grounds); in this context, termination of employment on compassionate
grounds should include the death of next of kin or nominated beneficiary, spouse, child
and/or in the case of a single person a parent. Compassionate grounds should also take
account of the same people becoming seriously or dangerously ill.
•
For other urgent reasons without penalty to the seafarer should include emergency
situations which would not be expediently resolved without the seafarer’s attendance.
•
When the seafarer considers and has reasonable grounds that the crew’s
accommodation, food and water are unhealthy or deficient and the Master fails to adopt
the necessary measures to fix these deficiencies within a reasonable term (3 months). In
such cases, the seafarer must submit a compliant in advance in accordance with the
Seafarer’s Complaint Procedure.
•
When the seafarer is subject to mistreatment, harassment or abuse by the Master or the
persons representing him (i.e. officers of the ships) and he previously raised a complaint
that was not satisfactory dealt with by the Master of Managers;
•
Due to the Company’s non-compliance with the safety, health and hygiene measures
established by valid laws and regulations as long as said deficiencies are known and
have been reported to the Master of the ship and he omitted taking any corrective
measures within a reasonable term.
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•
•
14.4
14.5
14.6
When wages are not paid in the manner established by SEA / CBA.
Due to any actions of the Company that have the aim of inducing the seafarer to commit
an illegal act.
•
Due to unilateral change in the work conditions that affect Seafarers (if conditions are not
restored within 3 months from moment of occurrence).
•
In all other cases mentioned by the ship’s Flag Administration under DMLC Part 1.
The Company may terminate the Employment Agreement at less than 15 days’ notice when:
•
Agreement of the parties as long as it is in writing and does not imply the waiver of any
rights.
•
The ship is sold (change of ownership) or lost.
•
The seafarer is unable to continue to perform his duties due to illness or injury.
•
In cases of transfer of ship’s registration.
•
Suspension of the ship’s services or its non-use, as long as said suspension is for longer
than 90 days.
•
The seafarer presented false documents for his recruitment and employment.
•
Ehen the seafarer, while in the service of the Company, engages or participates in acts
of violence, threat or insult against any other seafarer on board including the Master and
officers, third parties (stevedores, agents, pilots, surveyors, inspectors etc.).
•
When the seafarer reveals or discloses operational / commercial / technical secrets and
confidential matters or information which may cause damage to the Company.
•
When the seafarers intentionally causes during the execution of his duties or as a result
of these, serious damage to the machinery, facilities, equipment, structure or operation
of the ship or her cargo.
•
When the seafarer compromises the safety of the ship, her cargo, the persons on board
or the environment with his/her inexcusable negligence or carelessness.
•
When the seafarer is found in possession of illegal drugs or under their influence, or
reports for duty in a state of drunkenness or he/she is in breach of the company’s D&A
policy.
•
When there is sexual harassment or immoral or criminal conduct by the seafarer during
the life of the employment agreement; he/she helps to introduce stowaways; or allows
unauthorized persons to board or disembark the ship.
•
When the seafarer abandons his/her job, which includes abandoning the vessel without
authorization, or refusing to work without just cause.
•
When the seafarer is not on board on time before the vessel’s departure.
•
When the seafarer does not provide the necessary help in order to secure the immediate
safety of the vessel, the persons on board or the cargo, or to aid other vessels or
persons that are in danger at sea, as long as he/she is not risking his/her own life.
•
Due to a basic inability or clear inefficiency to perform the tasks and fulfil the duties of
his/her respective job or in cases of gross negligence, misconduct or violation of safety
and environmental laws and regulations (Company / national or international).
•
In all other cases mentioned by the ship’s flag administration under DMLC Part 1.
The Company may end any work relationship giving the Seafarer written notice at least
fifteen (15) days in advance, and paying the salary for the services rendered, proportional
vacations, repatriation, and the compensation established in the SEA. The advance notice
period must be counted as of the first day following notification of the termination of the work
relationship. If the Company does not notify regarding the termination of the work relationship
fifteen days in advance, the Seafarer is entitled to the amount corresponding to the prior
notice. The vessel’s last voyage and its arrival at port must be considered when the prior
notice given to a Seafarer is concluded and becomes effective.
If a seafarer’s service is terminated or is fired for a just cause, they shall be only entitled to
Crewing Manual, Chapter 3
Uncontrolled if printed
Page 22 of 115
FOREMOST GROUP
CONDITIONS OF EMPLOYMENT
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Crewing Manual – Chapter 3
Approved: AVP / KL
the wages for the service rendered, the payment of proportional annual leave and his/her
repatriation.
15
Record of Employment
15.1
The sea service on board Company’s managed vessels should be recorded by the on board
Master in the seafarer’s discharge book and on any other national format as may be required
by the seafarer.
15.2
Company’s form C-27, “Certificate of Service”, shall be used to record the sea service if the
seafarer requires so. All entries should be made in English language.
15.3
Sea service details entered in the seafarer’s discharge book or any other documents should
not describe the performance of the particular seafarer during the respective contract of
employment nor his/her wages.
16
Wages
16.1
16.2
The following definitions apply:
•
“Basic pay” or “wages”: means the pay, however composed, for normal hours of work; it
does not include payments for overtime worked, bonuses, allowances, paid leave or any
additional remuneration
•
“Consolidated wage”: means a wage or salary which includes the basic pay and other
pay-related benefits; a consolidated wage may include compensation for all overtime
hours which are worked and all pay-related benefits, or it may include only certain
benefits in a partial consolidation
•
“Hours of work”: means the time which seafarers are required to do work on account of
the ship
•
“Overtime”: means time worked in excess of the normal working hours.
All Company’s employed seafarers are paid on a monthly basis and in full in accordance with
the relevant Seafarer Employment Agreement (SEA) and / or the applicable Collective
Bargaining Agreement (CBA).
16.3
All wages will be paid in the currency stated in the SEA.
16.4
Deductions from the monthly wages will be made only for personal costs incurred such as
cash withdrawals, slopchest, communications etc., seafarer’s debts (resulting from a
previous advance/loan received by seafarer) and any union fees as stipulated in the CBA.
16.5
Wages are paid by bank transfer to the seafarer’s designated bank account or to any other
accounts as indicated by the seafarer.
16.6
There is no limit imposed to the amount of wages paid as allotment.
16.7
On board Masters should issue a monthly pay slip to each seafarer, signed and stamped
showing:
•
wages;
•
additional payments (tank work, bonuses etc.);
•
payments done including any allotment;
•
any payments due to the seafarer;
•
rate of exchange used if applicable (where payment has been made in a currency or at a
rate different from the one agreed to in Employment Agreement or CBA).
All expenses related to transfer of wages to the seafarers’ designated accounts will be borne
by the Company.
16.8
Crewing Manual, Chapter 3
Uncontrolled if printed
Page 23 of 115
FOREMOST GROUP
CONDITIONS OF EMPLOYMENT
Rev. 02/ 30.12.2020
Prepared: HSQE/MJ
Crewing Manual – Chapter 3
Approved: AVP / KL
ANNEX I - MANDATORY STCW TRAINING COURSES AND CERTIFICATION
COMPANY
MANILLA 2010
BASIC STCW 78/95 INCLUDING MANILA AMENDMENT 2010 CERTIFICATION
CERTIFICATION / COURSE TITLE
Reference
Period of
Validity
(Months)
MAST
CO
2/O
3/O
4/O
DC
C/E
2/E
3/E
4/E
J/E
E/E
EC
BSN
AB
OS
FTR
MM
OLR
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Medical Fitness Certificate / Medical Standard
Reg A I / 9 + B IV/2
24
✓
✓
Certificate of Competency Deck A/II.2
Reg II/2
60
✓
✓
Certificate of Competency Deck A/II.1
Reg II/1
60
Certificate of Competency Engine AIII/2
Reg III/2
60
Certificate of Competency Engine AIII/1
Reg III/1
60
Endorsement
Reg I/2, A-I/2
60
Navigational Watchkeeping - A/II.4
Reg II/4
60
Engineering Watchkeeping - A/III.4
Reg III/4
60
Flag Certificate of Endorsement
A-I/2
60
✓
✓
✓
✓
✓
Seafarer's Identification & Record Book - National ILO-108 / STCW'78/95
Variable
✓
✓
✓
✓
✓
Seafarer's Identification & Record Book - Flag
ILO-108 / STCW'78/95
Variable
✓
✓
✓
✓
✓
Personal Survival Techniques
A-VI/1-1
60
✓
✓
✓
Basic Fire Fighting
A-VI/1-2
60
✓
✓
Personal Safety and Social Responsibility
Elementary First Aid
A-VI/1-4
A-VI/1-3
60
60
✓
✓
Proficiency in Survival Craft
Reg VI/2-1, B-II/4
60
✓
✓
Fast Rescue Boat (*at least one for vssls fitted)
Advanced Fire Fighting
Reg VI/2-2
A-VI/3
60
60
✓*
✓
✓*
✓
Medical First Aid
Reg VI/4-1
60
Medical Care
Reg VI/4-2
60
✓
✓
✓
Radar navigation, radar plotting and use of ARPA
GMDSS GOC National
A-II/1, SOLAS Ch.V/reg 19
A-IV/2 SOLAS Ch. IV
60
60
✓
✓
✓
✓
GMDSS National Endorsement
A-IV/2 SOLAS Ch. IV
60
✓
GMDSS Flag State Authority A-IV/2
Ship Security Officer
A-IV/2 SOLAS Ch. IV
STCW VI/1, ISPS Code - A-13.2
60
Variable
✓
✓
Bridge Resource Management (BRM)
II.1 (by 1st Jan 2017)
60
Leadership and managerial skills
Engine Room Resource Management (ERM)
II.2 (by 1st Jan 2017)
A-III/2 (by 1st Jan 2017)
60
60
Electronic Chart Display Systems (ECDIS)
A-II/1 A-II/14 / I.12 (01/01/2015)
Security awareness & familiarization training
Able seafarer deck certificate
Able seafarer engine certificate
✓
✓
✓
✓
✓
WPR CK/STW MSM
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
60
✓
✓
✓
✓
✓
Reg. A-VI/6 (by 1st Jan 2014)
12
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Reg. I/1.33 (by 1st Jan 2017)
Reg. I/1.34 (by 1st Jan 2017)
60
60
✓
✓
✓
✓
✓
✓
High voltage (HV)
Reg. III/1,2,3 (by 1st Jan 2017)
60
Electro-technical Officer training
Bridge Team Management
Reg. I/1.32 (by 2st Jan 2017)
B.5/a
60
60
✓
Ship Manoeuvring & Handling
Selected candidates
N/A
✓
Environmental training and awareness
Safety Officer Training
Company's requirement
Within Videotel or ashore
60
60
Videotel tailored training
Miscellaneous other courses as identified
Company's requirement
Training needs
Variable
Variable
Crewing Manual, Chapter 3
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
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✓
✓
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✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Uncontrolled if printed
Page 24 of 115
FOREMOST GROUP
CONDITIONS OF EMPLOYMENT
Rev. 02/ 30.12.2020
Prepared: HSQE/MJ
Crewing Manual – Chapter 3
Approved: AVP / KL
ANNEX II – ENGLISH PROFICIENCY
Based on IMO guidelines for evaluating the English language, the following criteria is provided in order to
assist:
1.
English – Advanced: Near native speaker, proficiency in all aspects of communication. Has
no difficulty with comprehension and can express abstract concepts accurately and fluently.
Able to resolve any problems of comprehension effectively.
1.
English – Upper intermediate: Confident in using a wide range of language to express
himself accurately and fluently in all but most demanding situations. Makes some minor
mistakes but those do not generally prevent him being understood. Experiences occasional
problems with comprehension but these can usually be overcome with a little help.
2.
English – Intermediate: At ease communicating about everyday topics and more abstract
concepts. Makes some mistakes but is usually able to correct any major error which
prevents him being understood. Able to understand the essence of a native speaker English
but may misunderstand details
3.
English – Lower Intermediate: Can communicate satisfactory about everyday topics with a
restricted range of language. Able to understand native speakers of English talking at a
measured pace with some re-phrasing and repletion. Comprehension is likely to fail under
pressure.
4.
English- Elementary: Is able to use English for basic everyday needs but without sustained
fluency and with many errors. Has a limited understanding of spoken English, requires a lot
of re-phrasing and, repletion and simplification of language.
5.
English – Beginner: Knows virtually no English and cannot understand spoken or written
English. Or “False Beginner”, i.e. knows a few words or phrases of English. May be able to
string together very basic sentences using a narrow range of English but has extreme
difficulty making himself understood. He has serious difficulty understanding spoken English.
Crewing Manual, Chapter 3
Uncontrolled if printed
Page 25 of 115
FOREMOST GROUP
HOURS OF WORK AND REST
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual – Chapter 4
Approved: OPS/KL
1
Definitions
1.1
The following definitions apply:
•
“Hours of work”: means time during which seafarer are required to do work on account of
the ship.
•
“Hours of rest”: means time outside hours of work; this time does not include short
breaks
•
“Compensatory rest”: period of rest given to the seafarers previously engaged in an
unscheduled work activity during their periods of rest e.g. periods “on call” during a
normal rest period – if called out during the normal period of rest, for example, when
responding to an engine room alarm during a period when the engine room is
unmanned, the seafarers should be given an adequate compensatory period of rest.
•
“Non-conformances”: any period when the seafarer rest is not in conformance with the
requirements stated at 1.2 below.
In all cases, the minimum hours of rest shall not be less than:
•
Ten (10) hours in any 24-hour period; and
•
77 hours in any seven-day period.
Hours of rest will not include short breaks of less than thirty minutes.
1.2
1.3
1.4
Any 24-hour period is to commence immediately after the seafarer is having the longest
period of rest. For example, Chief Officer on watch 0400-0800 and 1600-2000 hrs with an
overtime period 1000-1200, the 24 hours’ period will be counted from 0400 hrs.
1.5
Hours of rest may be divided into no more than two periods, one of which shall be at least six
(6) hours in length, and the interval between consecutive periods of rest shall not exceed 14
hours.
1.6
Musters, fire-fighting and lifeboat drills and drills prescribed by national laws and regulations
and by international instruments (SOLAS / MARPOL etc.) shall be conducted in a manner
that minimizes the disturbance of rest periods and does not induce fatigue. In this context,
drills and exercises are to be considered as work periods.
1.7
The onboard Master has the right to require a seafarer to perform any hours of work
necessary for the immediate safety of the ship, persons on board or cargo, or for the purpose
of giving assistance to other ship or persons in distress at sea.
1.8
Accordingly, the Master may suspend the schedule of hours of rest and require a seafarer to
perform any hours of work necessary until the normal situation has been restored. As soon
as practicable, after the normal situation has been restored, the Master shall ensure that any
seafarers who have performed work in a scheduled period of rest are provided with an
adequate period of rest.
1.9
Any special Flag requirements as mentioned in Declaration of Maritime Labour Compliance
(DMLC Part 1) should be also adhered to.
2
Records and Exceptions
2.1
Records of seafarers’ hours of work and rest are to be maintained in the Company’s “Hours
of Work and Rest Record”, form C-16”.
2.2
The form is to be maintained by the Chief Officer and 2nd Engineer for deck department and
respectively engine department.
2.3
All seafarers on board (including any riding squad personnel, cooks, fitters etc.) should be
included.
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Crewing Manual – Chapter 4
Approved: OPS/KL
2.4
Records are to be maintained on daily basis (in electronic format i.e. C-16 for each seafarer
on board) and shall be printed out at the end of each month.
2.5
Compensatory rest – for those on call e.g. engineers on duty on UMS ships or Master
attending the Bridge during his rest periods, these times should be reflected in C-16 form.
2.6
To facilitate the record of hours followed by a compensatory rest, notebooks are to be
maintained both on the Bridge and in the ECR where those on call will record the times
worked.
2.7
At the end of each month, the records are to be presented to the Master who will check and
countersign certifying the accurateness of records.
2.8
All records are to be also signed by the individual seafarers.
2.9
Each seafarer should be given a signed copy of C-16 and asked to sign for receipt the copy
retained in Master / Chief Engineer file e.g. “Received a copy / Signature and date”.
2.10 In all cases, the Master should personally check that, before the ship reaches every port,
records are maintained and up-to-date (even the month is not completed / electronic records
need to be maintained and kept up to date).
2.11 Exceptions – MLC 2006 and Flags do not recognize the “exceptions” as included in STCW
Manila 2010, therefore are not permitted. Any non-conformances should be addressed as
follows:
•
it has to be reported as per Section 5 below;
•
compensatory rest should be allocated at earliest opportunity.
3
Table of Shipboard Working Arrangements
3.1
A table of shipboard working arrangements is provided by the Managers as C-17, “Shipboard
Working Arrangements” form, tabulating the anticipated daily working arrangements for all
seafarers.
3.2
The Master should ensure that the table is displayed in conspicuous locations on board
including at minimum:
•
Bridge;
•
Engine Control Room (ECR);
•
Mess room(s).
Unless specified otherwise in the Employment Agreement or CBA the on board working
arrangements are as per the CREW-10 Shipboard Working Arrangements.
3.3
4
Management of Watchkeeping and Working Routines
4.1
Generally, the three-watch system such as 4 on / 8 off as used on our ships by the
watchkeepers will ensure compliance with the legislative requirements still allowing a
maximum 4 hours of overtime daily (12 hours daily rest and 84 hours of rest in any 7 days
period).
4.2
While vessel is at sea, the working schedule rarely exceeds 12 hours – at this level
ILO/STCW and MLC requirements are satisfied.
4.3
Non-conformances may appear during fast loading operations and bunkering calls, all
usually not lasting more than one day. It is the Master and CE’s responsibility to ensure that
working schedule is drawn in such a way that excessive working hours are avoided and a
minimum 10 hours of rest (6+4) is granted with a minimum of 77 hours of rest in every 7
days’ period.
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Uncontrolled if printed
Page 27 of 115
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HOURS OF WORK AND REST
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Crewing Manual – Chapter 4
4.4
Approved: OPS/KL
Practically:
•
During loading, the Chief Officer can and should be replaced by the Master or 2/O and
3/O at ballast console. The Master should take steps to ensure that the junior officers
become familiar with ballasting/deballasting and cargo operations.
•
during long manoeuvrings, shifts need to be arranged both on deck and in the ER
•
6 on / 6 off shifts should be avoided as much as possible, and in unavoidable should not
extend beyond 2 days. Instead, the Master needs to consider a 7-5-5-7 watch as per
below example:
2-SHIFT WATCH 7 – 5 – 5 – 7
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
2/O
3/O
Or
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Capt
C/O
2/O
3/O
AB1
AB2
AB3
where:
watch or working period
meals and rest period
4.5
The same rotation as described above can be maintained in the ER (when in manned
condition).
4.6
The Master needs to adapt the shipboard watch systems so that the planning fits his own
ship. For short calls (1 day loading in Brazil) the 6 on 6 off system will work for everyone. For
multi-day port stay, the 7-5-5-7 will need to be adopted.
4.7
For bunkering, the Chief Engineer will witness the ship’s tanks and bunker barge ullages,
carry out the initial calculations, begin the filling at reduced rate and once filling a full delivery
rate is considered safe – he can be relieved by the 2nd Engineer.
5
5.1
Non-conformances to Rest hours
If "Non-conformances" are recorded on board, they are to be reported by the Master at the
end of the month to HSQE department as follows:
•
Vessel:
•
Month: / Year:
Crewing Manual, Chapter 4
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Crewing Manual – Chapter 4
•
•
•
•
•
•
•
•
Approved: OPS/KL
Non-conformances recorded during the month:
Name:
Rank:
Hours of work exceeded on date:
Hours worked between:
Rest hours recorded:
Compensatory rest given on date(s):
Total rest hours recorded in any 7 days’ period:
Crewing Manual, Chapter 4
Uncontrolled if printed
Page 29 of 115
FOREMOST GROUP
RELIEF AND REPATRIATION
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual – Chapter 5
Approved: OPS/KL
1
General
1.1
All Company’s employed seafarers are entitled to relief and repatriation in accordance with
the terms and conditions of Seafarers’ Employment Agreement (SEA) and/or Collective
Bargaining Agreement.
1.2
The applicable SEA stipulates the annual leave and place of repatriation.
1.3
To ensure that the seafarers are duly repatriated in all cases, the Company provides financial
security obtained under P&I Clubs coverage.
1.4
Under all conditions, the maximum duration of service periods on board should be less than
12 months. No extension of the employment is to be granted beyond this time.
1.5
The costs of repatriation of every seafarer will be borne by the Company in accordance with
the Seafarer’s Employment Agreement and / or Collective Bargaining Agreement.
1.6
Manning agents shall plan monthly for all routine reliefs in consultation with the Managers.
1.7
The relief of each seafarer should be done by the appointed manning agents in cooperation
with Master on board upon completion of their assignment periods, unless an earlier request
for a change or extension of contract has previously been agreed between the
Company/Agents and the seafarer.
1.8
Manning agents shall provide each ship’s Master with timely information on relief
arrangements finalized for the coming port(s).
1.9
Any seafarer’s requests for early relief or extension of contract should be sent to the
appropriate manning agent with cc to the Managers solely via the onboard Master by e-mail.
Any request for extension of contract should be placed with min. 2 months in advance from
the expiry of present contract.
1.10 In cases where extension is granted, manning agents will amend the relief plans and
endeavour to relieve after the extended period, however, Company reserves the right to
defer such relief to a later date.
1.11 Whenever possible, the relief at loading ports should be avoided due to limited time for hand
overs and excessive costs for repatriation (Brazil, W Australia etc.).
1.12 Whenever the Master feels that the travelling arrangements are not ensuring sufficient rest
for the sign-on watchkeeping officers, he should immediately seek an amendment of these
arrangements.
1.13 The Managers’ policy is to ensure that the Master and Chief Officer, and Chief Engineer and
Second Engineer, are not relieved at the same time and that there is a suitable handover
period for all four ranks.
2
Crew Signing Off Prematurely
2.1
If a seafarer wants to sign off before the expiry of his contract of employment (except in case
of illness / injury or on compassionate grounds and all the other situations listed in Chapter
3), will bear the costs of their fare home.
2.2
Whenever repatriation expenses are for the seafarer's account, and before they depart the
vessel, the Master shall ensure that all expenses incurred and projected shall be deducted
from the any wages due. Such deductions being, but not limited to:
•
airfares for departing seafarer;
•
immigration fees;
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Crewing Manual – Chapter 5
2.3
3
Approved: OPS/KL
•
agent's costs.
The final amount to be charged to the seafarer signing off is to be confirmed by the Manning
Agent which will take into consideration:
•
employment history of the seafarer;
•
reasons for early termination of employment;
•
costs involved;
•
other expenses (if any).
Crew Changes
3.1
When there is a change of any of the shipboard personnel, the Master must report by email
to the Managers and the appropriate manning office the details of all joiners and leavers
attaching an updated crew list.
3.2
When surveyors / technicians / vessel managers / superintendents / charterers / riding
squads / representatives are sailing onboard, the Office must be advised immediately of
representative’s name, company, and port that he joined. Masters must also advise the
Office when the supernumeraries are leaving the vessel.
4
4.1
5
Annual Leave
Each seafarer employed on Company’s vessels is entitled to a paid annual leave. The
annual paid leave is in accordance with the terms and conditions stipulated in the Seafarer’s
Employment Agreement (SEA) and / or Collective Bargaining Agreement (CBA).
Notice of Readiness
5.1
All officers are required that, upon completion of the onboard tenure, through the Master on
board, to advise the manning offices of the re-joining date/availability date.
5.2
Each officer should also re-confirm with the appropriate manning office his / her availability
(or any change in availability) 30 days in advance from the re-joining date as initially advised.
5.3
In case that any officer fails to advise the appropriate manning office of his unavailability
within the said 30 days period or he refuses to join the vessel on the date initially given, the
next assignment can be delayed.
6
Relief due to Illness and Injury
6.1
When a seafarer falls sick while onboard and is prescribed a medical treatment from the
ship’s medicine chest, appropriate log must be made and details of illness should be
submitted to Manager and Manning Office by email.
6.2
When a seafarer requires medical attention while in port, the doctor or hospital to whom he is
sent must be one recommended by the port agent and appropriate C-15, “Medical
Attendance Report” must be completed (in English), signed and stamped by the medical
practitioner.
6.3
In the event of hospitalization abroad or repatriation for further medical treatment or attention,
the Managers and Manning Agents should be immediately advised by the Master who will
attach also the Medical report as issued by the doctors/hospital.
6.4
In all cases when a seafarer is declared “Unfit for duty”, the Master should immediately
contact the Managers and the appropriate manning agent. This is of outmost importance,
especially when the seafarer is part of the “Minimum Safe Manning” and the vessel cannot
sail without him/her or a dispensation is required.
6.5
Where a seafarer is unfit to travel, and is hospitalized, the Master must ensure that the
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seaman's personal effects and documents are landed with the seafarer and that he is paid
up to and including the day that he leaves the vessel. Thereafter, the Master should advise
the Office and Manning Agent with all pertinent details.
6.6
When a deviation is required to land a sick or injured seafarer, the request should be directed
to Managers as well to the appropriate manning office.
6.7
Reports on illness or medical visits in port not requiring a follow up action should also be sent
to the Managers and the manning office and a copy retained onboard.
6.8
As a normal practice, a copy of medical report should be given to the seafarer off-signing on
medical grounds to allow follow up action on return to their home country.
7
Compassionate Leave
7.1
The Company considers as relief on compassionate grounds any case of death of an
immediate member of the seafarer’s family which includes his parents, spouse, and children
if the seafarer is married or his parents if the seafarer is single.
7.2
Depending on the seriousness of the case, the repatriation of the seafarer is arranged at the
earliest possible opportunity, though preferable to arrange the repatriation from a convenient
port.
7.3
Although the Company will make every effort to release the seafarer for compassionate
leave, they shall continue with his duties until relieved.
8
Wages during Illness
8.1
Officers and ratings will be entitled to wages during sickness incurred during the contract
period. The wages will be paid in accordance with the terms and conditions of the relevant
CBA.
8.2
All sick wages are to be approved by the Managers.
9
Travel Expenses
9.1
Reasonable expenses supported by vouchers occurred while traveling to and from the vessel
will be reimbursed once they are approved by the Master or by the appropriate manning
agent.
9.2
Reimbursable expenses include transportation cost (buses, trains, taxis), hotels (where not
arranged by the agents) and price of meals initially supported by the seafarers and incurred
only in connection with joining or leaving a Company’s ship, visiting the Office or manning
agents or attending to Company’s organized training.
9.3
All expense occurred during signing off will be reimbursed while joining next vessel.
9.4
All expenses incurred during signing off, once approved by the Master and Managers will be
sorted out during the contract, regularly at the next pay after joining.
9.5
The Company will arrange for hotels inclusive of meals via local agents at the sign-on and
sign-off ports as necessary. All these costs incurred will be supported by the Company.
9.6
Any alcohol consumed while travelling to/from ship or while accommodated in the hotels will
be on seafarers account.
9.7
Other expenses that will not be reimbursed by the Company include laundry, entertainment
unreasonable foods/meals, drinks, entrance fees, special TV channels, gifts etc.
9.8
All expenses should be reasonable and supported by appropriate vouchers/receipts in
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original.
9.9
As the Company is arranging all the flight tickets, only transportation from the city of
residence to the airport and vice versa will be supported. The cheaper way of transport
should be chosen if available or as instructed by the appropriate manning office e.g. train will
be preferred to air travel etc.
9.10 The seafarer is entitled to be reimbursed for the price of meals taken while travelling to and
from the vessel unless the meals are not provided within the air / train fare. For example, if a
lunch and dinner is served during the flight, the seafarer will be entitled to claim only his/her
breakfast.
9.11 As a rule, the following amounts should be considered as appropriate:
•
breakfast: 10.00 USD
•
lunch/dinner: 15.00 USD
9.12 All visa related expenses will be reimbursed in entirety by the Company unless they are
arranged (paid for) by the manning office.
9.13 The Company will bear cost of medical examination. Only those tests required for
employment will be supported – any other tests or medical treatments specifically requested
by the seafarer (aside of those stipulated for employment) will be borne by him.
9.14 All vouchers and receipts after being checked by the onboard Master and paid to the
seafarer should be sent with to the Manning Agents. Copies should be retained on board in
the Master’s Accounts file together with the signed copy of payment to the seafarer.
9.15 The Company is not liable for any loss of personal effects while signing on/off. The seafarer
should exercise due diligence with his belongings. Loss of luggage and other personal
effects while travelling by air/sea/land to and from the vessel are supported by the carriers.
10 Excess Luggage
10.1 Maximum permitted weight of seafarer’s personal effects is 40 kilograms. Any excess
luggage is for the seafarer's account. Excess luggage charges must be paid in cash by the
individual at the time of shipment.
10.2 Shipments of any other personal effects more than 40 kg, including the agents handling fee,
customs clearance and any other related charges are the responsibility and for the account
of the sender.
10.3 In case that certain carriers do not accept the stated 40 kg as personal luggage, the seafarer
will cover the additional costs (difference to 40 kg) and such will be reimbursed by the
Company during the next tenure. A suitable receipt issued by the air carrier should be
presented.
11 Control of Repatriation Expenses
11.1 If a seafarer completes their contract of employment, they shall be repatriated in a manner
specified by the SEA and applicable CBA and paid for by the Managers.
11.2 To control and, if possible, minimise high bills that are paid for repatriation, the following
should be observed:
•
Before handing over the crew member(s) to the Port Agents, the Master must check with
the agent how the crew is being taken to the airport or other place of departure and
ensure that the cheapest method is being used.
•
If there is going to be significant lapse of time between the embarking crew arriving and
the disembarking crew leaving, it is invariably preferable for the departing crew to remain
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onboard.
Unless there are exceptional reasons, hotel expenses must be avoided always and
when required must have prior approval from the Office.
Whenever possible, meals are to be arranged on board before departure.
12 Seafarers’ Compensation for the Ship’s Loss or Foundering
12.1 All seafarers are entitled to adequate compensation in case of injury, loss or unemployment
arising from the ship’s loss or foundering.
12.2 The compensation is according with the conditions mentioned into the Collective Bargaining
Agreement and it is included in the P&I Club coverage as contracted by the Company.
13 Manning Levels
13.1 Each of the Company’s managed vessels are manned with a sufficient number of seafarers
to ensure that they are operated safely, efficiently and with due regard of security.
13.2 The vessel’s administration Minimum Safe Manning requirements will be fulfilled at all times.
13.3 In exceptional circumstances, when the Minimum Safe Manning Certificate provisions cannot
be satisfied, the Managers will apply for a dispensation from the appropriate Flag
Administration.
13.4 It is the Master's responsibility to ensure that the vessel is fully manned in accordance with
the Minimum Safe Manning certificate issued by the appropriate Flag authority.
13.5 The Master shall also ensure, when planning for extra crew, that the ship is legally certified
as per the Cargo Ship Safety Equipment Certificate to carry extra personnel (riding squads
etc.) and advise the Office in a timely manner, if this is not the case.
14 Transferring of Crew between Vessels
14.1 In accordance with the terms and conditions of SEA and/or CBA, seafarers may be
transferred between the Company’s managed vessels.
14.2 The contractual right to transfer crew will be exercised whenever it is convenient to the
Company.
15 Extension of Contract of Employment
15.1 The following procedure should be applied in case that any seafarer requires an extension of
present contract:
•
The seafarer contacts the head of the department (C/O or C/E) to ask for a contract
extension. This needs to be done as early as possible before the expiration of the
present contract (preferably 2 months earlier).
•
If the head of department agrees with the request, the HOD will inform the Master
accordingly.
•
If agreeable, the Master will send a request to the Manning agents and Managers office
as well including the confirmation that the validity of the seafarer’s national and flag
documents is sufficient for the period of extension plus two (2) months at minimum.
•
The Managers and Manning Agent will check that there is no 'waiting list' for the relevant
position
•
The seafarer will sign a new SEA as interim on board – the Master is to sign on behalf of
the Company. The new SEA will be marked as “For Extension” and kept together with
the original SEA. A scanned copy is to be sent to the Managers and to manning agents.
15.2 All contract extensions will not usually be approved for an additional period of more than 3
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months. In all cases, the entire tenure should not exceed 12 months.
16 Visas
16.1 Visa requirements are always verified prior to making any travel arrangements. Manning
agents are responsible to ensure that each seafarer holds the appropriate visa for the
country of embarkation / disembarkation.
16.2 Information on visas can be obtained from the local agents or other sources e.g. embassies,
consulates, travel offices etc.
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1
Accommodation
1.1
The Company will ensure that on all managed ships accommodation and recreational
facilities will be provided and maintained for seafarers working and living on board.
1.2
The crew accommodation for existing ships (built before 20th of August 2013) is constructed
in accordance with ILO Accommodation of Crews Convention No. 92 and ILO
Accommodation of Crews Convention (Supplementary provisions) No. 133. Separate C 92
and C 133 certifications is required in this later case.
1.3
For ships with keel laid after 20 August 2013, the accommodation is constructed in
accordance with the requirements of the MLC 2006.
1.4
Every ship’s accommodation should be maintained in a clean, hygienic state at all times.
1.5
The original design of accommodation block should be maintained and no modifications of
any kind are allowed without the Managers’ permission.
1.6
The system of ventilation and air conditioning should be maintained and controlled in such a
way that air remains in a satisfactory condition and to ensure a satisfactory movement in all
conditions of weather and climate.
1.7
The system of heating the accommodation should be in operation at all times when
conditions require its use.
1.8
Electric lighting should be maintained as necessarily. This includes every lighting appliance
fitted inside the accommodation block.
1.9
All cabins should be thoroughly and regularly cleaned, every damaged piece of furniture
repaired or replaced accordingly.
1.10
Sanitary facilities are to be maintained in top condition. Wash basins, tub baths, toilet bowls
and their flushing means should be inspected regularly and repaired / replaced as
necessarily.
1.11
Further guidance on accommodation safety is given within the Shipboard Operations
Manual, Chapter 9.
2
Recreational Facilities and Crew Welfare
2.1
2.2
3
All the Company’s managed vessel will carry at minimum the following recreational
equipment:
•
a TV set in each crew recreation room;
•
a DVD set for each TV set (or equivalent);
•
a stock of DVDs (or equivalent media);
•
a tennis table to be fitted in gymnasium room (where available);
•
one treadmill to be fitted in gymnasium room (where fitted);
•
a library containing vocational and other books
The Master is responsible to ensure that the recreational facilities are provided as above;
they are maintained in good state and replaced whenever necessarily.
Shore Leave
3.1
All seafarers are entitled to shore leave on completion of normal hours of work. The shore
leave is allowed with the consent of the appropriate head of department.
3.2
The shore leave must be planned accordingly and local immigrations rules strictly adhered
to. The Master should consult the ship’s agent every time when shore leave for the crew is
intended.
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3.3
Where shore passes are issued, they should be returned before the expiry of shore leave to
expedite clearance of the vessel by local authorities.
3.4
The Master and Chief Engineer shall ensure that sufficient sea staff to handle an emergency
is retained on board at all times. However, it should not be less than 50% of the ship
complement.
3.5
Disciplinary measures will be applied to any crew who chooses to ignore the Master and
Chief Engineer or other senior officers' orders for shore leave.
3.6
When the Master goes ashore the Chief Officer must remain onboard. Similarly, when the
Chief Engineer goes ashore, the Second Engineer must remain onboard. At no time are both
the Master and Chief Officer or Chief Engineer and First Assistant Engineer to leave ship at
the same time.
4
Immigration Regulations
4.1
While arranging for shore leave, Masters should ensure in liaison with the agents that all
applicable immigration regulations are strictly adhered to.
4.2
Shore leave will not be granted unless immigration has cleared the vessel.
4.3
If shore leave is taken before the immigration formalities are completed, hefty fines may be
incurred. Managers will recover all immigration fines directly from crewmembers concerned.
In this context, all should be aware if a crew member goes ashore, when prohibited from
doing so by immigration, even though he returns to the vessel, it is possible that immigration
fine will be made.
5
Launch Service
5.1
The Master shall take a responsible approach in the utilization of launch services for shoreleave and should always plan and maximize sharing of launch services to avoid any wasteful
or unnecessary costs.
5.2
If a ship is only in port for a short call such as anchoring off for bunkering, shore-leave
launches should not normally be arranged.
5.3
If the ship is anchored for a few days waiting orders, then shore leave may be acceptable
providing it is practical and in compliance with local authority regulations.
5.4
In such a situation, it is the Master’s discretion to consider on a case by case basis,
depending on launch availability, estimated costs and ship’s schedule.
6
Mail to the Vessel
6.1
There are two ways of sending mail to seafarers on board the Company’s managed vessels:
•
Directly to the ship’s agents at next port of call taking into consideration the amount of
time available. Individual seafarer may approach the Master for the agents’ details at
next port of call.
•
Mail addressed to the appropriate manning offices to be forwarded to the vessels along
with other ship’s mail. The manning agents will endeavour to ensure that mails are
regularly sent to the vessels. In such cases, the Company will support all the costs for
mail forwarding from the manning office to vessel’s port of call. Only normal letters, post
cards or greeting cards will be accepted. All other postage will be discarded and not
returned to the sender.
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Mail from the Vessel
7.1
The Company will cover the cost for family and friends. This is limited to normal letters and
greeting cards only.
7.2
All mail should be handed over to the ship’s Master who will arrange the dispatch through the
ship’s agents. The managers will bear no liability for any mail loss or damaged.
7.3
Postage in respect of presents/parcels/magazines etc. would be for the seafarers’ account
and such costs should be ascertained from the agents prior to the ship departure so that cost
may be debited onboard.
7.4
Due to customs regulations, we request all seafarers and their families not to send
audio/video tapes, CDs, liquids, tobacco, alcoholic beverages etc. This also applies to
various presents/parcels etc. which may also cause problems.
8
Animals Onboard
8.1
The crew are not permitted to have any animals of any description whatsoever on board.
8.2
In some cases, the mere possession of certain animals can involve the keeper in heavy fines
and penalties. The ship may also be liable to delay and fines which managers will not
hesitate to recover from the crewmembers concerned.
8.3
Managers consider this a very serious matter and Masters are to ensure that this instruction
is strictly adhered to.
9
Accommodation Inspections
9.1
9.2
9.3
10
The Master to ensure following is checked as a minimum during such inspections carried out
at intervals not exceeding 7 days (weekly inspections, usually carried out on every Saturday):
•
food storage is adequate;
•
there is sufficient food for intended voyage to next port;
•
all food is within its sell-by date;
•
galley is in an adequate condition;
•
galley and/or storage spaces are free from vermin;
•
ventilation and heating in accommodation are adequate;
•
sanitary facilities are adequate and in acceptable condition;
•
the hospital accommodation is adequate and ready for use;
•
accommodation spaces are maintained in a clean and habitable condition and
maintained in a good state of repair.
At the end of each month, as part of the accommodation inspection, the Master is required to
use “MLC Compliance Checklist” (form C-25) and carry out a detailed inspection of the ship
in order to ensure that the provisions of MLC 2006 Convention are adhered to. Every defect
noted during the inspection needs to be listed and rectified as soon as possible.
Weekly and monthly inspections together with any defects found and rectification measures
need to be recorded in the Official Log Book (where applicable) AND in the ship’s Deck Log
Book.
Port Visit by Family Members
10.1
The managers have no objection for seafarers’ families to visit vessels while in port subject
to port/terminal regulations and Master’s agreement.
10.2
No visitors are allowed onboard our vessels without prior consent from the Master.
10.3
When allowing visitors onboard, the Masters are to ensure the following:
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•
10.4
officers/ratings must accompany the visitor at all time until they disembark from the
vessel;
•
private parties and consumption of alcohol by visitors and/ or ship staff are prohibited.
Necessary boarding permits as required are to be obtained through the local agent and all
visitors will need to sign a letter of indemnity (LOI) when onboard the vessel.
10.5
Generally, a maximum of two (2) visitors per seafarer will be allowed at a time. No overnight
staying onboard (except wives and children) is permitted. All expenses incurred will be for
the account of either the seafarers or the visitors.
10.6
It is the Master’s final discretion to limit to number of visitors and to ensure that all visitors
follow the Company safety regulations and safe operation at all times are not affected.
11
Family Carriage
11.1
Approval for family carriage will be granted only by the Mangers. All requests should be
addresses the Mangers through the onboard Master.
11.2
Eligibility – the privilege for family carriage is opened to the Master, Chief Engineer, Chief
Officer, and Second Engineer.
11.3
Family carriage is intended only for short sea trips and not as companions for the whole
duration of contract.
11.4
The Officers are reminded that the carriage of family on board is a privilege and not a right.
The Management reserves the right to decline any request to carry family and is not obliged
to give any reason.
11.5
The following guidelines for accompaniment of family shall prevail:
•
Priority will be accorded to various ranks on board in the following order: Master, Chief
Engineer, Chief Officer, Second Engineer.
•
No more than 2 (two) wives and 2 (two) children are allowed on board, at any time.
•
Only children with ages between 3 and 18 years are permitted on board.
•
Family carriage is not permitted on the first assignment for new recruits and first
promotion to any rank mentioned.
•
Family carriage is not permitted for a new take-over vessel or for the first 3 months of
sailing on a maiden voyage.
•
At all times, when family members are considered for carriage, a minimum of two spare
places/seats in the lifeboats should be retained in order to ensure that last minute
manning requirements (extra crew, riding squads) can be accommodated.
•
When vessels are due for docking, all family members need to be discharged latest at
last port of call before the scheduled dock.
•
Placement of riding squads (fitters, welders, etc.) take precedence over family carriage.
•
Accommodation of family members is intended solely into the cabin of the member
requesting such joining. Hospital, Owner’s cabin etc. are not to be occupied by any
family members.
All family members should possess the necessary visas required by the ship’s trading
patterns. Any fines incurred due to failure to possess the required visa will be in seafarer’s
account.
11.6
11.7
All accompanying wives should declare that they are not pregnant, providing supporting
evidence from a relevant doctor.
11.8
If a wife becomes pregnant on board, the officer is to advise immediately the Master.
Repatriation will be arranged from the first port.
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All accompanying persons shall have valid vaccinations against yellow fever and any other
vaccinations, which may be recommended or required.
11.10 Company may require repatriating a family at any time as may be deemed necessary to
accommodate the Company’s operational activities.
11.11 The joining and repatriation of family members should coincide with the official crew
changes. All additional charges incurred will be supported by the respective seafarers.
11.12 NOTICE TO MASTERS: FOR ANY JOINING SUPERNUMERARY, THE VESSEL NEEDS
TO CARRY SUITABLE LIFEJACKETS AND IMMERSION SUITS APPROPRIATE TO THE
AGE / SIZE OF THE SUPERNUMERARY. SUCH EQUIPMENT NEEDS TO BE PROVIDED
ON BOARD BEFORE THE VESSEL LEAVES THE PORT. SUITABLE ARRANGEMENTS
NEED TO BE MADE BEFORE ACCEPTING ON BOARD ANY SUPERNUMERARY. THE
SAME REQUIREMENT APPLIES FOR SURVEYORS / RIDING SQUADS / TECHNICIANS /
INSPECTORS ETC. WHO NEED TO BE PROVIDED WITH SUITABLE LIFE SAVING
EQUIPMENT.
11.13 At all times, wives and children shall be in the custody of the officer(s) whom they are
accompanying, and the officers shall be responsible for their behaviour and acts.
11.14 The Master shall ensure that the accompanying persons are appropriately instructed in the
vessel’s safety procedures and know their positions in case of emergencies.
11.15 Officers should furthermore familiarise the accompanying persons with the ship and its daily
routines in port and at sea, highlight areas to which their access is prohibited and generally
explain the shipboard safety policies and how they should behave themselves while onboard.
11.16 All accompanying family members shall have international passports or be covered in their
mother’s passports, the validity of which is at least 12 months and they should contain B1/B2
visas to the United States of America and to areas to which the vessel is expected to trade
where there is a visa requirement. The visas should have a similar validity or at least be valid
for a period beyond the expected duration of the visit to the vessel.
11.17 With respect to onboard wives and families, attention is drawn to the very strict immigration
regulations in force in the United States and Europe.
11.18 The fines for a family arriving in the United States onboard a vessel and without a valid visa
are hefty. There is no exception to this rule and no possibility of obtaining any reduction
11.19 Wives and families CANNOT be put on the visa crew list. Prior to entering the United States,
they must all hold a valid US visa.
11.20 All expenses incurred by the family members in accompanying the joining, repatriation or
transfer of an officer within the fleet shall be borne by the officer's family.
11.21 Victualling allowances onboard will be provided by the Company to accompanying wives and
children.
11.22 The Company shall not be responsible at any time for expenses arising from medical
consultations, inoculations, and vaccinations, including transportation charges for same. The
officers are advised to take medical insurance for their families before they join vessel to
cover for medical expenses and in case vessel is diverted due to serious illness/injury.
12
Food and Victualling
12.1
Food and water is supplied free of charge to seafarers and is suitable in terms of quantity,
nutritional value, quality, and variety.
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12.2
The ship’s Masters are responsible to ensure the quality and quantity of food on board and
that the food is prepared taking into consideration the different cultural and religious
backgrounds.
12.3
Quality of food often affects the morale on board a vessel. Company gives the right of
maintaining a high standard of victualling on board ships the Shipboard Management Team
and the ultimate responsibility for this rests with the Master.
12.4
The current rate for victualling across the fleet will be advised at the beginning of the year by
the Managers.
12.5
It is stressed that the Company allocates a proper victualling rate in order to ensure a good
standard of food on board the managed vessels. Onboard Master should endeavour to get
the most competitive quotes and prices, obtain discounts for cash payment and ensure that
the moneys are used solely for the crew food. Any Master found to be “retaining” money for
himself or directing the funds to other purposes WILL BE DISMISSED at once and all
pending funds retrieved from his due wages.
12.6
The Company through its appointed manning agents will ensure that the seafarers who are
engaged as ships’ cooks are trained, qualified and competent in accordance with the Flag
Administration requirements.
12.7
Catering staff will receive appropriate shore training as specified by individual flags
administrations.
12.8
For food hygiene practices, relevant paragraphs of Chapter 9, “Accommodation Safety”,
Shipboard Operations Manual will apply.
13
Meal Times
13.1
13.2
The Master shall ensure that regulated meal times on board a vessel shall be followed as
indicated below. If the officers and crew are on duty (arrival ports, departure ports, etc.)
during the above meal time, the Master shall change the meal time accordingly.
BREAKFAST: 0730 hours to 0830 hours
LUNCH:
1130 hours to 1300 hours
DINNER:
1730 hours to 1900 hours
To give ratings a short rest in between the working hours, the following breaks (“coffee/tea
times”) are maintained:
MORNING: 1000 hours to 1020 hours
A/NOON:
14
1500 hours to 1520 hours
Water Supplies
14.1
The Master is responsible to ensure that before proceeding at sea, vessel has sufficient
reserve of fresh water both drinking and general use.
14.2
In stocking the reserve of water, together with the Chief Engineer, the Master will take into
consideration the fresh water generator capacity and length of the intended voyage.
14.3
Flag State requirements in respect of measures for fresh water qualities and treatment
(chlorination, UV, etc.) should be always adhered to.
14.4
To ensure that the drinking water has the required qualities, annual testing of drinking water
(ashore) will be arranged in liaison with the Managers. Samples are to be sent in cost
effective ports. Whenever doubts exist on the quality of water, Masters are to advise the
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Managers.
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MEDICAL CARE
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Approved: OPS/KL
1
Medical Care on Board
1.1
The Managers will ensure that all seafarers employed on managed vessels are given health
protection and medical care as comparable as possible to that which is generally available to
workers ashore, including prompt access to the necessary medicines, medical equipment
and facilities for diagnosis and treatment and to medical information and expertise.
1.2
The Managers contracted medical coverage for all seafarers through P&I Clubs, the
insurance policy ensuring rapid an adequate medical care for all seafarers.
1.3
All seafarers employed have the right to visit a qualified medical doctor or dentist without
delay in ports of call, where practicable.
1.4
The medical treatment of sick and injured seafarers both on board the ship and ashore is
provided free of charge.
1.5
The medical forms (C-15, “Medical Attendance Report”) as obtained from the practitioners or
diagnoses obtained onboard or ashore will be kept confidential and shall be used only to
facilitate the treatment of seafarers.
1.6
Every ship is carrying a medicine chest, medical equipment, and a medical guide in
accordance with the Flag Administration requirements.
1.7
The medicine chest and its contents as well as the medical equipment carried on board are
properly maintained and inspected at regular intervals, not exceeding 12 months.
2
Medical Officer
2.1
2.2
3
The Master is the designated the “Medical Officer” and assisted by the Second Officer, who
in turn is responsible for:
•
minor treatment of the crew under the Master’s supervision and responsibility;
•
proper maintenance of Medical Record Book;
•
preparation of Medical Attendance Report, form C-16;
•
stock control of the medical chest first aid kits and ordering of replacements as required
in ample time to avoid medicines becoming insufficient or expired (see form C-13
“Medical Locker Inventory”)
•
bringing to the immediate/timely attention of the Master any serious or apparently
chronic complaint;
•
proper maintenance of the ship’s hospital in clean and hygienic condition.
The Medical Officer is required undergo refreshment courses on medical care to allow them
to refresh and increase their knowledge and competence.
Medical Assistance at Sea
3.1
At any time at sea a member of the crew suffers serious injury or serious illness that
necessitates professional medical advice, the following procedure is to be adhered to:
3.2
The Master is to advise promptly advise the Managers with Cc Manning Agent of the details
medical case. If the Master considers the situation as an emergency, he must send an
emergency notification to safety@fmcny.com then follow up with a phone call to Company’
emergency number.
3.3
In case that vessel is the port and the patient was consulted by a doctor who recommended
the he is to be landed, the Master is to advise whether vessel can sail in respect of Minimum
Safe Manning.
3.4
If the medical urgency happens while the vessel is at sea and the Master feels that
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immediate medical advice is required, he should seek guidance from MedSea Services.
3.5
3.6
3.7
MedSea provides round-the clock medical service/advise/assistance to patient(s) onboard
Foremost Group ships.
•
Contact details: Phone: +86 10-8468-7379 / Fax: + 86 10-6462-9111
•
Email: bjsmaritime@internationalsos.com
When requesting medical assistance at sea, the following information should be passed to
the medical centre:
•
A. Regarding the ship:
Name, International Call Sign.
Port of Registry and flag
Position, port of departure, destination, expected time of arrival.
Medicine chest available on board.
•
B. Regarding the patient:
Date of birth, sex, nationality, rank, height and weight
Temperature, blood pressure, pulse and respiratory rates including any changes noticed
Onset the symptoms, accurate description of symptoms, location of pain, associated
symptoms.
Other medical problems of the patient, with special reference to drug or other allergies,
chronic illness, and their eventual treatment.
In case of accident, where and how it took place.
Therapy already administered to the patient.
•
C. General information:
Confirm communication ship’s details: Voice / Fax / Email
Medical messages should be as clear as possible giving all relevant information. Messages
should be sent either in plain language or in special code as laid down in the "International
Medical Guide for Ships" or the "International Code of Signals”.
3.8
If the medical case is serious, and the Master considers that a deviation is required, advise
the Managers on closest port or location where landing can be carried out.
3.9
Updates on patient condition are to be sent regularly, at least every six hours or as otherwise
advised from the Office. In a medical emergency, it is vital that the Master keeps the Office
fully informed on a regular basis.
4
Medical Attention and First Aid
4.1
The Second Officer in consultation with the Master will be responsible for giving medical aid
to the crew and maintaining the medical locker in accordance with WHO parameters, the
Second Officer shall ensure the required medicines levels are maintained.
4.2
All medicines are to be kept securely locked in the ship's medicine cabinet within the hospital
which shall also be kept locked. Keys are to be kept by 2nd Officer and Chief Officer. No
unauthorised personnel are to be allowed access to the hospital or medicine cabinet.
5
Health and Safety Protection and Accident Prevention
5.1
The Company adopted and implemented occupational safety and health policies and
programmes on the managed ships including risk evaluation as well as training and
appropriate instructions to all seafarers on board.
5.2
Precautions to avoid and prevent occupational accidents, injuries, and diseases on board the
ships have been implemented and described in the relevant chapters of Shipboard
Operations Manual.
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5.3
The measures and procedures included in the Shipboard Operations Manual are designed to
ensure best possible level of protection and continuous improvement of safety and health of
the seafarers. The work is arranged and organized with due regard to the age, competence,
training, and qualification of individual seafarer.
5.4
On board programmes for the prevention of occupational accidents, injuries, and diseases
and for continuous improvement in occupational safety and health protection considering
preventive measures are continuously carried out on all managed ships.
5.5
Good quality personal protective equipment is supplied free of charge to all seafarers
employed on the managed vessels.
5.6
All occupational incidents and injuries are thoroughly investigated on board and ashore and
comprehensive statistics including KPIs are maintained.
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APPRAISAL AND PROMOTION
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Crewing Manual – Chapter 8
Approved: OPS/KL
1
Appraisal
1.1
The superior officers (Master and Chief Engineer) will evaluated the seafarers under their
management based upon their performance. Form C-05, “Crew Evaluation Report” is to be
completed by the Master and Chief Engineer for all officers and crew as follows:
•
on completion of 3 months on board (first quarter);
•
on completion of 6 months on board (second quarter);
•
on completion of 9 months on board (third quarter) or
•
at the time of sign-off (final evaluation).
Completed “Crew Evaluation Report” is to be sent by the Master are to be sent to the
Managers and appropriate manning offices.
1.2
1.3
1.4
1.5
2
The Managers will:
•
acknowledge the receipt of the evaluation report;
•
review the evaluation report for comments on promotion prospects, training
requirements, disciplinary issues and especially recommendation for rehire;
•
approve any training requirements and liaise with the manning agents to ensure that
training is completed during the leave period; and
•
investigate poor appraisals in consultation with the appropriate manning agent;
Chief Officers and Second Engineers are to assist the Master and Chief Engineer in
compiling the reports for junior officers and ratings, but the eventual responsibility for
completing the report lies with the Master and Chief Engineer.
The Master must sign and endorse all reports, whether for Deck or Engineer Officers.
Master and Chief Engineer Performance Evaluations
2.1
The ship’s responsible superintendents will complete performance evaluations of the Master
and Chief Engineer.
2.2
The evaluations should be prepared as far as possible following on board superintendent’s
visits. Form C-06 and C-07, Master’s and respectively C/E’s Performance Evaluation Report
are available to assist the superintendents with the evaluation of top two officers.
2.3
Chief Officer and Second Engineer Performance Evaluation
2.4
The Master and C/E will evaluate the Chief Officer and Second Engineer respectively.
2.5
Crew Performance Evaluations
2.6
Each seafarer’s performance is to be evaluated by the Master and Chief Engineer at the end
of each seafarer’s tenure onboard.
2.7
The grey areas on chart below show who appraises whom:
Reviewed:
Reviewer:
Master
C/E
C/O
2/E
Junior Officers
and Cadets
Master
Deck
C/E
Engine
C/O
2/E
Feedback to
Master
Feedback to
C/E
Catering
Department
Feedback to
Master
Feedback to
Master
Feedback to
Master
Ratings
Deck
Engine
Visiting
Superintendents
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Promotions
3.1
Promotions within junior officer ranks including ratings must be supported by at least two
recommendations for promotion from full/completed contracts.
3.2
Promotions to senior ranks will not be considered unless there are at least 3
recommendations on record.
3.3
Minimum Sea Time Criterion for Promotion to Senior Ranks
To the rank of
Master
Chief Engineer
Chief Officer
Second Engineer
Minimum sea-time / training required
18 months as Chief Officer (sea time); must have completed Bridge Simulator Training.
Min. 3 recommendations for promotion.
18 months as Second Engineer, must have completed an Engine Simulator course.
Min. 3 recommendations for promotion.
24 months as a junior watch keeping officer in full charge of a watch (2/O and 3/O) on
similar type of vessels.
Min. 3 recommendations for promotion.
24 months as a junior watch keeping officer in full charge of a watch (3/E and 4/E).
Min. 3 recommendations for promotion.
3.4
Manning agents shall produce rank-wise promotion lists for senior positions. For junior
positions, the appropriate manning offices should advise the Managers whenever a suitable
candidate is due for promotion.
3.5
Promotions within ratings shall be finalized at the manning agent level, Crewing Department
being kept advised.
3.6
Ratings Promotions and Development
3.7
Promotion of ratings shall be decided at the level of manning agents, who must maintain the
pools of qualified ratings at various ranks as per Mangers’ requirements.
3.8
All ratings shall be given an opportunity to rise to the next level subject to their ability,
certification, and competency within the ratings structure.
3.9
Selected outstanding ratings who have proven themselves capable and with sufficient ability
to progress from the rank of a rating to that of an officer will be given the opportunity to
progress if they are suitably qualified, experienced, have the aptitude to adjust, have had at
least three clear recommendations from senior officers in writing and a vacancy exists within
the fleet.
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ONBOARD COMPLAINT PROCEDURE
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Crewing Manual – Chapter 9
Approved: OPS/KL
1
General
1.1
If any seafarer employed on a ship managed by Foremost Group has a complaint in
connection with any aspect of their work, safety, living conditions, food, water provisions,
treatment, pay or any other aspect of his/her employment or breach of the requirements of
MLC 2006 convention, such seafarer is entitled to place a complaint in accordance with
present procedure.
1.2
The present procedure is intended for a fair, efficient, well-documented and speedy
processing of all complaints that seafarers may submit regarding alleged violations of the
provisions of MLC 2006 convention.
1.3
A copy of the Onboard Complaint Handling Procedure Summary for Crew (Form C-24.1) is
provided to all seafarers by the personnel in the manning offices together with the Seafarer
Employment Agreement (SEA).
1.4
Each seafarer is entitled to take such grievance to either the Head of Department, superior
officer or directly to the Master. Complaints matters may also be reported to the Safety
Officer (Chief Officer) who, in all cases, on confidential basis, will provide the seafarers with
impartial advice on their complaint and otherwise assist them in following the complaint
procedures available to them on board the ship. Health and safety related complaints are
also to be directed to the ship’s Safety Officer.
1.5
As a rule, the onboard complaint should be initially addressed to the seafarer’s head of
department (Chief Officer/Chief Engineer) or to a superior officer.
1.6
Wherever possible, complaints should be resolved informally, onboard the vessel, without
recourse to formal procedures. It is expected that individuals will enter into the procedure in
good faith, with the aim of resolving a particular issue.
1.7
Complaints can often be resolved quickly and informally through discussion with senior
officers and there is an expectation that every effort will be made to resolve matters
informally. Seafarers are therefore expected to raise any concerns or issues informally with
their officers.
1.8
Where the seafarer claims to have been aggrieved by their immediate reporting officer or if
the seafarer feels unable to approach the officer on the issue, he may instead inform the
Master or Chief Engineer.
1.9
If the seafarer is not satisfied with the action taken by his/her head of department/superior
officer or if the head of department cannot resolve the complaint to the seafarer’s
satisfaction, the later must forward it to the Master, who must handle the matter personally.
1.10
If the seaman is dissatisfied with the action taken by the Master on the grievance, or if he
feels that it is not appropriate to complain to the Master or if he feels that the Master is not
acting, the seafarer can take the complaint directly with the Company’s Designated Person
Ashore (DPA).
1.11
It is completely prohibited any act of victimization or any other form of repercussion against
any seafarer raising a complaint on board the Company’s managed ships.
1.12
Every seafarer has the right, at all time, to be accompanied or represented by any other
seafarer on board of their choice while filling complains.
1.13
Every seafarer has the right of addressing his/her complaints directly to the appropriate Flag
State Authority as well as to any competent authority including Port State Control inspectors,
local representatives of competent authorities (flag consulates and embassies in foreign
countries, directorates or seafarers’ unions as applicable) without prior placing it with the
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ship’s staff or to the Company.
Dealing with Complaints – Onboard Procedures
2
2.1
All formal complaints should be addressed in writing preferably to the appropriate head of
department or seafarer’s superior officer. The Company’s form C-24, “Seafarer Complaint
Form” should be used by each seafarer raising a grievance.
2.2
A meeting is to be held with the seafarer and his/her representative (if appointed) to discuss
and settle the complaint.
2.3
The head of department / senior officer should try to resolve the matter within the shortest
time limit appropriate to the seriousness of the issues. Such settlement of the complaint
should be fair, effective, and expeditious.
2.4
If the head of department/senior officer cannot resolve the complaint to the satisfaction of the
seafarer, the latter may refer it to the Master, who should handle the matter personally.
2.5
All complaints should be dealt with onboard within five (5) calendar days from the date on
which the complaint has been raised by the seafarer (in writing).
2.6
All complaints and decisions taken should be recorded into the ship’s Deck Log Book and
Official Log Book (where applicable) and a copy provided to the seafarer concerned. Form C19, “Onboard Disciplinary Hearing Report” should be used when recording and closing on
board raised complaints.
3
Dealing with Complaints - Company
3.1
If a complaint cannot be resolved on board the matter should be referred ashore to the
Company’s DPA who should be provided with an appropriate time limit for resolving the
matter.
3.2
When a complaint against a Master or a Chief Engineer is received, the DPA shall appoint a
superintendent or HSQE staff to investigate the complaint and report their findings to the
Managers.
3.3
The Managers will decide on the follow up action. If necessary, an interview with the Master
or Chief Engineer concerned will be arranged.
3.4
All complaints received by the DPA should be investigated and a report made available
within eight (8) days from receipt of the written complaint.
3.5
If within the period of eight (8) days, the complaint has not been solved then the period can
be extended for additional twenty-two (22) more additional days with the purpose of finding a
favorable solution.
3.6
A running log of all received complaints and follow up actions should be maintained by the
DPA.
Dealing with Complaints – Flag State Authority
4
4.1
If dissatisfied with the action taken on board and within the Company on his complaint, a
seafarer may take the matter directly to the Flag Authorities.
4.2
The complaint can be addresses by letter, email or fax at the addresses given below.
Whenever a flag specific complaint form is available, such should be used.
•
Liberia: Deputy Commissioner of Maritime Affairs, Republic of Liberia,
Department in charge: Investigations
Telephone number (Office hours): +1 703 790 3434
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•
Approved: OPS/KL
Telephone number (After-office hours): +1 703 963 6216
Email address: MLComplaints@liscr.com
www.liscr.com\Maritime\MLC, 2006\Maritime Labour Complaints
Hong Kong: Assistant Shipping Master, Mercantile Marine Office, Marine Department,
Tel: (852) 2852 3063
Fax: (852) 2545 4669
E-mail: mmo_mdd@mardep.gov.hk
Dealing with Complaints – National Authority
5
5.1
The national authority contact details will be provided to each seafarer by the appropriate
manning office upon joining together with a copy of the present complaint procedure.
5.2
The seafarer may choose to bring their grievance directly to the national authority
responsible for handling grievances.
5.3
As far as possible, the seafarer should also forward a copy of his complaint to the onboard
Master or to the Company’s DPA.
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DISCIPLINARY PROCEDURE
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Approved: OPS/KL
1
Disciplinary Procedure
1.1
This disciplinary procedure will apply where there is no conflict with, or in the absence of,
existing Flag State legislation.
1.2
Where appropriate, informal action will be considered before recourse to the formal
Disciplinary Procedure.
1.3
For evidentiary purpose, when a seafarer is dismissed on disciplinary grounds, the action
needs to be well documented to counter any legal claim filed by the seafarer or his/her union.
1.4
A thorough investigation should be undertaken before a disciplinary process is initiated.
1.5
Disciplinary procedure will be applied in the following cases:
•
violation of Company’s HSE Policy and Drug & Alcohol Policy;
•
violation of onboard discipline and behaviour;
•
refusal to carry out assigned duties or unsatisfactory performance;
•
unsafe behaviour or working practices;
•
failure to adhere to working schedule;
•
failure to follow lawful orders given by superiors;
•
any other circumstances when the head of department or Master consider necessarily.
Verbal warnings are to be given in cases of first time violations, of reduced importance, of
onboard practices, schedules etc.
1.6
1.7
Written warning should be given to offenders whose action is considered a serious violation
of the company’s code of conduct, be it behavioural, operational or related to HSE policies.
Level One – Verbal Warning
2
2.1
The individual is advised verbally by the Master or head of department (Chief Officer or Chief
Engineer as applicable) that the behaviour or performance in not acceptable and an
improvement is expected. The Managers do not need to be advised but the unsatisfactory
behaviour or performance should be reflected in the seafarer’s evaluation (C-05 Crew
Evaluation Form).
2.2
All verbal warnings should be recorded into the Deck Log Book and in the Official Log Book
(when applicable) and must be countersigned by the person giving the verbal warning as well
by the seafarer receiving the warning.
2.3
All verbal warnings should be given in the presence of a witness, chosen at the Master’s or
head of department discretion.
2.4
Informal action followed by a verbal warning is appropriate in cases of minor misconduct.
2.5
The Master is expected to clearly describe expectations and steps the seafarer must take to
improve performance or resolve the problem within an agreed timescale and how the
conduct will be reviewed within the agreed period.
2.6
If the required achievements are not accomplished or maintained, the matter will be dealt
with formally.
Level Two – Written Warning
3
3.1
Before formal disciplinary action is taken, a full and thorough investigation into the
allegation(s) will normally take place. This will consider any statements from witnesses or
opinion(s), as appropriate. The Master will arrange for a formal investigation appointing an
investigator who should be independent from the case being investigated.
3.2
A formal hearing meeting will be arranged onboard attended by the Master, investigator (as
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appointed), the seafarer and his witness(es) and his head of department.
3.3
The findings of disciplinary hearing will be captured using the form C-19, “Onboard
Disciplinary Hearing Report”.
3.4
After consideration of all factors, including any mitigating circumstances, the possible
outcomes of a disciplinary hearing are as follows:
•
dismiss the disciplinary action;
•
written warning; and
•
dismissal.
Before a written warning is issued to any seafarer, the Master will arrange a full investigation
of the incident, investigation conducted by the vessel’s senior officers in the presence of the
offending seafarer and witnesses to ensure fairness of the decision.
3.5
3.6
For formal action, the seafarer will be informed of the nature of the complaint and an
investigation will normally be undertaken before any decision is taken to hold a disciplinary
hearing.
3.7
Seafarers may choose to be accompanied by a colleague throughout the formal stages of
the disciplinary procedure.
3.8
A written warning (C-20, Written Warning Letter) is given if the severity of the misconduct is
such that the matter cannot be suitably dealt with through informal means i.e. by a verbal
warning. These details the complaint and the improvement required, with timescales. The
warning will inform the seafarer that dismissal will be considered if there is no sustained
satisfactory improvement or change during the timescale of an existing warning.
3.9
An entry will be made in the Deck Log Book and in the Official Log Book (where appropriate)
detailing the matter.
3.10
The Master should send copies of the C-19 and C-20 by email to the Managers with cc to
manning agents along with a detailed presentation of the case requiring the written warning.
3.11
All written warnings should be given in the presence of the seafarer’s head of department
and, additionally, of minimum one witness from the same department.
3.12
The seafarer evaluation, form C-05 should also reflect the disciplinary issue. All statements
and Deck Log Book and Official Log Book entries should be written, signed and witnessed by
the attendees.
3.13
Copies of the statements are to be given to the offending crew and the same written and/or
attached to the official log book duly signed, witnessed, and dated.
3.14
If the seafarer presented with a written warning refuses to sign, a note is to be appended by
the Master to the C-20 Written Warning Letter reflecting such situation.
Level Three – Dismissal
4
4.1
A single act of gross misconduct can result in immediate dismissal. Gross misconduct is any
action or act which his can be either permanent, or for a specific period. This can be for a
repeat of something where the seafarer has already had a written warning or for one
particularly serious incident.
4.2
Dismissal may be considered for any seafarer who has continued to be in violation of the
events of a previous verbal warning and/or written warning, or who has committed a nonnegotiable violation of company’s policies e.g. infringement of D&A policy, MARPOL violation
etc.
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4.3
Dismissal procedure will be governed by the terms and conditions of applicable CBA or,
where missing, by the current procedure.
4.4
As soon as the Master is confronted with a case that, in his opinion, may involve dismissal of
a seafarer, he should seek immediately guidance from the Managers. A detailed report
following to an onboard investigation should be sent to the Managers and cc to Manning
Agents.
4.5
For all dismissals, a hearing is to be summoned before a committee, consisting of the Master
as a chairman and two other members appointed by the Master: head of department and
another member of the same department.
4.6
The seafarer under investigation has the right to be accompanied by any seafarer he may
wish to support his statement.
4.7
The Master as chairman is to question the seafarer and any witness who might be able to
provide information in the case. The remaining members of the committee and the seafarer
himself may ask questions of the witnesses through the chairperson, or directly, as the
chairperson decides. The submitted statements from the seafarer and the witnesses are to
be documented in written form (individual statements).
4.8
The Master is to decide as soon as possible after the conclusion of the hearing, if the
seafarer should be dismissed and given notice of termination, or if the case should rest
without further steps for the time being.
4.9
When a seafarer needs to be dismissed, the Master is to state the grounds for his decision
and the decision is to be entered into “Notice of Dismissal”, form C-21.
4.10
If it is deemed necessary to terminate the contract of employment, the seafarer is to be duly
informed. He will be entitled to termination pay and repatriation as prescribed in the CBA.
4.11
In special cases, a committee may be appointed by the Company or the Company's
representative and the hearing can take place ashore if it is considered necessary to best
investigate the basis for dismissal
4.12
The following are means of proof to sustain or deny a claim on pre-termination cases:
•
Deck Log Book and Official Log Book extracts;
•
Master's Report - the weight of the Master's Report has been emphasised in various
cases. The Master's Report however must contain statements that he has conducted his
own investigation, has given the seafarer the opportunity to be heard and after these
proceedings he has found just and legal cause to terminate his employment. General
statements must be avoided as far as practicable, and the Master's Report must state in
detail, the specific acts, deeds or omissions and subject matter of the cause for
discharge
•
Copies of relevant forms: C-05 Crew Evaluation Report, C-19 Onboard Disciplinary
Hearing Report, C-20 Written Warning Letter.
5
Dismissal due to Incompetence
5.1
Gross incompetence when supported by sufficient evidence has always been upheld as legal
cause for dismissal. Despite Company’s efforts to ensure the quality of crew, in cases,
seafarers with insufficient experience or skills may go through screening process.
5.2
Masters and head of departments are required to inform at once the Managers and manning
offices whenever the professional capacities and training of new joiners are questionable. A
copy of C-05 Crew Evaluation Report should be prepared and sent to the Managers and the
appropriate manning office.
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5.3
It is important that, especially when officers and ratings are part of the navigational watch,
and serious doubts exist about their ability to carry out such watch, they SHALL NOT be
assigned to onboard duties.
5.4
On board training is applicable for those individuals having “the basics” and willing to learn
and improve themselves.
5.5
Acts such as poor performance, minor errors in judgment or negligence are not typically
considered gross misconduct, but rather as poor performance.
6
Negligence
6.1
7
Negligence is a failure to behave with the level of care that someone of ordinary prudence
would have exercised under the same circumstances. The behaviour usually consists of
actions, but can also consist of omissions when there is some duty to act (e.g. fixing the
ship’s position as required, failure to monitor the machinery parameters, failure to inspect the
moorings while in port, etc.).
Gross negligence
7.1
Gross negligence is a more serious form of negligence that goes a step further than simple
carelessness; gross negligence is a complete failure to show care that in fact implies
recklessness or a wilful disregard for safety, human life, property and environment. Gross
negligence is commonly defined as “the failure to exercise even the slightest amount of
care”.
7.2
Gross negligence is a conscious and voluntary disregard of the need to use reasonable care,
which is likely to cause foreseeable grave injury or harm to persons, property, or
environment. It is conduct that is extreme when compared with ordinary negligence, which is
a mere failure to exercise reasonable care.
7.3
Below, typical examples of gross negligence:
•
Intentional deviation from company’s procedures resulting a loss of life, serious injuries,
loss of property exceeding US$ 100,000 and pollution to environment.
•
Act that resulted in a serious near miss where human life could have been lost, large
damage to property could have been encountered (such as a very close quarter situation
where navigator took a wrong avoidance measure or did not take such) etc.
8
Misconduct and serious/gross misconduct
8.1
8.2
The following are common examples of the types of actions by a seafarer which may be
described as misconduct:
•
inefficiency or incompetence;
•
malingering, neglect of duty or lateness;
•
absenteeism;
•
deliberate infringement of safety procedures (e.g. failure to wear PPE; smoking in
prohibited areas, creating hazards to safety etc.);
Serious misconduct are cases of more serious importance where the dismissal of seafarer
will be considered:
•
fraud, dishonesty, etc.
•
drunkenness/drug taking;
•
assault;
•
refusal to carry lawful orders from superiors;
•
indecent and offensive behaviour such as discrimination, harassment, bullying, abuse
and violence.
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Complaints against Masters and Chief Engineers
9.1
Complaints against the performance of Master or Chief Engineer may appear from various
sources including customers (terminals, charterers and their agents) or from in-house
personnel (office staff).
9.2
When a complaint against a Master or a Chief Engineer is received, the DPA shall appoint a
superintendent to investigate the complaint and report his findings keeping the heads of
departments informed.
9.3
If necessary, a meeting in the Managers’ office will be arranged with the Master or Chief
Engineer concerned.
9.4
The following circumstances require an investigation of Master or Chief Engineer concerned:
•
fraud or attempt for fraud including money or property (including bunkers) frauds;
•
deliberate acts of violence or hostility;
•
significant levels of insubordination excluding those cases where the Master exercises
his overriding authority;
•
dishonesty through falsification of documents or other forms of misrepresentation;
•
repeated negligence or gross negligence in carrying out assigned duties especially when
they are related to the safety of the ship, her crew and the environment;
•
misconduct or gross misconduct as per 8 above
•
alcohol or drug abuse and any violations of Company’s D&A policy
•
environmental infractions and
•
complaints received from the crew onboard.
10
Appeal
10.1
The seafarer who does not agree with a disciplinary decision applied onboard by the Master
or by the managers ashore must write to the Company’s DPA within ten working days of
receipt of the letter informing them of the outcome of hearing (C-20 or C-21).
10.2
The appeal process is a review of the disciplinary decision based on one or more of the
following grounds:
•
that new evidence is available which was not presented at the original hearing;
•
the disciplinary hearing was materially flawed on procedural grounds; and/or
•
the disciplinary decision was not reasonable in the circumstances.
The seafarers may write giving their version of events, which will be taken into consideration.
However, the final decision as to the degree of disciplinary action will always remain with the
Management.
10.3
11
Fines and Sanctions
11.1
The use of fines or other sanctions is not allowed unless specifically approved by the
Managers.
11.2
Typically, fines and sanctions can be only applied where the Managers have suffered a
financial loss as a result of a breach of discipline by a crew member.
12
Arms and Ammunition
12.1
Fire arms and ammunition are NOT permitted on any of the Company’s vessels.
12.2
Possession of fire arms or ammunition or similar dangerous weapon is an act of gross
misconduct. Offenders will be instantly dismissed.
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Criminal Acts
13.1
It is the policy of the Company’s Policy to always fully comply with the laws and regulations
of the flag states of the vessels it operates and the countries where the ships trade.
13.2
The Company will not accept, condone, or allow any criminal activity of any sort being carried
out on board the managed ships.
13.3
The Master is responsible for maintaining discipline and ensuring that all seafarers behave
lawfully at all times. If any crew member whilst either on board or ashore participates in any
illegal activity the Managers will fully support the law enforcement agencies and co-operate
in any prosecution that may be contemplated.
13.4
Any crew member involved or suspected of being involved in illegal activity while on board
may be dismissed from the vessel. Where such criminal activity is confirmed and proven the
crew member will be dismissed and not re-employed.
13.5
In addition, the Managers will provide the law enforcement agencies in the country of the
crew member’s residence with all the relevant information.
13.6
This policy applies to all criminal activities including (but not limited to):
•
theft of any of the vessel or Company’s property;
•
theft from other crew members on board;
•
theft of cargo or any third-party property on board;
•
smuggling;
•
possession of illegal or contraband material including pornography;
•
acts of violence such as assault.
14
Display of Offensive Material
14.1
There are more and more cases of vessels being reported and fined for having offensive
material on view when in port.
14.2
The Managers should not need to point out that there is an increased sensitivity with
religious or political organisations around the world.
14.3
The Master should review during the weekly inspections of accommodation what is on
display in all public areas and in all spaces likely to be visited by stevedores, port officials,
inspectors, pilots, chandlers, bunker suppliers etc. and arrange removal of anything which is
likely to cause offence.
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DRUG AND ALCOHOL TESTING
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1
Pre-Employment Testing and Screening
1.1
Employment of all new officers and ratings on managed ships will be subject to a drug and
alcohol test as a part of required medical tests for employment. Part of the medical
investigations (C-22, Medical Certificate) each seafarer employed by the Company for the
first time will undergo a D&A test during the regular medical check-up.
1.2
The results of such tests will be reviewed on a confidential basis by the Managers to
ascertain if personnel are acceptable or not acceptable for employment.
1.3
Expenses related to pre-employment screening will be borne by the Company.
2
Onboard Unannounced Periodic Alcohol Testing
2.1
The Master is to ensure random alcohol tests are conducted at least once per month. The
vessel will log results in the "Alcohol Test Record", form C-14.
2.2
The procedure for testing is as follows:
•
the tests are to be administered to all officers and ratings including the master;
•
alcohol tests will be carried out only while the personnel are on duty status;
•
at least one officer will witness the testing.
All test results will be entered in the Alcohol Test Record as to the following:
•
name of person tested;
•
date of test;
•
time of test; and
•
test reading.
Readings 0.25 mg/l alcohol in breath or less reported as negative. Readings above 0.25 mg/l
(25 micrograms of alcohol in 100 ml) or 0.05% blood alcohol level (BAC) will be reported
immediately to the Managers and Manning Agents with name and actual test results
indicating breath alcohol level reading.
2.3
2.4
3
Shore Unannounced Periodic Alcohol and Drug Testing
3.1
The Managers may appoint at times external contractors to carry out unannounced D&A
tests.
3.2
Tests will be arranged by the HSQE Department and the information will be kept confidential
until the contractor is about to board the vessel. Only then, the Master of the vessel will be
informed to grant a passage to the vessel in accordance with the requirements of ISPS code.
4
Alcohol Testing in Case of Accidents and Incidents
4.1
5
The Master must, as soon as possible, after an incident/accident has occurred, carry out
alcohol testing of all personnel on duty or involved, including himself and log the result.
Test Results
5.1
Any crew member who fails to be within Company required limits for alcohol when tested will
not be re-employed or if already onboard then replaced.
5.2
Any crew, visitors or others who are determined to be under the influence of drugs or
controlled substances will be immediately reported to the appropriate authorities and
escorted off the vessel.
6
Alcohol Test Equipment
6.1
Each of the managed vessels will be supplied with an electronic breath alcohol tester.
Usually they are disposable units which can be used for 12 months so they should be
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replaced on an annual basis.
6.2
All Masters are to verify the purchase or last calibration date of the supplied equipment and
requisition new alcohol test equipment 12 months from the original supply or last calibration
date.
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ACCOUNTING PROCEDURE
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Crewing Manual – Chapter 12
Approved: OPS/KL
1
Master’s Account
1.1
Masters are required to prepare the monthly ships accounts (also known as Portage Bill) by
using the Master’s Account form, C-29. The form will capture:
•
individual deduction / extra earnings (Bond & radio account, overtime etc.);
•
victualling accounts;
•
bonded stores accounts;
•
cash accounts.
Each seafarer will provide the Master with their SEAs issued by respective manning agents,
indicating the monthly salary and the monthly allotment note(s) indicating the fixed monthly
allotment requested by the seafarer.
1.2
1.3
2
The details of extra earnings and deductions of each individual onboard is reported in form
C-11, “Overtime Sheet” and various deductions such as cash advance (C-33, “Cash
Advance Payment”)), bonds (C-34, Slopchest Account), private radio (C-37, Private Account
Communication Report), airfare deductions etc.
Cash to Master
2.1
To assist the Managers with their funding arrangement of cash requirements, Masters are
requested to prepare C-30 “Cash to Master” budget on a fortnightly basis but in order to
process funds, the information should be forwarded to the Managers with sufficient notice as
soon as the port of call is confirmed.
2.2
Cash to Master will regularly be requested in USD and if needed in local currency of the port
of call, the Masters need to advise the Managers accordingly.
2.3
Cash supplied to ships preferably quarterly, depending on the vessel’s trading pattern and
schedule.
2.4
Form C-31, “Cash Receipt” should be prepared by the Master and handed over to the party
(usually the port agents) who deliver the funds.
2.5
For any payments done in cash, the Master should obtained the signature of the payee in
form of C-32, “Cash Paid Out” and attach the same with the Master’s Accounts forms.
2.6
All payment accounted for in form C-32, such as purchase of bonds/provisions or cash paid
out for ships stores must be supported by invoices and shall be sent together with Master’s
Accounts bills to Managers for verification.
2.7
Master is responsible for management of victualling and bonded stores onboard and handles
the purchase of provisions/bonds, preferably settlement in cash to obtain maximum discount
from supplier and reduce administration work in office.
3
Change of Command
3.1
In case of change of command, the relieved Master is required to complete and forward to
Managers the ship’s accounts (C-29) prepared up to the date of change of command.
3.2
If the relieved Master wishes to prepare his change of command ship’s accounts up to a date
other than the actual date of change of command (e.g. at month end) for the sake of
convenience, agreement from the relieving Master to this effect must be obtained.
3.3
A statement of victualling balances (C-35), cash and bonded stores (C-34) needs to be
handed over by the relieved Master to the relieving Master.
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Victualling Account
4.1
In accordance with MLC 2006 and flag legislation it is a requirement to ensure that food and
water supplies are provided, which, having regard to the crew and the nature of the voyage,
are suitable in respect of quantity, nutritive value, quality, and variety.
4.2
Masters are solely responsible for the victualling on board. Strict control should be
maintained to ensure that the vessel does not run out of provisions at any time during the
voyage.
4.3
The Chief Cook is responsible to the Master for the quality and quantity of the catering and
the stock of provisions onboard.
4.4
The Managers will advise the rate of victualling at the beginning of each year. The Masters
are to endeavour to maintain the costs within the stated rate. Whenever, due to the trading
pattern, Masters cannot maintain the stated victualling rate, they should inform by email the
Managers giving the reasons and asking for a temporary increase in victualling rate.
4.5
Supernumeraries are entitled on free victualling and Company shall bear the expenses at the
same rate as above.
4.6
During the Master change, over, the Master to be relieved is to present to the incoming
Master an updated stock list in form of C-35, “Victualling Account “and an indication of any
pending orders to be delivered.
4.7
During the first month, the joining the Master should inspect the provisions stores and make
a stock count so as to make sure the account is in sound state. Thereafter the Master should
make monthly checks of the provisions. The managers are to be advised by email of the
outcome of the verification and the actual value of stock in hand.
4.8
Monthly checks of victualling stock are necessary to ensure proper and exact reporting. In
the case of discrepancies, dead-stock or deficits in the accounts, the Master shall endeavour
to establish the cause in consultation with the Chief Cook and report back to Managers.
4.9
It is recommended that stock of provisions or bonded stores should not be kept for more than
3 months’ estimated consumption; otherwise, the Master should state the reason in his cash
requisition message for any exceptionally large purchase of provisions or bonded stores.
5
Ordering Provisions
5.1
The replenishment of provisions should be planned well in advance and the Master should
always endeavour to check with the port agents that provisions can be supplied at the
envisaged location.
5.2
Requisitions are to be sent directly to approved local chandlers and NOT to the Office. The
Managers’ Purchasing procedure instructions should be followed at all times.
5.3
It is the Company’s instruction that purchase of bonded/private stores and/or provisions shall
be as far as possible settled in cash directly with the ship chandlers. If for some reasons
cash settlement is not possible and need to purchase on credit, the Master is to obtain the
Manager’s prior approval explaining the circumstances for the credit purchase.
5.4
After the credit purchase, the Master should immediately advise Managers on the actual
number of invoices signed and their value and at the same time forward the copies of
invoices for follow-up action in settlement with the supplier.
5.5
The request for a quotation for provisions (fresh and sea stock) is to be accompanied by the
following:
•
port of supply;
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•
ship’s ETA
•
ship’s agents and their details (address/telephone number and email);
•
payment method “On Board Cash Payment upon receipt of goods”
•
discount offered based on above type of payment.
Once quotations from various chandlers are received on board, the comparison of quotes
should be used to choose the best overall cost.
5.7
Upon delivery, all supplies should be carefully checked for quality and quantity and against
the original purchase order. Any discrepancies must be reported to the supplier or his
representative on board. Substandard products are not to be accepted and must be returned
to the supplier.
5.8
After all items have been checked and any discrepancies settled with the supplier, the
invoice should be amended in order to reflect actual supply.
5.9
If time does not permit proper checking of the delivery, then the invoice should be marked as
“Subject delivery check after departure”. Any differences noted in delivery should be brought
to the supplier attention as soon as possible (max 48 hours) and a request should be placed
for settling of difference in invoice. In such cases, the Managers should be always advised
on the amount in dispute.
5.10
All discounts should be reflected on the purchase invoice. Every invoice should be clearly
endorsed: ‘PAID IN CASH BY MASTER’ unless there is a different agreement with the
Managers.
5.11
In order to avoid duplicate payments, the Master must never accept for payment copies of
original invoices.
5.12
The Master should attach the original provisions bills to the ship accounts and send to
Managers for verification.
5.13
Special launch services should be avoided and the port agent together with the ship chandler
should be requested to place provisions onboard in planned launches, in conjunction with
delivery of spares or otherwise arrange a cost effective delivery of the provisions.
5.14
Normally with co-ordination between ships/chandler/agents the provisions can be supplied at
the same time as ships spares, crew change etc., thus avoiding any additional cost.
5.15
It is always prudent to check with the agents prior to arrival at an unknown port if provisions
can be supplied when the vessel berths or if such should be supplied by launch.
6
Victualling Accounts Hand-over
6.1
Upon change of the Cook, the relieved Chief Cook should prepare a list of provisions
remaining onboard, counter-checked by a designated officer in order to make sure that the
quantity/prices are properly recorded.
6.2
If time permits, the relieving Cook is also requested to check all remaining provisions at time
of handover. However, he must verify the complete provision stock at the first opportunity
available, always within 7 days from the takeover and any discrepancies are to be brought
immediately to the Master’s attention.
7
Bonded Stores (Slopchest)
7.1
The management of the slop chest is the Master’s responsibility. All Masters are requested
to look after the ship’s bonded stores with due care and diligence in the interest of all
concerned. Quite often, the day to day management of the slop chest is delegated to a
responsible officer (Slopchest keeper).
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7.2
Sales of boded stores to the crew or used for representation should be valued at cost
including all discounts, plus 10%, which is a reasonable amount to cover for breakages and
losses.
7.3
The 10% "profits" from sales may be retained by the Master for use on the welfare of the
crew e.g. they may purchase DVDs for the crews' entertainment or hold a crew party and / or
the amount may be given to the slop chest keeper as an incentive for the additional
responsibility. This will be up to the discretion of the Master.
7.4
Each vessel has a slop chest limit of USD 5000. Purchase requirement is for a MAXIMUM
period of three months. If vessel intends to purchase for a longer period, prior approval from
the Managers is required.
7.5
Purchases and consumption of Bonded Stores during the month is recorded in C-34,
“Slopchest Account”. All amounts shown on the C-43 should be shown at cost, which
includes all discounts (without the 10% increase).
7.6
The new joining Master, where possible, should check the bonded stock before signing the
hand over forms.
7.7
Master should use his discretion to stock up the bonded stores from ports where prices are
competitive. He should bear in mind that these stocks are also to be used for handouts in
ports.
7.8
It is prudent to refrain from overstocking or purchasing unpopular items. Such accumulated
“dead-stock” may subsequently become a financial loss to the Managers if it is not accepted
by crew members or buyers when the ship is sold. The best solution to isolate demand for
unpopular items would be for the person(s) concerned to purchase them by cash through
Master.
7.9
The old stock must be completely consumed firstly, before the new/later stock can be issued
out.
7.10
In some ports, the Customs Authorities will stipulate the amount of bonded stores that can be
purchased. Master is to ensure that the quantity is not exceeded and then purchase
accordingly.
7.11
Master is to ensure that any bonded stores in the possession of any sea staff exceeding the
quantity permitted by the customs rules and regulations of the port are kept under seal. Any
sea staff fined for violating the bonded stores regulations of that particular port will be
responsible for payment of the fines.
7.12
At all times, Masters should ensure that the consumption of alcohol is in strict conformance
with the D&A Policy.
8
Extra Meals and Entertainment
8.1
Extra meals/entertainment of port and dockyard officials should be limited to those officials
whose duties have a direct bearing upon the vessel’s expeditious departure from the port or
dockyard.
8.2
When accounting for extra meals/entertainment, gratuities, etc. it is essential that brief details
of the title(s) or duties of the officials be given on Form C-35 to avoid misunderstandings.
9
Allotment and Request of Payment
9.1
Allotments for crewmembers are only payable at the end of each month. No semi-monthly
allotment is to be made.
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9.2
The monthly allotment as provided in the allotment note and will automatically cease when
either the crew concerned off signs from the vessel, or crewmember advises Master to stop
such payment who in turn will notify the Managers.
9.3
It is the Master’s responsibility to inform Managers to cancel the monthly allotment of the
crew members signing off on or after 20th day of the month in order to avoid extra payments
made to the crew members.
9.4
Balance of wages of any crewmember at the end of any period should not be in deficit. If
there is a deficit, appropriate action should be instituted so as to rectify the deficit as soon as
possible.
9.5
Personal advance to crew shall be recorded in form C-33, “Cash Advance Payment” signed
by recipients.
9.6
Master should deduct the personal advance from concerned crewmember’s account in C-29,
Master’s Account.
10
Hold Cleaning Bonus
10.1
Hold cleaning bonus is to be paid only under the following conditions:
•
•
•
there is a change of grade in the cargo carried e.g. coal to iron ore or vice versa or
whenever the vessel’s charters or the operations department specifically demands a
hold cleaning followed by washing;
the vessel has been accepted for loading at the next port on the first attempt;
any request for approval of hold cleaning should be placed with the operations
department who will also advise the amount to be paid.
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TRAINING AND DEVELOPMENT
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Crewing Manual – Chapter 13
Approved: OPS/KL
1
Seafarers’ Training
1.1
Sea staff training system comprises:
•
shore-based training and
•
shipboard training.
The training policy could be achieved through providing one or a combination of the
following:
•
structured in-house and external shore-based courses;
•
structured shipboard training;
•
structured training program for future officers;
•
familiarisation training;
•
training for next rank;
•
computer based training;
•
training videos;
•
seminars, briefings and de-briefings; and
•
circulars and memoranda.
The shore-based training is conducted ashore by external service providers or training
institutions, on STCW and competency enhancement.
1.2
1.3
1.4
In house training seminars - the number of sea staff seminars a year may vary depending on
the response and availability of sea staff on leave. The Managers will use this opportunity to:
•
disseminate company’s objective and plans;
•
disseminate new and/or amendments to company’s policies and procedures;
•
disseminate new and impending regulations and requirements;
•
highlight Managers’ concerns and proposed corrective action on management,
operational and safety issues;
•
discuss case studies on management, operational and safety incidents;
•
obtain feedback from sea staff; and
•
exchange dialogue between shore management and sea staff.
Shore Based Training – Regulatory Training (STCW)
2
2.1
The manning agents will retain a complete record of all training attended by each seafarer
together with relevant copies of all training reports and certificates.
2.2
Testing and evaluation of knowledge is an important aspect of recruitment, promotion, and
periodic assessment of seafarers.
3
External Training
3.1
The Managers will select reputable training institutes for external training of its seafarers.
3.2
A variety of courses will be organised depending on the identified training needs, including:
•
ship manoeuvring simulator course (Masters and Chief Officers for promotion to Master);
•
bridge team management (deck officers);
•
watchkeeping and collision avoidance (junior deck officers);
•
automation and controls (CE, 2/E and ETO); etc.
4
Onboard Training Programme
4.1
On board Master is responsible to implement the Company’s training program. He will
ensure that:
4.2
On board training sessions are organised on various topics of interest including emergency
training as required by H-11, Emergency Training and Drill Matrix.
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4.3
5
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Training will take the form of:
•
practical instruction;
•
demonstrations;
•
video presentations;
•
computer slide shows/presentations;
•
Q&A sessions;
•
computer based assessments.
Nautical Library
5.1
6
There is an extensive library of publications and manuals on board which can be used by
personnel to improve their knowledge.
Onboard HSE Familiarization
6.1
Upon joining, all crew is to undertake a guided induction tour conducted by the Safety Officer
or another senior officer. Attendance is compulsory even for those who are re-joining and
already familiar with the vessel.
6.2
On board familiarisation procedure is described within Chapter 2 of this Manual.
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THE MASTER
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Crewing Manual – Chapter 14.1
Approved: OPS/KL
1
General Responsibilities
1.1
The Master is in overall command of the ship and is expected to make the day-to-day
decisions necessary for the smooth and efficient operation of the vessel.
1.2
Under normal circumstances, the Master is expected to communicate with the Managers
about routine operational matters and if possible, give notice about events which might affect
the smooth prosecution of the voyage.
1.3
In emergencies or in situations where there is insufficient time to discuss with the Managers
or associate offices, the Master has the clear authority and responsibility to take whatever
action he sees fit to protect the safety of the crew, the ship, the environment, property and/or
equipment. The overriding authority is clearly stated within the Main Manual, Chapter 4
1.4
The Master is the Company’s representative and is responsible by law and for the safety of
all persons on board, the vessel’s seaworthiness and safe operation, its cargo and
equipment and the environmental protection.
1.5
The Master is ultimately responsible for implementation and maintenance of the ISM Code
and the Safety Management System and all relevant Foremost Group’s policies and
operating procedures on board, motivation of crew, for the issuing of appropriate instructions
(Standing Orders, daily orders, voyage planning etc.) and verifying that the requirements of
international conventions, flag state and port state are observed.
1.6
The Master is the designated the Ship Security Officer (SSO).
1.7
He is also responsible for motivating the crew in matters of safety and for encouraging a
shipboard safety culture. He must set an example to all and actively encouraged the
observance of safe practices.
1.8
The Master is responsible for issuing orders in a clear and simple manner.
1.9
The Master is responsible for monitoring and developing crew morale and ensuring that
victualling and welfare standards are well maintained within the operating budget. This
includes shipboard recreation and entertainment.
1.10 The Master is responsible for encouraging vocational and safety training regimes on board
and monitoring the training progress of Cadets.
1.11 The Master is responsible for shipboard discipline and addressing the crew complains.
1.12 In discharging his responsibilities the Master shall ensure that the vessel is operated in
accordance with the Manager’s instructions and policies outlined in in all Company’s
procedures and instructions.
1.13 The Master must also ensure that the vessel is operated in accordance with the
requirements of all pertinent laws and regulations and with due regard to the observance of
the practice of good seamanship.
2
Emergency Situations
2.1
The Master should be completely familiar with the vessel’s Emergency Response Plan and
conduct drill and training programmes as specified by the Company.
2.2
The Master shall ensure that either he or the Chief Officer is on board at all times.
2.3
He/she should ensure that the emergency musters and drills are carried out in accordance
with the recommendations of international conventions, flag and national requirements and
Company’s instructions.
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Navigational Responsibilities
3.1
The Master is responsible for the safe navigation of the vessel. He must ensure that the
vessel is navigated in accordance with the principles of good seamanship and all applicable
rules and regulations currently in force.
3.2
Masters’ are required to ensure that the voyage planning, appraisal, execution and
monitoring are carried out in accordance with the relevant Company’s procedures and
industry best practices.
3.3
Masters’ are required to ensure that Deck Officers and bridge ratings are thoroughly
conversant with the current collision prevention regulations and that the vessel is navigated
in strict compliance with such rules.
3.4
The Master shall appoint deck officers to watch keeping duties according to the complement
and experience of the deck officers and to take charge of specific stations when the vessel is
entering or leaving port.
3.5
In consultation with the Chief Engineer, he will establish bunker, lubricating oils, fresh water,
provisions required for the forthcoming voyage
4
4.1
4.2
4.3
5
Presence on the Bridge
The Master must be present on the bridge and shall take personal charge of navigation
during the following times:
•
whenever called by the officer of the watch;
•
during periods of restricted visibility;
•
during periods of heavy traffic density;
•
when navigating in restricted waters;
•
when making a landfall;
•
when entering or leaving port, docking or undocking, or shifting alongside;
•
when the vessel is in the proximity of shoals, rocks or other hazards to safe navigation;
•
during periods of heavy weather conditions, navigation in ice or at any other times when
the conditions are considered to be a potential threat to the safety of the vessel, crew or
environment;
•
in any other circumstance where the safety of the vessel may be in jeopardy.
The Master is not absolved from responsibility for the safe navigation of a vessel while a Pilot
or Mooring Master is on board, even when such assistance is compulsory.
A Master must give clear orders as to when he is taking over the bridge from the Officer of
the Watch (OOW). There must never be any doubt as to who is in command on the bridge.
The actual time of handing and taking over the conn of the vessel is to be clearly recorded in
the Deck Log Book.
Delegation of Responsibility
5.1
The Master is responsible at all times for the safety and safe navigation of the vessel. It is
realised however that conditions may occur when fatigue due to long hours on the bridge
may impair the Master’s efficiency and alertness.
5.2
The Master’s presence on the bridge should therefore be pre-planned if possible to coincide
with the periods of high priority and the Master should delegate navigational and conning
responsibilities to the Chief Officer as required to allow himself to get adequate rest.
5.3
If the Master absents himself temporarily from the vessel, he will hand over responsibility to
the Chief Officer.
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At no time under normal circumstances should both the Master and the Chief Officer be
absent from the vessel - one exception to this is when the vessel is in dry-dock and
circumstances allow both to be ashore concurrently. If this situation is likely to arise other
than at such a period, the Managers should be informed before the event.
Voyage Preparation
6.1
The Master shall advise all department heads as soon as possible of any forthcoming
voyage to enable them to make necessary preparations within their departments.
6.2
The Master must ensure that prior to sailing, the vessel is seaworthy in all respects for the
proposed voyage and that there are sufficient bunkers, water and provisions, with an
adequate reserve according to Manager’s instructions. The vessel’s navigation equipment
must be operational, charts and publications fully corrected and adequate for the proposed
voyage, with appropriate passage plans having been made.
6.3
The Master must ensure that officers required for duty during and immediately upon
departure are adequately rested prior to sailing.
6.4
He should be familiar with the clauses of the Charter-Party connected to the operation of the
vessel.
6.5
The Master should extend his best assistance to the Charterers whilst safeguarding the
Owner's interests
7
Company’s Representative
7.1
The Master is the direct representative of the Managers, and as such his decisions and
actions are usually binding on the Managers.
7.2
The Managers are always ready to advise and assist Masters in the performance of their
duties.
8
Crew Management
8.1
The Master should maintain a well-disciplined ship and encourage the crew to take an active
interest in the ship and its operation.
8.2
All personnel shall be treated with dignity and respect regardless of rank, colour, race or
religion.
8.3
Master is responsible for motivation of crew, which can be achieved by:
•
personally acting in an exemplary manner regarding safety and environmental protection
matters;
•
demanding from all officers and engineers to behave as examples for their staff.
The Master must ensure that there are, at all times, sufficient personnel on board to provide
adequate safety, fire-fighting and anti-pollution protection for the vessel as well as being able
to carry out the normal routine duties.
8.4
8.5
The Master is responsible to ensure that a safe working and living climate is established on
board the vessel and all the Company’s procedures, guidelines and relevant instructions are
followed up in order to minimise risk of injuries and damage to property and environment.
8.6
He is responsible for controlling of work hours through head of departments. He will ensure
that the Hours of work and rest record (C-16) are maintained and personally ensure they are
accurate. Whenever “exemptions” are encountered, the Master will advise the HSQE
department. The Master in collaboration with the Chief Engineer will draw up a work
schedule for all seafarers in accordance with C-17, “Shipboard Working Arrangements”.
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8.8
8.9
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The Master is ultimately responsible for ensuring that:
•
his vessel is manned according to National and International Regulations (Safe Manning
certificate as issued by the Flag);
•
officers have valid STCW licenses of a level equal to, or superior to, their rank (both
national and flag);
•
all crew members have the correct certification and documentation required for the
vessels type and flag;
•
all crew medical certificates are valid and in accordance with Flag and STCW/MLC 2006
requirements;
•
appraisal reports are submitted as required;
•
manning agents and the Managers are kept informed in a timely manner of his vessels’
crewing needs;
•
onboard induction and familiarisation is organized as necessarily.
He will address any crew complains that may arise during the voyage. Whenever necessary,
he shall liaison with the appropriate departments in Managers’ Office to ensure that
complains are dealt within the required period of time as described in the Crew Complaint
procedure.
He will monitor the crew's contracts to ensure timely arrangements for relief.
8.10 The Master is responsible for calculating crew's payroll, arranging allotments and dealing
with any issues related to wages / allotments or other payments due to seafarers.
9
Responsibilities under ISM Code
9.1
The Master is responsible for the implementation of ISM / SMS on board the vessel. The
Master should review the continuing effectiveness of the company’s SMS and record it in the
HSE Committee Meeting minutes.
9.2
Ensuring the crew is fully aware of the Quality / Health, Safety and Environmental/ D&A
Policies and applicable parts of the Quality Management System.
9.3
Report on the status of any recent audit – company internal, class/flag external or any other
third party audit or inspection such as Charterer, Port State, Rightship or such. He will ensure
that timely measures are applied in order to have any non-conformity, conditions of class,
deficiencies or recommendations closed as soon as practicable.
9.4
Review any Non-conformance reports received and the subsequent corrective actions.
9.5
The Master will be the chairman of the HSE Committee Meetings and ensure that all crew
members take the meeting seriously and promote on board safety management.
10 Cargo Responsibilities
10.1 The Master shall be fully responsible in ensuring safe, efficient and unhindered cargo
operations in port and that the vessel proceeds to sea on schedule and in a seaworthy
condition, complete with sufficient fuel and stores on board.
10.2 Although the Chief Officer is responsible for cargo and ballast operations, the Master is also
expected to continuously supervise these matters, particularly with respect to stresses,
loadable quantities, segregation, drafts and pollution prevention.
10.3 The Master shall verify the vessel’s departure and arrival conditions; will verify and endorse
on the stress and stability calculations as prepared by the Chief Officer.
10.4 The Master must immediately inform the Managers in the event of failure of the cargo, ballast
or hatch operating systems which might adversely affect operations.
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10.5 He will send the required notices as per the C/P to all parties as specified.
10.6 During long periods of cargo operations, in order to prevent the Chief Officer’s fatigue, he will
delegate the 2/O or 3/O to take charge of the cargo and ballast operations and, at critical
times, he will take charge if the Chief Officer is unavailable or requires the appropriate rest
periods.
10.7 In consultation with the Chief Engineer, the Master will ensure that, at all times when vessel
is under cargo and / or ballast operations, an engineer will be available to assist and monitor
the progress of the operations.
11 Maintenance of the Ship and Equipment
11.1 The Master is ultimately responsible to ensure that:
•
the ship is maintained in accordance with the relevant rules and regulations;
•
additional Company’s requirements for vessel maintenance are observed;
•
inspections are held on board at regular intervals as per vessel’s PMS system;
•
specific equipment and technical systems that may result in a hazardous situation or a
sudden operational failure are identified;
•
records of inspections, non-conformities and corrective and preventive actions are
maintained;
•
any failure of critical equipment and systems is immediately brought to the attention of
Managers and relevant local authorities as applicable.
11.2 In close collaboration with the Chief Officer and Chief Engineer, he will ensure that
maintenance is planned and carried out taking into account the age of the vessel, trading
patterns, resources and specific Company’s instructions.
11.3 The Master will actively participate in regular inspections carried out on board and personally
ensure that any defects observed are dealt with as soon as practical. Supervision of
machinery is carried out in consultation with the Chief Engineer. Supervision of inspection
and maintenance of safety equipment is done in liaison with the Chief Officer.
12 Surveys, Ship’s Documents and Certificates
12.1 The Master is responsible to ensure that before proceeding to sea that the vessel is
seaworthy in all respects and that the relevant ship’s certificates are valid.
12.2 The Master shall ensure that all Documents, Certificates, Crew Lists, Customs Declarations,
Radio Pratique etc. as required by the particular port authorities, shall be at hand and ready
prior to the vessel entering port.
12.3 The Master in close collaboration with the vessel’s Superintendent will ensure that the
required Class/Flag/National surveys and inspections are carried out at required intervals.
12.4 It is the Master’s responsibility to ensure that all certificates are, at all time, valid and with
sufficient reserve of validity for the intended voyage.
12.5 The Master will advise the Superintendent if he is in any doubt as to the arrangements made
to maintain the validity of the vessel's class / trading certificates or respectively SMC/ISSC
certificates. All ship’s certificates should be filled on board in accordance with the E-78 and
E-79, Lists of Ship’s Certificates.
12.6 Crew certificates – upon each seafarer signing on, the Master will check if he holds all the
required certificates and they are valid throughout the intended tenure. He will maintain a list
of crew certificates with their validity dates (use form C-23) and advice in ample time the
Managers and appropriate manning offices is any certificates are becoming due.
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12.7 The Master shall retain in his custody all the crew certificates and return them on seafarers’
sign off.
13 Economic Responsibility
13.1 As the Company’s representative, the Master is responsible for ensuring that there is no
wasteful expenditure of stores, equipment and provisions and that excessive inventory of
stores are not carried.
13.2 Equally it is his responsibility to ensure that stores and spares are timely ordered, particularly
bearing in mind situations where late delivery could result in deterioration of the vessels
performance and/or condition.
13.3 The Master is responsible for the victualling and bonded stores (Slopchest) accounts.
14 Correspondence, Records and Reports
14.1 The Master must ensure that correspondence; reports, records and other documents
required by the Managers and Port or State agencies are maintained and dispatched in a
timely manner.
14.2 The Master is responsible for the preparation of all port paperwork and manning paperwork
14.3 The Master must ensure that the standard shipboard filing system is properly maintained.
15 Casualty Reporting
15.1 The Master is responsible for the prompt reporting of any accident / incident or damage
affecting the ship, her crew or her cargo to the Company and other Parties as considered
necessary.
15.2 He will ensure that a prompt and through on board investigation of all accidents, incidents
and near misses is carried out and the corrective and preventive actions are implemented in
order to prevent re-occurrence.
16 Shipboard Inspections
16.1 The Master, accompanied by the department heads, is to make a weekly inspection of the
accommodation spaces, mess rooms, galleys, storerooms, washrooms and toilets (use form
C-25 MLC compliance Checklist). Such inspection should be recorded in the Deck log Book.
16.2 At least once a week, whether in port or at sea, a thorough inspection of the machinery
spaces, deck and all other accessible areas shall be conducted and recorded in the Log
Book. He will be accompanied by the Chief Engineer and Chief Officer.
16.3 Spot inspections of these areas should also be made during the week, to ensure
maintenance of high standards.
16.4 The Master, accompanied by the department heads, must make a monthly inspection of the
external accommodation, main deck, deck stores and forecastle space.
16.5 He will also participate actively during the monthly inspection of vessel’s safety equipment to
ensure its readiness and good state.
16.6 Master’s presence on deck, ER and galley on frequent basis is encouraged – he should
involve actively in ship’s operations ensuring that safety standards are maintained, on board
maintenance is carried out at a high level, crew morale is maintained etc.
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17 3rd Party Inspections
17.1 During 3rd party inspections, the Master should involve personally to ensure that inspectors
are given the required attention and assistance. He will ensure that inspectors/surveyors are
accompanied at all times by a responsible officer.
17.2 The scope of inspection has to be discussed with the inspector(s) and the rest of ship’s
management team, and a schedule drawn in such a way that the normal shipboard routine is
not disturbed.
17.3 Whenever deficiencies arise during the inspections, every effort must be done to close them
during the inspection.
17.4 Shipping is increasingly affected by the requirements of Port State Control, Customs and
other officials. In this respect, the Master shall ensure his vessel fully complies with local,
national and international requirements at all times.
17.5 Whenever is becoming evident that the vessel may be detained due to a very serious
deficiency or whenever the Master is in doubt of the outcome of an inspection, he should
immediately contact the vessels’ superintendent or the DPA for guidance.
18 Training
18.1 The Master shall ensure that all personnel joining the vessel are given proper onboard safety
and environmental familiarisation prior to being assigned to their duties.
18.2 He will ensure that the relevant drills and exercises are carried out where required by the
regulations.
18.3 In conjunction with the Chief Engineer and other senior officers the Master is responsible for
organizing general training for safe operation and raising safety awareness on board.
18.4 Prior being assigned to on onboard duties, each seafarer will be given a briefing on his duties
(see H-10 HSE Familiarization, B-12 Bridge Equipment Familiarization checklists).
18.5 Jointly with the Chief Engineer, the Master is responsible for training and monitoring the
progress of all Cadets. The Master should take an active interest in the professional
guidance and welfare of these prospective officers and ensure that the Cadet’s on board
Training Record Book is properly completed.
18.6 The Master should, whenever safe, reasonable and practicable, train the Chief Officer in
ship-handling techniques, including permitting the Chief Officer to conn the vessel
approaching or leaving pilot stations or at uncluttered anchorages in open roadstead.
18.7 This facility should be extended to Chief Officers with at least two years’ experience in the
rank.
18.8 The Master should supervise these training periods, which are designed to assist the Chief
Officer’s smooth transition to command in due course.
18.9 The Master should use suitable opportunities (at his discretion and always with due regard to
safety of the ship) to provide training opportunities for junior ship's officers in practical ship
handling. This may things like supervising the Chief Officer in anchoring and manoeuvring
the vessel if a suitable opportunity arises.
19 Health, Welfare and Sanitation
19.1 The Master must give close attention to matters regarding the health and welfare of the crew.
He must ensure that cases of illness and injury receive prompt and appropriate medical
attention, including seeking early medical advice by any means.
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19.2 It is the Master’s responsibility to ensure that standards of cleanliness and hygiene in galley
and throughout the accommodation are maintained to a high standard.
19.3 The Master is responsible for the maintenance of the nautical, technical and video library and
video account and is to designate an officer (usually Second Officer) to assist with this.
20 Victualling
20.1 The Master, in conjunction with the Chief Engineer, should take an active interest in the
victualling on board and maintain a good standard whilst ensuring that the victualling account
does not run into debt.
20.2 The Master is responsible for the checking of provisions and auditing victualling accounts
together with the Chief Cook. He will ensure that an inventory is maintained of sea stock and
fresh provisions and no expired products are retained.
20.3 In addition to the initial victualling report on joining, a check of the provisions and accounts
should be made monthly during the Master’s tenure on board (form C-35 Victualling
Account). The Master may designate an officer, or officers, to assist with these checks.
20.4 The Master is ultimately responsible for the vessel’s monthly victualling account.
21 Ship’s accounts
21.1 The Master shall personally attend the signing on and off of all officers and crew and shall be
responsible for all ship's accounts and cash on board. Refer to C-29, Master’s Account form.
22 Communications
22.1 The Master is responsible for the operation of the vessel’s GMDSS and other communication
equipment. He will designate officers as necessary to assist in the operation of this
equipment.
22.2 The Master is responsible for keeping the accounts associated with the communication
equipment. He will designate officers as necessary to assist with these accounts.
23 Change of Command
23.1 This will be carried out following the laid down procedure and the appropriate checklist
Master’s Handover Report (C-01) should be completed.
23.2 The out-going Master shall ensure that all documents, certificates, log books and files are up
to date, complete and that all cash and bonded stores are fully accounted for.
23.3 The in-coming Master shall check that all are in order and the C-01 checklist including the
date and time shall be recorded in the Deck and Official Log Book, with both Masters signing
the entry.
23.4 Whenever possible, the Change of Command shall take effect upon completion of cargo
operation. Whenever possible, the out-going Master will leave the vessel only prior to the
vessel’s departure.
23.5 The new Master, as soon as he has taken over, is to consult with his Senior Officers, and
make himself conversant with the ship, taking care to acquaint himself with the vessel's
dimensions, stability, speed, and fuel consumption. The Master is also to check the repair
lists and to fully inspect the ship, to satisfy himself that the ship is seaworthy in all respects
and all necessary equipment is in good order and that the ship is safe for the intended
voyage.
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24 Master’s Liabilities
24.1 The legal liabilities of a Master and through him the Owners, are extensive. This is especially
the case when loss occurs through any negligent or wrongful act upon his part. For example:
if he signs bills of lading for goods not actually on board the owner is liable for the full amount
of loss sustained.
24.2 The Master (and through him the Owners) is personally liable under all contracts made by
him relative to the ship's employment, and on all contracts entered into by him in relation to
repairs, bunkers and other needs of the ship. Clearly, he must take great care to ensure that
all documents, contracts and receipts that he signs are correct and representative of the true
facts.
24.3 The Master is duty bound to devote the whole of his time and attention to the ship and the
interests of his owners. Any trading on his own account is prohibited. The Master shall make
full disclosure to the Office as to every rebate, gift, allowance or commission he may be
given.
24.4 The Master should keep the Office fully informed on all matters connected with the ship and
its operation. Failure to comply may seriously affect the efficient operation of the vessel.
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1
Authority
1.1
The Chief Officer reports to the Master.
1.2
The Chief Officer is head of the Deck Department and will be the Officer in Charge in the
absence of the Master.
2
2.1
2.2
2.3
3
General Responsibilities
As the Head of the Deck department and he is directly responsible for all work and conditions
on board that is the responsibility of the Deck department. He will take charge of the
administration, supervision and economical operation of deck department:
•
maintenance of all spaces and equipment under jurisdiction of Deck Department;
•
maintenance and upkeep of all cargo gears, hatch covers, etc.
•
maintenance and upkeep of all mooring gear, including anchors and cables, mooring
ropes and wires, and more particularly their securing gear such as locking bars, chain
and rope stoppers.
•
maintenance and upkeep in a constant state of readiness of all lifesaving and firefighting
appliances on deck and in the accommodation spaces. He is responsible for weekly /
monthly / quarterly and annual inspections of safety equipment in accordance with
relevant checklists. He will delegate the maintenance to Third Officer and Boatswain as
appropriate.
•
the provision of safe moorings and gangways when alongside or at anchor, together with
gangway safety nets and any appliances or equipment that are required by the custom
of the port or by law for the safe and efficient working of the vessel.
He is responsible for the safe and efficient cargo planning and execution, taking into account
draft, trim, transverse stability conditions, bending moments and torsional stresses are within
accepted limits, all cargo handling, ventilation and care together with the direction of all
concerned with the loading and discharging of the vessel.
The clear and concise upkeep and compiling of all Log Books and records required in the
day to day running of the Deck department. This includes the Stores inventory and
requisition.
Emergency Situations
3.1
The Chief Officer should be completely familiar with the vessel’s Emergency Response Plan
and participate in drill and training programmes as specified therein.
3.2
He will personally take charge of the Emergency teams as detailed in vessel’s muster list and
emergency cards.
3.3
At no time under normal circumstances should both the Master and the Chief Officer be
absent from the vessel – one exception to this is when the vessel is in dry-dock and
circumstances allow both to be ashore concurrently.
4
Ship’s Safety Officer
4.1
The Chief Officer is delegated b the Master as the ship’s Safety Officer. In close consultation
with the ship’s management team, he is to ensure safe working conditions are always
maintained on board.
4.2
In his capacity, the Safety Officer shall seek to initiate and develop safety measures on
board:
•
ensure that relevant international regulations and Company’s requirements pertaining to
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Safety Management System are complied with at all times;
•
be on the lookout for any potential hazards and the means of preventing incidents;
•
do his best in developing and sustain a high level of safety consciousness among the
crew;
•
promptly investigate any shipboard incident/accident and near miss and assist the
Master in completing the Company and flag Administration documentation;
•
investigate all potential hazards to health and safety and to make recommendations to
the Master to prevent reoccurrence of an accident or to remove the hazard;
•
investigate all serious complaints by crew members concerning health and safety;
•
be a promoter of safety on board, arranging the distribution of safety related material e.g.
posters, notices, booklets and leaflets or any other advisory material on safety maters.
•
maintaining safety and protection equipment in such a way that they are sufficient and
ready for use;
•
keeping a record of all safety and protection equipment;
•
training and familiarization of all new crew members joining the ship on the safety
aspects of the ship and cargo;
•
in collaboration with the Master, will ensure programming all safety drills and exercises
as required by Company and Flag / Administration.
He will organise and attend the Tool Box meetings with deck crew at the beginning of each
working day. The Chief Officer is to personally supervise any deck work of a hazardous
nature and must ensure that all precautions for enclosed spaces, hot work, working aloft etc.
are taken.
4.4
Any unsatisfactory and unsafe working conditions and behaviours must be reported to the
Master.
4.5
The Chief Officer is the designated person on board the vessel who, on confidential basis,
will provide the seafarers with impartial advice on their complaint and otherwise assist them
in following the complaint procedures available to them on board the ship.
4.6
All health and safety complaints are also to be addressed to the Chief Officer / Safety Officer
who will ensure that they are given the required attention.
5
Officer of the Watch (OOW)
5.1
The Chief Officer will normally keep the 4 - 8 watch at sea. Where there is an additional Deck
Officer, Chief Officer works as day man.
5.2
In addition to his routine navigational duties the Chief Officer may, if required, relieve the
Master when the ship is navigating in restricted visibility, heavy weather conditions or
whenever he is required to relieve the Master in order to ensure the safety of navigation.
5.3
He will carry out radio communications duties under GMDSS in accordance with relevant
instructions, prepare the bridge prior to arrival/departure according to pre-arrival/departure
checklist if occurred during his watch.
5.4
He is also responsible for maintenance of proper watches in port and at sea, the supervision
of personnel assigned to his watch at sea and the proper recording of events, during his
watch-keeping periods, in the Deck Log Book.
6
6.1
Alternate SSO
In the absence of the Master, the Chief Officer will act as the Alternate Ship Security Officer
(SSO).
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Deck Crew Management
The Chief Officer is responsible for:
•
ensuring management of the deck crew in a safe and economical way and preparation of
reports and records associated with the department;
•
assigning work, duties and responsibilities of the deck officers, deck cadets and deck
ratings;
•
maintaining general discipline on board for deck department - any serious breach of
discipline shall be reported immediately to the Master;
•
preparing watch lists for port stays and sea watches;
•
maintaining Records of working and rest hours for himself and rest of the deck crew,
ensuring that STCW/MLC provisions are adhered to.
The Chief Officer is expected to gain a full understanding of the Master’s duties and assist in
the training of all other Deck Officers and Cadets whenever necessary.
Mooring Stations
8.1
The Chief Officer's mooring station is on the forecastle. When the C/O’s promotion is
considered, Master will change the stations in such a way that C/O is brought on the Bridge
to prepare himself for the next rank. In such cases, the 2/O will take charge of the forecastle
decks and 3/O of the poop.
8.2
In all other cases, the Chief Officer is responsible for supervision of all mooring and
anchoring preparations and operations as directed by the Master.
9
Cargo Officer
9.1
The Chief Officer is responsible for all cargo work including preparation of cargo spaces and
equipment, planning calculations, stability and stress calculations and enforcement of
pollution prevention measures on deck:
9.2
Before commencing a voyage, preparing the vessel so that it is in all respects ready for the
forthcoming passage. This is to include personal verification that all watertight closures are
secure.
9.3
He shall keep Master and Chief Engineer informed with respect to the ships draft, details of
which shall also be entered in the Deck Log.
9.4
It is essential that a vessel be loaded in such a way that hull girder allowable stresses are not
exceeded during the loading process. In this regard, the Chief Officer and Master of the
vessel should make use of the information provided by the builders and classification society
with regard to the maximum permissible still water bending moment and shear force values
and permissible inner bottom loadings for in-port conditions.
9.5
He shall compile for the benefit of all concerned, Port Standing Orders and specific
instructions pertaining to the respective carried cargo(es).
9.6
Ballasting and the handling of ballast is of prime importance and is the responsibility of the
Chief Officer who shall ensure all ballasting procedures are carried out safely
9.7
The Chief Officer is responsible for the supply of fresh water. He is to check the consumption
daily and consult with the Master who must contact the Office for authorisation to purchase
water in port. Care must be taken to ensure that the vessel has sufficient fresh water
onboard before leaving port.
9.8
He is to upkeep an efficient record of all cargo carried on a voyage basis in chronological
sequence. Such records shall include drawings and calculations for loading and discharging
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of exceptional cargo.
9.9
The Chief Officer is responsible for soundings of all ballast tanks, fresh water tanks, cargo
hold bilges, void spaces, chain lockers, cofferdams etc. He is responsible for ensuring that
these spaces are pumped out as required, in accordance with the relevant requirements of
MARPOL and Company’s regulations.
10 Maintenance of the Ship and Equipment
10.1 The Chief Officer is responsible for:
•
inspection and maintenance of hull structure, ship’s spaces (ballast tanks / void space /
cargo holds excluding ER) and deck equipment in accordance with the schedule in SMS;
•
keeping the Master informed of the condition of the hull, tanks, holds, pipelines and deck
equipment;
•
updating the records of equipment and associated maintenance tasks that fall under his
control within the SMS;
•
operation and enforcement of anti-pollution measures during all aspects of shipboard
operations;
•
working in association with the Chief Engineer for maintaining the cargo and hatch
operating and cargo systems on vessel. (The Chief Engineer is ultimately responsible
for ALL technical maintenance on board ship).
•
dry-docking lists, in cooperation with Chief Engineer, for deck and cargo related.
10.2 Integrity of cargo hatches is fundamental to the safe operation of the vessel. It is one of the
Chief Officer's prime duties to ensure the hatches are well maintained.
10.3 Deck repairs are to be carried out if possible by the ship's staff. Repairs executed by shipyards or outside contractors are, if possible, to be avoided and shall never be done without
prior Office approval. A repair work list is to be compiled by the Chief Officer as required and
submitted to the Master for approval.
10.4 The Chief Officer shall plan and supervise the work by the deck crew bearing in mind at all
times that safety and cargo matters takes precedence over ordinary deck work:
•
a daily round shall be taken on deck including inspection of all accessible areas, weather
permitting;
•
all windlasses, mooring winches, accommodation and pilot ladder winches shall be
tested prior to entering or leaving port;
•
carry out inspections as required by the Master of the accommodation spaces, mess
rooms, galleys, storerooms, cabins, washrooms and toilets etc.;
•
proper and timely preparation of all reports and records associated therewith;
•
proper storage and retrieval of the deck stores and spares. The requisitions shall be
properly and accurately made out giving full details and dimensions, materials required
etc. At the same time the balance of stocks on board shall be correctly indicated and the
total requisition endorsed by the Master;
•
maintaining and calibrating all atmosphere testing equipment.
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1
Authority
1.1
The Second Officer is responsible to the Master for proper performance and conduct as a
watch-keeper and navigator.
1.2
When duties involve the handling of cargo or ballast, the Second Officer is responsible to the
Master through the Chief Officer.
2
General Responsibilities
2.1
The Second Officer is designated as the Navigation Officer.
2.2
In addition, the Company delegates the Second Officer as ship’s Medical Officer.
2.3
The 2/O is expected to gain a full understanding of the Chief Officer’s duties and assist 3rd
Officer, Junior Officers and Cadets whenever necessary.
2.4
He shall be responsible for updating the records of equipment and associated maintenance
tasks that fall under his control within the SMS.
3
3.1
4
4.1
Emergency Situations
He should learn his boat and emergency stations and become rapidly familiar with the
vessel’s safety equipment.
Navigation Officer
The Second Officer is directly responsible to the Master for:
•
monitoring the performance and upkeep of all navigation and communication equipment
on board;
•
acquisition and correction of navigational charts as required and maintaining the Chart
Correction Log; all orders for charts and nautical publications are to be placed through
the Master;
•
acquisition and correction of all marine publications that are listed in the vessel’s
Nautical Library, form B-14;
•
reporting immediately any defects of navigation and communication equipment to the
Master;
•
management and requisition of ship's stationary;
•
preparation of berth-to-berth passage plans including those parts of the passage under
pilotage and all related chartwork. All voyage plans are to be prepared taking into
consideration all relevant navigational rules, regulations and instructions and best
practices;
•
correction of charts and publications in accordance with the relevant navigational
procedures and reporting to the Master any deficiencies in the charts and publications
required for a proposed voyage;
•
obtaining a noon position each day and preparation of the noon abstract reports and
associated noon papers;
•
preparation of all Owner's/Charterer's voyage account forms, port logs as directed by the
Master, timely completion of the voyage abstract log in consultation with the Chief
Engineer.
•
preparation and transmission of AMVER and other reports of a similar nature as required
by local regulations.
•
assisting the Master with clerical duties as required;
•
testing the navigational equipment and instruments and preparation of records and
reports associated therewith. Maintenance to equipment under the Second Officer’s
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4.3
5
5.1
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responsibility is to be carried out in accordance with manufacturer’s instructions.
The Electrical Officer (or the officer so designated by the Chief Engineer if no Electrical
Officer is carried) will normally carry out repairs to electronic equipment or shore-based
technicians.
The Second Officer is not to attempt any repairs to electronic equipment but should bring any
defects to the attention of the Master.
Mooring Station
The Second Officer's mooring station is on the poop deck (aft station). He is responsible for
supervision of mooring preparations and operations as directed by the Master.
Cargo Work
6.1
The 2/O will follow the Chief Officer's and Master's Standing Orders appertaining to in port
operations.
6.2
In port, the Second Officer shall keep a cargo watch as directed by the Chief Officer. In this
respect, he is expected to carry out his duties in a diligent manner ensuring all required
safety procedures are closely followed. He shall keep a note book record of occurrences
during his watch and ensure all pertinent information such as cargo handling times, damage
to cargo, stowage information and prevailing weather conditions are recorded in the log
book.
6.3
He shall familiarise himself with the cargo plan and terminal/ cargo requirements.
6.4
Usually the ballast operations are carried out by the Chief Officer. Regardless of this, 2nd
Officers are to familiarize themselves as soon as possible with the ballasting operations and
take active part especially during long periods of ballast operations.
6.5
While on cargo watch, he should ensure that the cargo operation is proceeding according to
plan and that the moorings are being kept tight.
6.6
The Second Officer must understudy the Chief Officer. With the aid of the Chief Officer, the
2/O must learn to load, distribute and discharge cargo and ballast, and become thoroughly
familiar with the ship’s pumping systems, and with the correct operation of all associated
systems and common routines.
6.7
Frequent draft checks shall be made throughout his watch to ensure ship's cargo figures
closely coincide with the shore figures. Any significant differences should be immediately
brought to the attention of the Chief Officer.
6.8
He shall ensure that only authorised personnel are allowed aboard and if he has any doubts
he shall challenge the visitor(s) for proof of identity and reason for visit. If necessary, he shall
bring his concerns to the Chief Officer or Master.
6.9
He shall ensure that:
•
Ship/shore access is properly tended, the deck lighting and hold lighting are sufficient.
•
Air draft is monitored as per the Chief Officers instructions
•
In port fire/security watch is in place and rounds are made accordingly
•
Moorings are properly tended and ship's position maintained alongside and in line with
loading/discharging equipment.
7
7.1
Officer of the Watch (OOW)
The Second Officer will normally keep the 12-4 watch at sea.
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8.2
8.3
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He is responsible for the safe navigation of the vessel during his watch in accordance with
relevant rules and regulations. He will:
•
carry out radio communications duties under GMDSS in accordance with relevant rules
and regulations;
•
prepare the bridge prior to arrival/departure according to pre-arrival/departure checklist if
occurred during his watch.
•
Maintain a proper watches in port and at sea and ensure the supervision of personnel
assigned to his watch at sea and the proper recording of events, during his watchkeeping periods, in the Deck Log Book.
Medical Officer
The Second Officer is designated as the Medical Officer, as such is responsible for the care
of the medicine chest and minor treatment of the crew, under the supervision of the Master.
This includes:
•
keeping a detailed inventory of all medicines (form C-13, “Medical Locker Inventory”);
•
ensuring that expired medicines and medical waste are disposed of in an appropriate
and safe manner;
•
offering routine medical assistance to the crew as required;
•
attending the on board medical emergencies;
•
ensuring all emergency medical equipment is in good order and available should the
need arise e.g.: resuscitator, stretcher, emergency first aid pack, etc.;
•
ensuring the cleanliness of hospital and all associated equipment including bedding etc.;
Second Officers are reminded that certain drugs under their control can only be given on a
physician's instructions. Guidance can be found in the WHO International Medical Guide.
Any serious or apparently chronic complaint must be brought to the attention of the Master.
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1
Authority
1.1
The Third Officer is responsible to the Master for proper performance and conduct as a
watch-keeper, navigator and officer in charge with the maintenance of safety equipment on
deck side.
1.2
The Third Officer shall actively understudy the Chief Officer in all aspects of his duties and
responsibilities and assist as required.
1.3
When duties involve the handling of cargo or ballast, the Third Officer is responsible to the
Master through the Chief Officer.
2
General Responsibilities
2.1
The 3/O reports to the Master on navigational matters and the Chief Officer on cargo,
maintenance, and operational matters. He is responsible for updating the records of
equipment and associated maintenance tasks that fall under his control within the SMS.
2.2
His duties and responsibilities shall include the efficient maintenance, upkeep and proper
records of:
•
Life Saving Appliances (LSA);
•
Fire Fighting Appliances (FFA);
•
emergency signalling equipment;
•
visual communication gear.
3
3.1
4
4.1
4.2
4.3
5
5.1
5.2
Emergency Situations
The 3/O should become familiar with his assigned rescue craft and emergency stations and
the rest of the vessel’s safety equipment. During emergencies, his station is as indicated in
the vessel’s Muster List.
Officer of the Watch (OOW)
The Third Officer will normally keep the 8-12 watch at sea. As OOW, the 3/O is responsible
for the safe navigation of the vessel during his watch in accordance with relevant rules and
regulations. He will also:
•
carry out radio communications duties under GMDSS in accordance with relevant
instructions.
•
prepare the bridge prior to arrival/departure according to pre-arrival/departure checklist if
occurred during his watch;
The 3rd Officer is responsible for maintenance of proper navigational watch in port and at
sea, the supervision of personnel assigned to his watch at sea and the proper recording of
events, during his watch-keeping periods, in the Deck Log Book.
He will assist the Master with clerical duties when and as required.
Mooring Station
The Third Officer shall normally assist the Master on the Bridge whenever mooring stations
are required. In addition to navigational duties he shall:
•
maintain the Port Book as required
•
operate the telegraph as may be required and ensure engine direction and revolutions
match the indicated order
•
relay orders to the helmsman and check the helmsman
If no other officer or cadet available, he will supervise the pilot embarkation and
disembarkation and escort Pilot to and from as required.
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Cargo Work
6.1
The 3/O shall follow the Chief Officer's and Master's Standing Orders appertaining to in port
operations. The Third Officer is directly responsible to the Chief Officer for the efficient
management of cargo operations and the ship's safety during the working periods assigned
under his charge.
6.2
In port, the 3rd Officer shall keep a cargo watch as directed by the Chief Officer. In this
respect, he is expected to carry out his duties in a diligent manner ensuring all required
safety procedures are closely followed. He shall keep a note book record of occurrences
during his watch and ensure all pertinent information such as cargo handling times, damage
to cargo, stowage information and prevailing weather conditions are recorded in the log
book.
6.3
He shall familiarise himself with the cargo plan and cargo requirements.
6.4
The Third Officer is responsible for cargo and ballast handling and tank or hold preparation
duties as directed by the Chief Officer.
6.5
Usually the ballast operations are carried out by the Chief Officers. Regardless of this, 3rd
Officer are to familiarize themselves as soon as possible with the ballasting operations and
take active part especially during long periods of ballast operations.
6.6
While on cargo watch, he should ensure that the cargo operation is proceeding according to
plan and that the moorings are being kept tight.
6.7
The Third Officer must understudy the Chief Officer. With the aid of the Chief Officer, the 3/O
must learn to load, distribute and discharge cargo and ballast, and become thoroughly
familiar with the ship’s pumping systems, and with the correct operation of all associated
systems and common routines.
6.8
Frequent draft checks shall be made throughout his watch to ensure ship's cargo figures
closely coincide with the shore figures. Any significant differences should be immediately
brought to the attention of the Chief Officer.
6.9
He shall ensure that only authorised personnel are allowed aboard and if he has any doubts
he shall challenge the visitor(s) for proof of identity and reason for visit. If necessary, he shall
bring his concerns to the Chief Officer or Master.
6.10 He shall ensure that:
•
ship/shore access is properly tended, the deck lighting and hold lighting are sufficient;
•
UKC and air draft are monitored as per the Chief Officer’s instructions;
•
port fire/security watch is in place and rounds are made accordingly;
•
moorings are properly tended and ship's position maintained alongside and in line with
loading/discharging equipment.
7
Maintenance of Ship’s Safety Equipment
7.1
The responsibility for weekly / monthly / quarterly and annual inspections is borne by the
Chief Officer. The 3rd Officer will accompany the C/O during the inspections and will take
charge of the maintenance of all safety equipment on deck side. The ER safety equipment
and the fixed firefighting extinguishing system will be under the Chief Engineer’s
responsibility.
7.2
He shall be responsible for updating the records of equipment and associated maintenance
tasks that fall under his control within the SMS.
7.3
The Third Officer is responsible for:
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•
•
•
•
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maintenance of all flags and navigation shapes and ensuring that the vessel has
onboard and displays the correct flags in each port;
general care and maintenance of hand leads, binoculars and telescopes;
obtaining daily time checks and maintaining the chronometer log;
care and maintenance of the vessels signalling equipment, including flags, bells, gongs
and signalling lights.
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1
Authority
1.1
The Fourth Officer is responsible to the Master for proper performance and conduct as a
watch-keeper, navigator and officer in charge with the maintenance of safety equipment on
deck side.
1.2
The Fourth Officer shall actively understudy the Chief Officer in all aspects of his duties and
responsibilities and assist as required.
1.3
When duties involve the handling of cargo or ballast, the Fourth Officer is responsible to the
Master through the Chief Officer.
2
General Responsibilities
2.1
The Fourth Officer reports to the Master on navigational matters and the Chief Officer on
cargo, maintenance, and operational matters.
2.2
General responsibilities are similar to those stated for the Third Officer, and will be assigned
accordingly by the Master in consultation with the Chief Officer.
3
3.1
Specific responsibilities
The specific responsibilities of Fourth Officer are similar with those stated for the Third
Officer and will be assigned by the Master and Chief Officer depending on the particular
conditions on board and resources of Bridge personnel.
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1
Authority
1.1
The employment of cadets forms an important part of Company’s long term crewing strategy.
The cadets’ employment on board is part of their maritime education, to enhance their
professional knowledge and to accumulate the necessary sea service time in order to obtain
their national licenses.
1.2
The Deck Cadets will report to the Chief Officer who will supervise all their training and
onboard activities.
1.3
The Company may sponsor cadets on a full training program, recruit cadets to undergo the
full training program or recruit cadets who had graduated from selected maritime training
institutes. The training will, in general, comprise of the following phases depending on the
recruitment status, training institute and company’s sponsorship program:
•
pre-sea course;
•
sea training/attachment;
•
preparation course for Certificate of Competency;
•
shipboard employment/training as officers.
2
2.1
2.2
2.3
General Responsibilities
Individual cadets are responsible for:
•
progress of their own onboard training;
•
arranging with other officer’s time for training and opportunities to demonstrate skills and
abilities as required by the training programme;
•
completing their onboard assignments / projects as required;
•
taking an active part in the relevant on board activities;
•
learning and gaining experience by understudying other officers as required.
During the cadet period, deck cadets are to be allocated duties in accordance with the
following programme.
•
no more than 1 month during the early part of the contract - on deck under the instruction
of the Bosun; during these periods, the cadets must learn the location and operation of
safety equipment devices and all deck machinery, hatches, cranes winches, pumps etc.
•
two months on the 4 - 8 watch under the supervision and guidance of the Chief Officer;
•
two months on the 12 – 4 watch under the supervision and guidance of the 2nd Officer
•
the final month(s) on 8 –12 watch under the supervision and guidance of the 3rd Officer.
Whilst undergoing training, the Master should ensure that deck cadets are part of the bridge
team and are involved in all aspects of bridge watch keeping: keeping a look out, monitoring
the position, preparing passage plans, steering, operating navigational aids etc.
2.4
The Master may adjust the above schedule where required in circumstances such as if when
there are several cadets on board. However, the total amount of bridge watch keeping
experience must not be reduced.
2.5
The cadets will understudy the deck officer in all duties, cargo work calculations,
maintenance planning with the C/O, chart corrections passage planning with the 2/O and
safety equipment with the 3/O.
2.6
Masters are to ensure that Deck Cadets are on the bridge for all landfalls, port approaches
and departures regardless of watch schedule. Where vessels are on coastal passages or
have many ports in quick succession – the Cadets duties are to be arranged to gain the
maximum and most beneficial experience.
2.7
Deck cadets are future 3rd Officers so the priority for training and experience should be
gained in being a part of the bridge team.
2.8
Deck cadets are to take part in mooring operations and anchoring. They are to gain
experience whilst under supervision at stations forward, aft and on the bridge. Cadets are
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also to gain experience letting go and weighing anchor as well as on the bridge anchoring /
weighing the anchor.
2.9
Deck cadets will not be assigned to keep an independent watch in any circumstance.
2.10 Deck cadets will not be directly responsible for supervising any operation on the ship.
2.11 Their primary function is to learn the various shipboard skills; as such they will be assigned
appropriate non-supervisory duties by the Master and other officers and will be expected to
carry them out to the best of their ability.
3
3.1
3.2
Specific Responsibilities
On joining a vessel particular attention is to be paid to safety equipment and the Cadet will,
as soon as is practicable after joining, familiarize himself with:
•
his respective Muster and Emergency Stations;
•
location and operation of all emergency equipment;
•
read/study the SOLAS and Firefighting Training Manuals;
•
all Cadets are to assume responsibility for their own personal safety by wearing the
correct personal protective equipment at all times
Deck Cadets are responsible for following the training programme laid down by the Company
and their college. They must ensure that their Training Record Book is properly completed.
3.3
Deck Cadets should make every endeavour to learn about their ship and procedures on
board. They should ask other officers to help them as required.
3.4
Deck cadets will take turns at the wheel as directed by the Master to achieve steering
proficiency as soon as possible. The Master will issue a steering certificate once he is
satisfied that the Cadet is competent.
3.5
Deck cadets will only be considered for promotion to officer rank if they meet the following
company requirements:
•
hold an OOW national license;
•
have completed at least 6 months onboard training with the Company;
•
have been recommended for promotion by the Master(s);
•
have completed successfully all assigned tasks / projects; and
•
spoken English is reported “IMO Lower Intermediate/QC3” or better.
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1
Authority
1.1
The Boatswain/ Bosun will report to the Chief Officer.
1.2
As a Petty Officer, the Bosun is in-charge of deck crew and is responsible for making sure
that he in his department members perform their duties accurately in time and in a safe and
proper manner in accordance with relevant Company’s safe working practices as described
in the Shipboard Operations Manual.
2
2.1
3
General Responsibilities
The Bosun is responsible for:
•
allocating and supervising the work of deck crew as instructed by the Chief Officer;
•
ensuring all work on deck is carried out in a safe way and following the correct
procedures – particularly involving the correct use of permits to work such as enclosed
space entry, hot work, working aloft etc.;
•
assisting the Chief Officer with care for discipline and welfare of the crew. He is to advise
the Master through the Chief Officer on matters concerning crew morale, welfare and
fitness;
•
implementing schedules for the personnel as decided by the Chief Officer for watch
keeping and lookout duties in accordance with the agreed rotation and training program;
•
reporting any unsafe conditions and acts to the Safety Officer (Chief Officer);
•
reporting any damage to vessel, equipment and cargo to Master and Chief Officer;
•
allocating stores and equipment to deck department ensuring minimum wastage and
proper maintenance of tools and equipment;
•
maintaining a high standard of hygiene throughout the accommodation;
•
participating when required in any shipboard activity including work on deck or in the
holds, tank, moving stores, overhauling of deck machinery and assisting in maintenance
or repairs as required or directed by the C/O or OOW;
•
assisting repair fitters as required;
•
supervising any fresh water, stores and provisions transfer and onboard storing;
•
supervising the opening, closing and securing hatch covers;
•
supervising any crane operations;
•
arranging renewal of wires or other ropes for cargo gear, safety equipment, gangway,
pilot ladder etc.;
•
preparing the vessel for heavy weather or cold conditions as instructed by the C/O;
•
steering the vessels as and when required including when under pilotage if required;
Specific Responsibilities
3.1
The Bosun will report to the Chief Officer each morning or as required, to receive job
instructions through a Tool Box Meeting.
3.2
The Bosun is responsible for organizing the deck ratings to carry out all requirements of the
Chief Officer in a responsible and efficient manner. He will be responsible for ensuring that
all ratings working on deck are wearing suitable Personal Protective Equipment (PPE) for the
job in hand.
3.3
The Bosun represents the first level of discipline for all ratings in general crew matters and
must attend disciplinary hearings held by the Master, as required.
3.4
The Bosun is responsible for the control and distribution of all consumable stores used on
deck, under the guidance of the Chief Officer. He should assist the Chief Officer with the
preparation of stores inventories and requisitions.
3.5
He should report any defects found within his field of operations, to the Chief Officer.
3.6
He must assist in the mooring and anchoring of the ship in a safe manner.
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3.7
The Bosun must assist with cargo operations as required and comply with the instructions of
the OOW.
3.8
He should instruct the crew on the requirement to make frequent deck patrols during cargo
watch and to be vigilant for any possible sources of pollution.
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1
Authority
1.1
All Able-Bodied Seamen (ABs) are reporting directly to the Bosun.
2
General Responsibilities
2.1
The ABs should become quickly familiar with his muster station and emergency duties.
2.2
The ABs will report to Bosun on the following:
•
all deck maintenance inclusive of surface preparation/painting of all surfaces as directed;
•
lubrication of deck machinery and maintenance of deck machinery, etc.;
•
cleaning / washing cargo holds or other spaces;
•
attending anchor station / mooring stations as directed;
•
watchkeeping (cargo watch/anchor watch / lookout);
•
maintaining pirate / security watch as instructed;
•
steering the vessel as part of Bridge Team;
•
assist duty officer in ballasting/deballasting operations;
•
check/attend to moorings/gangway;
•
accommodation cleaning as assigned;
•
other duties assigned by the Master or his representative.
3
Specific Responsibilities
3.1
Every AB should wear Personal Protective Equipment (PPE) whenever appropriate or as
directed by the Bosun or an Officer.
3.2
They should always observe safe practices both on and off duty.
3.3
When keeping a Bridge watch as required by the Master, the AB is responsible to the OOW
for:
•
keeping a good lookout and reporting other vessels, lights, floating objects, any unusual
or significant occurrence;
•
steering of the ship as directed by the OOW or Master; this will include periods of
training during normal sea watches;
•
safety rounds as directed by the OOW;
•
general duties as directed by the OOW.
When in the port, the AB is responsible to the OOW for:
•
keeping a vigilant deck watch and immediately reporting to the OOW if anything
untoward occurs, particularly pollution risks;
•
checking moorings regularly and thoroughly; moorings should be kept tight at all time
and any chaffing or parting of mooring lines should be reported to the OOW;
•
tending the accommodation ladder to ensure it is clear of any obstructions and at the
correct height and interviewing any visitors who come on board. Visitors should be
escorted to the OOW or another officer;
•
assisting with cargo operations as directed by the OOW or Chief Officer;
•
assisting with storing as directed by the Chief Officer, Bosun, or duty officer;
•
any other duties assigned by the OOW, Chief Officer or Master;
•
following the lawful instructions as and when required;
•
knowledge of the vessels layout particularly bilge and tank soundings;
•
opening, closing and securing hatch covers only when under direct supervision of an
officer and/or Bosun;
•
crane / derrick operations.
The AB shall not take shore leave and be absent from the vessel without first obtaining the
formal approval of the Chief Officer.
3.4
3.5
3.6
Every AB shall report unsafe conditions, acts or any damage to vessel equipment or her
cargo to the officer on watch or the Bosun.
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1
Authority
1.1
All OS(s) are reporting directly the Bosun.
2
Approved: OPS/KL
General Responsibilities
2.1
The OS should become quickly familiar with his muster station and emergency duties.
2.2
The OS shall report to Bosun for the following:
•
all deck maintenance inclusive of surface preparation/painting of all surfaces as directed,
lubrication of deck machinery and maintenance of deck machinery, etc.;
•
cleaning / washing cargo holds or other spaces;
•
attending anchor station / mooring stations as directed;
•
watchkeeping (cargo watch/anchor watch/ lookout);
•
maintaining pirate / security watch as instructed;
•
assist duty officer in ballasting/deballasting operations;
•
check/attend to moorings/gangway;
•
accommodation cleaning as assigned;
•
other duties assigned by the Master or his representative.
3
Specific Responsibilities
3.1
The OS should wear Personal Protective Equipment (PPE) whenever appropriate or as
directed by the Bosun or an Officer.
3.2
He should always observe safe practices both on and off duty.
3.3
When keeping a Bridge watch as required by the Master, the OS is responsible to the OOW
for:
•
keeping a good lookout and reporting other vessels, lights, floating objects, any unusual
or significant occurrence;
•
steering of the ship as directed by the OOW or Master; this will include periods of
training during normal sea watches. To be appointed as helmsman, every OS should
hold a Steering Certificate;
•
safety rounds as directed by the OOW;
•
general duties as directed by the OOW.
When in the port, the OS is responsible to the OOW for:
•
keeping a vigilant deck watch and immediately reporting to the OOW if anything
untoward occurs, particularly pollution risks;
•
checking moorings regularly and thoroughly; moorings should be kept tight at all time
and any chaffing or parting of mooring lines should be reported to the OOW;
•
tending the accommodation ladder to ensure it is clear of any obstructions and at the
correct height and interviewing any visitors who come on board; visitors should be
escorted to the OOW or another officer;
•
assisting with cargo operations as directed by the OOW or Chief Officer;
•
assisting with storing as directed by the Chief Officer, Bosun or duty officer;
•
any other duties assigned by the Bosun, OOW, Chief Officer or Master;
•
following the lawful instructions as and when required;
•
knowledge of the vessels layout particularly bilge and tank soundings;
•
opening, closing and securing hatch covers only when under direct supervision of an
officer and/or Bosun;
•
taking fresh water, stores and provisions;
•
crane / derrick operations;
The O/S shall not take shore leave and be absent from the vessel without first obtaining the
formal approval of the Chief Officer.
3.4
3.5
3.6
The O/S is responsible for reporting any unsafe conditions and acts to the Bosun, Safety
Officer (C/O), as well as any damage to vessel equipment and her cargo.
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1
Authority
1.1
The Chief Engineer is the head of the Engine department with authority over engine crew.
1.2
The Chief Engineer is directly responsible for the general working efficiency and discipline
within the Engine department to the Master.
1.3
He is responsible to the Company and particularly to the vessel’s superintendent for the
administration, supervision, safe operation, economic running and maintenance of all
machinery, electronic and electro-mechanical equipment onboard.
2
2.1
2.2
3
General Responsibilities
The Chief Engineer is responsible for the following:
•
maintenance and operation of all machinery onboard;
•
maintaining awareness among the engine staff of Company’s policies and procedures as
applicable;
•
safe running, management and maintenance of all engine and machinery related items;
•
ensuring engineers are familiar with operation of machinery under emergency
conditions;
•
keeping the Master informed on all matters related to the vessel’s machinery and
electrical installations;
•
attending weekly routine inspections;
•
attending daily tool box meetings;
•
maintaining the Engine Log book and Oil Record Book for Machinery Spaces;
•
Planned Maintenance System;
•
following up the Class surveys related to the machinery;
•
calculating the necessary bunkers, lubes, FW, chemicals, gases, spare parts, tools,
supplies etc. for the intended voyage ensuring that the requirements and sufficient
reserves are met;
•
all bunkering operations;
•
spare parts and bunker requisition and filling of associated documents, receipts etc.;
•
preparing dry docking lists for engine and machinery related items;
•
shore repair and service for all equipment except navigational and communication
equipment;
•
ensuring that the ship’s drawings, plans, instructions manuals, service and circular
letters for all machinery are maintained and made available to all ship’s personnel;
•
accompany the Master on weekly inspections of the machinery spaces, accommodation,
main deck, deck stores and forecastle space;
•
ensure FW production is sufficient compared to vessel’s daily consumption;
•
overall supervision of engine room ratings, engineering officers, electrical officers and
ALL fitters aboard. NOTE: Fitters working on deck shall be under the overall control of
the Chief Engineer who should co-ordinate the fitters' activities around the requirements
of the Chief Officer;
The C/E is responsible for preparing and sending request for stores, spare parts and
services under his responsibilities (i.e. engine room).
Specific Responsibilities
3.1
The Chief Engineer is ultimately responsible for all aspects of safety within the Engine Room.
He shall ensure that all engineers and engine room ratings are fully acquainted with their
duties, standing orders and instructions including emergency procedures.
3.2
He will ensure that all safety equipment within his area of responsibility is tested regularly
and correctly maintained in working order at all times.
3.3
The Chief Engineer and Second Engineer are NOT to be in the ship’s elevator at the same
time.
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3.4
In normal circumstances the Chief Engineer and Second Engineer are NOT to be absent
from the vessel at the same time - one exception to this is when the vessel is in dry-dock and
circumstances allow both to be ashore concurrently.
3.5
The Chief Engineer can appoint the 3rd or 4th Engineer to work with the 3rd Officer with the
maintenance of the safety equipment in the ER. The inspection of the same will be in Chief
Officer’s responsibility.
3.6
The Chief Engineer with Chief Officer are responsible for the inspection and maintenance of
the ship’s fixed firefighting system.
3.7
The Chief Engineer will keep the Master fully informed as to pertinent events within the
engine room and any personnel problems. He shall inform the Master about all inoperable
equipment and about planned maintenance which may adversely affect the safe operation of
the vessel or any other matter which may affect the safety or operation of the vessel.
4
Pollution Control
4.1
The Chief Engineer and his officers shall thoroughly familiarise themselves with the
MARPOL 73/78 regulations with particular attention paid to pollution prevention.
4.2
It is the Chief Engineer's responsibility to ensure adequate pollution controls are maintained
at all times with respect to the machinery spaces and bunkers and he is to instruct his staff
accordingly.
4.3
He will also ensure that the Oil Record Book (Machinery) is properly completed and kept up
to date in accordance with IMO guidelines.
4.4
OWS is to be operated solely by the Chief Engineer and 2nd Engineer. When the OWS is not
in use, the Chief Engineer will keep the key for the overboard valve padlock.
5
5.1
5.2
6
6.1
7
Presence in the Engine-room
Every day:
•
attend the morning tool box meetings;
•
round of Engine Room including steering flat, funnel/uptake areas, emergency fire pump
space, emergency generator room, CO2 room and aircon room;
•
check log book entries, and data logger sheet. The senior watch keeper shall initial the
data logger sheet at least once a day. If on sea watches, senior watch keepers to initial
log book at end of watch.
Manoeuvrings - the Chief Engineer will be present in the Engine-room at the following times:
•
at Standby - to ensure that all preparations are properly in hand. It is accepted that on
long Standbys that the Chief Engineer does not need to be in the Engine-room for the
entire period - BUT he MUST be immediately available either in the Engine Room,
Wheelhouse, or his Office/Dayroom AND the 2nd Engineer should be in the ER;
•
whenever any situation arises that the Duty/Watchkeeping Engineer Officer considers
that the Chief Engineer’s attendance is required;
•
in the event of any emergency arising in the engine room.
Bunkering
The C/E shall PERSONALLY supervise the bunkering of the vessel and satisfy himself that
the correct quantity and quality is received.
Economic Responsibilities
7.1
The Chief Engineer will be responsible for ensuring that all machinery is operated and
maintained in a manner that will optimize fuel, lubricating oil and fresh water consumption.
7.2
He will ensure spares are ordered in good time to carry out future (planned) maintenance
and that the vessel does not carry excessive stocks.
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7.3
8
8.1
9
9.1
Approved: OPS/KL
He will keep a strict control over the ship’s allocated budget / procurement and maintain the
required records.
Training
The C/E should also take an active role in imparting his knowledge and experience and
encourage all members of his department to constantly improve their knowledge. He bears
also the responsibility for planning and overseeing the training of Engine Cadets.
Administration
The Chief Engineer is responsible for ensuring that the vessel’s records are correctly
maintained and updated with regards to:
•
all finished plans and drawings; it is important to note here that whenever any
system/equipment is permanently modified in any way that the relevant
drawings/instruction manuals are annotated to reflect the same;
•
certificates, survey reports and quarterly listings related to CSM;
•
engine room logbooks;
•
voyage abstracts;
•
maintenance and performance reports;
•
spares and stores inventories;
•
fuel and lubricating oil reports;
•
third party reports - boiler, cooling water, MGPS, ICCP logs etc.;
•
machinery running hours’ records.
10 Engine Room Watchkeeping
10.1 The Chief Engineer will allocate the watch duties of engineer officers according to ability and
numbers aboard. The duties will vary with vessel's type, age, condition and size of
machinery.
10.2 In consultation with the Chief Engineer, the 2nd Engineer is to supervise all subordinate
engineer officers in their normal day to day maintenance duties. The watchkeepers shall
report directly to the Chief Engineer.
10.3 The Chief Engineer shall ensure that the vessel’s engine room is properly “manned” at all
times
10.4 It will also be the Chief Engineer’s duty to ensure that the vessel’s main propulsion plant and
all auxiliary machinery are operated in a safe and efficient manner.
10.5 The monitoring of all fuel and lubricating oil stocks will be the responsibility of the Chief
Engineer.
11 Duties in Port
11.1 The Chief Engineer is to ensure that the ER is, at all times, adequately manned with
engineer officers and engine ratings such that any likely emergency situation may be dealt
with by ship’s staff.
11.2 He is to ensure that any system or equipment shut down for maintenance is correctly lined
up and tested (where practical) prior to the vessel being prepared for sea.
11.3 Before departure from port, the Chief Engineer shall ensure that the vessel’s propulsion and
auxiliary machinery are properly prepared in accordance with the relevant pre-departure
checklist.
11.4 The Chief Engineer is to advise the Master of any deficiencies with the main propulsion plant
or essential auxiliaries prior to the vessel being made ready for sea, or immediately if any
such deficiency should become apparent during, or after, the seagoing preparations have
been completed.
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11.5 During ballasting / deballasting operations, the Chief Engineer will draw a schedule of
engineers on watch being available to assist the C/O.
12 Arriving, Leaving Port and Maneuvering
12.1 The Chief Engineer, watchkeeping engineer, motorman and electrician (if carried) will be in
attendance throughout Stand by Engines (SBE). NOTE: Engine failure during maneuvering can
result in serious damage. Constant vigilance is required to ensure trouble free engine running and
prompt execution of bridge commands.
12.2 When the engines are on "SBE" in fog or other circumstances for prolonged periods, the
Chief Engineer is to arrange his relief with the 2nd Engineer.
12.3 Prior to arrival in port the following areas are to be discussed:
•
maintenance tasks planned for the Port and any restrictions imposed;
•
cargo operations and the relevant requirements from the Engineers;
•
bunkering operations;
•
spares/stores operations (either receiving or landing);
•
any special requirements of the Port with regard to availability of the propulsion plant.
13 Absence of the Chief Engineer
13.1 If the Chief Engineer through illness or other causes is unable to be in charge of the engine
department, the Second Engineer will take over and an entry in the Deck, Engine and Official
Log Book. The notice to this effect is to be made and signed by the Master and another
Engineer Officer. The Office is to be immediately advised of the situation.
13.2 During the absence of the Chief Engineer from the ship, the next senior engineer officer
remaining on board is to observe and follow the instructions of the Chief Engineer and is to
be responsible for the care and proper operation of the machinery and associated
equipment.
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1
Authority
1.1
The Second Engineer is the second in charge in the Engine Department and in the absence
of the Chief Engineer assumes the responsibilities of the head of ER.
2
2.1
2.2
General Responsibilities
The Second Engineer will:
•
keep an engine room watch at sea and in port as scheduled or required;
•
lead the Junior Engineers and engine ratings in executing maintenance and repairs;
•
support the Chief Officer in the preventive maintenance of the deck machinery and
•
equipment thus ensuring safe and reliable operations;
•
ensure that Junior Engineers and engine ratings are familiar with the Company's Safety
•
Management System;
•
motivate the Junior Engineers and engine ratings in executing their duties according
•
to the Company's SMS;
•
ensure that a robust safety & health culture and environmental & energy efficiency
awareness is encouraged and maintained;
•
ensure that activities are well planned, organized and safeguards established against
•
all identified risks;
•
ensure that corrective and preventive actions are implemented timely and effectively;
He is responsible for the safe operation of main engine and auxiliary systems in accordance
with proper servicing and the requirements of the Chief Engineer.
2.3
The 2/E is responsible to the CE for measuring and recording condition of machinery data as
delegated by the Chief Engineer.
2.4
Furthermore, the 2/E is responsible for:
•
operation, maintenance, and inspection of air conditioning and refrigerating plants;
•
inspection and maintenance of OWS equipment;
•
inspection, testing and maintenance of the ship’s lifting appliances – in this task he will
be assisted by the ETO (if carried);
•
inspection and maintenance of the ship’s steering gear and associated equipment;
•
hydraulic system for deck and ER in close cooperation with the Chief Engineer, together
with maintenance of windlasses, mooring winches, capstans, hatch cover operating
equipment, valve control system etc.
•
preparing, maintaining and updating regularly inventory lists for the equipment under his
jurisdiction and ensuring that rest of engineers are maintaining inventory lists for their
equipment.
It is his duty to see that all members of the engine staff are fully involved in the work
allocated and that the workload is evenly shared.
2.5
2.6
He will also be responsible for ensuring that all work undertaken by engine personnel is
carried out in a safe manner and in line with the Company’s requirements as described in the
relevant manuals and the Code of Safe Working Practices for Merchant Seaman and all
other common engineering practices.
2.7
Where there is no serving Electrician, the 2nd Engineer is to take on the responsibility, under
the supervision of the Chief Engineer, of maintaining the vessel's electrical installation and
equipment.
3
Specific Responsibilities
3.1
At sea with a manned engine room, the 2/E will normally take charge of the 4-8 watch.
3.2
Engine-room operating UMS: he shall, if the vessel carries less than four watchkeeping
engineers take a “duty turn” of 24 hours in every 72 hours.
3.3
During the port stay, aside of the ER routine, he will be part of the support engineering to the
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Chief Officer whenever ballast operations are undertaken in accordance with the schedule
prepared by the CE.
3.4
Second Engineer shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Chief Engineer.
3.5
Prior to arrival in port a meeting will be held at which all engineers advising of relevant cargo
operations (requiring their involvement), bunkering operations, spares/stores (either receiving
or landing), maintenance planned and any restrictions imposed, any special requirements of
the port with regard to availability of the propulsion plant.
3.6
Under normal circumstances, the Chief Engineer and Second Engineer should not be absent
from the vessel at the same time - except when the vessel is in dry-dock and circumstances
allow both to be ashore concurrently.
4
ER Machinery Maintenance
4.1
The Second Engineer is the daily leader of repair and maintenance work for all machinery
onboard including work in connection with deck equipment such as loading/discharging gear,
pumps, valves, lines etc.
4.2
His duties include maintenance planning in cooperation with Chief Engineer and as a result
of work-planning meetings, daily distribution of work and ensuring that working hours are
kept
4.3
The Second Engineer will meet with the Chief Engineer at least once per day (the most
appropriate time is at the end of the working day) and discuss all work completed and what is
to be done the following day.
4.4
Having agreed the broad plan with the Chief Engineer the 2/E will see that the work is
apportioned to the Engineering personnel and that it is properly carried out.
4.5
The Second Engineer will assume responsibility for monitoring and recording all
maintenance tasks carried out on the vessel’s main engine.
4.6
He will attend and take an active part at the Weekly Management Meetings by confirming
progress made with maintenance as previously scheduled and advice on future planning for
maintenance tasks.
4.7
He shall ensure the following:
•
The engine room is properly manned at all times, except when on UMS, and that the
Engine Room Log Book is written up at the prescribed hours in a neat and concise
manner.
•
The Engine Room spares and stores are properly stored and easily accessible.
•
All spares and stores requisitions shall be properly and accurately completed giving full
details, dimensions, materials required, etc. At the same time the balance of stocks on
board shall be correctly indicated and the total requisition endorsed by the Chief
Engineer.
•
Take the necessary steps to ensure that all tools and equipment supplied by Company
are kept in a proper condition and that an adequate supply is kept on board to meet all
normal repair requirements.
The 2/E is also responsible for:
•
compiling work list for the engine room staff, and shall ensure that a proper maintenance
schedule is carried out properly, both at sea and in port;
•
arranging watch and work schedule for the engine room staff, both at sea and in port;
•
ensuring that the engine room is maintained in a clean, hygienic and safe condition
•
attending to all repair work carried out by shore workshop personnel, ensuring that
correct procedure is observed and that the risk of damage to adjacent machinery and
engine room fittings is kept to an absolute minimum.
•
maintaining a daily work record book, which shall be submitted to the Chief Engineer at
4.8
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•
•
•
5
5.1
6
Approved: OPS/KL
the end of every month for verification; this book shall be handed over to the relieving
Second Engineer upon signing off.
recording all machinery repairs and overhauls, and keep a register of all fits and
clearances;
updating any reporting software after completion of machinery maintenance/surveys;
Ensuring regular treatment of boiler feed water is carried out in a proper manner and that
a log of such treatment is maintained, and that feed water tests are carried out in
accordance with the directions of the manufacturer of the treatment being used.
Safety Equipment
Second Engineer will ensure all safety equipment in the engine room and all other machinery
spaces are inspected as per the weekly / monthly / quarterly routine and the maintenance is
carried out by the 3rd Officer. All defects are to be brought to the attention of the Chief Officer
and C/E.
Engine Room Crew
6.1
The 2/E will ensure that engine room personnel are fully conversant with the equipment
under their control and are able to operate the plant according to the manufacturer's
instructions. He will ensure that they are knowledgeable in relation to plant operation, piping
systems and plant functions in order to gain the best performance from the machinery. He
will ensure that engine room personnel are able to man oeuvre the vessel in an emergency
as required
6.2
The Second Engineer is responsible for:
•
managing the engine crew in a safe and economical way and preparation of reports and
records associated with the department;
•
work, duties and responsibilities of the engineers, engine cadets and engine ratings;
•
general discipline in the ER; any serious breach of discipline shall be reported
immediately to the Chief Engineer and the Master;
•
accurate record of all overtime and extra work carried out by the ratings and engine
cadets in the overtime and special work forms;
•
maintaining Records of working and rest hours for himself and rest of the engine crew,
ensuring that STCW/MLC provisions are adhered to.;
•
preparing watch lists for port stays and sea watches.
The 2/E is expected to gain a full understanding of the CE’s duties and assist in the training
of all other Engine Officers and Cadets whenever necessary.
6.3
7
Training
7.1
The 2/E shall ascertain that engineers and cadets under his direction are fully acquainted
with their duties. He shall instruct and guide them, where necessary. The proper training of
Junior Engineers (J/E) and Engine Cadets (E/C) in engine room duties must also receive his
direct attention.
7.2
He shall review and monitor the Engine Cadets and Junior Engineers and submit to the Chief
Engineer for endorsement at monthly intervals.
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1
Authority
1.1
The Third Engineer is responsible to the Second Engineer for normal maintenance duties
and to the Chief Engineer for watch keeping duties.
2
General Responsibilities
2.1
The Third Engineer reports to the Second Engineer and is responsible for the serviceability
and general cleanliness of the diesel generators, emergency D/G, boilers and mountings,
overhaul of M/E fuel valves.
2.2
He will ensure the safe keeping and condition of all spares for above equipment, and the
maintenance of records of overhauls and repairs.
2.3
He is also responsible for the maintenance of other machinery as assigned by the Second
Engineer including but not limited to SW and FW pumps.
2.4
He shall assist the Second Engineer in maintaining the Engine Room as instructed.
2.5
He shall be responsible for updating the records of equipment and associated maintenance
tasks that fall under his control.
3
ER Watchkeeping
3.1
The 3/E shall keep the 12/4 watch at sea or alternatively any other watch as assigned by the
Second Engineer.
3.2
For engine-room operating UMS, he shall take a “duty turn” of 24 hours in every 72 hours.
3.3
He shall ensure that his watch is conducted in an efficient manner and shall ensure that his
watch keeper is fully trained in all aspects of watch keeping.
4
In Port
4.1
During the port stay, aside of the ER routine, he will be part of the support engineering to the
Chief Officer whenever ballast operations are undertaken in accordance with the schedule
prepared by the CE.
4.2
Third Engineer shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Second Engineer.
4.3
Prior to arrival in port, the 3/E will ensure that he clearly understands the maintenance tasks
planned for that port, all bunkering requirements, the watchkeeping roster and regulations
regarding shore leave
5
ER Maintenance
5.1
The 3/E shall carry out all auxiliary engine / shaft generator / turbo generator / boilers
(auxiliary and EGB) overhauls and routine maintenance together with the junior watch keeper
of his watch, and shall be expected to work such hours as required for the completion of this
work before arrival in port.
5.2
He is also in charge of proper maintenance and operation of emergency generator and
emergency fire pump, including weekly running test.
5.3
The 3/E is responsible for the following routines:
•
•
•
6
6.1
LO tests for various machinery and cooling water analysis;
Cooling water analysis;
Heat exchangers – inspection and maintenance.
Bunkering
The Third Engineer will carry out the tasks as assigned by the Chief Engineer.
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7
7.1
Approved: OPS/KL
Safety Equipment
As instructed by the Chief Engineer, the 3/E can assist of the safety equipment
maintenance. He will ensure the readiness of both lifesaving and firefighting equipment
under his authority (ER and applicable items for the lifeboats).
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THE FORTH ENGINEER
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1
Authority
1.1
The Fourth Engineer is responsible to the Second Engineer for normal maintenance duties
and to the Chief Engineer for watch keeping duties.
2
General Responsibilities
2.1
The Fourth Engineer is responsible for the efficient maintenance and upkeep of the air
compressors, purifiers, and fuel transfer pumps together with the maintenance of an
adequate supply of spare parts for the above equipment. Any defect or shortage of spare
parts will be reported immediately to the Second Engineer.
2.2
He shall assist the Second Engineer in maintaining the Engine Room as instructed.
2.3
He shall be responsible for updating the records of equipment and associated maintenance
tasks that fall under his control.
3
ER Watchkeeping
3.1
The 4/E shall keep the 8/12 watch at sea or alternatively any other watch as assigned by the
Second Engineer.
3.2
For engine-room operating UMS, he shall take a “duty turn” of 24 hours in every 72 hours.
3.3
He shall ensure that his watch is conducted in an efficient manner and shall ensure that his
watch keeper is fully trained in all aspects of watch keeping.
4
In Port
4.1
During the port stay, aside of the ER routine, he will be part of the support engineering to the
Chief Officer whenever ballast operations are undertaken in accordance with the schedule
prepared by the CE.
4.2
Fourth Engineer shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Second Engineer.
4.3
Prior to arrival in port, the 4/E will ensure that he clearly understands the maintenance tasks
planned for that port, all bunkering requirements, the watchkeeping roster and regulations
regarding shore leave
5
5.1
6
ER Maintenance
The 4/E is responsible for proper maintenance, operation and testing of the following
equipment:
•
main air compressors including emergency air compressors, deck compressors and
associated air bottles;
•
Main engine air starting valves;
•
all fuel and LO transfer pumps;
•
FO/DO/LO purifiers and associated equipment;
•
lubricating oils inventory (testing / analysis is to be carried out by 3/E);
•
Fresh water generator;
•
maintaining paint stock inventory (ER);
•
maintaining chemicals inventory and updating MSDS lists;
Bunkering
6.1
Fourth Engineer is responsible to the Chief Engineer for bunkering duties as delegated. He is
responsible for tank soundings and records.
6.2
He is responsible to the Chief Engineer for the receipt of all fuel and lubrication oil, taking
noon soundings, etc.
6.3
He is also responsible to ensure daily soundings are taken (personally) and records are
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being updated in the ER Log Book.
7
7.1
Safety Equipment
As instructed by the Chief Engineer, the 4/E can assist with the safety equipment
maintenance. He will ensure the readiness of both lifesaving and firefighting equipment
under his authority (ER) and applicable items for the lifeboat.
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Approved: OPS/KL
1
Authority
1.1
The 5th Engineer is responsible to the Second Engineer for normal maintenance duties and
to the Chief Engineer for watch keeping duties (if assigned).
2
General Responsibilities
2.1
The 5th Engineer reports to the Second Engineer and is responsible for the maintenance of
machinery as assigned by the Second Engineer.
2.2
He shall assist the Second Engineer in maintaining the Engine Room as instructed.
3
ER Watchkeeping
3.1
He shall keep the 4/8 watch at sea (with the 2/E) or alternatively any other watch as assigned
by the Second Engineer.
3.2
While on watch, the Fifth Engineer shall be under the direction of the senior watch keeping
engineer whose orders he shall carry out promptly and diligently.
3.3
For engine-room operating UMS, he shall assist the Second Engineer in UMS rounds but he
will not be responsible for the watch unless he is suitable qualified under STCW and the
Chief Engineer specifically assign him on taking over the duties.
4
In Port
4.1
During the port stay, aside of the ER routine, he will be part of the support engineering to the
Chief Officer whenever ballast operations are undertaken in accordance with the schedule
prepared by the CE.
4.2
Junior Engineer shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Second Engineer.
4.3
Prior to arrival in port, the J/E will ensure that he clearly understands the maintenance tasks
planned for that port, all bunkering requirements, the watchkeeping roster and regulations
regarding shore leave.
5
5.1
6
ER Maintenance
He will assist the others engineers as instructed by the Second Engineer.
Bunkering
The Fifth Engineer will be assigned duties relating to bunkering by the Chief Engineer.
7
7.1
Safety Equipment
As instructions by the Second Engineer, the 5/E can assist to carry out the safety equipment
maintenance.
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1
Authority
1.1
The Electrical Officer reports to the Second Engineer and is responsible for the efficient
maintenance, condition and upkeep of all electrical equipment, appliances, and fittings on
board under his charge.
2
General Responsibilities
2.1
In matters of day to day work involving the joint maintenance and upkeep of mechanical and
electrical equipment, he shall be directly responsible to the Second Engineer with whom he
is to fully cooperate to ensure the smooth function of the Engine department.
2.2
The Electrician's duties and responsibilities include, but are not limited to, the following:
•
routine maintenance and servicing of all electrical equipment, such as generators,
motors, switchboards, automation, navigational equipment, cables and lighting fixtures
•
performing and recording of daily, weekly, monthly, 6 monthly and yearly routine and
maintenance type work;
•
maintaining and recording of spare parts stock, tools and consumables;
•
ordering of spares as necessary through the Chief Engineer;
•
he will be called upon for stand-by at any time as circumstances may require at the
discretion of the 2nd Engineer;
•
tidiness and cleaning of electric work shop, battery rooms, converter room, battery room,
etc.;
•
where applicable, maintenance, repair and routine maintenance of electrical cranes;
•
carrying out insulation tests within all electrical systems at the intervals specified in SMS;
•
maintenance of lift;
•
maintenance of fire detection system, water ingress alarm system and GMDSS
installation.
3
Specific Responsibilities
3.1
The Electrical Officer will assume responsibility for all electrical equipment throughout the
entire vessel.
3.2
He shall be responsible for overhauling of motors and ensure that they are kept in a clean
and painted condition.
3.3
He shall make a daily tour of the various parts of the vessel, both at sea and in port,
satisfying himself that all running motors and ventilation equipment are in good order, and
that all defective lights are replaced.
3.4
He shall be in attendance in the Engine Room at all times when the vessel is entering or
leaving port or maneuvering.
3.5
If the maneuvering period exceeds eight hours, the Chief Engineer’s or Second Engineer’s
presence in the Engine Room may waive this requirement.
3.6
He shall be responsible for the clean, hygienic and safe condition of his workshop and store,
and will maintain his stock of spares and general stores in good order and condition.
3.7
He shall be responsible for updating the records of equipment and associated maintenance
tasks that fall under his control.
3.8
The Electrical Officer is to be prepared to utilize his specialist knowledge and experience to
assist other officers to improving their understanding of the subject of electrical engineering.
3.9
If any equipment or electrical system is to be isolated for maintenance, the ETO is to advise :
•
Second Engineer - in all cases;
•
Chief Officer or OOW - deck, navigation, communication equipment and accommodation
services
•
Chief Cook - galley equipment.
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3.10 Any system on which he is working is to be safely isolated:
•
fuses removed where applicable;
•
a prominent notice, advising that the system is being worked on displayed at the
isolation point, as applicable: main switchboard; subpanel; distribution board
3.11 The ETO will be responsible for preparing and submitting in good time, to the Chief Engineer
all relevant details of electrical stores required.
3.12 The Electrical Officer will be responsible for advising the Chief Engineer of any and all
deficiencies found, with electrical equipment, which cannot be properly and permanently
repaired without outside assistance and completing the relevant Specification of Repair form
for submitting to the Office.
3.13 The Electrical Officer may be required to attend in the Engine-room as an additional Officer
on Watch, as directed by the Chief Engineer, particularly at such times when the Engineroom is on Standby.
3.14 The Electrical Officer will, when so directed by the Chief Engineer, from time to time assist
with jobs normally outside his routine duties such additional duties will include but are not
restricted to:
•
assisting Engineer Officers with major overhauls;
•
assisting with repairs to Radio and navigational equipment.
3.15 The ETO will be responsible to ensure that all deck and accommodation lighting including
navigational lights are checked every time prior arrival into port and any deficiencies are
rectified promptly.
4
Duties on Joining
4.1
The Electrical Officer will report to the Chief and Second Engineer upon joining a vessel and
shall discuss with the officer being relieved the condition of the machinery and equipment for
which he is responsible.
4.2
The Electrical Officer shall in the company of the officer being relieved make an inspection of
all the items for which he is responsible. He must report any deficiencies found to the Second
Engineer.
4.3
As soon as practicable after joining, the ETO will be given on board familiarization in
accordance with the relevant checklist. He must, on joining, familiarize himself with his
respective Muster and Emergency Stations.
4.4
He is to assume responsibility for their own personal safety by wearing the correct Personal
Protective Equipment at all times, as appropriate
4.5
He will meet with the Second Engineer at the start of each working day and discuss the work
to be completed and ensure that any Department within the vessel does not require
equipment on which he may be working.
5
In Port
5.1
The Electrical Officer shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Second Engineer.
5.2
Prior to arrival in Port, the ETO will ensure that he clearly understands:
•
the maintenance tasks planned for that port;
•
the watchkeeping roster and regulations regarding shore leave.
6
6.1
Prior to Being Relieved
He shall prepare a Handing over report covering his duties, any attention/requirement to
machinery and equipment and any follow-up action required prior to being relieved. This
report shall be given to the relieving engineer and acknowledged by the Chief Engineer.
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6.2
6.3
Approved: OPS/KL
The hand over report should highlight:
•
any equipment with problems, special operational requirements;
•
all outstanding jobs - for which he has responsibility;
•
any spares, for equipment he is responsible for, that require to be requisitioned.
The above handover notes should be sighted and signed by the Chief Engineer, and a copy
filed on board on board for future reference.
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1
Authority
1.1
The employment of deck, engine and electrical cadets forms an important part of the
Company’s long term crewing strategy. The cadets’ employment on board is part of their
maritime education, to enhance their professional knowledge and to accumulate the
necessary sea service time in order to obtain their national licenses.
1.2
The Engine Cadets will report to the Chief Engineer who will supervise all their training and
onboard activities.
1.3
The Company may sponsor cadets on a full training program, recruit cadets to undergo the
full training program or recruit cadets who had graduated from selected maritime training
institutes. The training will, in general, comprise of the following phases depending on the
recruitment status, training institute and company’s sponsorship program:
•
pre-sea course;
•
sea training/attachment;
•
preparation course for Certificate of Competency;
•
shipboard employment/training as officers;
•
preparation for higher Certificate of Competency (COC).
2
General Responsibilities
2.1
Engine cadets will be employed as cadets for one (1) contract of minimum 6 months.
2.2
Contracts will meet the STCW requirements of sea service and Company/college
requirements for bridge watch keeping experience.
2.3
Individual cadets are responsible for:
•
the progress of their own on board training;
•
arranging with other officers time for training and opportunities to demonstrate skills and
abilities as required by the training programme;
•
completing cadet projects as required;
•
taking an active part in the relevant on board activities;
•
learning and gaining experience by understudying other officers as required.
During the cadet period, engine cadets are to be allocated duties in accordance with the
following programme.
•
two Months on the 4 - 8 watch under the supervision and guidance of the 2/E (if non –
UMS) or on 8-17 day working schedule if UMS;
•
two Months on the 12 – 4 watch under the supervision and guidance of the 3/E or 8-17 if
UMS;
•
the final month (or months) 8 –12 watch under the supervision and guidance of the 4/E
or 8-17 if UMS;
•
a period or periods assisting the Electrical Officer will be included in the time the Cadet is
onboard.
Whilst undergoing training, the Chief Engineer should ensure that cadets are part of the ER
team and are involved in all aspects of watch keeping.
2.4
2.5
2.6
The Chief Engineer may adjust the above schedule where required in circumstances such as
if when there are several cadets on board. However the total amount of ER watch keeping
experience must not be reduced.
2.7
During this watch keeping time the cadets will understudy the engineers in all duties,
maintenance, and overhauling works, etc.
2.8
The Chief Engineer is to ensure that Engine Cadets are in the ER whenever the vessel is
under maneuvering and during major overhauls.
2.9
Engine cadets are future 4th / 5th Engineers so the priority for training and experience should
be gained in being a part of the ER team.
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2.10 Engine cadets will not be assigned to keep an independent watch in any circumstance.
2.11 Engine Cadets will not be directly responsible for supervising any operation on the ship.
2.12 Their primary function is to learn the various shipboard skills; as such they will be assigned
appropriate non-supervisory duties by the CE and other engineers and will be expected to
carry them out to the best of their ability.
3
3.1
Specific Responsibilities
On joining a vessel attention is to be paid to safety equipment and the Cadet will, as soon as
is practicable after joining, familiarize himself with:
•
•
•
3.2
his respective Muster and Emergency Stations;
the location and operation of all emergency equipment;
all Cadets are to assume responsibility for their own personal safety by wearing the
correct personal protective equipment at all times.
Engine Cadets are responsible for following the training programme laid down by the
Company and their college. They must ensure that their training record book is properly
completed.
3.3
Engine Cadets should make every endeavour to learn about their ship and procedures on
board. They should ask other officers to help them as required.
3.4
Medical matters should be referred to the Medical Officer (usually the Second Mate).
3.5
Should problems arise in carrying out his duties or simply from the fact of finding himself in a
new environment he should seek advice from the Chief Engineer or 2/E.
3.6
Engine cadets will only be considered for promotion to officer rank if they meet the following
company requirements:
•
•
•
•
4
hold an OOW national license;
have completed at least 6 months onboard training with the Company;
have been recommended for promotion by the Chief Engineer(s);
spoken English is reported “IMO Lower Intermediate/QC3” or better;
Duties on Joining
4.1
The Engine Cadet will report to the Chief Engineer and Second Engineer on joining.
4.2
As soon as practicable after joining the cadet will be given on board familiarization in
accordance with the relevant checklist.
4.3
He must, on joining, familiarize himself with his respective Muster and Emergency Stations.
4.4
All cadets are to assume responsibility for their own personal safety by wearing the correct
Personal Protective Equipment at all times, as appropriate.
5
In Port
5.1
The Engine Cadet shall not take shore leave and be absent from the vessel without first
obtaining the formal approval of the Second Engineer.
5.2
Prior to arrival in port, the E/C will ensure that he clearly understands:
•
•
the maintenance tasks planned for that port
the watchkeeping roster and regulations regarding shore leave.
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THE FITTER
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Approved: OPS/KL
1
Authority
1.1
The Fitter will be responsible to the Chief Engineer through the Second Engineer for
assisting with maintenance tasks as directed.
1.2
Fitters working on deck shall be under the overall control of the Chief Engineer who should
co-ordinate the Fitters' activities around the requirements of the Chief Officer.
2
2.1
3
General Responsibilities
The Fitter should be proficient in the following tasks:
•
electric and gas welding / cutting work;
•
soldering;
•
assisting for repairs, installation, and maintenance of machinery, piping and other steel
work only under direct supervision of an engineer officer;
•
operating machine shop equipment;
•
disassembling of pumps, engine parts, overhauling and reinstalling of bearings,
repacking glands and valves;
•
effecting repairs on deck, domestic services, ballast tanks and cargo holds under direct
supervision of an engineer officer;
•
maintaining the engine workshop equipment, power tools and recording the consumption
of stores.
Specific Responsibilities
3.1
The Fitter will be responsible to the Second Engineer for assisting with maintenance tasks as
directed.
3.2
Such tasks may on occasions involve assisting the Chief Officer, the Electrical Officer with
maintenance, tasks for which they are responsible and which require the Fitter’s skills.
3.3
The fitter is to become familiar with the machinery space piping layouts, location of valves as
well as layout of machinery.
3.4
He will assist in maintenance work on main engine and auxiliary machinery (including deck
machinery) as directed by the Chief Engineer or his representative and only under direct
supervision from an engineer officer
3.5
The Fitter will be primarily responsible to the Second Engineer for:
•
fitting and turning work:
- this will include use of lathe, grinder, milling machine, drilling machine, power tools
etc.
- when using these tools the he will set an example to all other ratings by ensuring that
he, at all times, uses protective shields and PPE as appropriate to the work in hand
- ensuring that the lathe, grinder, drilling machine, milling machine and all portable
power tools are kept clean, tidy and properly maintained
•
cutting and welding:
- The fitter will be fully conversant with all safety procedures associated with cutting
and welding and will be responsible for maintaining all associated equipment except
for the electric welding machine(s), for which the Electrical Officer will be responsible.
- Whenever cutting or welding, in an area protected by fire detectors, he will ensure
that the Duty Engineer is informed and the fire alarms switched off BEFORE work
begins. On completion of the work he must report to the Duty Engineer and satisfy
himself that the fire alarm system has been switched back on.
- He will ensure that the area in which it is sited is kept clean and that this equipment is
properly stowed when not in use.
The Fitter will also be responsible for the proper maintenance and stowage of all hydraulic
tools.
3.6
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3.7
He will be responsible for ensuring that the Engine Room workshop is kept in a clean and
tidy condition and that all tools are properly stowed.
3.8
The FTR will assist during bunkering operations as required.
3.9
He will also assist in receiving deck/engine/provision stores.
3.10 He will carry out cleaning, painting and other housekeeping tasks as directed by the Chief
Engineer or his representative.
3.11 He will perform other duties as assigned by the Second Engineer or his representative.
3.12 During mooring / unmooring operation for arrival/departure port, will assist as required as
well as gangway watch-keeping as require in port or at anchorage as designated by the
Chief Officer.
4
Duties on Joining
4.1
The Fitter will report to the Second Engineer on joining.
4.2
As soon as practicable after joining the Fitter will be given on board familiarization in
accordance with the relevant checklist.
4.3
He must, on joining, familiarize himself with his respective Muster and Emergency Stations.
4.4
All Ratings are to assume responsibility for their own personal safety by wearing the correct
Personal Protective Equipment at all times, as appropriate.
5
In Port
5.1
The Fitter shall not take shore leave and be absent from the vessel without first obtaining the
formal approval of the Second Engineer or Chief Officer if working on deck.
5.2
Prior to arrival in Port, the FTR will ensure that he clearly understands:
•
the maintenance tasks planned for that port;
•
the watchkeeping roster and regulations regarding shore leave;.
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THE MOTORMAN / OILER / WIPER
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Crewing Manual – Chapter 14.18
Approved: OPS/KL
1
Authority
1.1
The Motorman / Oiler / Wiper reports to the 2nd Engineer and when part of the engineering
watch to the duty engineer.
2
2.1
3
General Responsibilities
The Motorman / Oiler / Wiper is responsible for the following:
•
assisting the work of engine crew / daily routine as allocated by the 2nd Engineer;
•
keeping an engine room watch at sea and in port as required (he should be in
possession of a ER watchkeeping certificate);
•
assisting in maintenance work on main engine and auxiliary machinery (including deck
machinery) as directed by the Chief Engineer or his representative;
•
monitoring machinery parameters as directed;
•
assisting the engineer officers and other fitters;
•
carrying out cleaning, painting and other housekeeping tasks as directed by the Chief
Engineer or his representative;
•
assisting in bunkering operations as required; this includes all necessary preparations
before bunkering as well as post bunkering procedures;
•
performing other duties as assigned by the 2nd Engineer or his representative;
•
assisting in the training of Engine Trainees and Engine Cadets as required;
•
reporting unsafe conditions and u acts to the safety officer (Chief Officer), report damage
to vessel equipment and machinery to 2/E or C/E.
Watchkeeping
3.1
Each Motorman / Oiler will be assigned to a specific ER watch and he will assist the
watchkeeping engineer as required.
3.2
Each watch will be assigned, by the Second Engineer, a designated area of the engine room
for which they will be responsible for maintaining in a clean and tidy condition.
3.3
UMS: each Oiler / Motorman will be assigned to a specific Duty Engineer.
3.4
He will attend in the engine room to assist the Duty Engineer whenever he carries out his
UMS checks of the ER.
4
Duties on Joining
4.1
The Motorman/Oiler/Wiper will report to the Second Engineer on joining.
4.2
As soon as practicable after joining they will be given on board familiarization of safety
equipment and basic working procedures.
4.3
The Oiler/Motorman/Wiper must, on joining, familiarize himself with his respective Muster
and Emergency Stations.
4.4
All Ratings are to assume responsibility for their own personal safety by wearing the correct
Personal Protective Equipment at all times, as appropriate.
4.5
As soon as possible after joining the vessel, he is to familiarize himself with the machinery
space piping layouts, location of valves as well as layout of machinery.
5
Other Duties
5.1
He will assist with loading stores whenever necessary. He will assist the deck crew with
mooring/unmooring the vessel whenever necessary.
5.2
He will exercise care in proper use and maintenance of tools and equipment.
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6
6.1
Approved: OPS/KL
In Port
He will not go ashore from the vessel without the formal approval of the Second Engineer.
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THE COOK
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Crewing Manual – Chapter 14.19
Approved: OPS/KL
1
Authority
1.1
He reports directly to the Master on all aspects of catering for all personnel on board and
work schedules for his subordinates.
1.2
When two cooks are present on board, the Master will assign the duties of Chief Cook and
Second Cook.
2
2.1
3
General Responsibilities
The Cook is responsible for the following:
•
following lawful instructions as and when required;
•
observing the Quality, Safety and Environmental objectives;
•
reporting unsafe conditions and acts to the safety officer;
•
maintaining personal hygiene and neatness;
•
preparation of healthy, nutritious and tasty food;
•
preparation of menus suitable to the national mix on board;
•
care and storage of food;
•
understanding food groups and the concept of nutrition;
•
handling of food and housekeeping;
•
safe operation of pantry equipment;
•
disposal of garbage and food waste according to regulations;
•
budgeting provision consumption;
•
calculation of meal accounts;
•
preparation of provision inventory;
•
requisition of provision and galley cabin items;
•
maintaining cost effectiveness;
•
cleaning and washing galley spaces at the end of each working day, including trays,
knives, cutting boards, food preparation machinery and work tops, etc. that comes into
contact with food should be thoroughly cleaned and disinfected as required;
•
thorough regular and systematic cleaning of all areas including cupboards, store rooms,
the deck and bulk heads, extractor fans and canopies as and when required.
Specific Responsibilities
3.1
The Cook must become quickly familiar with his emergency muster station and emergency
duties. He must know the location and use of all galley safety equipment, including fire
blankets, fire extinguishers and first aid kit.
3.2
The galley area is a significant fire risk and the Cook must take care not to leave pots or
pans containing oil, unattended on the hotplates.
3.3
When cleaning the galley, it is absolutely forbidden to hose down the galley range due to the
risk of electric shock. Water must never be splashed near electrical equipment. He must
switch all galley range hotplates and galley vent fans off each night when vacating the galley.
3.4
He should wear proper footwear and dress when working in the galley in accordance with
Company policies and procedures. He must keep the galley, pantry and fridges clean and
tidy.
3.5
He must be willing to serve meals in Officers Saloon or Duty mess room if required.
3.6
Smoking is not permitted in the galley at any time by anyone.
3.7
He must prepare and discuss the menus as required by the Master.
3.8
He should advise the Master of all provisions and catering requirements in ample time; he
must complete a monthly stock check and prepare such a check after taking over and
immediately before leaving the vessel.
3.9
When advised by the Master, he should prepare a list of catering consumables for ordering.
Crewing Manual, Chapter 14.19
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FOREMOST GROUP
THE COOK
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual – Chapter 14.19
Approved: OPS/KL
3.10 The Cook will assist with storing as required and instructed by the Chief Officer.
3.11 He must oversee the work of the other members of the catering department and ensure that
they are carrying out their duties in a proper manner.
3.12 In port, the Cook shall not go ashore prior obtaining the formal approval of Chief Officer.
3.13 As soon as practicable after joining they will be given on board familiarization of safety
equipment and basic working procedures.
3.14 The Cook must, on joining, familiarize himself with his respective Muster and Emergency
Stations.
Crewing Manual, Chapter 14.19
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Page 114 of 115
FOREMOST GROUP
THE STEWARD / MESS BOY
Rev. 00/14.11.2016
Prepared: HSQE/MJ
Crewing Manual – Chapter 14.20
Approved: OPS/KL
1
Authority
1.1
The Steward reports directly to the Chief Officer through the Cook on all aspects of catering
for all personnel on board and work schedule.
2
2.1
General Responsibilities
The Steward will be responsible for:
•
•
•
•
•
2.2
following lawful instructions as and when required;
observing the Quality, Safety and Environmental objectives;
reporting unsafe conditions and acts to the safety officer (Chief Officer);
maintaining personal hygiene and neatness;
reporting damages and deficiencies observed in the mess rooms pantries food rooms
equipment etc.;
•
assisting the Cook in receiving, checking and stowing provisions;
•
Setting dining table and serving meals, coffee, drinks etc.;
•
assisting the cook with food preparation where required;
•
operation of cleaning, laundry and cooking equipment;
•
Secure and correct stowage of all catering wares food items stores and equipment;
•
disposal of garbage and food waste according to regulations;
•
assisting in cleaning provision rooms and checking inventory;
•
Assisting the Master with Slopchest, as required;
•
Cleaning passage ways, toilets, mess rooms, cabins as identified and supplying the
necessary items;
•
washing and pressing linen (table cloths, towels, covers, bed sheets. etc.);
•
maintaining cost effectiveness.
The steward should be properly trained or instructed for his position and have adequate
knowledge of food and personal hygiene to ensure that food is stored, handled and served
safely and that good practice is clearly applied.
2.3
As soon as practicable after joining, he will be given on board familiarization of safety
equipment and basic working procedures.
2.4
The Steward must, on joining, familiarize himself with his respective Muster and Emergency
Stations.
Crewing Manual, Chapter 14.20
Uncontrolled if printed
Page 115 of 115