Spreadsheet Software
Software used to calculate, analyze
and visually represent numerical data
Egs of Spreadsheet programs
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Microsoft Excel
Google sheets
Numbers
Apache OpenOffice Calc
Zoho sheet
etc
Microsoft Excel 2010
• One of the leading spreadsheet and data
analysis software
• This program is one of the programs in the
Microsoft Office suite
• This program is used to perform a variety of
tasks including:
Uses of Excel
• Totaling sales figures
• Setting out financial, mathematical or
statistical calculations
• Mathematical modelling in research
• Creating budgets, invoices, timesheets etc
• Tracking Inventories
• Data analysis
• Storing data in a systematic way
Cont..
• Creating summaries of accounts
• Forecast planning
• Cleaning data
Benefits of using spreadsheets
• The use of formulas and copying of the formulas
• Changing of any values will update all other
numbers that depend on it automatically
• So u can recalculate quickly & easily
• It is easy to search and replace text or numbers in
the spreadsheet
• pivot the data in numerous ways, and present
data in a variety of professional looking charts.
• Performing if & what if analysis- what if I sold
twice as many units, what would be the profit for
example?
Cont..
• Can support a spreadsheet that is upto one
million rows down by 16 thousand columns
wide.
• Share spreadsheets online to make it easy for
people at different locations to view and make
their modifications
• Fluent user interface- excel presents
commands that are appropriate to what you
are doing
Starting Excel
• You may have a shortcut to Excel on your
desktop, if so double click the icon and Excel
will open. If not:
• In your search box next to the start button
type Excel
• And click on Microsoft Excel 2010
• When you start excel a blank workbook opens
The Excel Program Window
Lets familiarize ourselves with the
parts of the Excel program Window
Parts of the Excel Window
• Title bar
• Quick Access tool
bar
• Office ribbon
• Rows -1 million rows
• Columns -16
thousand
• Active cell
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Cell
Name box
Worksheet
Formula bar
Scroll bars
Cont..
• An Excel file is called a workbook.
• Each workbook contains a collection of related
worksheets
• A worksheet (also commonly called a
spreadsheet or just a sheet) is the grid with
columns and rows where you enter and
summarize data.
• By default each workbook consists of three
worksheets. However additional worksheets
can be created.
• A spreadsheet is made up of rows and columns.
• Columns are displayed vertically and are labelled
with column headings from left to right beginning
with A thru Z, then AA thru AZ, and so on
• Rows are displayed horizontally and have
numbered row headings running consecutively
down the left side of the worksheet.
• The rectangle whre a column and row intersect is
called a cell
• Each cell is identified by a Cell reference- the
column letter heading followed by the row
number heading such as B2.
Cont..
• The cell that is selected and ready for data entry
is called the Active cell
• Clicking a cell makes it Active as indicated by a
thick black border around it
• The column letter and row number headings of
the active cell are also shaded for easy
identification.
• The Name box below the Ribbon displays the cell
reference of the active cell.
• The formular bar next to the Name box displays
the value or formula of the
Renaming a worksheet
• Double click on the sheet’s tab
• Type in the new name
• Hit enter to complete the renaming process
Selecting Cells or Ranges
• In order to complete processes in Excel you
need to be able to highlight or select cells,
rows and columns. There are a variety of ways
to do this as shown in the following table.
To select
A single cell
Do this
Click the cell, or press
the arrow keys to move
to the cell.
A range of cells
Click the first cell in the
range, and then drag to
the last cell, or hold
down
An entire row or column Click the row or column
heading.
All cells on a worksheet Click the Select All
button or press CTRL+A.
Lets enter some data & perform
simple calculations
Assignment
• May I have one email address to send to: